SPONSORSHIP & EXHIBITION PROSPECTUS

Transcription

1 20th Asia-Pacific Prostate Cancer Conference 2019 SPONSORSHIP & EXHIBITION PROSPECTUS Melbourne Convention And Exhibition Centre Melbourne, Australia and Tweet #apcc19 Proudly presented by 1

2 CONTENTS Invitation to Attend 3 Conference Hosts 3 Australian Prostate Centre 3 Organising Committee 3 Program Overview 4 International Faculty 4 Industry Partnerships 5 Delegate Profile 5 Social Media Statistics 5 The Benefits of Sponsoring and/or Exhibiting 6 Maximise your Investment 6 Tax Deductibility 6 Important Dates 6 Sponsorship Packages 7 Principal Sponsor 7 Platinum Sponsor 8 Diamond Sponsor 8 Workshop Sponsorship 9 Satellite Meeting Evening Session - Nursing & Allied Health 9 Satellite Meeting Evening Session - Clinical Urology 9 Moderated Poster Session 10 Business Centre 10 Lanyard and Name Badge 11 Technology Partner, Conference App & Social Media 11 International Faculty Speaker Sponsorship 11 Conference Pad and Pen Set 11 Exhibition Stand 12 Exhibition Space Only 12 Sponsor & Exhibitor Registrations 12 Allocation of Sponsorship Packages and Exhibition Booths 13 Sponsorship Application Procedure 13 Application Form 14 Terms and Conditions 15-17

3 INVITATION TO ATTEND The Australian Prostate Centre is proud to present the 20th Asia- Pacific Prostate Cancer Conference in Melbourne, Australia from the 24 to 26th of August World leaders in prostate cancer clinical management and research will meet in Melbourne bringing their depth of knowledge and experience to discuss all facets of prostate cancer management including treatment and scientific advances. We are proud that the conference has grown over the last 20 years to be the world s largest comprehensive meeting in the discipline. Our aim is to view prostate cancer as a multi-disciplinary team effort and deliver a program that reflects this. The need for increased education, specialist training and sharing of knowledge in our quest for optimising prostate cancer outcomes has never been as important. The themes in 2019 will involve locally advanced and metastatic prostate cancer, research, diagnosis and management. The program will include streams of Clinical Urology, Translational Science, Nursing & Allied Health and General Practice. Our Committee are working on delivering a program which ensures the most contemporary information and researchvalidated findings are presented. We are witnessing treatment advances and new research findings at a rate never seen before. The Conference once again will have a stellar line up of International Faculty, providing delegates with a global perspective on Prostate Cancer research and treatment. Our first announcement is detailed on page 4. The Conference this year returns to the Melbourne Convention and Exhibition Centre. We are pleased to announce we will host the Conference in the new $205 million Goldfields development which was opened in July. This prospectus details a range of options which we trust will give you the flexibility to align the needs of your organisation to activities associated with this Conference. Your support of this premier educational event will contribute directly to the ground breaking advances needed to support the many thousand men facing prostate cancer every year. We do look forward to your participation in the Conference and invite you to speak with our team about the opportunities available. Yours Sincerely, Prof Anthony Costello AM President - 20th Asia-Pacific Prostate Cancer Conference 3 Conference Hosts Proudly presented by Australian Prostate Centre impacts the world through research and development of paradigm shifting practices in prostate cancer care and treatment. Australian Prostate Centre is the key communication conduit for prostate cancer specialists, clinicians and allied health professionals globally. We have strong national and international relationships with the pharmaceutical industry, leading academic institutions and hospitals and welcome partnerships to deliver our groundbreaking initiatives. ORGANISING Committee CONFERENCE PRESIDENT Prof Anthony Costello AM Executive Director, Australian Prostate Cancer Research PROGRAM SECRETARY Dr Phil Dundee Urologist, Royal Melbourne Hospital & Western General Hospital, Epworth Prostate Centre CLINICAL UROLOGY STREAM CO-CONVENOR A/Prof Nathan Lawrentschuk Urologist, Director EJ Whitten Prostate Cancer Centre at Epworth, Department of Surgery, Austin Hospital and Department of Surgical Oncology, Peter MacCallum Cancer Centre, Olivia Newton-John Cancer Centre Dr Daniel Moon Urologist, Australian Urology Associates, Peter MacCallum Cancer Centre, Epworth HealthCare TRANSLATIONAL SCIENCE STREAM CONVENORS Dr Niall Corcoran Director of Translational Research, Australian Prostate Cancer Research Centre Epworth, University of Melbourne and Royal Melbourne Hospital A/Prof Chris Hovens Director of Scientific Research, Australian Prostate Centre; The University of Melbourne NURSING & ALLIED HEALTH STREAM CONVENORS Ms Helen Crowe Prostate Cancer Nurse Practitioner, Epworth Prostate Centre Mr David Gray Urology Clinical Nurse Consultant, Australian Prostate Centre GENERAL PRACTICE STREAM CONVENORS Dr Jane Crowe Private General Practitioner and Prostate Cancer Physician, Australian Prostate Centre

4 Program OVERVIEW Friday 23 August Robotic Urology New Frontiers in Robotic Urology 1830 International Faculty Dinner (By Invitation Only) Saturday 24 August Workshops and Satellite Meetings General Practitioners Prostate Cancer Workshop ADT, PSA Testing & What s New in Prostate Cancer Sexual Health for Prostate Cancer Patients MRI & Prostate Cancer Diagnosis Industry Satellite Meetings Lunch - Industry Exhibition Conference Opening Multidisciplinary Plenary Afternoon Tea - Industry Exhibition Multidisciplinary Plenary Welcome Reception Industry Exhibition Industry Satellite Meetings - Dinner Sunday 25 August Multidisciplinary Streams Clinical Urology Nursing & Allied Health Translational Science Morning Tea - Industry Exhibition Multidisciplinary Streams Clinical Urology Nursing & Allied Health Translational Science Lunch - Industry Exhibition Moderated Poster Sessions Multidisciplinary Streams Clinical Urology Nursing & Allied Health Translational Science Afternoon Tea - Industry Exhibition Multidisciplinary Streams Clinical Urology Nursing & Allied Health Translational Science Conference Gala Dinner Monday 26 August Multidisciplinary Streams Clinical Urology Nursing & Allied Health Translational Science Morning Tea - Industry Exhibition Multidisciplinary Streams Clinical Urology Nursing & Allied Health Translational Science Lunch - Industry Exhibition Moderated Poster Sessions Multidisciplinary Streams Clinical Urology Nursing & Allied Health Translational Science Afternoon Tea - Industry Exhibition Multidisciplinary Streams Clinical Urology Nursing & Allied Health Translational Science *Preliminary Program subject to change International Faculty Dr Paul Boutros University of California, Los Angeles, United States Associate Professor John Davis MD Anderson Cancer Center, United States Professor Stephen Freedland Cedars-Sinai Medical Center, United States Professor Freddie Hamdy University of Sheffield & Oxford Urology Associates, United Kingdom Dr Chris Nelson Memorial Sloan Kettering Cancer Center, United States Professor Alan Partin Johns Hopkins Medical Institutions, United States 4 Professor Kenneth Pienta Brady Urological Institute, Johns Hopkins School of Medicine, United States

5 Industry Partnerships Welcomed Recognised as one of the best urology meetings in the world, all streams at this Conference will encompass the latest developments in prostate cancer management with educational goals aimed at all practitioners involved. The world class program includes specialised meetings facilitating the translation of research discoveries into improved clinical practice. The 2019 event is expected to attract approximately 800 national and international delegates over 3 days, making it one of Australia s most impressive conferences. The meeting will attract Urologists, Researchers, Nurses, General Practitioners, Psychologists, Radiation Oncologists, Medical Oncologists, and Continence Practitioners within this sector. No other event focuses as closely and comprehensively on this highly specialised sector. Please join us in again making the event the world s premier industry showcase to date, by participating and exhibiting your existing and future products and services to industry leaders. In 2018 we continued to grow our social media presence. The #apcc18 hashtag alone produced these statistics over the 5 day period: Delegate Profile The Conference is expected to attract up to 800 delegates. The majority of these delegates are expected to be from Australia and the Asia Pacific region. In addition to this a targeted marketing program will also attract health professionals from North America, the United Kingdom, Canada, Europe and Africa. Over the past few years delegates have attended from all around the world. 5

6 The Benefits of Sponsoring and/or Exhibiting ALIGN your company with Australian Prostate Cancer Research and this important educational event CONSOLIDATE your position as a major supporter of clinical advancement in prostate cancer REACH over 1000 Urologists, Researchers, General Practitioners and Allied Health clinicians HIGHLIGHT and promote your products and company to delegates LAUNCH a new product or service and capitalise on promotional opportunities available CONNECT with a wider audience of prostate cancer care practitioners via social media NETWORK new and consolidate existing relationships with key industry figures MEET with peers and leaders in the industry and hold face-t0- face meetings DISCUSS current trends and challenges with the delegates and how your company can assist MAINTAIN and increase your branding and visual presence amongst key industry decision makers BE openly acknowledged for your support of the industry, the Asia-Pacific Conference and its associated stakeholders MAXIMISE YOUR INVESTMENT The Asia-Pacific Prostate Cancer Conference has an extensive marketing and promotional campaign including direct mail campaigns, social media and web exposure. The campaign will run from December 2018 until the event. We welcome your suggestions on ways you feel you can obtain maximum return on investment through your association with the Asia-Pacific Prostate Cancer Conference. TAX DEDUCTIBILITY In accordance with Medicines Australia Code of Conduct Edition 16, the revenue received from sponsorship is not used to provide food and beverage. It is a legitimate tax-deductible expense. All packages are quoted in Australian dollars (AUD) and include the Australian Goods and Services Tax (GST of 10%). This can be claimed back as an input tax credit by companies registered to conduct business in Australia. IMPORTANT DATES 6 CALL FOR ABSTRACTS OPEN February 2019 CALL FOR ABSTRACTS CLOSES April 2019 REGISTRATION OPENS March 2019 EARLY BIRD REGISTRATION DEADLINE July 2019 CONFERENCE 24 to 26 August, 2019 Melbourne Convention and Exhibition Centre - Melbourne, Australia

7 SPONSORSHIP PACKAGES Listed below are sponsorship packages for your consideration. All packages are negotiable and are quoted in Australian dollars (AUD) inc GST*. We would be pleased to negotiate a specific package to meet your needs and marketing budget. Principal Sponsor $ 125, Platinum Sponsor $ 95, Diamond Sponsor $ 59, Workshop Sponsorship From $8, Satellite Meeting Evening Session - Nursing & Allied Health Satellite Meeting Evening Session - Clinical Urology 7 $ 15, $ 20, Moderated Poster Sessions $ 5, Business Centre $ 18, Lanyard and Name Badge $ 16, Technology Partner - Conference App and Social Media International Faculty Speaker Sponsorship $ 25, $ 25, Conference Pad and Pen Set $ 1, Exhibition 3 x 3 Exhibition Space Only *Subject to Committee approval Early Bird From 2 March Early Bird From 2 March $ 8, $ 10, $ 12, $ 14, Sponsors may not organise any activities for speakers or delegates from the 23 to 27 August without seeking approval from APC and the Organising Committee. Principal Sponsor The Principal Sponsor will receive the following benefits: $ 125,000 1 opportunity available Permission to use the endorsement Principal Sponsor of the APCC 2019 until December 2019 The Principal Sponsor will be invited to attend two business meetings during 2019 with key Organising Committee members of APCC 2019 and Australian Prostate Cancer Research members to discuss APCC Briefings including but not limited to research developments and advancements in the research to further prostate cancer discovery and care Naming and branding rights to the Speakers Preparation Room Exhibition: Thirty-six square metres (36sqm) display space at the APCC 2019 exhibition in a prime location. Exhibition benefits will apply Conference & Social Events: Eight (8) full APCC 2019 registrations which include access to the sessions, morning tea, lunch and afternoon tea in the exhibition for each day of APCC 2019 as per Conference program Eight (8) tickets to attend the Welcome Reception Eight (8) tickets to attend the Confernce Gala Dinner (Seating of up to 4 persons on VIP allocated tables) Marketing: Full page colour advertisement prominently featured inside the front page and acknowledgement/ recognition of Principal Sponsor in the APCC 2019 Conference App (artwork to be supplied by sponsor and subject to Committee approval) Recognition in the sponsor panel Principal Sponsor recognition in all APCC 2019 printed material (effective from confirmation of sponsorship arrangement) Company name and status as APCC 2019 Principal Sponsor will be featured in all media releases and marketing activities (national and international) in the lead up to APCC 2019 Use of APCC 2019 logo for own advertising *Prior to publication APCC Committee approval required Company logo in a prominent position on the APCC 2019 website and Program Direct website link and 500 word company descriptive on APCC 2019 web page and Conference App Ability to include up to two (2) pdf documents into the Conference App (subject to Committee approval) At APCC 2019: Acknowledgement during the APCC 2019 Opening and Closing Ceremonies Company logo displayed on Sponsor signage in the Main Plenary Company name and status as Principal Sponsor will be included in all APCC 2019 session announcement slides (which will be projected at the commencement of all plenary and concurrent sessions) Sponsor logo to be included on Conference Delegate Satchel An invitation to place marketing material in Conference satchels up to three (3) A4 sized double sided single page flyers Opportunity to include a four (4) question survey within the App *Questions subject to Committee approval Opportunity to present Poster Awards during the Conference at time determined by the Organising Committee Certificate acknowledging your company support of APCC 2019

8 PLATINUM Sponsor The Platinum Sponsor will receive the following benefits: Permission to use the endorsement Platinum Sponsor of the APCC 2019 until December 2019 $ 95,000 2 opportunities available Exhibition: Thirty-six square metres (36sqm) display space at the APCC 2019 exhibition in a prime location. Exhibition benefits will apply Conference & Social Events: Six (6) full APCC 2019 registrations which include access to the sessions, morning tea, lunch and afternoon tea in the exhibition for each day of APCC 2019 as per Conference program Six (6) tickets to attend the Welcome Reception Marketing: Platinum Sponsor recognition in all APCC 2019 printed material (effective from confirmation of sponsorship arrangement) Use of APCC 2019 logo for own advertising *Prior to publication APCC 2019 Committee approval required Company logo in a prominent position on the APCC 2019 website and Program Direct website link and 200 word company descriptive on APCC 2019 web page and Conference App Ability to include one (1) pdf document into the Conference App (subject to Committee approval) At APCC 2019: Acknowledgement during the APCC 2019 Opening and Closing Ceremonies Company logo displayed on Sponsor signage in the Main Plenary Company name and status as Platinum Sponsor will be included in all APCC 2019 session announcement slides (which will be projected at the commencement of all plenary and concurrent sessions) VIP Seating at the APCC 2019 Dinner (Tickets to be purchased at sponsor s own expense) An invitation to place marketing material in Conference satchels up to two (2) A4 sized double sided single page flyers Opportunity to include a three (3) question survey within them App *Questions subject to Committee approval Presentation Certificate acknowledging your company support of APCC 2019 On a first in best dressed basis the Platinum sponsor will have the opportunity to provide either the note pad or pen which will be placed in each delegate satchel. This is a right to provide opportunity. Both items will be subject to Committee approval DIAMOND Sponsor The Diamond Sponsor will receive the following benefits: $ 59,000 5 opportunities available Permission to use the endorsement Diamond Sponsor of the APCC 2019 until December 2019 Main sponsor of one of the catering breaks on a selected day at the Committee s allocation and subject to availability at the time of sponsorship confirmation Exhibition: Eighteen square metres (18sqm) display space at the APCC 2019 Conference & Social Events: Four (4) full APCC 2019 registrations which include access to the sessions, morning tea, lunch and afternoon tea in the exhibition for each day of APCC 2019 as per Conference program Four (4) tickets to attend the Welcome Reception Marketing: Diamond Sponsor recognition in all APCC 2019 printed material (effective from confirmation of sponsorship arrangement) Use of APCC 2019 logo for own advertising *Prior to publication APCC Committee approval required Company logo in a prominent position on the APCC 2019 website and Program Direct website link and 50 word company descriptive on APCC 2019 web page and Conference App Ability to include one (1) pdf document into the Conference App (subject to Committee approval) At APCC 2019: Acknowledgement during the APCC 2019 Opening and Closing Ceremonies Company logo displayed on Sponsor signage in the Main Plenary Presentation Certificate acknowledging your company support of APCC

9 WORKSHOP Sponsorship From $ 8,500 Workshops will be led by world leaders in the field providing delegates with specialised education sessions. Feedback from delegates at recent prostate cancer meetings indicate these are very popular sessions providing an intimate networking session and great opportunity for audience participation. Workshops will be conducted for the following areas of expertise: Robotic Urology - New Frontiers MRI & Prostate Cancer Diagnosis Sexual Health for Prostate Cancer Patients General Practioners Prostate Cancer Worshop (ADT, PSA Testing, What s New in Prostate Cancer) Sponsorship Benefits Include: Naming rights of the Workshop An invitation for your representative to give a five minute welcome address to workshop attendees Two (2) pull up banners to be displayed for the duration of the Workshop (to be supplied by sponsor) Direct website link and company logo on APCC 2019 web page and App Company logo on holding slide in session room Satellite Meeting Evening Sessions Clinical Urology $20,000 Nursing & Allied Health $15,000 This major satellite package will offer an organisation major branding and exposure at APCC It provides you with the opportunity to align your company with one of the visiting International Keynote Speakers. Satellite Meeting Evening Sessions are required to be conducted between 6:30pm - 8:30pm including a two course meal and beverages. This sponsorship does not include overall rights to the satellite meeting. APC Conference Managers will be responsible for the delivery of the event, all content must be approved by the organising committee. Sponsorship Benefits Include: Acknowledgement as the APCC 2019 Satellite Meeting Evening sponsor Ownership of the Satellite Meeting Evening including logo on invitation and menu where appropriate. Please note all attendees must be a registered delegate of APCC 2019 to attend the evening Two (2) pull up banners to be displayed for the duration of the Event (to be supplied by sponsor) Company logo, direct website link on the APCC 2019 website and Program Company logo on holding slide in session room Please note the above package does not include catering and nonstandard audio visual. Please note that promotion to delegates outside the Conference is prohibited. All promotion of Satellite events is to be at the Sponsor s expense. 9

10 Business Centre $ 18,000 MODERATED POSTER SESSION $ 5,000 multiple opportunities available The Business Centre will offer delegates a meeting place where they can access Business Centre services including power to recharge ipads, mobile phones and access desktops to check their s. The Business Centre sponsorship includes the cost of the furniture hire and Internet terminals. Sponsorship Benefits Include: Naming rights to the APCC 2019 Business Centre Two (2) exhibitor passes which include daily access to the exhibition, morning tea, lunch and afternoon tea for the duration of the Conference Two (2) tickets to the Welcome Reception Ability to provide two pull up banners in the APCC 2019 Business Centre to be supplied by sponsor Company logo as screen saver on all Business Centre computers (2 available) Company logo displayed in the APCC 2019 program Company logo displayed on the website with link to sponsors website An invitation to place marketing material in Conference satchels 1 (one) A4 sized double sided single page flyer Design & use of the space is subject to the approval of the Organising Committee. The Official Contractor must be used for the build of the Business Centre Outlining the latest research findings and providing networking opportunities as the latest developments are discussed, moderated poster sessions are an integral component of the 2019 Conference. To purchase this opportunity you must be at a minimum an exhibitor at APCC Sponsorship Benefits Include: Logo acknowledgement on the session holding slide Acknowledgement as Moderated Poster Session Sponsor in program One (1) Conference Registration including attendance to Conference sessions One (1) pull up banner to be displayed for the duration of the nominated Moderated poster Session (to be supplied by sponsor) Monetary prizes are awarded to the best abstract in the Clinical Urology Stream, Nursing & Allied Health and Translational Science Stream. 10

11 Lanyard and Name Badge $ 16,500 Ideal for companies or organisations seeking a strong visual positioning at APCC 2019 the Conference lanyard package represents excellent value. The opportunity is the right to provide and the sponsor is to design, produce and deliver the product subject to Committee approval. Sponsorship Benefits Include: Logo on Lanyard and Name Badge* Two (2) full APCC 2019 registrations which include access to the sessions, morning tea, lunch and afternoon tea in the exhibition for the duration of the Conference Company logo displayed in the APCC 2019 Final program A half page colour advertisement in the APCC 2019 Final program Company logo displayed on the website with link to sponsors website *Branding and design is subject to approval of the Organising Committee Cost of lanyard production in addition to the above. Technology Partner Conference App and Social Media $ 25,000 Sponsorship Benefits Include: Acknowledgement during the APCC 2019 Opening and Closing Ceremonies Company logo displayed on Sponsor signage in the Main Plenary and at Registration Desk Logo Acknowledgement of App Sponsorship on Conference Website Logo Acknowledgement of App Sponsorship in Delegate final Acknowledgement of App Sponsorship within the Conference App Acknowledgement of App Sponsorship on the Conference Holding Slides Ability to include up to three (3) pdf documents into the Conference App (subject to Committee approval) Opportunity to include a five (5) question survey within the App* Two (2) tickets to attend the Welcome Reception Acknowledgement in five tweets and facebook posts in the lead up to the Conference (subject to Committee approval) *Questions subject to Organising Committee approval International Faculty Speaker Sponsorship $ 25,000 This sponsorship opportunity is exclusively available to Diamond, Platinum or Principal Sponsors only, unless otherwise negotiated with the Organising Committee. The Sponsor may host an event for an identified number of guests at a time pre-approved by the Organising Committee. This event will be at the Sponsor s own expense. Conference Pad and Pen Set $ 1,500 (subject to availabilty) Ideal for companies or organisations seeking a strong visual positioning at APCC 2019 the Conference pad and pen set represents excellent value. The opportunity is the right to provide and the sponsor is to design, produce and deliver the product. (subject to Committee approval) Sponsorship Benefits Include: Logo acknowledgement next to Speaker on the Conference website and in Conference App Logo acknowledgement on holding slide in session room at the commencement of speaker s presentation 11

12 EXHIBITION OPTIONS EXHIBITION The APCC 2019 exhibition will run from Saturday 24 August to Monday 26 August. Morning tea, afternoon tea and lunch and will be served in the APCC 2019 exhibition area. The exhibition floorplan will be only provided once exhibitors have paid for their stand and not prior to March Your payment must be received by the Early bird deadline 1 March 2019 to receive the discounted rate. If not received by the due date you will be invoiced the Standard Rate. Benefits for both exhibition space with booth, AND for space only: 3m x 3m (9m²) Exhibition location at APCC x Exhibition staff registrations per 9m² * Acknowledgment on the APCC 2019 website Acknowledgment in the APCC 2019 App Lunch, morning and afternoon tea and the Welcome Reception EXHIBITION STAND Floor Space with Booth construction Early Bird Rate (Prior to 1 March 2019) $8,000 Standard Rate (From 2 March 2019) $10,000 Exhibitor Staff Registrations *Exhibitor staff registrations do not include attendance at APCC 2019 sessions or tickets to the APCC 2019 Dinner A registration link will be sent to you once payment has been received as part of the exhibitor manual. An online registration must be completed for each individual representative. APCC 2019 Dinner tickets can be purchased at an additional cost. Additional information: The exhibitor manual will be sent to all exhibitors on receipt of payment for the exhibition area. This manual will include: Bump-in times / Bump-out times Delivery label Online registration link for staff Venue Contact details for additional equipment (e.g. IT / audio visual) Details of stand contractor and furniture hire booth Floor plan Deadlines for supply of logos and advertising material Additional Sponsor/Exhibitor registrations are limited to two (2) additional registrations per booth at the reduced rate for industry exhibitors. If sponsoring at a higher level, there is the opportunity to purchase multiple additional Exhibitor/Sponsor registrations. Limitations are outlined in the table below: 3m x 3m = 9m² floor space including a single shell scheme booth as per diagram with the following features: 2.4m high Octanorm white walls 30cm deep fascia signage. Fascias will be provided for all open sides of shell scheme stands. The clear height under the fascia is 2100mm. 1 x 4 amp power point per 9m² display booth 2 x 150 watt spotlights per 9m² display booth Please note it is a requirement for all 3m x 3m Exhibition Booth packages to include fasica signage on their stand, no exceptions. EXHIBITION SPACE ONLY Floor Space without Booth construction Early Bird Rate (Prior to 1 March 2019) $12,000 Standard Rate (From 2 March 2019) $14,000 Sponsorship Package Registrations Included in Package Principal Sponsor 8 8 Platinum Sponsor 6 6 Diamond Sponsor 4 4 Exhibitor 2 2 Maximum Additional Paid Registrations Allowed Per Sponsorship Package Maximum 18m² floor space only in a 6m x 3m configuration A custom designed exhibition booth must be erected on the floor space. A CAD drawing, engineering specifications and artists impression is required for approval. Power connection is not supplied. This is at the expense of the exhibitor. All custom built stands are subject to committee and venue approval. 12

13 Allocation of Sponsorship Packages and Exhibition Booths Sponsorship packages and exhibition booths will be allocated by the Conference Organiser and confirmed in writing back to participating companies. Booth positions will be allocated after taking into account each organisation s sponsorship, the date of confirmation of participation, preferences, proximity to competitors and any other relevant matters. The Committee reserves the right to alter the floor plan at any time. All sponsorship and/or exhibition entitlements will not be activated until final payment is received. TO BOOK YOUR SPACE Exhibition Application Conditions Applications must be received on the Official Application Contract Form A tax invoice will be issued upon receipt of this application form The Application Form with all terms and payment details can be located at Payment can be made via cheque, bank transfer and credit card. Please note credit card payments will incur a 2% administration and processing fee. All major credit cards accepted Exhibition Cancellation Policy In exceptional circumstances the Conference Organisers will be prepared to consider cancellation of their Contract with an Exhibitor, but only if the following conditions are complied with: That the request for cancellation is submitted in writing. That the Exhibitor agrees that the Organisers shall retain 50% of the contract price if the cancellation is accepted between twelve and six months prior to the Conference and 100% of the contract price if the cancellation is accepted within six months of the opening of the Conference. In the event that the invoice has not been paid at the time of the cancellation, exhibitors remain liable for he above mentioned expenses and payment must be made immediately. Sponsorship Application Procedure Please complete the enclosed application form indicating your preference(s). Confirmation of your application will be forwarded to you together with the appropriate invoice. The Conference Organiser will hold the confirmed sponsorship items on your behalf for 30 days after the date of the invoice. Sponsorship items will be sold on a first-come, first-served basis. Joint sponsorship may be considered. Please contact APCC 2019 Organiser for further information. All Applications are subject to approval from the APCC 2019 Organising Committee. CONDITIONS OF PAYMENT Final payment is due no later than fourteen days from invoice issue date. All payments must be made in AUD in the form of a cheque, bank draft made payable to APCC 2019 or telegraphic transfer via your bank. The APCC 2019 will also accept payments made by credit card, please note that this will incur a 4% administration and processing fee. All major credit cards accepted. Sponsorship Cancellation Policy In exceptional circumstances, the APCC 2019 Organiser will be prepared to consider the cancellation of their contract with sponsors, but only if the following conditions are complied with: That the request for cancellation is submitted in writing That the request is received at least six months prior to the APCC 2019 commencing That the APCC 2019 Organiser is able to re-sell the sponsorship item That, in the opinion of the APCC 2019 Organiser, the reason given for the cancellation is well founded That the Sponsor agrees that the Organisers shall retain 50% of the contract price if the cancellation is accepted between twelve and six months prior to the Conference and 100% of the contract price if the cancellation is accepted within six months of the opening of the Conference. 13

14 Return completed form to the Conference Organisers via: Fax: Mail: APCC Level 8, Blackwood Street, North Melbourne, VIC 3051 Organisation Details Organisation Name: Contact Name: Postal Address: Position: State: Postcode: Country: 20th Asia-Pacific Prostate Cancer Conference 2019 Phone: Fax: Mobile: All amounts are in Australians dollars and inclusive of GST. Payment in any other currency will NOT be accepted. Payments can be made via cheque, telegraphic transfer or credit card. Full payment is required within 14 days from the date of the Tax invoice. A Tax Invoice will be issued upon receipt of this application form. Sponsorship We are pleased to confirm our application for sponsorship items as below: SPONSORSHIP ITEM AUD per item Principal Sponsor $ 125, $ Platinum Sponsor $ 95, $ Diamond Sponsor $ 59, $ Workshop Sponsorship from $8, $ Satellite Meeting Evening Session - Nursing & Allied Health Satellite Meeting Evening Session - Clinical Urology $ 15, $ $ 20, $ AUD Total SPONSORSHIP ITEM AUD per item Moderated Poster Sessions $ 5, $ Business Centre $ 18, $ Lanyard and Name Badge $ 16, $ Technology Partner - Conference App and Social Media $ 25, $ Conference Pad and Pen Set $ 1, $ International Faculty Speaker Sponsorship $ 25, $ AUD Total SPONSORSHIP TOTAL AMOUNT DUE (AUD) $ Exhibition Rates are in Australian Dollars are inclusive of the Australian Goods and Services Tax. All payments must be made in AUD. EXHIBITION ITEM PER BOOTH (AUD) After 2 March EARLY BIRD (AUD) Prior to 1 March Number of Spaces / Booths Exhibition 3m x 3m $ 10, $ 8, $ Exhibition Space Only 8m² $ 14, $ 12, $ AUD Total EXHIBITION TOTAL AMOUNT DUE (AUD) All payments must be made in Australian DOLLARS only. Payment in any other currency will NOT be accepted. Full payment must be made within 14 days from the date of invoice. Authorisation I/We are authorised to sign documents on behalf of the Organisation and I/we acknowledge that I/we have read the guidelines, policies, rules and regulations governing the exhibition attached to this form and contained in the Exhibition Prospectus and agree to be bound by them and comply with them in full. I/We acknowledge that the Organiser retains the sole discretion to accept or reject this application. $ Name: Signature: Application Date: 14

15 DEFINITIONS: In these terms and conditions unless the context otherwise requires Advertising and Promotional Material means any and all advertising and promotional material in audio, visual and combined audio/visual form (by whatever medium or form) printed, published, produced or used by or on behalf of the Sponsor, including without limitation all packaging, broadcasts, badges, programs, newspapers, posters, fliers, brochures, catalogues, leaflets, electronic communications, uniforms and signage, in connection with these terms and conditions or the Exhibition; Conference means the event arranged by the Organiser which the Sponsor will sponsor in accordance with these terms and conditions; Conference Owner means the individual entity conducting or promoting the Conference; Australian Prostate Centre. Intellectual Property means copyright, all rights conferred under statute, common law or equity in relation to inventions (including patents), registered and unregistered trade marks, registered and unregistered designs, look and feel, circuit layouts and all other rights resulting from intellectual activity in, but not limited to, the industrial, scientific literary or artistic fields; Organiser means the Conference Owner; Organiser Intellectual Property means the Intellectual Property owned or controlled by the Organiser as provided to the Sponsor for the purposes of promoting the sponsorship of the Conference; Sponsor means the individual or entity, including its officers, employees, representatives and agents that is sponsoring the Conference in accordance with these terms and conditions. Sponsorship Fee means the relevant Sponsorship Package fee payable by the Sponsor. Sponsor Intellectual Property means the Intellectual Property owned or controlled by the Sponsor, as provided to the Organiser in accordance with these terms and conditions; Sponsorship Package means the sponsorship package purchased by Sponsors that sponsor the Conference. GENERAL 1. These terms and conditions apply in respect of all applications for Sponsorship of the Conference, all Sponsorship Packages, and the Sponsor s participation in the Conference. 2. The Organiser may accept or reject the Sponsor s application to sponsor the Conference in its sole discretion. If the Organiser accepts the application, the Sponsor will receive a tax invoice from the Organiser specifying the Sponsorship Package. 3. If the Sponsor does not make payment of the Sponsorship Fee in full within 30 days of the date of the tax invoice, or in such other manner specified in writing by the Organiser, the Sponsor s right to the Sponsorship Package may be terminated by the Organiser providing written notice to the Sponsor. 4. If for any reason the Organiser is unable to provide the benefits specified in the relevant Sponsorship Package to the Sponsor, the Organiser will use its best endeavours to provide benefits to the Sponsor of an equivalent value. SPONSOR S OBLIGATIONS 5. Unless otherwise specified by the Organiser, the Sponsor must not by words or conduct: a. represent or hold itself out as the title Sponsor of the Conference b. represent or hold itself out as having rights other than those specified in the relevant Sponsorship Package that the Sponsor has acquired under these terms and conditions; c. do or omit to do anything which might bring the Conference, the Organiser, or other sponsors of the Conference into disrepute, and such words or conduct will include without limitation any representation express or implied in, or any conduct in relation to the Advertising and Promotional Material. 6. If the Sponsor fails to comply with these terms and conditions the Organiser reserves the right to re-sell the Sponsorship Package and the Sponsor will be liable for any loss suffered by the Organiser as a result of the non-compliance. Any monies paid by the Sponsor may be set off against the loss or damage suffered by the Organiser. 7. The Sponsor must comply with these terms and conditions and all other rules, laws, by-laws, requirements, permits, directions and regulations stipulated by the Organiser, the venue management, the Metropolitan Fire Brigade and with all relevant State, Territory and Commonwealth legislation and regulations and all local, State, Territory and Commonwealth regulatory bodies, departments, organisations and authorities. ORGANISER S RIGHTS 8. The Organiser reserves the right to postpone or amend the holding of the Conference from the set dates or the location of the Conference. The Organiser will not be liable to the Sponsor for any loss occasioned by the change in the dates or location of the Conference. 9. If due to any unforeseen circumstances it is found necessary to postpone or close the Conference on any day or days or to vary the hours the Conference is open, the Organiser reserves the right to do so, at their sole discretion, without any liability to the Sponsor. 10. The Organiser may from time to time add to or vary these terms and conditions and do anything at its discretion to ensure the proper conduct of the Conference, provided that such amendments or additions do not operate to materially diminish the rights reserved to the Sponsor under these terms and conditions. 11. The Organiser reserves the right to amend or alter the exact site or the location of the Sponsor s Intellectual Property at the Conference or the location of the Conference. INTELLECTUAL PROPERTY 12. The Organiser grants to the Sponsor a non-exclusive, non-transferrable, royalty free licence during the Conference to use the Organiser s Intellectual Property strictly for the purposes specified in the Sponsorship Package. The Sponsor must use the Organiser s Intellectual Property in accordance with these terms and conditions. 13. The Sponsor agrees that by purchasing a Sponsorship Package, the Sponsor grants the Organiser a non-exclusive, non-transferrable, royalty free licence to use the Sponsor s Intellectual Property during the Conference on any Advertising and Promotional Material or signage used by the Organiser during the Conference. The Organiser will be entitled to sub-licence the Sponsor s Intellectual Property to the extent that the same are proposed by the Organiser to be used in or on Advertising and Promotional Material or signage produced by or at the direction of the Organiser in connection with the promotion or conduct of the Conference, by granting such third parties as the Organiser thinks necessary or desirable a non-exclusive, nontransferable right to use the Sponsor s Intellectual Property on such terms and conditions as the Organiser thinks fit. 14. The Organiser and Sponsor agree that the other party s Intellectual Property is the property of the owning party, and it has no right, title or interest in or to the Intellectual Property of the other party except as expressly set out in these terms and conditions. 15. Prior to using, releasing or producing any Advertising and Promotional Material, the Sponsor must submit to the Organiser, by the time and in the format requested by the Organiser, the full details and artwork of the proposed Advertising and Promotional Material for written approval by the Organiser. The Sponsor must comply with all requests for change and conditions of approval (if any) as specified by the Organiser. GST 16. All amounts payable or other consideration provided in respect of supplies made in relation to these terms and conditions are exclusive of GST. Where a supply is a taxable supply, all amounts payable or other consideration provided must be increased by the amount of GST payable in relation to the supply. All GST must be paid at the time any payment to which it relates is payable (provided a tax invoice has been issued for the supply). Where any GST payable is not referable to an actual payment, then it must be paid within 10 days of a tax invoice being issued by the party making the supply. INDEMNITY 17. The Sponsor agrees and acknowledges that the Organiser shall not be liable for and hereby agrees to release and indemnify the Organiser its servants, employees, directors, subcontractors and agents from and against all liability, actions, suits, proceedings, damages, claims, demands, costs and expenses whatsoever (including without prejudice to the generality of the foregoing, any claim for costs, personal or property loss or damage, interest, contribution, indemnity, expenses and any compensation costs and disbursements paid by the Organiser to compromise or settle any such claims) which may be taken or made against or incurred or suffered by the Organiser in connection with or arising in any way out of the Sponsorship or in connection with the Conference, including but not limited to: a. any breach by the Sponsor of these terms and conditions; and b. any claim that the use or possession of the Sponsor Intellectual Property by the Organiser infringes a third party s Intellectual Property rights. 15

16 INSURANCE 1. Neither the Organiser nor the venue owners will be responsible for the safety of any property of any Sponsor, servant, agent, guest, employees, contractors or invitees or any other person, any property of any Sponsor or other person or for the loss or damage of, or destruction to same, by theft or fire or any other cause whatsoever, or for any loss or damage whatsoever sustained by the Sponsor for any reason whatsoever including but without prejudice to the generality of the foregoing of any defect in the building caused by fire, storm, tempest, lightning, national emergency, war, labour disputes, strikes or lock-outs, civil disturbances, explosion, Inevitable accident, force majeure, or any other cause not within the control of the Organiser or for any loss or damage occasioned, if by reason of happenings of any such event the opening of the Conference is prevented or postponed or delayed or abandoned, or the building becomes wholly or partially unavailable for the holding of the Conference. The Sponsor agrees and undertakes to insure for their full replacement value the contents of its sponsorship material and all associated equipment and materials. 2. The Sponsor shall effect public and products liability insurance of at least $10 million against liability to third parties, including the Organiser, for death or bodily injury to, and loss and destruction of, and damage to, property of, any person as a result of any act, matter or thing done, permitted or omitted to be done, by the Sponsor in default of or in connection with these terms and conditions. 3. The Sponsor is not permitted to participate in the Conference without first providing written evidence to the Organiser of a current insurance policy covering the matters contained herein, and any other additional insurances reasonably required by the Organiser or as required by law to perform its obligations under these terms and conditions. The insurance policy must note the interests of the Organiser, the venue, any association holding or conducting any related conference and any other party notified by the Organiser to the Exhibitor. CANCELLATION 4. In exceptional circumstances the Organiser may be prepared to consider cancellation of the Sponsorship Package, but only if the following conditions are satisfied: (a) the request for cancellation is submitted in writing; (b) the Organiser is able to re-sell the Sponsorship Package; (c) the reason given for the cancellation request is, in the sole opinion of the Organiser, well founded; (d) the Sponsor acknowledges that as a reflection of the costs incurred by the Organiser, the Organiser will retain 50% of the Sponsorship Fee if the cancellation is accepted between twelve and six months prior to the opening date of the Conference and 100% of the Sponsorship Fee if the cancellation is accepted within six months prior to the opening date of the Conference. TERMINATION 5. The Organiser may terminate these terms and conditions immediately on giving notice to the Sponsor if: a. the Sponsor is in breach of these terms and conditions and fails to remedy the default within the time period specified in writing by the Organiser; b. the Sponsor is insolvent within the meaning of the Corporations Act 2001; or c. the Conference is cancelled. NO RELATIONSHIP 6. Nothing in these terms and conditions creates any partnership, employment, agency or trust between the parties. Neither party has the authority to bind the other party in any way. NO ASSIGNMENT 7. The Sponsor is not permitted to assign its rights and obligations contained in these terms and conditions and in the Sponsorship Package to a third party. ENTIRE AGREEMENT 8. If there is any inconsistency between the provisions of these terms and conditions and the provisions of the sponsorship prospectus, these terms and conditions shall prevail. GOVERNING LAW 9. These terms and conditions are governed in all respects by the law of the State of Victoria and any legal action arising under the Contract shall be litigated only in the appropriate Court having jurisdiction in that State EXHIBITOR TERMS AND CONDITIONS In these terms and conditions, unless the context otherwise requires - Exhibition means the event arranged or promoted by the Organiser at which the Exhibitor applies to exhibit or exhibits their business or goods and services supplied by their business in accordance with these terms and conditions; Exhibition Owner means the individual or entity conducting or promoting the Exhibition and its representatives and agents; Australian Prostate Centre. Exhibitor means the individual or entity that is named in an application form to exhibit at the Exhibition; Organiser means the Exhibition Owner. Space means the area at the Exhibition that the Organiser licences to the Exhibitor to occupy on a non-exclusive basis, subject to and in accordance with these terms and conditions. Sponsor means an individual or entity who has entered into an agreement with the Organiser to sponsor the Exhibition. 1. These terms and conditions apply in respect of all applications for Space at the Exhibition, all Space which an Exhibitor has been granted the right to occupy, and the Exhibitor s participation in the Exhibition. 2. The Organiser may accept or reject the Exhibitor s application to occupy Space at the Exhibition in its sole discretion. If the Organiser accepts the Exhibitor s application for Space, the Organiser will grant the Exhibitor a licence to occupy the Space on a non-exclusive basis for the duration of the Exhibition in accordance with these terms and conditions, for the sole purpose of exhibiting or promoting the goods and services of its business. The licence is a mere contractual right and does not create any proprietary right. 3. These terms and conditions shall be read in conjunction with any special conditions agreed in writing between the Exhibitor and Organiser. 4. The Exhibitor acknowledges and agrees that no verbal agreement between it and an employee, servant or agent of the Organiser will be binding on the Organiser. 5. If the Exhibitor fails to comply with these terms and conditions the Organiser has the right in its sole discretion to sell the space and the Exhibitor will be liable for any loss suffered by the Organiser as a result of the non-compliance. Any monies paid by the Exhibitor may be set off against the damage suffered by the Organiser. 6. If the Exhibitor fails to occupy the Space by the opening of the Exhibition, the Organiser may occupy or cause the Space to be occupied as it considers appropriate in its sole discretion without refund to the Exhibitor and without releasing the Exhibitor from its obligations under these terms and conditions. 7. The Exhibitor is not permitted to erect any sign, stand, wall or obstruction, which in the opinion of the Organiser interferes with an adjoining Exhibitor or with the public space at the Exhibition. 8. All Exhibitors must be producers, importers or representatives for goods and/ or services displayed in the Space. No Exhibitor shall display in its Space any advertisement for goods manufactured and/or sold, or services provided by a non- Exhibitor unless prior written permission has been obtained from the Organiser. 9. No Exhibitor shall provide any delegate or visitor with access to the internet or from the Space or within the Exhibition unless prior written permission has been obtained from the Organiser. 10. The Organiser will assign a Space to the Exhibitor where it can set up its stand at the Exhibition. The location and amount of space allocated to the Exhibitor will be determined by the Organiser in its sole discretion. 11. If required by the Organiser, the Exhibitor must submit plans for the proposed set up of the Space for approval by the Organiser. The Exhibitors plans must be received by the Organiser no later than 3 months before the Exhibition. 12. Dismantling the Space. The Exhibitor must not dismantle the Space partially or completely prior to the closing time on the last day of the Exhibition. Upon closure of the Exhibition all exhibits and display material must be removed as soon as possible by the Exhibitor by the time specified by the Organiser, and the Space must be left clean and tidy with all of the Exhibitor s property removed. 13. The Exhibitor must comply with these terms and conditions and all other rules, laws, by-laws, requirements, permits, directions and regulations stipulated by the Organiser, the Exhibition venue management, the Metropolitan Fire Brigade and with all applicable State, Territory and Commonwealth legislation and regulations and all local, State, Territory and Commonwealth regulatory bodies, departments, organisations and authorities. 14. The Exhibitor must not damage any walls, the floor or ceiling of the Exhibition area, including the area in which its Space is located by nails, screws, oil, paint, or any other cause whatsoever. If the Exhibitor causes any such damage, it will be liable for, and make good at its own expense in accordance with the Organiser s and the Exhibition venue management requirements, any such damage. 16