REQUEST FOR BID CITY OF DERBY, KANSAS FORD POLICE INTERCEPTOR UTILITY PATROL VEHICLE

Transcription

1 REQUEST FOR BID CITY OF DERBY, KANSAS FORD POLICE INTERCEPTOR UTILITY PATROL VEHICLE Document Dated: December 12, 2016 Summary The City of Derby, hereafter City, requests bids from motor vehicle vendors to provide two (2) Ford Police Interceptor Utility patrol vehicles to the Derby Police Department. The vehicle specifications listed below are specific and no substitutions may be made without written authorization by the City. Questions regarding this bid request must be made in writing and directed to: Instructions to bidders Kevin Jones, Administrative Lieutenant Preparation of Bid. Bid shall be made on the Bid Form included in this request for Bids. Bid information shall be entered into the appropriate space on the Bid Form. All costs of bid preparation are the expense of the bidder. No electronic, verbal, facsimile or telephone bid will be accepted. Examination of Bid Documents. The Bid Documents consist of this Request for Bid, each document listed on the table of contents of the Request for Bid, and any addenda which may be issued. Submission of a bid shall constitute bidder s acknowledgment upon which the City may rely that bidder has thoroughly examined and is familiar with the Bid Documents. No claim for additional compensation will be allowed beyond that stated in the bidder s submitted Bid Form. Neglect or failure of the bidder to receive or examine all or part of the Bid Document shall in no way relieve the bidder from any obligations with respect to this bid. Conformance to Bid Requirements. All requested attachments shall be submitted with the completed bid form and in the designated format. Bids shall conform to the requirements of this Request for Bid. Failure to comply with all requirements of this Request for Bid may result in bid rejection. Interpretation of Bid Documents and Addenda. Should a bidder discover conflicts or ambiguity in the Bid Documents that require a decision or explanation, bidder may request an interpretation. Such a request shall be made in writing and delivered to the buyer identified on the cover page of this Request for Bid no later than five (5) calendar days before the deadline for receipt of bids. Every interpretation made to bidders will be in the form of an Addendum issued by the City. Addenda, if issued, will be sent as promptly as 1

2 possible to all parties that have been issued Bid Documents. Bidders shall acknowledge the receipt of Addenda on the Bid Form. Submission of Bid. Bidders shall submit two originals (clearly marked Original ) of the completed Bid Form, together with any required attachments or explanatory materials, prior to the time and date set for receiving bids as stated on the cover page of this Request for Bid and/or any modifying Addenda thereto. Bids shall be delivered in a sealed envelope clearly marked with the applicable bid number addressed to: City of Derby City Clerk Attn: Police Patrol Car Bid 611 Mulberry Derby, Kansas Modification or Withdrawal of Bids. Bids may be modified or withdrawn prior to the bid submission deadline. Bids modified must be retrieved by bidder, at bidder s expense, and resubmitted with corrected information prior to the bid submission deadline. There will be no extensions for bid modification beyond the bid submission deadline. No bids may be modified after the bid submission deadline. Late Bids. Bidder shall be responsible for the timely delivery of bid. Bids received after the deadline for receipt of bids shall not be accepted and shall be returned to the bidder unopened unless necessary for identification purposes. Bid to Remain Open. The bidder shall guarantee its bid for a period of one hundred (120) calendar days from the date of bid opening. Contract Award. Contract award will be made to the lowest responsive and responsible bidder(s). The acceptance of a bid will be evidenced by a written Purchase Order/Contract delivered to the successful bidder. The successful bidder agrees to abide by the specifications, requirements, terms and conditions contained in the Contract Documents. Contract Documents. The successful bidder will be required to enter into a Purchase Order/Contract that is acceptable to the City. Special Provisions within the contract may allow for the addition of attachments, amendments, and special conditions that may be negotiated by the successful bidder and the City. Contract documents will consist of this bid invitation, its attachment(s) and addenda, if any; the successful bidder s completed and signed Bid Form; and a Purchase Order/Contract issued by the City. In the absence of any language to the contrary in the executed Purchase Order/Contract, this bid invitation, its attachment(s) and addenda, if any, will be the determining document in questions of compliance with the specifications for this bid. Reservations. The City reserves the right to: 2

3 1. Postpone the date and time announced for receipt of bids by issuance of an Addendum at any time prior to the deadline for receipt of bids; 2. Reject any bid that is conditional in any way or that contains erasures, items not called for, items not in conformity with applicable law, changes, additions, alternate proposals, or any other modifications of the Bid Form which are not in accordance with the Bid Documents; 3. Make any investigations deemed necessary to determine if a bidder is responsive and responsible; 4. In the event that only one bid is received in response to this bid invitation, require the sole bidder to submit cost or pricing data to assist in determining if the price is reasonable; 5. Reject any or all bids, including any bids that are found to be non-responsive or submitted by a bidder that is not responsible; 6. Waive minor defects or irregularities in any bid, provided that the discrepancy does not affect the bid amount or give the bidder an advantage over others; 7. Accept a bid which offers a newer product than specified if, in the opinion of the buyer identified on the cover page of this bid invitation, it offers equal or greater functionality than the specified product, even though it may not comply with bid specifications in every detail; 8. Award a Purchase Order to a single bidder for the entire procurement or to multiple bidders by line item, in groups, or in phases, according to specifications. Bid Request Overview Purpose: Police patrol vehicle Bid Request Date: December 12, 2016 Due Date Tuesday, 10:00 a.m. January 3, 2017 Proposal Opening Tuesday, 10:00 a.m. January 3, 2017 Requested Action Send competitive bids to: Attachment: Bid Form Addendum City of Derby Attn: Karen Friend, City Clerk Re: Police Patrol Car Bid 611 Mulberry Derby, Ks

4 CITY OF DERBY BID FORM FORD POLICE INTERCEPTOR UTILITY PATROL VEHICLE Vendor Name: Vendor Mailing Address: Vendor Contact Person: Contact Person Telephone Number: Contact Person FORD POLICE INTERCEPTOR UTILITY PATROL VEHICLE **SEE ADDENDUM FOR ADDITIONAL VEHICLE SPECIFICATIONS** 1. Manufacturer will use the highest quality components and design practices available to the automobile industry. 2. The vehicles shall be new (unused), current model year production. 3. The vehicles shall be supplied with all equipment and accessories indicated as standard equipment in the manufacturer s corresponding model year published literature. 4. Delivery of vehicles is to begin no more than ninety (90) days following the date of contract award or a date agreed on by the purchaser. 5. The vehicle to be delivered will be washed and fully serviced. 6. Warranty requirements: Basic 3 year / 36,000 miles bumper to bumper Rust 6 year / 100,000 miles Drive train 5 year / 100,000 4

5 7. The vehicles shall include the following: CODE Description K8A Utility Police Interceptor AWD (included D&D) 99R / 44C 3.7L V6 Ti-VCT FFV with 6-Speed Automatic Transmission 9 Seats - Cloth front bucket / vinyl rear W Black Interior G1 Shadow Black 67H 43D 17T 63B 63L 51R 55B 92G 91D YZ 18W 59D 16D 60R Ready for the Road Package Dark car feature - Courtesy lamp disable when any door is opened Dome lamp - Red/white in Cargo Area Side marker LED - Sideview mirrors Rear Quarter Glass Side Marker Lights (Driver side - Red / Passenger side Blue Stop Lamp - LED Bulb- Driver Only (Unity) Blind Spot Monitoring with Cross Traffic Alert Body - Glass - Solar Tint 2nd Row, Rear Quarter and Liftgae Window (Deletes Privacy Glass) Vinyl Word Wrap - POLICE "non-reflective" Police White Windows - Rear window power delete, operable from front driver side switches Keyed Alike X Badge Delete Noise Suppression Bonds (Ground straps) 8. Additional Required Equipment for each vehicle: Additional Required Equipment Code 3 21TRPLA2 Red/ Blue Derby Spec Lightbar (1) Interior Lightbar HAVIS C-VS-1400-INUT Console w/faceplates Havis C-LP-3 Power outlet faceplate HAVIS C-CUP2-I dual internal cup holder HAVIS Pkg-PSM-253 premium computer mount HAVIS UT-101 computer cradle HAVIS C-arm-103 armrest HAVIS C-MC mic clip SETINA Full prisoner transport system with dual weapons mount Chargeguard CG-X timer TREMCO anti-theft device Antennas, coax & connectors Installation of equipment in 2017 Ford Int Utility Miscellaneous, wiring, connectors, wire loom, etc. Tomar Strobe System 5

6 Quantity: 2 vehicles Bid amount = $ per vehicle_ Total cost of bid: $ (includes shipping costs) Estimated delivery time: weeks Vendor Representative: Signature 6