Carlson Farm HOA. ANNUAL HOMEOWNER S MEETING October 15 th, 2015

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1 Carlson Farm HOA ANNUAL HOMEOWNER S MEETING October 15 th, 2015

2 Call to Order Introduction of Board Members Treasurer Report Proposed Budget for 2016 Speeding & Neighborhood Watch Covenant Update Landscape / Sprinkler Report Board Election Vote Pool Update Facebook Contests: Best yard / Christmas Lights Voting Results New Business Questions, Comments & Concerns

3 Balance sheet accounts as of the end of Sept: 1) Income thru Sept 2015 Assessment income $168, % of annual budget collected with 75% of the year complete Other Income $7,745, we do not budget for other income (late fees, fines, pool fees to replace lost pool cards, legal fees reimbursed, etc) 2) Expenses thru Sept 2015 $123,748, 76% of full year budget with 75% of year complete, still waiting for large water bills to arrive. 38,000 unspent 2015 budget and 20,000 is for water 3) Cash Balance Sept 30 - $190,942 (includes $19,941 for the Pool Reserve Fund) 4) Delinquencies thru Sept 2015 $23, compared to $16,138 at the last annual meeting 5) Proposed Budget 2016

4 Codes Code Description 2016 Budget Number of Homes 363 Cost per $580 Income 3100 HOA Assessments $210, Late Fee Revenue Pool Pass Revenue Fine Income (CLARIFY) Legal Fees (reimbursement) Legal Fees (prior years reimbursement) 0 Other Income 5, Interest Income 0 Total Income $215,540

5 Expenses 4400 Utilities - Electricity $ 8, Utilities - Gas $ 2, Utilities - Water $ 30, Outside Mtce - Contract Services (Escape) $ 53, Outside Mtce - Other (electrical, plumbing, etc.) $ 1, Spring Cleanup - Trash Removal $ Outside Mtce - Sprinkler Repair/Maint $ Outside Mtce - Grounds $ 5, Outside Mtce - Snow Removal $ 5, Outside Mtce - Pool Service - PVP contract $ 4, Outside Mtce - Pool Supplies & Repair $ 7, Outside Mtce - Payroll - Contracted (Pool Attendants) $ 8, Admin - Legal Fees - General $ 8, Admin - Legal Fees - Fine collections $ 2, Admin - Management Fees to PPS $ 8, Admin - General Office $ Admin - Board Expenses and Reimbursements $ 1, Admin - Barbeque $ 1, Admin - Pool Landscape Committee $ Admin - Tax Consulting Fees $ Admin - Other Expense $ Admin - Flag maintenance and repair $ Admin - PPS supplies and expenses $ 4, Fixed Expenses - Insurance $ 5, Fixed Exp - Property Taxes $ Bank Charges $ Total Operating Expenses $ 163,030.12

6 Special Projects 2016 New Projects 9100 Shrub & Tree Replacement $ 5, Mulch Replacement $ 15, Pool Shade $ 5, Miscellaneous Projects - Over runs $ Total Special Projects $ 27, Pool Reserves $ 21, Total Expenses and Special Projects $ 190, Surplus $

7 Introduction of Officer What can be done to control speeding in our neighborhood? Can we as homeowners report speeders? How can we as homeowners help? What can we do as homeowner to help the police department.

8 Why the Covenant needs to be updated. To comply with CCIOA (Colorado Common Interest Ownership Act) and Colorado Law. To incorporate amendments. All other HOA documents were updated last year.

9 These included the Bylaws, Investment of Reserves, Conflict of Interest, Conduct of Meetings, Inspection of Records and Procedures for adoption of Policies Rules and Regulations or Guidelines. The last document to update is the Covenant. Introduction of David Firmin, Hindman Sanchez attorney. Questions?

10 1) Updates and Changes to our watering system New efficient sprinkler heads with check valves installed in the greenbelt area behind the pool. Numerous leaks repaired. Miss-matched heads are being replaced. 2) Future Planned Projects Replacing bark mulch with rock. Hwy 60 & Ballentine. Replacing dead shrubs and trees.

11 3) Completed Projects Redesign of area behind the bus stop. Redesign of roundabout. Replaced mulch with rock on Carlson Blvd. 4) Savings Electrical costs reduced. (due to less run time) Less water usage. Less watering times.

12 Running for re-election to the Board Scott Kenyon Treasurer Running for election to the Board 2 Positions available Tiffany Villavicencio Board Member Since May James Welte New Don Johnson - New Leaving the Board Leslie Hunt Bill Harvey

13 Replacement of the pergola. Vandalism has been reduced for 2015 There are now nearly $19,000 in reserves set aside for major repairs or replacement of the pool.

14 Pool Changes The pool pergola was removed due to juveniles jumping off the pergola into the pool. The pergola showed signs of deterioration. A new type of pool shade is being looked at by the Board. Attendants were asked to work from 9 to 10pm. Pool gate and bathrooms were locked at 10pm.

15 Best turnout for the Annual BBQ. Redesign of the roundabout. Replace mulch with rock on Carlson Blvd. Resurfacing of the pool floors (2014). Updating of HOA documents (2014).

16 The Carlson Farms Facebook page was launched this summer Goal is to improve communication & a sense of community Like the page & join the conversation! Facebook.com/CarlsonFarmsHOA

17 We want to reward homeowners that showcase the beauty of their house! Gift Cards will be donated by local businesses to the winning homeowners.

18 Questions, comments or concerns?

19 Thank you for coming tonight! Thank you for attending and participating in the Annual Meeting. Your participation is important and appreciated!