INDIVIDUAL CONSULTANT PROCUREMENT NOTICE

Transcription

1 INDIVIDUAL CONSULTANT PROCUREMENT NOTICE Date: 31 July 2015 Country: Kyrgyzstan, Bishkek Description of the assignment: National Consultant on Drug and Health Product Management/Pharmacologist Project name: UNDP project in support of the Government of Kyrgyzstan, funded by The Global Fund to Fight AIDS, Tuberculosis and Malaria Period of assignment/services (if applicable): September 2015 March 2016 (up to 150 working days) Proposal Submission Address 19 Razzakov St., 7th floor, room 702, Business center «Russia», Bishkek, Kyrgyzstan Subject: Tender for National Consultant on Drug and Health Product Management/Pharmacologist Deadline of Submission Date and Time : 14 August 2015, 14:00 (+6 GMT, Bishkek time) Allowable Manner of Submitting Proposals Courier/Hand Delivery ] Date, time and venue for opening of Proposals Date and Time: 14 August 2015, 14:30 local time (GMT+6) Venue : 19 Razzakov St., 7th floor, room 702, Business center «Russia», Bishkek, Kyrgyzstan Any request for clarification must be sent in writing, or by standard electronic communication to the address or procurement@gf.undp.kg before pm 12 August, UNDP Procurement Team will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants.

2 1. BACKGROUND UNDP is a key partner to the Global Fund to Fight AIDS, Tuberculosis and Malaria (GF) and has been nominated by the CCM to assume the role of Principal Recipient (PR) starting from In the role of PR, UNDP is responsible for the financial and programme management of the GF grant as well as procurement of pharmaceutical, health and non-health items and required services. In all areas of implementation, UNDP provides capacity development services to relevant institutions, Sub-recipients and implementing partners. UNDP has established a project in support of the Government of Kyrgyzstan, funded by the Global Fund to fight AIDS, TB and Malaria with appropriately qualified and experienced staff. National Consultant on drug and Health Product Management /Pharmacologist with the support of the PSM Team and NTP staff should be able to implement activities of the GF grants, aimed at improved access and availability of beneficiaries to quality medicines and health products, used to support the National response of Kyrgyzstan to fight TB. National Consultant is supposed to be present at UNDP GF PIU full-time during the working time to render support to UNDP GF staff in drug management. 2. SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK Monthly analysis of stock status and shelf-life of drugs and health products for decision making on re-distribution and potential corrective actions; Preparation of distribution plans of drugs and health products upon request of programme personnel (monthly/quarterly). Control and monitoring of enrollment of TB patients in 10 health facilities (Jalal-Abad, Osh, Batken, Talas, Issyk-Kul, Naryn and Chui oblast TB centers, National Center of Phthisis, Bishkek TB Center and SSES) and taking corrective actions and monthly update on number of patients on treatment; Quarterly follow up (contacting, sourcing and processing available data/information, compilation of needs and monitoring) with 10 health facilities patients (names, numbers), treatment regimens for further calculation of quantities of drugs to be distributed to all the regions. Preparation of the NTP official requests for procurement of the drugs and health products per the TB procurement plan and submission of the official requests for procurement to UNDP; Contribution to development Terms of References for the purpose of contracting of up to 10 local consultants in the area of inspection of pharmacies; Support to National Anti-Tuberculosis Programme (NTP) with actions to ensure effective information system on side effects. Submit monthly and quarterly reports as requested. 3. REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS I. Academic Qualifications: Bachelor degree in medicine with specialization in clinical pharmacology II. Years of experience: At least 3 years of experience in drug management in programme related to TB treatment; At least 2 years of experience in the field of supply chain management of drugs and health

3 commodities (including inventory, quantification and forecasting) is an asset. III. Competencies: Knowledge of Russian is required and knowledge of English is an asset. 4. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS. Interested individual consultants must submit the following documents/information to demonstrate their qualifications: 1. Proposal: (i) Signed personal history form P.11 (including past experience in similar projects); (ii) At least 2 recommendation letters from previous employers. 2. Signed confirmation of interest and submission of financial proposal form (the form is attached), - Annex 3, Financial Proposal Form 3. Copy of ID (passport) 4. Copy of Diploma 5. FINANCIAL PROPOSAL Contracts based on lump-sumlump sum contracts The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables. Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days). Preferred currency of Offer: US dollars (USD). The financial proposal will specify the daily fee, travel expenses and living allowances quoted in separate line items, and payments are made to the Individual Consultant based lump sum. For local contractors in Kyrgyzstan UNDP shall effect payment in Kyrgyz Som based on the prevailing UN operational rate of exchange on the month of payment. The prevailing UN operational rate of exchange is available for public from the following link: Travel; All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed. Please be guided by the attached monitoring visits plan when preparing your financial proposal.

4 Monitoring visits plan Oblast # of days Covered districts 1 Batken 1 one travel for 3 days Batken Oblast TB Center, Family group Practitioners, FMCs of Batken, Leilek, Kyzyl-Kia, Kadamjai rayons 2 Chui and Bishkek 1 one travel for 5 days Kemin FMC, 2 Family Group practitioners, TB department of psychiatric hospital Chym Korgon, Chui FMC Family Group Practitioners, Kara Balta TB hospital and NTP Bishkek Note: Transportation costs for travels within Bishkek or Chui province, to be connected with travels of relevant programme staff and will be covered by UNDP GF for achieving the objectives under the present TOR. The Consultant should undertake the Basic Security in the Field - II (BSIF-II) training and Advanced Security in the Field (ASIF) tests prior to travelling. These requirements apply for all Consultants, attracted individually or through the Employer. 6. EVALUATION Offerrors will be evaluated based on the methodology of cumulative analysis. The award of the contract of individual consultant should be made to the person whose offer has been evaluated and determined as: a) responsive/compliant/acceptable, and b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. Total score=technical Score + Financial Score Technical Criteria weight - 70%, 700 scores maximum Financial Criteria weight - 30%. 300 scores maximum Only candidates obtaining a minimum of 490 from 700 point in the Technical part of evaluation would be considered for the Financial Evaluation The lowest technically qualified proposal receives 300 points and all the other technically qualified proposals receive points in inverse proportion according to the formula: P=Y*(L/Z), where P=points for the financial proposal being evaluated Y=maximum number of points for the financial proposal L= price of the lowest price proposal Z=price of the proposal being evaluated The selection of candidates will be done in 3 stages: 1st stage: Prior to detailed evaluation, all applications will be thoroughly screened against eligibility criteria (minimum qualification requirements) as set in the present TOR in order to determine whether they are compliant/non-compliant.

5 Eligibility Criteria 1 Bachelor degree in medicine with specialization in clinical pharmacology 2 At least 3 years of experience in drug management in programme related to TB treatment 3 At least 2 years of experience in the field of supply chain management of drugs and health commodities (including inventory, quantification and forecasting) 2nd stage: Technical Evaluation of technical proposals Interview Short-listed candidates will be evaluated based on the following criteria. Only candidates obtaining a minimum of 490 points (70%) at the Technical Evaluation would be considered for the Financial Evaluation. Criteria Weight Max. Point Technical: 70% 700 At least 3 years of experience in drug management in programme related to TB treatment For each additional year of experience 20 points, but no more 100 points in total At least 2 years of experience in the field of supply chain management of drugs and health commodities (including inventory, quantification and forecasting) is an asset For each additional year of experience 20 points, but no more 100 points in total Language skills: Knowledge of Russian points - excellent points good points satisfactory 0-9 points poor Knowledge of English is an asset points - excellent points good 0 9 points poor Financial 30% 300 3rd stage: Financial evaluation (according to the method described above) Cumulative analysis will be used based on the following methodology: All the offers of individual consultants who scored 490 (70% from 700) and more points during the desk review are acceptable for financial evaluation. The lowest financial qualified proposal receives 300 points and all the other technically qualified proposals receive points in inverse proportion according to the formula:

6 Formula applied P=y(µ/z) P=points for the financial proposal being evaluated y=maximum number of points for the financial proposal equal to 300 µ=the lowest priced proposal z=price of the proposal being evaluated The candidate achieving the highest cumulative score for both Technical and Financial evaluations will be recommended by the Evaluation Committee for contracting. ANNEX ANNEX 1- TERMS OF REFERENCES (TOR) ANNEX 2- INDIVIDUAL CONSULTANT GENERAL TERMS AND CONDITIONS ANNEX 3- CONFIRMATION OF INTEREST AND FINANCIAL PROPOSAL FORM