UN-Priced Offers Due: Wednesday, April 25, 2018 at 10:00 a.m. Reverse Auction/Bid: Wednesday, May 9, 2018 starting at 10:30 a.m.

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1 LAUDERDALE COUNTY BOARD OF SUPERVISERS 410 Constitution Ave, 11 th Floor Meridian, Mississippi Main Fax BIDDERS INFORMATION PACKET BID NO: 3808 One (1) or more New Model SUV UN-Priced Offers Due: Wednesday, April 25, 2018 at 10:00 a.m. Reverse Auction/Bid: Wednesday, May 9, 2018 starting at 10:30 a.m. Company Name

2 INSTRUCTIONS TO BIDDERS/SPECIFICATIONS BID NO: 3808 One (1) or more New Model SUV In 2017 Mississippi passed legislation requiring government bidding to be conducted by reverse auction and to allow any bid to be submitted by electronic means. The Lauderdale County Board of Supervisors is required to follow these laws. Vendors are welcome to continue to submit paper bids in sealed envelopes, but are encouraged to participate in the reverse auction process. REVERSE AUCTION DEFINITION: Process allowing several vendors to compete for the right to sell goods or services to a buyer. Competing vendors can see the price of their competitors and lower their price to compete for the sale. Bidders are required to submit their completed bid packet without pricing no later than 10:00 a.m. on Wednesday, April 25, This may be submitted in any of the following ways: Un-Priced Bids: Written packet submitted in sealed envelope and clearly labeled as UN-PRICED OFFER with bidder s name and address, name of bid, bid number and bid due date. Bids may be mailed or delivered to 410 Constitution Ave, 11 th Floor, Meridian, Mississippi, or by Electronic bid submission via Submissions will be evaluated and vendors submitting acceptable offers will be invited to submit priced bids. Electronic bids and/or reverse auction bids can be submitted via For any questions relating to the electronic bidding process, please call Central Bidding at Bidders are required to submit their pricing in one of the following ways: Bid Pricing: Written pricing submissions may be returned via sealed envelope no later than the start time of the reverse auction (Wednesday, May 9, 2018, 10:30 a.m.) clearly labeled as BID PRICING with bidder s name and address, name of bid, bid number and reverse auction bid date. Bids may be mailed or delivered to 410 Constitution Ave, 11 th Floor, Meridian, Mississippi, All written priced bids must be received in the Office of Purchasing or uploaded for electronic processing prior to the stated bid opening time. Online reverse auction bidding with Central Bidding. There is no fee for this service. In-person online bidding is allowed with prior registration with Central Bidding. There is no fee for this service. Submission Requirements: All written bid submissions must include one original set of bid documents along with one paper copy. Documents required to be returned are noted throughout the bid proposal package. Specifications and procedures are available on the Bids/Purchasing page of the Lauderdale County Board of Supervisors website and printing the bid package at or Central Bidding at All bids must comply with the specifications provided. The Office of Purchasing will review all submissions for compliance to specifications. The County will notify each bidder regarding their status upon review. Acceptance indicates all specifications were met. Unacceptable indicates the proposal does not meet all specifications and will not be considered for the reverse auction. All bidders will be notified after proposals have been reviewed. Acceptable offers will be extended an invitation to participate in the reverse auction (or to submit their written sealed pricing.) The County reserves the right to open all bidding based on information provided by quote submissions by qualified bidders. Bidders submitting non-compliant offers will receive notification of noncompliance. The reverse auction is conducted online through the website of a contracted vendor specializing in electronic bidding. This company trains all vendors on how to use their website to submit their pricing upon registration of the bid and prior to the start of the auction process. This bidding technique offers bidders the opportunity to understand their bidding position in real time and allows them the ability to adjust their pricing accordingly. Adjustments can continue to be made until the end of the auction period. 2

3 INSTRUCTIONS TO BIDDERS/SPECIFICATIONS CONT. By pre-qualifying the technical submissions, all bidders will have the assurance that they are competing with other qualified submissions. There is no fee to our bidders to participate in the reverse auction. Bidders who submit their proposals in a written delivery method may still participate in the reverse auction bid by attending the auction and submitting their pricing during the auction period. Refer to the Authorization of Representation for Reverse Auction Bidding form. Electronic submission provides a way for bidders to submit their un-priced proposals without the need for printing, mailing or hand delivery of bid packets to the County. All documents are uploaded to the contracted vendor s website and transmitted to the County. There is no fee to our bidders for this service provided you download the bid packet from the County s website. 1. All addenda are to be acknowledged and submitted with the bid response. 2. The bid package shall be considered to be one bid document and all aspects of every part of the bid document shall be considered as defining the responsibility of the bidder. The Lauderdale County Board of Supervisors reserves the right to amend the specifications, accept or reject any and/or all bids and waive informalities. Please note the County will be utilizing the reverse auction process for this purchase. All instructions are provided within our bid packet. 3

4 BID CALENDAR Bid: 3808 One (1) or more New Model SUV Bid Publication April 6, 2018 Bid Publication April 13, 2018 Un-priced Proposals Due April 25, 2018 Evaluation of Proposals Process April 25, 2018 Notification of Invitation to Bid (based upon acceptance of Proposals) No later than May 2, 2018 Reverse Auction Bidding May 9, 2018 (Starting at 10:30 a.m.) Anticipated Recommendation to Board of Supervisors No later than May 16,

5 SPECIFICATIONS Bid: 3808 One (1) or more New Model SUV GVW Rating 7300 lbs. YES NO Engine, 5.3 L V8 YES NO Transmission, 6-speed automatic electronically controlled with overdrive and YES NO tow/haul mode Rear Axle, 3.42 ratio YES NO Differential, heavy-duty locking rear YES NO Suspension Package, premium smooth ride YES NO Wheel base 116 or longer YES NO Heavy Duty Trailering Equipment YES NO Power Steering YES NO 4 Wheel Anti-Lock, 4 Wheel Disc Brakes YES NO Wheels, 18 x 8.5 aluminum YES NO Tires, P265/65R18 all season YES NO Tire carrier, lockable outside spare YES NO Power Train grade braking YES NO Color-Keyed Body Side moldings YES NO Outside heated power adjustable mirrors YES NO Lift gate, rear manual YES NO Seats, front bucket with premium cloth YES NO Seats, second row, 60/40 split-folding bench YES NO Seats, third row manual 60/40 split-folding bench YES NO Floor covering, color keyed carpet YES NO Floor mats, color keyed carpeted first and second row, removable YES NO Steering column, tilt wheel YES NO Steering wheel, leather wrapped YES NO Steering wheel controls, mounted audio and cruise controls YES NO Remote Keyless Entry YES NO Remote Vehicle Start YES NO Power programmable door locks YES NO Power windows with power express-down and lockout features YES NO Cruise control, electronic with set and resume speed YES NO Rear Park Assist YES NO Rear Vision Camera YES NO Air Conditioning, with rear auxiliary YES NO Rear electric window defogger YES NO Audio system, AM/FM stereo, CD player YES NO SiriusXM Satellite Radio YES NO Vehicle delivered within 10 days of being awarded bid. YES NO Available Colors: YES NO WARRANTY: 3 Year 36,000 miles / 5 Year 60,000 on Power train The bidder shall be approved by the vehicle manufacturer to provide maintenance service in accordance with the terms and conditions of the manufacturer's warranty. Within the warranty period the winning bidder shall pickup and service the vehicles at a time acceptable to the department. 5

6 LAUDERDALE COUNTY BOARD OF SUPERVISERS 410 Constitution Ave, 11 th Floor Meridian, Mississippi UN-PRICED OFFER FOR PRE-QUALIFICATION Bid Name: One (1) or more New Model SUV Bid File Number: Bid 3808 Un-priced Bid Proposals Due: Wednesday, April 25, 2018 (10:00 a.m.) Reverse Auction/Bid Opening: Wednesday, May 9, 2018, starting at 10:30 a.m. NAME OF BIDDER: ADDRESS: CITY, STATE, ZIP: CONTACT PERSON FOR THIS BID: ORDERING CONTACT PERSON FOR THIS BID: It is agreed by the undersigned bidder that this signature submission of this bid represents the bidder s acceptance and compliance of all terms, conditions, and requirements of all bid documents. Our company intends to participate in the reverse auction/bid process: ( NO indicates you will submit a one-time written bid price.) YES NO If your response is YES, where will you participate? Location of my choosing Office of Purchasing Does your company intend to use County computers during the auction? YES NO Bidders participating at the Office of Purchasing and/or submitting a paper bid are required to complete and return the Authorization of Representation for Reverse Auction Bidding. ACKNOWLEDGEMENT OF ADDENDUMS: ADDENDUM 1: ADDENDUM 2: ADDENDUM 3: Signature Printed Name Date 6

7 LAUDERDALE COUNTY BOARD OF SUPERVISERS 410 Constitution Ave, 11 th Floor Meridian, Mississippi AUTHORIZATION OF REPRESENTATION FOR REVERSE AUCTION BIDDING (To be used with paper bid submissions only.) Bid Name: One (1) or more New Model SUV Bid Number: Bid 3808 Reverse Auction/Bid Opening: Wednesday, May 9, 2018, starting at 10:30 a.m. NAME OF BIDDER: ADDRESS: CITY, STATE, ZIP CONTACT PERSON FOR THIS BID: REPRESENTED BY: This is to confirm has authority to represent our company for the purpose of submitting bid(s) 1 or more new model ½ ton pickup truck for the Lauderdale County Board of Supervisors. Authorized Signature Printed Name Date Failure to return this form with your bid submission will signal to the Office of Purchasing that the bidder is only submitting one price and will not be participating in the auction.

8 LAUDERDALE COUNTY BOARD OF SUPERVISOIRS BID 3808 One (1) or more New Model SUV PRICED OFFER BID Delivery Date: Delivery location: CENTRAL GARAGE, TH STREET, MERIDIAN, MS Description Vehicle bid including year, make and model: Exceptions to bid specifications: (Use additional pages if necessary) The above listed vehicle shall be furnished for the following bid price: BID PRICE EACH: $ (Amount written out) TOTAL BID PRICE: $ (Amount written out) (Figures) (Figures) DATE: EXECUTION OF BID In compliance with the request for bid and subject to all the conditions and specifications listed herein, the undersigned offers and agrees to furnish any or all items upon which prices are quoted, at the prices set opposite such item. BIDDER: BY: PLEASE TYPE NAME ADDRESS: CITY: STATE: ZIP: X SIGNATURE (PERSON AUTHORIZED TO SIGN BIDS) TELEPHONE #: ( ) - TITLE: (BIDDER MUST SIGN IN INK)