Voluntary Benefits Program

Transcription

1 Voluntary Benefits Program Highlights of the 2016 Voluntary Benefits Program Legal Services Plan Auto and Home Insurance Pet Insurance Fertility Treatment Discount Program Voluntary benefit solutions are offered to Office Depot associates through Arthur J. Gallagher & Co. and their benefit and insurance providers.

2 Voluntary Benefits Program Introduction Arthur J. Gallagher & Co. (AJG), provides Voluntary Benefit solutions to eligible full-time and parttime Office Depot associates. AJG specializes in the design, implementation and administration of voluntary benefit programs. All of the voluntary benefits are offered through AJG and their benefit and insurance providers, not Office Depot. The Voluntary Benefits Program includes competitive rates and program features not usually available to associates or their family members individually. Benefits offered through the program do not replace any Office Depot-sponsored benefit plans and are 100% associate-paid. The benefits available offer additional financial protection with premiums paid through convenient after-tax payroll deductions for full-time associates. Several direct billing options are available to part-time associates. The Fertility Treatment Discount Program is not available through payroll deduction. Voluntary Benefits Program At-a-Glance Benefit Program How Can It Help? Who Is Eligible? Provider(s) Legal Services Full-time Associates & Hyatt Legal Plans Family Plan Auto and Home Insurance Pet Insurance Fertility Treatment Discount Program Legal services provided in attorney s office or by phone Coverage for Estate Planning, Real Estate, Family Law (including Divorce), Civil Lawsuits, Driving Offenses and more Auto and Home Coverage by Leading Insurance Companies Reimbursement for medical services for your pets Saves you between 10% and 40% on IVF treatments, including medications. A Medication Bundle Program is also available for those who already have a fertility physician, but would like to save up to 40% off fertility drugs No fees to enroll and financing options are available Full-time and Part-time Associates & Family Full-time and Part-time Associates & Family Full-time and Part-time Associates & Spouses MetLife Auto & Home & Travelers Veterinary Pet Insurance (VPI ) WINFertility Full-time and Part-time Associate Eligibility All full-time and part-time associates (excluding Puerto Rico, Guam, and the U.S. Virgin Islands) have access to Auto and Home Insurance through Travelers and MetLife Auto and Home, Pet Insurance through VPI Pet Insurance, and the Fertility Treatment Discount Program through WINFertility. Several direct billing options are available to part-time associates. Applications for coverage can be made anytime throughout the year and there is no waiting period. Full-time Associate Eligibility All full-time associates (excluding Puerto Rico, Guam, and the U.S. Virgin Islands) have access to the Legal Services Plan through Hyatt. Enrollment in the Legal Plan must take place within the first 60 days of employment or during the Voluntary Benefits annual enrollment period. 1

3 Optional coverage to meet the needs of you and your family. The Voluntary Benefits Program provides an easy way for you to enroll in a variety of optional insurance products and services. With the Voluntary Benefits Program, you have the option to choose the insurance coverage and services that work best for you. Full-time associates pay for Voluntary Benefits with aftertax payroll deductions and part-time associates pay by direct payments to the insurance companies. The Fertility Treatment Discount Program is not available through payroll deduction. Quick, Easy Enrollment Process Plan information and how to enroll: To read more about the benefits, go online to You can apply for coverage by calling the Voluntary Benefits Call Center at Automatic Continuation for Pet Insurance, Legal Services Plan, Auto and Home Insurance For Legal Services, if you do not make any changes during the Voluntary Benefits annual enrollment period, your current benefit will continue for For Pet Insurance and Auto and Home Insurance, you are not required to take action during the Voluntary Benefits annual enrollment period as you can apply at anytime throughout the year. Looking for More Information? Go online and visit odvoluntarybenefits. 2

4 Legal Services Plan smart. simple. affordable. Legal services coverage for a wide range of personal legal matters Questions or to Enroll For questions, or to enroll in the Group Legal Plan, call Learn more or enroll online at info.legalplans.com Select Thinking About Enrolling and enter password Legal Services Plan Automatic Renewal If you enroll, your coverage will be renewed automatically each year and may only be cancelled during a Voluntary Benefits annual enrollment period. You have the option to enroll in the Group Legal Services Plan offered by Hyatt Legal Plans, Inc., a MetLife Company. Hyatt Legal Plans offers you and your eligible family members value, convenience and comfort in knowing you can access legal services for almost all personal legal matters. It gives you easy and low-cost access to a wide variety of personal legal services for bi-weekly payments of $ No one can predict your future, but the Legal Plan can help you prepare for legal needs that may lie ahead. The Legal Services Plan provides members with access to a national network of more than 14,000 attorneys from which to choose. Plan attorneys have met stringent selection criteria and have an average of 25 years of legal experience. Plus, if you stay within the network, covered legal services are provided with no additional attorney fees. You also have the flexibility to use an attorney who is not part of the network and get reimbursed for covered services according to a set fee schedule.* You can search for participating attorneys at info.legalplans.com or call Hyatt Legal Plans at for assistance. Covered Legal Services Telephone advice and office consultations Preparation of wills, codicils, living wills, powers of attorney, trusts Purchase, sale or refinance of your home Tenant negotiations (tenant only) Security deposit assistance Identity Theft Debt collection defense Personal bankruptcy Tax audit representation Divorce (contested and uncontested) Adoption Uncontested guardianship Defense of traffic tickets (no DUI) Driving privileges restoration Defense of civil lawsuits Consumer protection And more *You will be responsible to pay the difference, if any, between the Plan s payment and the non-plan attorney s charge for service. Group legal plans offered by Hyatt Legal Plans, Inc., Cleveland Ohio. In certain states the plans are provided through insurance coverage underwritten by Metropolitan Property and Casualty Company and Affiliates, Warwick, Rhode Island. 3

5 Auto and Home Insurance Coverage that insures your vehicles, residence and personal property. The Voluntary Benefits Program makes shopping for Auto and Home Insurance fast, easy and hassle-free. You can receive no-obligation quotes from up to two nationally recognized, quality providers Travelers and MetLife Auto & Home. For more information, call Having your current auto and home policies handy when you call will give you the most accurate comparison. Friendly, knowledgeable insurance consultants can help you review your coverages and prepare free, no-obligation quotes. The Auto and Home Insurance Program includes special program savings backed by the highest quality service. Plus, depending on your individual driving record and responsible lifestyle, you could be eligible for even greater savings. As a policyholder, you could also benefit from: Special program savings Discounts, such as multi-vehicle, safety devices, driving training and multi-policy Convenient payment options, including payroll deduction for full-time associates Additional coverage options for boats, RVs, trailers, valuable items, computers, and personal excess liability 24-hour claim reporting You can request an auto and/or home quote anytime during the year; call Note: Home insurance is currently not available in Florida or Massachusetts. Insurance is underwritten by The Travelers Indemnity Company or one of its property casualty affiliates, One Tower Square, Hartford, CT In FL: Homeowners insurance is not currently offered for new business. In TX: Auto insurance is offered by Travelers Texas MGA, Inc., and underwritten by Consumers County Mutual Insurance Company (CCM). CCM is not a Travelers company. Coverages, discounts, special program rates or savings, billing options, and other features are subject to availability and individual eligibility. Not all features available in all areas The Travelers Indemnity Company. All rights reserved. Travelers and the Travelers Umbrella logo are registered trademarks of The Travelers Indemnity Company in the U.S. and other countries. MetLife Auto & Home is a brand of Metropolitan Property and Casualty Insurance Company and its affiliates: Economy Preferred Insurance Company, Metropolitan Casualty Insurance Company, Metropolitan Direct Property and Casualty Insurance Company, Metropolitan General Insurance Company, Metropolitan Group Property and Casualty Insurance Company, and Metropolitan Lloyds Insurance Company of Texas, all with administrative home offices in Warwick, RI. Coverage, rates, and discounts are available in most states to those who qualify. Met P&C, MetCas SM, and MetGen SM are licensed in state of Minnesota MetLife Auto & Home. L [exp0116][All States][DC] 4

6 Pet Insurance #1 veterinarian-recommended pet health insurance 1 Your pet is a valuable member of your family, so you want to provide the best possible health care. Pets are unpredictable. While it s hard to anticipate accidents and illnesses, Veterinary Pet Insurance (VPI ) makes it a little easier to be prepared for them. From routine wellness care to significant medical incidents, VPI is the smart way to protect your pet s health and your pocketbook. A VPI Pet Insurance policy helps pay for your pet s treatments, surgeries, lab fees, x-rays, and much more. VPI offers affordable plans for dogs, cats, birds, ferrets, reptiles, and other exotic pets. You may elect this coverage for your pet(s) anytime during the year. Benefits coverage renews each year and there are no lifetime limits. Best of all, you re free to use any veterinarian worldwide including specialists and emergency providers. Available Plans: VPI Major Medical Plan $250 annual deductible Covers accidents, illnesses, procedures, X-rays and more Chronic condition coverage included Freedom to use any vet, anywhere Benefits renew in full each year Limited hereditary coverage after the first year Includes 24/7 access to vethelpline ($170 value) Wellness Plus Coverage for the routine care your pet needs every year No deductible Reimburses for wellness exams, vaccinations, flea/heartworm preventives and more Bundle Major Medical and Pet Wellness Plus for the most coverage. Sample reimbursement for Major Medical Plan with $250 annual deductible Sample is based on actual claim, but has been edited for clarity. Veterinary Fee Reimbursed by VPI/NW Annual Deductible $2,560* $2,310 $ *Exam, X-rays, surgery, treatment You can request a pet insurance quote anytime throughout the year; call Veterinary AAU Study Insurance plans are offered and administered by Veterinary Pet Insurance Company in California and DVM Insurance Agency in all other states. Underwritten by Veterinary Pet Insurance Company (CA), Brea, CA, an A.M. Best A rated company (2013); National Casualty Company (all other states), Madison, WI, an A.M. Best A+ rated company (2014). Veterinary Pet Insurance, VPI and the cat/dog logo are service marks of Veterinary Pet Insurance Company. Nationwide, the Nationwide N and Eagle, and Nationwide Is On Your Side are service marks of Nationwide Mutual Insurance Company Veterinary Pet Insurance Company and Nationwide. 5

7 Fertility Treatment Discount Program If you ve been trying to have a baby without success, WINFertility can help. For over 15 years, WINFertility has been a trusted partner linking those dealing with infertility to a network of accessible, affordable and proven Fertility Specialists. A key to our success is lower than market-rate treatment bundles consisting of the medical services and medications required to help you have a baby. There are no clinical or age qualifications to participate and financing is available. To support you through the process, we provide a 24/7 FertilityCoach SM Nurse supported by a Medical Advisory Board comprised of industry-leading Reproductive Endocrinologists. WINFertility gives you the reason to take action and believe there s a way. Just like you, we re driven by the spirit of giving it our all. We focus solely on fertility all our efforts, expertise and passion are poured into one mission - helping you have a baby. And we ve seen outstanding results. Our participating Fertility Providers have achieved documented success rates that meet or exceed the national average. With WINFertility, I can t have a baby turns into I believe that I can The WINFertility Program for OFFICE DEPOT associates: Saves you between 10% and 40% on your IVF treatments, including medications. A Medication Bundles Program is available for those who already have a fertility physician, but would like to save up to 40% on their fertility drugs. No fees to enroll. You pay WINFertility and we handle all payments to providers and pharmacies for your treatment. Proven Fertility Physician Network of fellowship-trained practitioners who have achieved documented success rates. WINFertility Treatment Bundles contain all medical services and medications you need to help you have a baby. Our new 2nd Chance IVF Refund Program offers multiple cycles and meds for a discounted price. It maximizes your chance of success while minimizing your risk for overpaying for unused cycles. WINFertility Treatment Financing Options are available. Even at below market pricing, some people prefer making payments over time. We can connect you with financing options to help make it all possible. Please note, payroll deduction is not available for this program. A FREE consultation with one of our friendly FertilityCoach SM Nurses is available. They have decades of fertility experience, will answer your questions and offer support along the way. We re in your corner. Our COMPLIMENTARY Prenatal Program designed to help prevent birth defects is offered to all participants. Getting Started Is Easy For general information call: To enroll or get started: Call a WINFertility Patient Specialist Monday Friday, 8:30 AM 7:30 PM EST at IVF (4483), or visit us at 6

8 An Important Note About the Voluntary Benefits Program The voluntary associate-paid programs described in this brochure are designed to give eligible associates and their dependents access to a variety of programs offering financial protection. Office Depot is not a plan sponsor or a plan fiduciary for any of the following voluntary benefits: Pet Insurance Fertility Treatment Discount Program Auto and Home Insurance Legal Services Plan Office Depot is making these voluntary benefits available to eligible associates through after-tax payroll deductions or other direct payment options. Office Depot does not contribute towards the cost for any coverage you may elect. In addition, these programs are not Office Depot benefit plans and they are not covered by the Employee Retirement Income Security Act of 1974, as amended (ERISA). Office Depot does not endorse, recommend or guarantee any of these insurance arrangements, and you should review them carefully to determine whether they are appropriate for your needs. All program administration is performed by the applicable insurance carrier or service provider. Office Depot does not guarantee or verify the accuracy of any statements made in the carriers printed materials or websites. At your option, you may consult with your own personal accounting, legal and tax professionals before electing any of the offered products. 7