र य गक स थ न प द र न ह नगर, क र ल NATIONAL INSTITUTE OF TECHNOLOGY PUDUCHERRY Nehru Nagar, Karaikal Union Territory of Puducherry

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1 र य गक स थ न प द र न ह नगर, क र ल NATIONAL INSTITUTE OF TECHNOLOGY PUDUCHERRY Nehru Nagar, Karaikal Union Territory of Puducherry Tender Document For Supply of Table and Chair at National Institute of Technology Puducherry Thiruvattakudy, Karaikal Union Territory of Puducherry India. 1

2 National Institute of Technology Karaikal an autonomous Institute established under Ministry of Human Resource Development, Government of India would like to procure the following items. Item : Table - 26 Nos Chair - 26 Nos (Specification Enclosed) Tender Enquiry No : NIT-PY/Furniture/ /02, dated : Due Date (For submission of bids) : P.M Technical Bid Opening time : P.M EMD : Earnest Money Deposit (EMD) for Rs.20,000/- (Rupees fifteen thousand only) in the form of Demand Draft drawn in favour of The Director, NIT Puducherry payable at Karaikal Eligibility Criteria : The Contractors / Tenderers should have experience in supply of similar item with ONE similar work of Rs.5,00,000/- or above (or) TWO similar works each of Rs.2,50,000/- (or) above executed during the last 3 years with reputed educational institutions, organizations, etc., along with the copy of orders. Submission of Offer : Two Bid System: Two bid system will be followed for this tender. In this system the bidder must submit his offer in two separate sealed envelopes. Both the technical bid and commercial bid envelopes should be securely sealed and stamped separately and clearly marked as Envelope No : 1 Technical Bid and Envelope No : 2 Commercial Bid respectively. EMD should be placed in the Envelope No : 1, Technical Bid. Place of Submission : The Registrar (i/c) National Institute of Technology Puducherry Thiruvattakudy, Karaikal Union Territory of Puducherry India. 2

3 Terms and Conditions 1. The Bidders are requested to give detailed tender in their own forms in two bids. Part-1 : Technical Bid Part-2 : Commercial Bid 2. Tenders, which are submitted without following the two bid offer system will summarily be rejected. 3. The tender document can be downloaded from the National Institute of Technology Puducherry website 4. Envelope No-1 : Technical Bid The technical offer should not contain any price information. The technical offer should comprise of the following: i) Earnest Money Deposit (EMD). ii) The technical bid should be comprehensive and shall indicate all specification of the all products and services. Each page of the bid and cutting / corrections shall be duly signed and stamped by the bidder. Failure to comply with this requirement may result in the bid being rejected. iii) If the bid is for branded makes, an authorization letter from principals clearly indicating that the vendor is competent and authorized to sell and provide services towards the items shall be enclosed. iv) List of deliverables / bill of materials and services. v) Bids should have a validity of 90 days. 5. Envelope No-2 : Commercial Bid This should contain only the price information along with commercial terms and conditions. The commercial bids of only the shortlisted bidders shall be considered for further processing. 6. Technical Evaluation Committee i) A committee duly constituted by The Registrar (i/c), NIT Puducherry will go through the technical aspects of the tender and recommend short listed firms. The recommendation of the technical committee shall be final and binding on all the parties. ii) The technical committee will examine all the technical aspects of the bids received. Further, the technical committee may seek additional information from the existing users at NIT Puducherry or from other Institutes and also call for technical presentations from the bidders if required. iii) The bidders are required to submit the sample for evaluation before the stipulated time. iv) No cost will be paid by NIT Puducherry for sample. 3

4 7. Opening of Commercial Bids i) NIT Puducherry will open commercial bids of only the shortlisted bidders in the presence of the bidders or their authorized representatives who choose to attend the commercial bid opening. The date and time of opening the commercial bid will be intimated only to pre-qualified and technically acceptable bidders for the item at a later date. The representatives of shortlisted firms only will be allowed for commercial bid opening. ii) No sub-contracting is allowed with regard to installation, commissioning, training, warranty, maintenance and after sales service. This is the sole responsibility of the principals / their authorized agents. iii) The NIT Puducherry reserves the right to accept the offer in full or in parts or reject summarily or partly. 8. Delivery Period / Timelines The deliveries and installation must be completed within weeks from the date of purchase order. The time is the essence of the contract. It is mandatory for the bidders who respond to this bid to meet this expectation, as this is linked to student s admission and shifting the college to permanent campus. 9. Locations for the supply / services The items covered by this document is required to be supplied and installed at National Institute of Technology Puducherry Thiruvattakudy, Karaikal Union Territory of Puducherry India 10. NIT Puducherry will not provide any accommodation / transportation for the engineers / representatives for attending installation, commissioning and demonstration work. It is the absolute responsibility of the principal supplier / agent to make their own arrangements. 11. Purchasers right to vary quantities at the time of award NIT Puducherry reserves the right at the time of award of contract to increase or decrease the quantity of items specified in the schedule of requirements without any change in price or other terms and conditions. 12. Price The price quoted shall be considered firm and no price escalation will be permitted. The quote should be for FOR Destination at National Institute of Technology Puducherry, Thiruvattakudy, Karaikal , Union Territory of Puducherry. i) The packing, forwarding, freight, insurance and commissioning charges, if any extra may be quoted separately in commercial bid. 4

5 ii) The actual sales tax percentage (without form C ) if any, should be specified. 13. Performance Bank Guarantee The vendor will have to furnish performance bank guarantee for 10% of the total purchase order value, to be valid for one year plus two months from the date of installation and acceptance. 14. Installation i) Bidder shall be responsible for installation / demonstration as applicable and for after sales service during the warranty and thereafter. ii) Installation and demonstration to be arranged by the supplier free of cost and the same is to be done within 15 days of the arrival of the equipment at site. 15. Warranty / Support i) The items supplied shall carry a minimum of ONE year of comprehensive warranty from the date of acceptance of the equipment. ii) The defects, if any, during the guarantee / warranty period are to be rectified free of charge by arranging free replacement wherever necessary. This includes cost, insurance, freight, custom duty, octroi, local taxes if any and should be borne by the beneficiary or his agent. A clear confirmation should be given for this item. 16. Indemnity The vendor shall indemnify, protect and save NIT Puducherry against all claims, losses, costs, damages, expenses, action suits and other proceeding, resulting from infringement of any law pertaining to patent, trademarks, copyrights etc., or such other statutory infringements in respect of all the items supplied by him. 17. Freight and Insurance The items to be supplied will be insured by the vendor against all risks of loss or damage from the date of shipment till such time it is delivered at NIT Puducherry permanent campus. 18. Payment 90% payment shall be made at site against delivery, installation, commissioning and acceptance as per purchase order and balance 10% shall be made after receipt of performance bank guarantee. If no bank guarantee is given, the balance 10% will be paid after the warranty period plus two months. 19. Penalty for delayed services / LD i) As time is the essence of the contract, delivery period mentioned in the purchase order should be strictly adhered to. Otherwise the NIT Puducherry will forfeit EMD and also LD clause will be applied / enforced. ii) If the supplier fails to supply, and fix the item as per specifications mentioned in the order within the due date, the supplier is liable to pay liquidated damages of 5

6 1% of order value for delay of every week or or parthere of subject to a maximum of 10% beyond the due date. Such money will be deducted from any amount due or which may become due to the supplier. iii) NIT Puducherry reserves the right to cancel the order in case the delay is more than 10 weeks. Penalty as at (ii) above, will be deducted from the security deposit. 20. Jurisdiction The disputes, legal matters, court matters, if any, shall be subject to Karaikal Court Jurisdiction only. 21. Force Majeure NIT Puducherry may consider relaxing the penalty and delivery requirements, as specified in this document, if and to the extent that the delay, in performance or other failure to perform its obligations under the contract, is the result of a force majeure. 22. Arbitration All disputes of any kind arising out of supply, commissioning, acceptance, warranty maintenance etc., shall be referred by either party (NIT Puducherry or the bidder) after issuance of 30 days notice in writing to the other party clearly mentioning the nature of dispute and will be referred to the arbitrator to be nominated by The Registrar (i/c), NIT Puducherry, Karaikal. The Venue for arbitration shall be Karaikal, Union Territory of Puducherry, India. 23. Interpretation of the clauses in the Tender Document / Contract Document In case of any ambiguity / dispute in the interpretation of any of the clause in this tender document, interpretation of The Registrar (i/c), NIT Puducherry, Karaikal shall be final and binding on all parties. 24. Purchase Order may be issued to the supplier based on the lowest price of the each item. -Sd- Registrar (i/c) NIT Puducherry 6

7 ITEMS REQUIRED Table. 26 Nos Technical specification: Main Desk: Table size shall be 1665 Width mm x 900 Depth mm x 725 Height mm. The Top shall be 25 mm thick pre-laminated board with 2 mm thick matching lipping stiffener provided under the top to give addition strength (1.6 mm thick MS). The Under structure shall be having pedestal of combination of processed wood (PLB) and mild steel (MS). There shall be 2 box drawers plus 1 filling drawer combination for both pedestals the pedestal shell shall be 0.8 mm thick MS plus the drawer tray and separator shall be 0.6 mm thick MS. There shall be sleek handles for easy grip, glide screws for levelling and also independent locking arrangement for each pedestal. The Modesty shall be of MS panel (1.0 mm thick) recessed inside for more leg room. Panel is styled with cutouts (windows) to give it a trendy and up Separate Side Table (Computer Desk): Computer Table of size 4 feet length X 2 feet width X 2.5 feet height. Compute Table top make of both sides pre-laminat ed board of Nova pan board of 19 mm thickness. The edges of the compute table top to be covered with PVC beading. Size panels made in steel CRC sheet of 20 guage of 10 inches with base of 2 inch thickness fitted with PVC shoes. Computer table will be provided with sliding key board tray of 22 inches in length and will be having printer facility also. 6. Computer table will be provided with 3 shelves for keeping the CPU, UPS and other accessories Note: A sample design should be supplied during design evaluation which shall be a part of the selection process. 7

8 Chair. 26 Nos Technical specification: The seat shall be made up of 1.2 ±0.1cm. thick hot pressed plywood measured as per QA method described in OCP-QLTA-P14-18 and the back shall be made up of injection moulded glass filled nylon & upholstered using net fabric with high tenacity yarn. The seat shall be upholstered with fabric and moulded Polyurethane foam. The dimensions of the back shall be 45.0 cm. (W) x 65.3(H) cm and of seat shall be 47.0 cm. (W) x 51.5 cm. (D). The HR Polyurethane foam shall be moulded with density= 55 ±2 kg/m3 and Hardness load 16 ± 2 kgf as per IS:7888 for 25% compression. The armrest tops has a thermoplastic elastomeric (TPE) and it has a UP/DOWN adjustment of 8.5±0.5cm. The lumbar support assembly consists of poly propylene pad with poly urethane foam and covered with polyester fabric. The height of the lumbar pad shall be adjusted through two projecting knobs provided on the rear side of the pad. Lumbar Pad has an adjustment of 8±0.5cm in height. It has a FRONT PIVOT SYNCHRO MECHANISM which is designed with 360 degree revolving type, single point control, front pivot for tilt with feet resting on ground ensuring more comfort, tilt tension adjustment, 4-Position locking with anti-shock feature and seat back tilting ratio 1:2. The height adjustment is achieved through pneumatic system with a stroke of 10 ± 0.3. The pedestal assembly is injection moulded in black colour with 30% glass filled nylon with 5 Nos twin wheel castor made up of injection moulded. Note: A sample design should be supplied during design evaluation which shall be a part of the selection process. 8