Voluntary Benefits Program

Transcription

1 Voluntary Benefits Program Highlights of the 2014 Voluntary Benefits Program Legal Services Plan Fertility Treatment Discount Program Auto and Home Insurance Pet Insurance Voluntary benefits are offered to Office Depot associates through Voluntary Benefits Solutions and their benefit and insurance providers. New for 2014 Enrollment for Short-Term Disability Buy-Up, Critical Illness, Accident and Hospital Confinement Indemnity Insurance is now available on the NetBenefits site at alongside the core health & insurance benefits.

2 Voluntary Benefits Program Introduction Voluntary Benefits Solutions (VBS), a division of Gallagher Benefit Services, Inc., offers Voluntary Benefits to eligible full-time and part-time Office Depot associates. VBS specializes in the design, implementation and administration of voluntary benefit programs. All of the voluntary benefits are offered through VBS and their benefit and insurance providers, not Office Depot. The Voluntary Benefits Program includes competitive rates and favorable underwriting program features not usually available to associates or their family members individually. Benefits offered through the program do not replace any Office Depot-sponsored benefit plans and are 100% associate-paid. The benefits available offer additional financial protection with premiums paid through convenient after-tax payroll deductions for full-time associates. Several direct billing options are available to part-time associates. The Fertility Treatment Discount Program is not available through payroll deduction. Voluntary Benefits Program At-a-Glance Benefit Program How Can It Help? Who Is Eligible? Provider(s) Legal Services Full-time Associates & Hyatt Legal Plans Family Plan Fertility Treatment Discount Program Auto and Home Insurance Pet Insurance Legal services provided in attorney s office or by phone Coverage for Estate Planning, Real Estate, Family Law (including Divorce), Civil Lawsuits, Driving Offenses and more Saves you between 10% and 40% on IVF treatments, including medications No fees to enroll and financing options are available Auto and Home Coverage by Leading Insurance Companies Reimbursement for medical services for your pets Full-time and Part-time Associates & Spouses Full-time and Part-time Associates & Family Full-time and Part-time Associates & Family WINFertility MetLife Auto & Home & Travelers VPI Pet Insurance Full-time and Part-time Associate Eligibility All Full-time and part-time Office Depot associates have access to Auto and Home Insurance through Travelers and MetLife, Pet Insurance through VPI Pet Insurance, and the Fertility Treatment Discount Program through WINFertility. Several direct billing options are available to part-time associates. Applications for coverage can be made anytime throughout the year and there is no waiting period. Full-time Associate Eligibility Enrollment in the Legal Plan must take place within the first 60 days of employment or during the Voluntary Benefits annual enrollment period. 1

3 Optional coverage to meet the needs of you and your family. The Voluntary Benefits Program provides an easy way for you to enroll in a variety of optional insurance products and services. With the Voluntary Benefits Program, you have the option to choose the insurance coverage and services that work best for you. Full-time associates pay for Voluntary Benefits with aftertax payroll deductions and part-time associates pay by direct payments to the insurance companies. The Fertility Treatment Discount Program is not available through payroll deduction. Quick, Easy Enrollment Process Plan information and how to enroll: To read more about the benefits, go online to You can apply for coverage by calling the Voluntary Benefits Call Center at On-site Meetings Please note: Voluntary Benefit Solutions (VBS), will no longer be conducting onsite enrollments with benefit counselors. All enrollments for these products will occur only through the Voluntary Benefits Call Center at Automatic Renewal for Pet Insurance, Legal Services Plan, Auto and Home Insurance If you do not make any election changes during the Voluntary Benefits annual enrollment period, your current elections will continue for the following plan year. Important information: Effective December 31, 2013, all payroll deductions for the Short-Term Disability Buy-Up Insurance and Critical Illness Insurance through Trustmark, and Hospital Confinement Indemnity Insurance through Aflac, will be discontinued. You may keep these coverage(s) active by paying the insurance companies directly. Contact the Voluntary Benefits Call Center at to assist in setting up direct coverage. Looking for More Information? Go online and visit odvoluntarybenefits. 2

4 Legal Services Plan smart. simple. affordable. Legal services coverage for a wide range of personal legal matters Questions or to Enroll For questions, or to enroll in the Group Legal Plan, call Learn more or enroll online at Select Thinking About Enrolling and enter password New for 2014: Coverage has been enhanced to include Divorce (Contested and Uncontested). This feature applies to all current enrollees and new entrants. The new bi-weekly payment is $ Legal Services Plan Automatic Renewal If you enroll, your coverage will be renewed automatically each year and may only be cancelled during a Voluntary Benefits annual enrollment period. You have the option to enroll in the Group Legal Services Plan offered by Hyatt Legal Plans, Inc., a MetLife Company. Hyatt Legal Plans offers you and your eligible family members value, convenience and comfort in knowing you can access legal services for almost all personal legal matters. It gives you easy and low-cost access to a wide variety of personnel legal services for bi-weekly payments of $ No one can predict your future, but the Legal Plan can help you prepare for legal needs that may lie ahead. The Legal Services Plan provides members with access to a national network of more than 12,000 attorneys from which to choose. Plan attorneys have met stringent selection criteria and have an average of 25 years of legal experience. Plus, if you stay within the network, covered legal services are provided with no additional attorney fees. You also have the flexibility to use an attorney who is not part of the network and get reimbursed for covered services according to a set fee schedule.* You can search for participating attorneys at or call Hyatt Legal Plans at for assistance. Covered Legal Services Telephone advice and office consultations Preparation of wills, codicils, living wills, powers of attorney, trusts Purchase, sale or refinance of your home Tenant Negotiations (tenant only) Security deposit assistance Identity Theft Debt collection defense Personal bankruptcy Tax audit representation Divorce (contested and uncontested) Adoption Uncontested guardianship Defense of traffic tickets (no DUI) Driving privileges restoration Defense of civil lawsuits Consumer protection And more *You will be responsible to pay the difference, if any, between the Plan s payment and the non-plan attorney s charge for service. Group legal plans offered by Hyatt Legal Plans, Inc., Cleveland Ohio. In certain states the plans are provided through insurance coverage underwritten by Metropolitan Property and Casualty Company and Affiliates, Warwick, Rhode Island. 3

5 Fertility Treatment Discount Program If you ve been trying to have a baby without success, WINFertility can help. For nearly 15 years, WINFertility has been a trusted partner linking those dealing with infertility to a network of accessible, affordable and proven Fertility Specialists. A key to our success is lower than market-rate treatment bundles consisting of the medical services and medications required to help you have a baby. There are no clinical or age qualifications to participate and financing is available. To support you through the process, we provide a 24/7 FertilityCoach SM Nurse supported by a Medical Advisory Board comprised of industry-leading Reproductive Endocrinologists. WINFertility gives you the reason to take action and believe there s a way. Just like you, we re driven by the spirit of giving it our all. We focus solely on fertility all our efforts, expertise and passion are poured into one mission - helping you have a baby. And we ve seen outstanding results. Our participating Fertility Providers have achieved documented success rates that meet or exceed the national average. With WINFertility, I can t have a baby turns into I believe that I can The WINFertility Program for OFFICE DEPOT associates: Saves you between 10% and 40% on your IVF treatments, including medications. No fees to enroll. You pay WINFertility and we handle all payments to providers and pharmacies for your treatment. Proven Fertility Physician Network of fellowship-trained practitioners who have achieved documented success rates. WINFertility Treatment Bundles contain all medical services and medications you need to help you have a baby. WINFertility Treatment Financing Options are available. Even at below market pricing, some people prefer making payments over time. We can connect you with financing options to help make it all possible. Please note, payroll deduction is not available for this program. A FREE consultation with one of our friendly FertilityCoach SM Nurses is available. They have decades of fertility experience, will answer your questions and offer support along the way. We re in your corner. Our COMPLIMENTARY Prenatal Program designed to help prevent birth defects is offered to all participants. Getting Started Is Easy For general information call: To enroll or get started: Call a WINFertility Patient Specialist Monday Friday, 8:30 AM 7:30 PM EST at IVF (4483), or visit us at 4

6 Auto and Home Insurance Coverage that insures your vehicles, residence and personal property. The Voluntary Benefits Program makes shopping for Auto and Home Insurance fast, easy and hassle-free. You can receive no-obligation quotes from two nationally recognized, quality providers Travelers and MetLife Auto & Home. For more information, call Having your current auto and home policies handy when you call will give you the most accurate comparison. Friendly, knowledgeable insurance consultants can help you review your coverages and prepare free, no-obligation quotes. The Auto and Home Insurance Program includes special program savings backed by the highest quality service. Plus, depending on your individual driving record and responsible lifestyle, you could be eligible for even greater savings. As a policyholder, you also benefit from: Special program savings Additional discounts, such as multi-vehicle, safety devices, driving training and multi-policy Convenient payment options, including payroll deduction for full-time associates You can request an auto and/or home quote anytime during the year; call Customized coverage options for boats, RVs, trailers, valuable items, computers, and personal excess liability 24-hour claim reporting Note: Home insurance is currently not available in Florida. Insurance is underwritten by The Travelers Indemnity Company or one of its property casualty affiliates, One Tower Square, Hartford, CT In FL: Auto insurance policies are underwritten by First Floridian Auto and Home Insurance Company, The Travelers Home and Marine Insurance Company, or by The Travelers Commercial Insurance Company. In MA: Auto policies are underwritten by The Premier Insurance Company of Massachusetts (Premier), a singlestate subsidiary of The Travelers Indemnity Company. Insurance offered through Premier is not guaranteed by The Travelers Indemnity Company or any other Travelers company. In TX: Auto insurance is offered by Travelers MGA, Inc. and underwritten by Consumers County Mutual Insurance Company (CCM). CCM is not a Travelers company. Coverages, discounts, special program rates and billing options are subject to availability and individual eligibility. Not all features available in all areas The Travelers Indemnity Company. All rights reserved. Travelers and the Travelers Umbrella logo are registered trademarks of The Travelers Indemnity Company in the U.S. and other countries. MetLife Auto & Home is a brand of Metropolitan Property and Casualty Insurance Company and its affiliates: Metropolitan Casualty Insurance Company, Metropolitan Direct Property and Casualty Insurance Company, Metropolitan General Insurance Company, Metropolitan Group Property and Casualty Insurance Company, and Metropolitan Lloyds Insurance Company of Texas, all with administrative home offices in Warwick, RI. Coverage, rates, and discounts are available in most states to those who qualify. Met P&C, MetCasSM, and Met- GenSM are licensed in state of Minnesota

7 Pet Insurance #1 veterinarian-recommended pet health insurance 1 Your pet is a valuable member of your family, so you want to provide the best possible health care. Pets are unpredictable. While it s hard to anticipate accidents and illnesses, Veterinary Pet Insurance (VPI ) makes it a little easier to be prepared for them. From routine wellness care to significant medical incidents, VPI is the smart way to protect your pet s health and your pocketbook. A VPI Pet Insurance policy helps pay for your pet s treatments, surgeries, lab fees, x-rays, and much more. VPI offers affordable plans for dogs, cats, birds, ferrets, reptiles, and other exotic pets. You may elect this coverage for your pet(s) anytime during the year. Benefits coverage renews each year and there are no lifetime limits. Best of all, you re free to use any veterinarian worldwide including specialists and emergency providers. Available Plans: Comprehensive Coverage VPI Major Medical Plan Highest reimbursement for accidents and illnesses, including cancer Reimburses for office visits, prescriptions, treatments, lab fees, x-rays, surgeries, hospitalization and more Choice of deductible Coverage for specified hereditary conditions Economical Coverage VPI Medical Plan Moderate reimbursement for accidents and illnesses, including cancer Reimburses for office visits, prescriptions, treatments, lab fees, x-rays, surgeries, hospitalization and more Choice of deductible Optional CareGuard wellness coverage Two levels of coverage: Core and Premier Reimburses for routine care treatments and procedures, including twice yearly wellness exams and vaccinations CareGuard Premier coverage includes benefits for dental cleaning or spay/neuter procedures Actual claims examples:** Medical Diagnosis Vomiting (Gastritis) Bladder Infection (Cystitis) Cruciate Rupture -Surgical Repair*** Cancer of the Lymph Nodes (Lymphosarcoma) Veterinary Fee* VPI Major Medical Plan Reimbursement ($100 deductible) VPI Medical Plan Reimbursement ($100 deductible) $1, $ $ $ $ $ $3, $3, $1, $4, $3, $1, You can request a pet insurance quote anytime throughout the year; call Veterinary AAU Study *VPI does not determine the amount a veterinarian may charge; that amount will vary by region and veterinary practice. **These are actual claims received from VPI policyholders who were enrolled prior to the introduction of the VPI Major Medical and Medical Plans. Claims were reimbursed according to the respective plan in which the policyholder was enrolled at the time. Amounts shown here reflect what would have been reimbursed through the updated plans based on a $100 annual deductible. Available deductible amounts are $100, $250, $500, and $1,000. ***Cruciate ligament surgery is eligible for reimbursement after the first year of coverage. Insurance plans are offered and administered by Veterinary Pet Insurance Company in California and DVM Insurance Agency in all other states. Underwritten by Veterinary Pet Insurance Company (CA), Brea, CA; National Casualty Company (all other states), Madison, WI Veterinary Pet Insurance Company. Veterinary Pet Insurance and the VPI logo are service marks of Veterinary Pet Insurance Company. Nationwide Insurance is a service mark of Nationwide Mutual Insurance Company. 6

8 An Important Note About the Voluntary Benefits Program The voluntary associate-paid programs described in this brochure are designed to give eligible associates and their dependents access to a variety of programs offering financial protection. Office Depot is not a plan sponsor or a plan fiduciary for any of the following voluntary benefits: Pet Insurance Fertility Treatment Discount Program Auto and Home Insurance Legal Services Plan Office Depot is making these voluntary benefits available to eligible associates through after-tax payroll deductions or other direct payment options. Office Depot does not contribute towards the cost for any coverage you may elect. In addition, these programs are not Office Depot benefit plans and they are not covered by the Employee Retirement Income Security Act of 1974, as amended (ERISA). Office Depot does not endorse, recommend or guarantee any of these insurance arrangements, and you should review them carefully to determine whether they are appropriate for your needs. All program administration is performed by the applicable insurance carrier or service provider. Office Depot does not guarantee or verify the accuracy of any statements made in the carriers printed materials or websites. At your option, you may consult with your own personal accounting, legal and tax professionals before electing any of the offered products. 7