Risk Management Click to edit Master text styles

Transcription

1 Click to edit Master title style Risk Management Nebraska Department of Agriculture Laboratory Sally Flowers, Laboratory Administrator

2 Click Where to did edit we Master begin? title style Brainstorm all possible areas of lab operations where risk may be present. Second level I kept hearing: Fourth You ve level been doing this for years. Just needs to write it down. NDA s Risk Management procedure is just one way to get it done. Step 1. Identify risk. Step 2. Assess risk. Step 3. Mitigate risk. Step 4. Monitor risk.

3 Click Look at to existing edit Master risk title management style tools. Click Presentations to edit Master from 2018 text styles MFRPS meeting Second Risk Management level and ISO 17025:2017, presented by Dr. Bill Hirt Third (ANAB) level ISO/IEC Fourth 17025:2017 level A slightly new paradigm, presented by Roger Brauninger (A2LA) British Transport Police Risk Management Standard Operating Procedure (SOP) State of Nebraska, Department of Administrative Services, Continuity Administration Many, many others!

4 Click Four Elements to edit Master of Risk title Management style Identification Assess Monitoring Mitigation

5 Click Identify to Risks edit Master and Opportunities title style Click Risk to edit Master text styles Second Potential level event that can have adverse/unplanned consequences Inability Third to level achieve an objective within cost, time, technical constraints Opportunity Can take many forms If OFI leads to PAR, it goes on our Risk Register Internal Audit External Assessment Management Review

6 Click to edit Master title style Second Risk Maplevel Draft 1

7 Click to edit Master title style

8 Magnitude of Vulnerability Click Assess to edit Master title style Risk Rating Model High (15-25 pts.) Medium (6-14 pts.) Low (1-5 pts.) Catastrophic (5 points) Significant Fourth level (4 points) Moderate (3 points) Low (2 points) Negligible (1 point) Improbable (1 point) Remote (2 points) Occasional (3 points) Probable (4 points) Likelihood that a risk will occur Frequent (5 points)

9 Click Mitigate to edit Master title style Click High risk to edit control Master risk text before stylesproceeding, consider stop work Medium Second risk level review control measures, proceed with caution Low risk maintain current measures, proceed with testing Control risk without negative impact on other lab areas Identify actions to take if the risk materializes

10 Click Mitigate to edit Master title style Click The Four to edit T smaster text styles Second Treat: action levelreduces risk; most common Tolerate: out of your control; too costly to fix; risk too low to worry Terminate: remove process; take off scope; alter job duties Transfer: outsource risk to third party (insurance, contract)

11 Click Monitor edit Master title style Click High-risk to edit areas Master may text need styles additional internal auditing. Review Risk Register at least annually (before MR). Present summary during MR Update risk as situation evolves

12 Risk # Identification: Describe risk or OFI. Has it ever happened before? How severe was it? ion plan) if risk ed in then specify control (vulner Click to edit bility X primary Master Regist measure(s) title risks or create style ability filling Fire extinguishers: Fire extinguishers are placed through the lab as a first response measure. These extinguishers require routine inspection to ensure readiness. No known history where an extinguisher was not ready or unavailable when it was needed. There has been continuous coverage by DAS throughout staffing changes during the past 2 years, which we consider to be reliable. Food - Biohazard container: container might get too full and becomes difficult to lift and place in the autoclave and someone else has to remove it and could get hurt not knowing how heavy it is. Initial Assessm ent: (vulnera likelihoo d = risk rating) 3 x 2=6 Respons ible person( s); in bold; (assiste d in Tim L. Date first enter ry Mitigation of risk: Specify if treat, tolerate, terminate, or transfer; Treat: Telling analysts not to overload the bag especially when disposing of samples. Would control measure negatively affect other new risks? If so, explain. Risk has been transferred to DAS, our landlord. No anticipated risks for the lab. Takes more time to autoclave and uses more resources such as autoclave bags to put less in each bag After Action mitigat(contingency X likelih ood = risk rating) 3 X 1 = 3 2 x2= 4 materializes In the event of a fire, call Capitol Security. Refer to Lab EAP for additional actions. Get smaller biohazard containers so they cannot get filled where they are to heavy. Monitoring control measure; Date evalua ted or Notes update row if monit needed; If ored PAR, can be empty until closed out out) 5 x 1 = 5 Sally F Transfer: DAS Building 19 Division provides fire extinguishers and performs routine checks, replacement according to their safety schedule SLF SLF Date of review & by EP SLF

13 Risk Click Identification: Describe to risk or edit Initial Respons Master Date Mitigation of risk: Specify title Would control After style Action # OFI. Has it ever happened before? How severe was it? bility X primary Regist measure(s) Click to edit likelihoo Master in bold; ry text styles rating) OFI - Autoclave hard water buildup and door not sealing: Refer to PAR #4 for more details. One service tech encouraged us to consider treating incoming hard water to reduce building and improve sealing. Personnel have noticed on more than one occasion that the door gasket does not seal well. Risk is downtime for autoclave which could delay media preparation and treatment of biohazardous materials. Assessm ent: (vulnera ible person( s); first enter ed in d = risk (assiste d in filling out) 3 X 3 = 9 Tim L Tolerate: We don t have (Sally F.) 19 funds or space to add a water softener at point of use. Also, we have excellent service visits the if treat, tolerate, terminate, or transfer; then specify control past year from Getinge. measure negatively affect other risks or create new risks? If so, explain. May need to increase frequency of service visits depending on severity of hard water buildup and this could increase cost, which would still be cheaper than installing a water softener/incre asing space mitigat(contingency ion plan) if risk (vulnermaterializes ability X likelih ood = risk rating) 3 X 3 = 9 Monitoring control measure; Date evalua ted or Notes update row if monit needed; If ored PAR, can be empty until closed out Date of review & by Call Getinge for service. Consider need to replace autoclave. Consider what else lab personnel could do to perform self-serve maintenance inhouse Added First 19 SLF risk review ratings : SLF SLF Second review : SLF