INVITATION FOR BIDS FOR TRACTOR AND PULL TYPE SCRAPER NOVEMBER 22, 2005 HARNETT COUNTY

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1 INVITATION FOR BIDS FOR TRACTOR AND PULL TYPE SCRAPER NOVEMBER 22, 2005 HARNETT COUNTY LILLINGTON, NORTH CAROLINA QUOTE # SW

2 INVITATION TO BID FOR A TRACTOR AND PULL TYPE SCRAPER Sealed bids will be received by the County of Harnett, Finance Department, North Carolina for the furnishing of a tractor and a pull type scraper for its Solid Waste Department as described and specified herein, until 10:30 a.m. on November 22, 2005, at the Finance Department, 102 East Front Street, Lillington, N.C , at which time the bids received will be publicly opened and read aloud. To obtain a copy of the Invitation to Bid, contact Judy Strickland, Harnett County Finance, PO Box 760, 102 East Front Street, Lillington, N.C , Telephone: A copy will also be posted on the Harnett County Website at For any questions regarding this bid, please contact Judy Strickland at or Jerry Blanchard, Solid Waste Director at The County of Harnett reserves the right to reject any and/or all bids received, or to select the bid which, in our opinion, is in the best overall interest of the County.

3 INSTRUCTIONS TO BIDDERS BID NUMBER SW Sealed proposals will be received by the County of Harnett, Lillington, NC at the Finance Office, P.O. Box 760, 102 East Front Street, Lillington, NC 27546; until 10:30 a.m. on November 22, 2005, and at which time, said bids will be publicly opened and read aloud. 2. All bidders are instructed to use the Bid Packet for all responses to specifications. 3. All specifications are specific determining criteria. The County feels it is necessary to obtain equipment that will provide service ability, repair ability, and operational longevity. 4. Acceptance of equipment at delivery will be based upon the County s interpretation of the requested bid specifications. 5. The County of Harnett has the right to reject any and/all bids received, or to select the bid which, in our opinion, is in the best overall interest of the County based on the lowest responsible bidder or bidders, taking into consideration quality, performance and the time specified in the proposals for the performance of the contract. FAILURE TO FOLLOW ALL INSTRUCTIONS INCLUDED IN THE BID PACKET MAY RESULT IN REJECTION OF BID. 6. This Invitation to Bid and all proposal responses are considered public information, except for trade secrets specifically identified in writing by the Bidder, which will be handled according to State Statute or other laws. Any section of the Bidder s response package that is deemed to be a trade secret by the Bidder shall be submitted in a separate envelope clearly marked TRADE SECRET INFORMATION-DO NOT DISCLOSE. 7. Equipment must meet all minimum specifications and be the kind and type specified, or an approved equivalent. Price quoted must be on the basis of delivery to the Harnett County Solid Waste Facility, State Road 1724, Daniels Road, Erwin, N.C Quoted price should not include any sales taxes, but should only reflect the actual bid price of the equipment. The sales tax should be quoted as a separate line item on the Request for Proposal Form.

4 8. Completed bid packet can be hand-delivered by 10:30 a.m. on November 22, 2005 or mailed (must be received by 10:30 a.m., November 22, 2005 to: Harnett County Finance P.O. Box East Front Street Lillington, N.C Envelope must be marked Bid Number SW Tractor and Pull Type Scraper Bids submitted via telegraph, facsimile (FAX) machine, telephone, and electronic means, including but not limited to , in response to this Request for Proposals will not be acceptable. 9. Questions or clarifications concerning this should only be directed to: Judy Strickland, Harnett County Finance at or Jerry Blanchard, Solid Waste at

5 GENERAL TERMS AND CONDITIONS 1. Sealed Bids, subject to the Instructions and General Conditions of this bid listed below and any special conditions set forth herein, will be received at the Harnett County Finance Department, 102 East Front Street, Lillington, N.C until 10:30 a.m., November 22, 2005 (as shown on the official clock in the Harnett County Finance Department) on the bid opening date for a tractor and pull type scraper shown on the attached bid form. Bids shall include all charges for delivery to the location designated in the bid package. 2. Bidders must (a) use the bid form provided herein when submitting bids; (b) return the Invitation for Bids and the Bid Form: and (c) give unit price, applicable itemized sales tax, extended totals, and sign the bid. Put the bid in an envelope and identify on the face of the envelope your bid by number, articles, and date of opening. Faxed bids will not be accepted. 3. Identify the item you will furnish by brand, manufacturer s name, and model number(s). Also furnish specifications and descriptive literature and/or brochures on item(s) bid. By submitting this required information, vendor warrants that the equipment will perform in accordance with its noted performance specifications, as well as with the performance criteria and representation indicated in any or all documentation which describes said equipment. 4. Whenever products or materials of any particular producer or manufacturer are mentioned in our specifications, such product or material mentioned is intended to be descriptive of quality and not restrictive to those mentioned. 5. Prices must be stated in units of quantity specified and must be firm. Prices must include all freight/delivery charges to the location designated in the bid package, and risk of loss shall be borne by successful bidder until final acceptance of equipment by County. Bidder shall calculate that portion of the price which is subject to the seven percent (7%) North Carolina sales and/or use tax, which amount shall be itemized and shown on proposal on a separate line. 6. Bidder shall indemnify and hold harmless the County for any loss, cost, or expense incurred by, levied upon or billed to the County as a result of successful bidder s failure to pay any tax type due in connection with this agreement. The County of Harnett is exempt from paying Federal Excise Tax. 7. The delivery date(s) shall be stated in definite terms, as delivery is one of the factors considered when making the award. The County desires the earliest reasonable delivery time but requests a maximum of ninety (90) days from date of award. Failure to deliver by the date promised or failure to comply with the specifications may disqualify bidder from future bidding.

6 8. The County of Harnett reserves the right to cancel all or any part of orders if delivery is not made as represented on the bid. In case of delay, the successful bidder must notify the Director of Solid Waste as soon as the delay is discovered. 9. In case of default by the successful bidder, the County of Harnett will procure from other sources and hold the successful bidder responsible for any excess cost(s). 10. The laws of North Carolina shall govern this bid. 11. Bids will be analyzed and the award made to the lowest, responsive and responsible bidder(s) whose bid conforms to the specifications and/or whose bid is considered to be the best value in the opinion of the County. The County reserves the right 1) to reject any or all bids and any part of a bid; 2) to waive informalities, technical defects, and minor irregularities in bids received; and 3) to award the bids on the basis of individual items or groups of items or the entire list of items. The signed bid shall be considered an offer on part of the Bidder; such offer shall be deemed accepted upon the issuance by the County of a Purchase Order. 12. The Bidder shall not discriminate against any individuals based upon age, sex, race, or religion and shall abide by the requirements contained in Federal Executive Order Number 11246, as amended, including specifically the provisions of the equal opportunity clause. 13. The Bid submission shall be accompanied by a notarized affidavit of noncollusion, executed by the Bidder or in the case of a corporation, by a duly authorized representative of said corporation. The Non-Collusion Oath is provided herein. 14. The County of Harnett reserves the right to require a list of users of the exact equipment offered. The County of Harnett may contact these users to determine acceptability of the quote. Such information may be considered in the evaluation of the quote. 15. Pursuant to General Statute and Executive Order #150, the County of Harnett invites and encourages participation in the procurement process by businesses owned by minorities, women, disabled, disabled business enterprises and non-profit work centers for the blind and severely disabled. 16. The Bidder shall hold and save the County, its officers, agents, and employees, harmless from liability of any kind, including all claims and losses accruing or resulting to any other person, firm, or corporation furnishing or supplying work, services, materials, or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm, or corporation that may be injured or damaged by the Bidder in the

7 performance of this contract and that are attributable to the negligence or intentionally tortuous acts of the Bidder provided that the Bidder is notified in writing within 30 days that the County has knowledge of such claims. The Bidder represents and warrants that it shall make no claim of any kind or nature against the County s agents who are involved in the delivery or processing of Bidder goods to the County. The representation and warranty in the preceding sentence shall survive the termination or expiration of this contract. 17. The Bidder warrants to the County that all equipment furnished will be new, of good material and workmanship, and agrees to replace any items which fail to comply with the specifications by reason of defective material or workmanship under normal use, free of County s negligence or accident, for the duration of the initial warranty period, which shall be a minimum of 12 months from date the equipment is put into operation, or any extended warranty period. Such replacement shall include transportation costs free of any charge to the County. This statement is not intended to limit any additional coverage, which may normally be associated with a product. Any item offered or shipped in response to this proposal shall be the same model indicated by its external label and source of manufacture. All component parts inside the system must be manufacturer approved. Any exceptions to this requirement must be made to the County prior to delivery and such goods or materials shall be considered non-conforming goods subject to rejection until written notice of acceptance is provided by the County. The items offered must represent the labeled manufacturer s products and specifications and be subject to the warranty provisions provided in the RFP. Any substitutions, alterations or modifications, internal or external, must be noted and described in detail. The County reserves the right to request an inspection by a representative of the manufacturer whose label appears on the item to verify its authenticity. 18. Prices quoted herein shall remain firm for a period of sixty (60) days from time of bid opening.

8 MINIMUM SPECIFICATIONS FOR A TRACTOR COUNTYOF HARNETT, SOLID WASTE GENERAL: It is the intention of the following specifications to describe a new, Tractor of latest design and current production to be used for the Harnett County Solid Waste operation. All equipment normally furnished as standard equipment and not specified below shall be considered a part of the specifications. Fill in information where possible and check off all other information as complying with specifications. MAKE AND MODEL NO. _ USER LIST MUST BE FURNISHED UPON REQUEST DESCRIPTION MINIMUM REQUIREMENTS YOUR MAKE YEAR MODEL: 2005 or New Current Production Model HOURS: New ENGINE: Diesel 235 (PTO Engine RPM) ELECTRICAL SYSTEM: 2 batteries in parallel Alternator 15 AMPS Cold cranking AMPS 1850 STEERING: Hydrostatic Power TRANSMISSION: 16-Speed Automatic Power Shift 16 forward, 4 reverse FUEL SYSTEM: HYDRALIC SYSTEM: Electronic injected, high pressure Common rail Closed-center, Pressure/flow compensated AXLES: Rack-and-pinion in(3012mm) X 110mm With heavy duty hub

9 FINAL DRIVES: Inboard planetary DIFFERENTIAL LOCK: Electro hydraulic TIRES: 2 - Front 480/70R34 4 Rear 520/85R46 BRAKES: Power, Hydraulic wet-disk CAPACITIES: Fuel Tank 160 US Gal. Cooling System 35 US Qts Crank Case 29.5 US Qts Trans, Differential, Hydraulics 148 US Qts WHEELBASE: Inches WEIGHT: 21,050 DRAWBAR: Ground Clearance 18 Inches CAB: GAUGES: Manufactures standard, not Generic add on Heat/Air Condition Manufactures standard door lock All manufactures standard Meters and gauges LIGHTS: All manufactures standard GUARANTEE: Shall be Manufactures Standard of no less than 2 year OTHER: Machine must meet all OSHA Requirements ACCEPTABLE MACHINES: John Deere 8420 or Equal

10 MINIMIN SPECIFICATIONS FOR A PULL TYPE SCRAPER COUNTY OF HARNETT, SOLID WASTE GENERAL: It is the intention of the following specifications to describe a new, Pull Type Scraper of latest design and current production to be used for the Harnett County Solid Waste operation. All equipment normally furnished as standard equipment and not specified below shall be considered a part of the specifications. Fill in information where possible and check off all other information as complying with specifications. MAKE AND MODEL NO. USER LIST MUST BE FURNISHED UPON REQUEST DESCRIPTION MINIMUM REQUIREMENTS YOUR MAKE YEAR MODEL: 2005 or New Current Production Model HOURS: New CAPACITY: 18 Cubic Yards CUT WIDTH: 10.5 Feet TRANSPORT CLEARANCE: 20 Inches WEIGHT: 22,200 Pounds TIRE SIZE: R X 25 Radial SCRAPER Hydraulic for Bowl Lift ACTUATION: And the Ejector BUMPER: Standard Rear Bumper GUARANTEE: OTHER: Shall be Manufacturer s Standard Warranty of No Less than 6 Months Machine Must Meet All OSHA Requirements

11 ACCEPTABLE MACHINES: John Deere 1810E or Equal

12 PROPOSAL TO COUNTY MANAGER AND COUNTY COUNCIL COUNTY OF HARNETT, NORTH CAROLINA The undersigned, as bidder, hereby declares that this proposal is made without connection with any other person, company, or parties making a similar bid or proposal, and that the proposal is in all respects fair and in good faith, without collusion or fraud. The bidder has carefully examined the annexed form of specifications and instructions to bidders and hereby declares that he will furnish the equipment called for in the manner prescribed in the specifications and instructions to bidders for the following price: Equipment Type Delivery Time Unit Price Extended Price Maximum 90 Days After Award of Bid Tractor Model $ $ Sales Tax Total Pull Type Scraper Model Sales Tax Total Grand Total $ $ $ $ $ $ $ Warranty period for Tractor: Warranty period for Scraper: Printed Name of Firm Representative Name of Firm Submitting Proposal Firm Address Telephone Number Signature of Firm Authorized Representative Title Address

13 NON-COLLUSION OATH COUNTY OF: IFB No. SW STATE OF: Before me, the Undersigned, a Notary Public, for and in the County and State Aforesaid, appeared _ and made oath that the Offeror Herein, his agents, servants, and/or employees, to the best of his knowledge and belief, Have not in any way colluded with anyone for and on behalf of the Offeror, or They, to obtain information that would give the Offeror an unfair advantage over Others, nor have they colluded with anyone for and on behalf of the Offeror, or Themselves, to gain any favoritism in the award of the contract herein. SWORN TO BEFORE ME THIS DAY OF, 2005 Authorized Signature for Offeror Please print Offeror s name and address: NOTARY PUBLIC FOR THE STATE OF My Commission Expires: Print Name: Address: Phone Number: (Note: Notary seal required for foreign offeror).

14 Addendum A TO Invitation for Bids #SW Tractor and Pull Type Scraper THIS AGREEMENT HEREBY MODIFIES, the Invitation for Bids #SW for a Tractor and Pull Type Scraper issued on Thursday, November 3, 2005 as follows: MINIMUM SPECIFICATIONS FOR A TRACTOR 1. WEIGHT: 27,300 Pounds This modification is supported by legal consideration. The remaining terms are unchanged by this addendum. Issued by: Harnett County Finance Signature: Date: November 17, 2005 Judy Strickland, Purchasing