TOWN OF CLOVER REQUEST FOR PROPOSALS HAMPTON STREET ROAD REPAIR

Transcription

1 TOWN OF CLOVER REQUEST FOR PROPOSALS HAMPTON STREET ROAD REPAIR I. INTRODUCTION The, South Carolina, is requesting bids to furnish labor, material, supervision and equipment to perform a street/gutter repair on Hampton Street, Clover, South Carolina. The work will include milling existing pavement, disposal of removed material, preparing the base, and resurfacing to match existing road bed. All work is to be completed by June 30, II. SCOPE OF WORK A. Mill approximately 300 linear feet of Hampton Street to a depth of one and one half (1½) inches below existing concrete gutter elevation. The actual length to be milled should be field verified. See Appendix A. B. Remove excess materials from the site. C. Sweep construction area. D. Tack existing pavement. E. Resurface area with one and one half (1½) inches Type I-2 Hot Mix Asphalt to a finished pavement elevation matching existing gutter elevations. F. Provide appropriate traffic control. Preparation For Repaving A. Ensure surfaces against which pavement is to be placed are free from debris, loose materials, standing water, and other deleterious substances. Protection A. Barricades and lights shall be provided to prevent traffic upon the repaved section until it has developed sufficient strength to avoid damage. Site Restoration A. In the event a property owner s lawn is damaged, Contractor shall be required to repair the lawn to the satisfaction of the Town. Time Period 1

2 Ability of the Contractor to provide a firm commitment to the quality servicing of the Hampton Street Road Repair agreement is an essential aspect of the contract. Accordingly, the contract period shall begin upon notification of award and shall end upon satisfactory completion of the work. III. IV. FORMAT OF SUBMITTALS All bids must be submitted in the following format in the order listed. A. Bid Forms: Attached hereto. B. Signature Form: Attached hereto. C. Non-Collusion Oath: Attached hereto. QUESTIONS All questions regarding the bid process should be directed to Allison Harvey, Town Administrator, , or by aharvey@cloversc.org. Questions concerning the job specifications should be directed to Mark Geouge, Public Works Director, at V. TERMS AND CONDITIONS A. Submittal Instructions. All bids must be delivered to: Allison Harvey 114 Bethel Street Clover, SC Bids are due on or before Noon, April 20, Bids should be submitted in a sealed envelope labeled Hampton Street. B. Withdrawals. You may withdraw your bid at any time prior to the date and time set for closing. C. Award. The award shall be made to the responsible bidder whose bid is determined to be the most advantageous to the Town based on the evaluation of price, value, quality, and timeliness of delivery. VI. GENERAL INFORMATION There is no expressed or implied obligation for the, South Carolina to reimburse responding firms for any expenses incurred in preparing proposals in response to this request. During the evaluation process, the reserves the right, where it may serve the Town s best interest, to request additional information or clarification from bidders, or to allow correction of errors or omissions. 2

3 Unless otherwise modified by the with an Addendum, the terms and conditions in this RFP shall prevail. The reserves the right to reject, in whole or part, any proposal that does not comply with such terms and conditions or when it is in the best interest of the Town. The reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in the Request for Proposals, unless clearly and specifically noted in the proposal submitted and confirmed in any resulting contract between the and the firm selected. 3

4 BID FORM HAMPTON STREET ROAD REPAIR All bids submitted must be on this form. BIDDER: Unit cost per square foot: *Shall include all labor, material, supervision and equipment to perform all work assigned. This price shall be valid until May 20, 2007, and shall include all applicable delivery, taxes, and other charges. Please write legibly. Costs not included will not be paid by the. Bidders are encouraged to attach an itemized sheet detailing all costs. INSURANCE: Bidder must provide Certificates of Insurance or other evidence that insurance is in place. If awarded a contract, the Contractor must then provide a Certificate of Insurance naming as an additional insured. During the life of the contract, the Contractor shall maintain the insurance, including comprehensive general and automobile liability and workers compensation, at acceptable levels. Certificates of Insurance attached: Yes No DEADLINE: Bidder acknowledges deadline for assigned work will be June 30,

5 TOWN OF CLOVER TAXES: Please note that the Purchasing Department may verify that all taxes have been paid to the County. If you owe delinquent taxes, your submittal may be disqualified from consideration. If you wish to inquire as to your tax status, you may contact the York County Tax Collector s Office at (843) BUSINESS LICENSE: The Offeror is not required to have valid business licenses to submit a Proposal. However, Offerors must possess a valid Business License for business undertaken within the corporate limits of the. Does your business have a valid Business License? Yes No If yes, list the number. Contact (803) with any questions. MINORITY/WOMEN-OWNED ENTERPRISE: Are you a Minority or Woman-Owned business? Yes No If so, are you certified? Yes No If you are certified, you must furnish a copy of your certificate with your submittal. 5

6 SIGNATURE FORM The undersigned, an authorized agent of his/her company, hereby certifies: 1. that he has carefully examined specifications for the Services; 2. that he is familiar with all the conditions surrounding the performance of the Services; 3. that, if awarded the Contract, he will provide all labor, material, supplies and equipment necessary to execute the Services in accordance with the Contract Documents; 4. that he understands that the Town reserves the right to reject any or all responses which do not meet the proposal requirements, or all proposals in the event that the Project is canceled, postponed, or if it is in the best interest of ; 5. that, if awarded the Contract, he will enter and execute a contract as required in the Request for Proposals (RFP); 6. that the Offeror is legally able to enter into and perform a contract, if awarded; 7. that the Offeror is current on all taxes and fees owed to the Town. Company Name Mailing Address City, State, Zip Federal Employer ID Is company a Corporation? Web Site, if available Authorized Signature Printed Name Title Phone Number Fax Number address, if available 6

7 NON-COLLUSION OATH COUNTY OF: STATE OF: Before me, the Undersigned, a Notary Public, for and in the County and State aforesaid, personally appeared and made oath that the Offeror herein, his agents, servants, and/or employees, to the best of his knowledge and belief, have not in any way colluded with anyone for and on behalf of the Offeror, or themselves, to obtain information that would give the Offeror an unfair advantage over others, nor have they colluded with anyone for and on behalf of the Offeror, or themselves, to gain any favoritism in the award of the contract herein. SWORN TO BEFORE ME THIS DAY OF, 2007 Authorized Signature for Offeror Please print Offeror's name and address: NOTARY PUBLIC FOR THE STATE OF My Commission Expires: Print Name: Address: (Note: Notary seal required for foreign Offeror.) 7

8 APPENDIX A HAMPTON STREET ROAD REPAIR 8