Prospectus Exhibit & Promotional Opportunities Best of Radiation Oncology, 2015 January 23, 2016

Transcription

1 Prospectus Exhibit & Promotional Opportunities Best of Radiation Oncology, 2015 January 23, 2016 Prospectus Best of Radiation Oncology, 2015 Page 1 of 5

2 Dear 2016 Exhibitor, We are very excited to invite you to participate by way of an exhibit during the Best of Radiation Oncology, This year s conference will be held at the Hyatt Regency Pier Sixty Six in Fort Lauderdale on January 23, This course will provide radiation oncologists, radiation therapists, medical oncologists, hematologists, and nurses with current data and information that was presented at the 57th Annual ASTRO meeting in San Antonio, October 18 21, 2015 and other ongoing clinical trials in radiation oncology. Exhibit levels, registration and promotional opportunities are available on our website at: We are hopeful you will agree to exhibit during this year s symposium and we look forward to your participation! Sincerely, John Greskovich, Jr., MD Activity Director Medical Director, Radiation Oncology Cleveland Clinic Weston, Florida Steven Roshon, MD Co-Activity Director Cancer Center Director Cleveland Clinic Weston, Florida Prospectus Best of Radiation Oncology, 2015 Page 2 of 5

3 EXHIBIT INFORMATION PURPOSE Exhibits provide a professional and educational environment in which the physician can receive demonstrations, view products and services and discuss the clinical and surgical uses, including how they may improve the quality of care to a patient and the management of the medical/surgical practice. EXHIBIT LOCATION Hyatt Regency Pier Sixty Six 2301 SE 17th Street Causeway Fort Lauderdale, Florida Phone: EXHIBIT DISPLAY HOURS Saturday, January 23, :30am - 1:00pm Continental Breakfast and mid-morning break will be held in the exhibit area. EXHIBIT AND DESIGN Size: 6 x 30 table with drape and two chairs REGISTRATION & SET-UP/TEAR-DOWN HOURS Move-in: Exhibits must be set-up by 7:00am on Saturday, January 23, 2016 Close and Clear: Saturday, January 23, 2016 by 3:00pm We ask that exhibits open on time and be staffed throughout the posted exhibit display hours. Exhibitor fee includes name badges for 2 representatives. Please limit the number of representatives per booth so as not to inconvenience your neighbors. EXHIBITOR IDENTIFICATION Exhibitor identification in all Cleveland Clinic Florida publications and on all signs and booth graphics, related to this specific symposium, must be the company name submitted via the online registration process. PAYMENT TERMS Payment is accepted by check or credit card and must be paid in full prior to event date. SECURITY The exhibit area is a foyer and therefore is not secured. Any items of value should be secured (computers, cell phones, etc.) when not present. Neither the hotel security staff nor Cleveland Clinic Florida will be responsible for loss or damage to any property. Exhibitors are responsible for safe-guarding their goods, materials, equipment and exhibits at all times. HOTEL S HOLD HARMLESS "The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor s activities on the Hotel premises and will indemnify, defend, and hold harmless the Hotel, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims." Any changes to the aforementioned clause must be directly approved by hotel. REGISTRATION/BADGE POLICY All company representatives must be pre-registered by January 8, Please register your company and your representatives online at Additions or changes will be accommodated at a cost of $50 per badge. Prospectus Best of Radiation Oncology, 2015 Page 3 of 5

4 EXHIBIT INFORMATION SATELLITE SYMPOSIA During the periods listed below neither exhibitors nor their agents may conduct, or sponsor any educational or marketing activities directed toward the symposium registrants, other than part of an approved exhibit, without the permission of Cleveland Clinic Florida. For further information regarding satellite symposia please contact the CME Office at Cleveland Clinic Florida at The Symposium will take place Saturday, January 23, 2016 from 7:30am 12:30pm COMMERCIAL PRESS Reporters must have prior approval from the CME Office at Cleveland Clinic Florida. Please contact the office at FDA REGULATIONS Exhibitors must abide by all applicable Food and Drug Administration (FDA) regulations, including any or all approved requirements. ACCOMMODATIONS A 10% discount off the published rates plus state and local tax has been arranged with the Hyatt Regency Pier 66. Online Reservations: The code is and can be entered as a group code on the website. Under the dates click the special rates box and this will provide a drop down where you enter the code. This rate requires no contract. Individual cancellation policies of 72 hours apply to these reservations. CONTACT US: Michael Schultz CME Coordinator Billing, Payment Options & Logistics Phone: Fax: schultm3@ccf.org Any product that is an investigational device or drug must be clearly marked as such. All products and services exhibited shall comply with FDA policy and procedures (particularly with respect to the marketing and labeling of investigational or unapproved drugs and devices) and other applicable policy and procedures. Exhibitors are reminded that the FDA prohibits the advertising or other promotion of investigational or unapproved drugs and devices. The FDA also prohibits the promotion of approved drugs or devices for unapproved uses. In addition, under FDA rules, the background of the exhibit must show the generic name of any drug product featured. Additional information may be obtained from the FDA website at Prospectus Best of Radiation Oncology, 2015 Page 4 of 5

5 EXHIBITOR LEVELS Thank you for your interest in participating as an exhibitor. Space will be sold on a first come, first served basis with Gold and Silver levels taking priority. Please visit our website to register $1,000 Exhibitor Package o Recognition as Exhibitor o Acknowledgement on slides and/or signage o 6 x 30 table with drape and two chairs o Two (2) exhibitor badges and full access to Symposium sessions and meals Additional exhibitor badges $50 each o Attendee Roster and Statistics o Standard electric and power strip fees waived PROMOTIONAL OPPORTUNITIES FOR EXHIBITORS The following opportunities are available to companies that participate as an exhibitor. First commitment will have exclusivity to opportunity. $2,500 - $10,000 Industry Supported Event (Friday Evening Reception or Saturday Lunch) Non-CME industry supported programs are also an option. Note: Events will not be permitted during general session hours and can include meals. (See Satellite Symposia on page 4 of prospectus). For additional information on offerings, contact Michael Schultz at schultm3@ccf.org or Prospectus Best of Radiation Oncology, 2015 Page 5 of 5