EXHIBITOR AND CORPORATE SPONSORSHIP PROSPECTUS

Transcription

1 EXHIBITOR AND CORPORATE SPONSORSHIP PROSPECTUS

2 Dear Prospective Exhibitor: The George Washington University (GW) is pleased to announce the 2015 Hematology and Medical Oncology Best Practices course will be held August 13 20, 2015 at the Ritz-Carlton Pentagon City in Arlington, VA. We are contacting you to respectfully request your consideration of a tabletop exhibit display at this educational program. The Hematology and Medical Oncology Best Practices Course is an important element in the continuum of physician performance improvement over time. With more than 20 years of experience, it is the most well-respected and one of the longestrunning courses covering hematology and medical oncology. With more than 350 practicing clinicians attending each year, it is also the largest combined hematology and medical oncology course in the United States. Course Director, Robert S. Siegel, MD, Director, Division of Hematology and Medical Oncology at GW will be joined by a faculty of 50 of the leading experts in hematology and medical oncology. The expert faculty is comprised of officers of the major professional societies, authors and editors of standard textbooks, and contributors to the development of clinical practice guidelines. Topics to be covered include: Anemias Breast cancer Clotting and bleeding disorders Gastroenterological cancers Genitourinary cancers Leukemias/lymphomas/ multiple myeloma Lung cancer Melanoma Mesothelioma Myelodysplasia Myeloproliferative disease Pharmacology Platelet disorders Sarcomas The exact exhibit fee is dependent upon the days your company requests to exhibit. The first day is $2,500. Additional days are $500. The book vendor rate is $800. Details regarding exhibiting at the conference are included. The exhibit application and additional information about the course is available at To request exhibit space: Complete the Exhibit Space and Application Form; Return the application, with payment, to us by Friday, July 24, All exhibits are subject to review by the George Washington University (GW) School of Medicine and Health Sciences Office of Continuing Education in the Health Professions. On behalf of GW, thank you for your consideration of this request. If you have any questions or require additional information, please feel free to contact me. I look forward to hearing from you. Sincerely, Robert S. Siegel, MD Course Director Hematology and Medical Oncology Best Practices Course HemOnc@gwu.edu

3 EXHIBITOR INFORMATION OVERVIEW The Hematology and Medical Oncology Best Practices Course is attended by more than 300 physicians, physicians-in-training, pharmacists, and nurses preparing for certification and recertification exams and/or looking for a comprehensive review of clinical best practices presented by many of the nation s leading clinicians and educators in the field. The course can be taken as a 5-day Hematology Course, a 5-day Medical Oncology Course, or in its entirety as an 8-day Course. DATES August 13-20, 2015 AGENDA Please visit for a current version of the Agenda. LOCATION Ritz-Carlton, Pentagon City 1250 S Hayes St Arlington, VA EXHIBIT OPTIONS Exhibitor (Day 1) $2,500 Each Additional Day $500 Book Vendor $800 Each exhibit space includes one 6 table and two chairs. ACKNOWLEDGMENT Acknowledgment slide announcement in the session room(s) Acknowledgment from the speaker podium Acknowledgment in the final Course Syllabus Acknowledgment on EXHIBIT AREA The number of exhibitors will determine the exact arrangement of the exhibit area; however, all exhibitors will be located outside of the main meeting room in the same area as the refreshments. EXHIBIT SET-UP Thursday, August 13 Thursday, August am No exhibits should be set while attendees are in the lobby/exhibit area, as not to impede traffic. Therefore, all exhibits must be set either prior to breakfast, or in between the start of the first session and the morning break. EXHIBIT HOURS Thursday, August 13 Thursday, August 20 7 am 6 pm *All exhibitors are welcome to remain open until the end of each day. Please note that meeting attendees will generally visit the exhibit area prior to the start of the morning session, during all breaks, during lunch sessions, and at the end of the day. Please visit for a current agenda with exact times for each day. EXHIBIT BREAKDOWN We understand that packing equipment and/or literature may need to be done before the end of the entire course. As a courtesy to our meeting attendees, we would appreciate if this could occur at the end of the last day you are exhibiting.

4 CONFIGURATION SPECIFICATIONS All exhibits should be free-standing and selfsupported. Linear configurations may not be designed to obstruct the view of nearby tables or to block exits or doorways. Hanging signs are not permitted. NAME BADGES Exhibitors will be provided name badges/passes, which must be worn at all times. Two name badges will be provided for each day. ELECTRICITY & INTERNET Each exhibit space includes access to an electrical outlet and internet. MEALS, HOTELS, AND TRAVEL Exhibitor fees do not include hotel accommodations or travel. Exhibitor fees do include refreshments and lunches; however, we ask that exhibitors wait until attendees have selected their refreshments/food. SALES AND ORDER TAKING To help companies maximize their exhibit opportunities, sales and order taking are allowed on the exhibit floor unless prohibited by law. Transactions must be consistent with the professional nature of the meeting. It is the sole responsibility of the exhibiting company to acquire any licenses or permits as may be required. GW reserves the right to restrict sales activities that it deems inappropriate, unprofessional, or which do not abide by the requirements of the meeting s accrediting body. REQUESTING EXHIBIT SPACE To request exhibit space, submit a completed Exhibit Application, with payment, by Friday, July 24, All exhibits are subject to review by the George Washington University (GW) School of Medicine and Health Science s Office of Continuing Education in the Health Professions. CONTACT Leo Schargorodski Executive Director Dr. Cyrus and Myrtle Katzen Cancer Research Center 2150 Pennsylvania Ave., NW Suite Washington, D.C Tel: (202) Em: lschargorodski@mfa.gwu.edu

5 2014 Attendees by Type 2014 Registration by Geographic Region

6 SPONSORSHIP OPPORTUNITIES The following sponsorship opportunities are available to increase your company s visibility and showcase important messages and benefits while supporting the 2015 Hematology and Medical Oncology Best Practices course. EVENING RECEPTION (2 AVAILABLE) Host an evening reception to welcome participants to the course. There are two reception sponsorships available: Thursday, August 13, 2015 (1 st evening of course) Sunday, August 16, 2015 (1 st evening of Hem Malignancies Section) SPONSORSHIP FEE: $5,000 RESIDENTS AND FELLOWS CAREER FORUM AND RECEPTION This premier event will provide a forum for residents and fellows to network with course faculty and leaders in the field. SPONSORSHIP FEE: $3,000 EXHIBIT HALL BREAKFAST (8 AVAILABLE) Breakfast and coffee will be served to all course participants each day from 7:00am-8:00am. SPONSORSHIP FEE: $1,500 COFFEE MUGS Ensure that your brand and message resonates yearround by sponsoring the HemOnc Best Practices coffee mugs distributed to event attendees in the registration area. SPONSORSHIP FEE: $800 EXHIBIT HALL COFFEE BREAK (8 AVAILABLE) Coffee will be served each morning to all course attendees. GW will provide signage to acknowledge sponsor support. SPONSORSHIP FEE: $500 (per break) CELL PHONE CHARGING STATION Cell Phone Charging Stations are a great way to build awareness among course attendees. Station can be places in general traffic locations of the meeting location or in the sponsor s booth. SPONSORSHIP FEE: $500 ATTENDEE BAG Showcase your corporate identity in a custom designed canvas bag distributed to all Hematology and Medical Oncology Best Practices attendees for course material. The bags will display the Hematology and Medical Oncology Best Practices logo on the outsides and your corporate identity on the inside. SPONSORSHIP FEE: $1,000 ATTENDEE BAG INSERT (4 AVAILABLE) Get your name and branding in front of the course participants. Only four bag inserts are available so your messaging won t get lost or diluted. SPONSORSHIP FEE: $250 LAYNARD Provide attendees with your corporate lanyard (nonproduct specific). SPONSORSHIP FEE: $700

7 EXHIBIT SPACE APPLICATION & AGREEMENT Registration Information Exhibiting Company: Address: City, State, Zip: Telephone: Fax: Contact: Company Description Pharmaceuticals Products Non-profit Organization Publications Publishing/Books Laboratory Equipment/Services Association/Society Diagnostic Equipment Other Exhibit Options Please select exhibit option and the days your company will be exhibiting. Thursday, August 13 Friday, August 14 Saturday, August 15 Sunday, August 16 Monday, August 17 Tuesday, August 18 Wednesday, August 19 Thursday, August 20 Total Days Fees Exhibitor ($2,500 for first day and $500 for each additional day) Book Vendor ($800) Subtotal: Total: Office of Continuing Education in the Health Make checks payable to George Washington University Professions (tax identification number ). Full payment must 2030 M Street NW, Suite 4020 accompany this signed contract to be considered. Return to: Washington, DC Exhibitor Names If unable to provide this when submitting the application, you must do so by August 7. Exhibitor 1: Exhibitor 2: Agreement Please sign after reading Term & Conditions of Agreement on following page. Authorized Exhibiting Company Rep. (print) Signature Date

8 SPONSORSHIP REQUEST FORM Registration Information Company: Address: City, State, Zip: Telephone: Fax: Contact: Sponsorship Options Please select the sponsorship option (check all that apply). Sponsorship Fee Residents and Fellows Career Forum and Reception $3,000 Evening Reception (2 available) $5,000 Exhibit Hall Breakfast (8 available) $1,500 Exhibit Hall Coffee Break (8 available) $500 (per break) Coffee Mug $800 Cell Phone Charging Station $500 Attendee Bag $1,000 Attendee Bag Insert ( 4 available) $250 Laynard $700 Total:

9 TERMS AND CONDITIONS OF AGREEMENT 1. All exhibits are subject to review and approval by the Office of CEHP, George Washington University School of Medicine and Health Sciences. 2. This agreement shall not be binding upon the lessor (GW) until accepted and executed by Office of CEHP, GW. A counter signed copy of the contract will be returned to you as confirmation of your participation. 3. The violation of any part of this agreement, or any part of the regulations adopted by the Lessor, shall at the election of Office of CEHP, GW cause this agreement to become null and void. In such event, all sums previously paid for or contracted to be paid under this agreement shall be assigned, or otherwise disposed of, without the written approval of GW. 4. Refunds of any payment for tabletop space will be made at the sole discretion of Office of CEHP, GW with a $75 processing fee deducted from the total paid. No refunds due to cancellations will be made if cancellation is received less than two weeks prior to the start of the event. 5. Liability/Insurance: Exhibitors shall be fully responsible to pay for any and all damages to property owned by the GW, its owners or managers which result from any act or omission of an exhibitor. Exhibitor agrees to defend, indemnify, and hold harmless GW, its owners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from exhibitor s use of the property, except to the extent caused by the negligence or willful misconduct of GW, its owners, managers, officers, or directors, agents, employees, subsidiaries and affiliates. The exhibitor acknowledges that GW does not maintain insurance covering exhibitor s property and that it is the sole responsibility of the exhibitor to obtain liability insurance covering such losses. Each exhibitor, by signing an application to exhibit, understands that they assume responsibility for the conditions described above. 6. Office of CEHP, GW may, at its sole discretion, withhold or withdraw permission to distribute souvenirs, advertising or other material it considers objectionable or not in keeping with the character or purpose of Office of CEHP, GW. 7. Advertising, canvassing, solicitation of business, conferences in the interest of business, etc. are not permitted except by firms that have engaged with GW space to exhibit and then only in exhibit area assigned. Exhibitors are not permitted to go in the conference room. 8. The rental of exhibit shall not influence the control of content a selection of presenters and moderators. GW is ultimately responsible for control of content and selection of presenters and moderators. 9. Disclosure of Financial Relationships: GW will ensure disclosure to the audience of (a) company funding and (b) any significant relationship between the GW and the company or between individual speakers or moderators and the company. 10. Involvement in Content: There will be no "scripting, emphasis, or influence on content by the company or its agents. 11. Ancillary Promotional Activities: No product advertisements will be permitted in the program room. 12. Objectivity & Balance: GW will make every effort to ensure that data regarding the company's products (or competing products) are objectively selected and presented, with favorable and unfavorable information and balanced discussion of prevailing information on the product(s) and/or alternative treatments. 13. Limitations of Data: GW will ensure, to the extent possible, disclosure of limitations of data, (e.g., ongoing research, interim analyses, preliminary data, or unsupported opinion). 14. Discussion of Unapproved Uses: GW will require that presenters disclose when a product is not approved in the United States for the use under discussion. 15. Opportunities for Debate: GW will ensure opportunities for questioning or scientific debate. 16. All other support associated with this CME activity may only be provided with the full knowledge and approval of GW. 17. No other funds from the commercial company will be paid to the program director, faculty, or others involved with the CME activity (additional honoraria, extra social events, etc.). 18. Rental of registration lists is not available. 19. Taking photographs or videotaping is strictly prohibited, other than an official GW photographer. GW reserves the right to photograph or videotape an exhibit.