The Town of Bridgetown Pumper- Tanker Specifications & Instructional Document. Tender ID #

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1 The Town of Bridgetown Pumper- Tanker Specifications & Instructional Document Tender ID # GENERAL The Town of Bridgetown is tendering for a Pumper-Tanker to complement its emergency fleet. The apparatus must be delivered before 31 st March The apparatus shall meet or exceed, ULC S515 in regards to its use as a Pumper-Tanker. The bid price must remain valid for fifteen days from the date of the bid opening. Any bidder on this tender must concentrate on the durability and performance of their proposed apparatus and not on its looks or extra perks. Bidder proposals must be submitted to: Kevin Matheson Interim Chief Administrative Officer Town of Bridgetown 271 Granville Street Bridgetown, Nova Scotia B0S 1C0 Proposals must be received by 2:00pm on closing date, the 2nd of March The bid opening will be on the same day at 2:15pm. All tenders must be submitted in a sealed envelope, clearly marked Town of Bridgetown Pumper-Tanker Tender ID # No tenders will be accepted through fax or electronic media. Questions in regard to anything within the tender must be submitted in writing ( , mailed paper copy, or fax) to: Randy Sheridan Fire Chief Bridgetown Volunteer Fire Department 31 Bay Road, Bridgetown, NS B0S 1C0 bridgetown.fire@ns.sympatico.ca Fax: SPECIFICATIONS The minimum specifications are to be used to show that their bid is in compliance with or is an exception to the specifications listed. Any exceptions must be explicitly identified in the proposal 1

2 with an explanation in full detail, and with supporting data, how the proposed deviation meets or exceeds the specifications and why it is necessary. The purchaser reserves the right to determine which deviations are acceptable. The Apparatus shall comply with Federal and Provincial highway regulations, standards and laws relating to its use in regard to commercial/fire apparatus. It must meet or exceed the Provincial motor vehicle inspection requirements. Any company bidding on this tender must agree to the price and perform all work to furnish all equipment listed in both the specifications and the options. The bid price that is used to determine the lowest bidder shall include the price of the apparatus, equipment and all associated costs in regards to taxes, testing and delivery. A detailed cost list shall be provided by the bidder in their bid. The cost for anything under optional items must be completely separate from the cost list. TIMELY DELIVERY As the Fire Department is currently borrowing equipment from a neighbouring Department, all units quoted must be in stock and ready for immediate delivery. Consideration will also be given to used equipment that meets the specifications. For used equipment, the bidder must identify the model year, number of years in active service, odometer reading and any other pertinent data to help evaluate the long term suitability of the unit being proposed. ACCEPTANCE The declared delivery date is the date of acceptance. Acceptance of the apparatus and the associated equipment will be made after inspections have been completed. Equipment items not delivered at the time of the trials or construction not in conformance with the proposal will be cause for withholding the payment until delivery is complete and acceptable. The finished apparatus will be inspected upon delivery for compliance with specifications and previously authorized exceptions. All authorized exceptions must be approved before the bid closing date. Deviations from the specification will cause for rejection of the apparatus unless they were originally listed in the bidder s proposal and previously approved by the purchaser. If the apparatus is not delivered and accepted on time liquidated damages, in the amount of two hundred dollars ($200.00) per calendar day, will begin the day after the declared delivery date. This amount will be deducted from the final payment for the apparatus. If after thirty (30) days the apparatus is not brought up to compliance the bidder may be considered in default of the contract and the provisions of the bid bond may be started. BODY CONSTRUCTION MATERIAL The Town of Bridgetown will accept an apparatus of aluminum and/or stainless-steel construction only. CAB CONSTRUCTION REQUIREMENTS Testing results of the cab crush worthiness, in accordance with ULC S515 standards, must be included with the bid. PAYMENT TERMS The Town of Bridgetown will not accept a contract form that requires down payments, progressive payments during the construction, or contracts with escalator clauses. Terms of payment shall be 2

3 100 percent after acceptance of the apparatus. No other terms will be acceptable. Be aware that it can take up to thirty (30) days to process the payment. PROTOTYPE APPARATUS No prototype or experimental apparatus will be accepted. The vendor must demonstrate that he has successfully sold apparatus of the same design and of the same material in the past three (3) years. MANUFACTURER S RELIABILITY The manufacturer must be satisfactory to the Town of Bridgetown from the standpoint of experience, reliability, and demonstrated ability in manufacturing of apparatus of the same type that this Tender is requesting. A list containing the names and contact information of fire departments that have purchased the same type of apparatus, in the past three (3) years must be supplied by the bidder. The list will be used for reference checks in regards to quality of apparatus built by the manufacturer. WARRANTIES The Bidder must provide a complete detail of all warranties that relate to the equipment to be supplied. BID EVALUATION All tender submissions will be evaluated based on the specifications compliance, age, warranty, serviceability and cost to determine which tender provides the best overall value to the Town. The Town intends to make an award on March 11, THE RIGHT TO REJECT BIDS The Town of Bridgetown reserves the right to reject any or all tenders, not necessarily accept the lowest tender, or to accept any which it may consider to be in the best interest of the Town. The Town also reserves the right to waive formality, informality or technicality in any tender. OPERATION AND MAINTENANCE MANUALS The bidder shall supply two (2) operation and maintenance manuals, both in paper and on CD (for a total of four manuals). The manuals shall cover all operation, maintenance and safety procedures for the total use and safe operation of the apparatus and supplied equipment. PRODUCT LIABILITY INSURANCE Product liability insurance of not less than five million dollars ($5,000,000.00) shall be supplied by the bidder. Documentation of the amount of product liability carried by the manufacturer and the name of insurance carrier shall be provided by the bidder at the time of bid submission. The successful bidder shall defend any and all suits and assume liability for the use of patented device or article forming a part of the apparatus furnished under the contract. Failure to supply a copy of the Certificate of Insurance with the bid will be cause for immediate rejection of the bid. REPLACEMENT PARTS The bidder must ensure that a stock of routine repair parts is maintained at a service centre location in Nova Scotia. The Town of Bridgetown reserves the right to reject bids of vendors who cannot produce satisfactory evidence that this inventory is available and that they can furnish promptly all other parts needed for service or repair of the equipment herein specified. 3

4 The Town of Bridgetown reserves the right to visit the facility for purpose of evaluation and reject any bidder who, in the department s sole opinion, does not fully comply with the provisions set in the specifications table. DELIVERY TERMS The apparatus shall be delivered by the bidder under its own power by the declared delivery date, see the Acceptance heading above. This is a requirement needed so that the Town of Bridgetown can plan the management of its fleet. All fleet changes must be completed before 31 st March Therefore the bidder s declared date must be before that date. The bidder must submit a document, along with the bid, stating the declared delivery date. 4

5 TENDER ID # Minimum Specifications Pumper Tanker All units being quoted must have at least the following: Chassis: Engine: Transmission: Front Axle: Rear Axle: 2 Door cab 2000 RPM; 1000lb/ft torque at 1400 RPM (Please state make and model) 5 or more speed automatic Rated for 12,000 lbs Rated for 27,000 lbs Weight Tickets: Please weight tickets for the unit fully loaded. Brakes: Tires: Pump: Intakes: Drum brakes with fire and emergency service linings 22.5 ply 1250 USG per minute with pressure governor and heat pan Two 6 ; One 2.5 ; One 2 tank fill; One 3 tank to pump; One 2.5 direct tank Discharges: Four 2.5 NSZ1 thread; Two 1.5 NPSH thread cross lays; One 3 deluge riser; One 10 rear manual dump with swivel Piping: Tank: Body: Other: High pressure hose and/or schedule 40 galvanized and/or stainless steel piping 1500 Imp. Gal. (1800 USG) with direct tank fill 1/8 aluminum extruded body with ¼ thick extrusions Electric Ladder rack On spot chains Suction hose trays for two 10 length 6 Flood lighting FRC Evolution LED w/ pushup poles and waterproof switches Deck gun set TFT XFC riser, 10 stream straightener, auto master stream nozzle with halo and stacked tips 4 stortz connection on ground base. Delivery: To Bridgetown, Nova Scotia by March 31, 2015 Optional: Radio install Hose, loose equipment, intake valve, ladders Air packs Miscellaneous shelving 5