Total Savings (checking, general ops savings & funds) are $179, down $7,
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1 Treasurer s Report 10/5/18 (September month end) Balance Sheet Checking 002 Balance: $7, Savings 004 Balance: $53, Of the $53, $22,313 is 2018 budget money. As of 9/30/18 $25,674 is prepaid October 2018 assessment money, so as of 9/31/18 we have used $3,361 of the October installments to pay the bills. $31,128 is unallocated funds. $4,525 of these are from Project Review Fees collected earmarked for transfer to the road funds at year end. These leaves $26,603 of actually unallocated funds. Total Savings (checking, general ops savings & funds) are $179, down $7, Funds: Chip Seal Reserve Fund/ Cash is $3, up $ due to the payment plan payments NG Road Fund down $3,517 for Lisa Bush Vet & Farrier cost reimbursements. New balance: $38, Accounts Receivable: $201,421 up due to finance charges and the remaining $4, invoiced for Collection Legal Fees -$344 have been paid. Note: the Customer Balance Summary shows $225,817 in receivables. This is due to the prepaid October installments and prepaid 2019 assessments appearing as credits to the receivables until they become due.) Accounts Payable: $520. ATS September bookkeeping and Payrolls Payroll Liabilities: $ to be paid to MT and IRS for withheld income taxes and payroll taxes and employer payroll tax match. Profit & Loss Income for September Old Land assessments $ Old Dwelling assessments $ Finance Charges $ Penalties $ Land Assess. $ Dwelling Assess. $ Overall Collection rate September 30: Land 72.63% of total budget- should be at 75% ; 87.40% of invoiced Dwelling 72.5% of total budget- should be at 75% ; % of invoiced Prepaid October Land & Dwelling Assessments: $ 25,674 (already in 004 Savings) At current collection rate we can expect approximately $ 10,206 more in assessment payments and $2, in GAV payments.
2 Budget Expenses Total $11,757 HIGHLIGHTS: Accounting Fees: August $420.45; breakdown: $ QB updates, deposits, bank account reconciliation, month end reports etc. $50 Payroll Processing & MT new employee reporting for Karleen 1010 Admin Wages: $960 breakdown: 2010b Administrative Wages for Karleen for 60 hrs. worked 8/19-9/ d: Admin Holiday $ Payroll Taxes: $ Project Review Wages: $ for hrs B NG Paved Road Maintenance $5,200 for Capricorn asphalt repair by gravel pit. Legal Costs $3,670 breakdown: 1310aa O Connell $78 Alanah telephone call regarding Out of Time Appeal 1320 Collections $3,592 for judicial lien filing for 10 landowners and 13 properties, Difo and Ali research Remaining Budget overview: Budget $143,615; money spent to date: $107,762; money remaining: $35,853 to remain within the budget. Admin $9,518 under budget Legal Fees (Litigation & Collections) $15,530 over budget (not counting the $12,463 Rakela costs paid out of unallocated funds) Road budget portion of fall roadwork to be paid: NG Gravel roads: $7,055 (includes mag chloride) SG $12,880 (includes mag chloride) Total due for road work out of budget: $19,935 This leaves $15,918 for snow and overhead (admin, accounting, office supplies etc.) for October, November and December, if one wants to remain within the budget. {This assumes a 100% budget collection rate, so there is actually less available} If the $15,530 legal cost overrun is paid with unallocated funds, it would leave $31,448 in the budget. This would increase the likelihood that the 2018 budgeted costs will remain within the budget on paper. This would of course not alter the actual collected assessment money available. Right now there is approximately $29,400 assessment money in checking and savings. After paying for the budgeted roadwork, there would be $9,465. Adding the projected October assessment collections of $12,779 (includes GAV payment) there would be about $22,244 of assessment money left to pay for the budgeted snow and overhead expenses for October through December.
3 4:44 PM Glastonbury Landowners Association 10/02/18 Balance Sheet Prev Month Comparison-BOD mtg Accrual Basis As of September 30, 2018 Sep 30, 18 Aug 31, 18 $ Change ASSETS Current Assets Checking/Savings 002 Bank of the Rockies Checking 7, , , Savings Account 004 Savings Gen Operating Accnt 53, , Construction Bond Reserve Cash 16, , NG Chip Seal Reserve Cash 3, , a NG Road Reserve Cash 38, , , b SG Road Reserve Cash 4, , Lawsuit Reserve Cash 30, , Snow Removal Reserve Cash 26, , Total 003 Savings Account 172, , , Paypal Account Total Checking/Savings 179, , , Accounts Receivable Accounts Receivable 201, , Total Accounts Receivable 201, , Other Current Assets Petty Cash Undeposited Funds , , Total Other Current Assets , , Total Current Assets 380, , , Fixed Assets Furniture and Equipment Total Fixed Assets TOTAL ASSETS 381, , , LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable Total Accounts Payable Other Current Liabilities Construction Bonds Held by GLA 16, , Payroll Liabilities Total Other Current Liabilities 16, , , Total Current Liabilities 17, , Total Liabilities 17, , Equity Lawsuit Fund 30, , NG Chip Seal Fund 3, , NG Road Fund 38, , , Opening Balance Equity 22, , Operating Fund Balance 196, , SG Road Fund 4, , Snow Removal Fund 26, , Net Income 43, , , Total Equity 364, , , TOTAL LIABILITIES & EQUITY 381, , , Page 1
4 4:46 PM Glastonbury Landowners Association 10/02/18 Profit & Loss Accrual Basis January through September 2018 Jan - Sep 18 Ordinary Income/Expense Income 100 Parcel Assessment Fees 110 Land Assessments Land Assessments Land Assessments , Total 110 Land Assessments 62, Dwelling Assessments Dwelling Assessments Dwelling Assessments , Total 120 Dwelling Assessments 47, Golden Age Village Income 7, Road Usage Fees Finance Ch Income- Past Due Ass 10, % Penalty Income 1, PayPal Fees Charged Chip Seal Assessment -1, Bad Debt -6, Total 100 Parcel Assessment Fees 122, Project Review Fees 201 Application Fees Structure Imp. & Proc.Fees 2, Well/Septic Imp. & Proc. Fees Road/Driveway Imp. & Proc. Fees Variance Imp. & Proc. Fees Mfg.Home Imp. & Proc. Fees Mileage Impact Fees Total 200 Project Review Fees 4, Other Gen Fund Income 401 Lien Fees Paid Legal Fees 4, Miscellaneous Income 18, Total 400 Other Gen Fund Income 23, Total Income 150, Gross Profit 150, Expense 1000 Snow Removal 1010 Contracted Snow Removal 1010a Contracted Plowing 6, b Contracted Sanding 1, Total 1010 Contracted Snow Removal 7, Equipment Rental 1, Sand 1, Payroll Costs 1016 Wages Paid Snow 1016a Wages Paid Plowing b Wages Paid Sanding c Wages Paid Sand Loading Total 1016 Wages Paid Snow 1, Total 1015 Payroll Costs 1, Equipment Costs 1021 Truck Registration & Insurance Truck Maintenance Page 1
5 4:46 PM Glastonbury Landowners Association 10/02/18 Profit & Loss Accrual Basis January through September 2018 Jan - Sep Fuel Total 1020 Equipment Costs 1, Total 1000 Snow Removal 13, Road Maintenance 1032 Roadside Mowing 3, A NG Gravel Road Maintenance 10, B NG Paved Road Maintenance 7, C NG Gravel Road Mag Chloride 3, A SG Gravel Road Maintenance 15, B SG Gravel Road Mag Chloride 3, Signs, Posts, Etc Insurance - Roads/Common Land 6, Total 1030 Road Maintenance 49, Parkland/Recreation Center 1210 Utilities for Rec Center Lawn Mowing/Gas Total 1200 Parkland/Recreation Center Legal Costs 1305 Legal Fees-General Advice Legal Costs - Litigation 1310a Litigation Incurred 1310aa O'Connell 3, ac Rakela 8, Total 1310a Litigation Incurred 12, b Litigation Initiated Total 1310 Legal Costs - Litigation 12, Legal Fees - Collections 9, Total 1300 Legal Costs 22, Overhead/Admin Costs 2005 Accountant's Fees 2005a General Accounting Fees 5, b Recalculation Fees Total 2005 Accountant's Fees 6, Administrative Expense 2010a Admistration Costs - Contracted b Administrative Costs-Wages Paid 5, c Mileage Reimbursement d Administrative Costs - Holiday Total 2010 Administrative Expense 5, Project Review Wages Insurance Licenses & Annual Reporting Lien Filing Costs Payroll Taxes All Workers Comp All Miscellaneous Office Supplies 2050a Admin Office Supplies 1, b Doc Production Office Supplies Total 2050 Office Supplies 1, Page 2
6 4:46 PM Glastonbury Landowners Association 10/02/18 Profit & Loss Accrual Basis January through September 2018 Jan - Sep Postage & Shipping 1, Printing & Copies Rent - Facilities 1, Rent - PO Box & Safe Dep Box Software Costs 2066a Drop Box b Quickbooks c Microsoft Office z Other Total 2066 Software Costs Taxes - Property Telephone & Messaging Website Costs 2092 URL & Domain Fees Software Fees Total 2090 Website Costs Annual Mtg Refreshments Total 2000 Overhead/Admin Costs 21, Service Charges PayPal Fees Paid Total Expense 107, Net Ordinary Income 43, Other Income/Expense Other Income 5000 Interest Income - Bank Total Other Income Other Expense 6100 Income Taxes Total Other Expense Net Other Income Net Income 43, Page 3
7 Page 1 of 4 4:47 PM 10/02/18 Cash Basis Glastonbury Landowners Association Profit & Loss Budget Performance Cash BOD January through September 2018 Jan - Sep 18 Budget % of Budget Received Invoiced % of Invoiced Ordinary Income/Expense Income 100 Parcel Assessment Fees 110 Land Assessments Land Assessments , Land Assessments Land Assessments Land Assessments Land Assessments Land Assessments , Land Assessments , , % 69, , % Total 110 Land Assessments 66, , % 120 Dwelling Assessments Dwelling Assessments , Dwelling Assessments Dwelling Assessments Dwelling Assessments Dwelling Assessments Dwelling Assessments , Dwelling Assessments , , % 52, , % Total 120 Dwelling Assessments 47, , % 150 Golden Age Village Income 7, , % 160 Road Usage Fees Finance Ch Income- Past Due Ass 17, % Penalty Income 1, PayPal Fees Charged Chip Seal Assessment Bad Debt -6, Total 100 Parcel Assessment Fees 133, , % 200 Project Review Fees 201 Application Fees Structure Imp. & Proc.Fees 2, Well/Septic Imp. & Proc. Fees Road/Driveway Imp. & Proc. Fees Variance Imp. & Proc. Fees Mfg.Home Imp. & Proc. Fees Mileage Impact Fees Total 200 Project Review Fees 4, Other Gen Fund Income 401 Lien Fees Paid Legal Fees Miscellaneous Income Total 400 Other Gen Fund Income Total Income 139, , % Gross Profit 139, , % Expense 1000 Snow Removal 1010 Contracted Snow Removal 1010a Contracted Plowing 6, b Contracted Sanding 1, Contracted Snow Removal - Other , %
8 Page 2 of 4 4:47 PM 10/02/18 Cash Basis Glastonbury Landowners Association Profit & Loss Budget Performance Cash BOD January through September 2018 Jan - Sep 18 Budget % of Budget Received Invoiced % of Invoiced Total 1010 Contracted Snow Removal 7, , % 1011 Equipment Rental 1, , % 1012 Snow Fences , % 1013 Sand 1, , % 1015 Payroll Costs 1016 Wages Paid Snow 1016a Wages Paid Plowing b Wages Paid Sanding c Wages Paid Sand Loading Wages Paid Snow - Other , % Total 1016 Wages Paid Snow 1, , % Total 1015 Payroll Costs 1, , % 1020 Equipment Costs 1021 Truck Registration & Insurance % 1024 Truck Maintenance , % 1025 Fuel % 1026 Wages Truck Maintenance % Total 1020 Equipment Costs 1, , % Total 1000 Snow Removal 13, , % 1030 Road Maintenance 1031 Weed Control , % 1032 Roadside Mowing 3, , % 1035-A NG Gravel Road Maintenance 10, , % 1035-B NG Paved Road Maintenance 7, , % 1035-C NG Gravel Road Mag Chloride 3, , % 1036-A SG Gravel Road Maintenance 15, , % 1036-B SG Gravel Road Mag Chloride 3, , % 1045 Signs, Posts, Etc , % 1046 Insurance - Roads/Common Land 6, , % Total 1030 Road Maintenance 49, , % 1200 Parkland/Recreation Center 1210 Utilities for Rec Center % 1220 Sprinkler Maintenance % 1230 Lawn Mowing/Gas % Total 1200 Parkland/Recreation Center % 1300 Legal Costs 1305 Legal Fees-General Advice , % 1310 Legal Costs - Litigation 1310a Litigation Incurred 1310aa O'Connell 3, ac Rakela 8, a Litigation Incurred - Other , % Total 1310a Litigation Incurred 12, , % 1310b Litigation Initiated , % Total 1310 Legal Costs - Litigation 12, , % 1320 Legal Fees - Collections 9, , % Total 1300 Legal Costs 22, , % 2000 Overhead/Admin Costs 2005 Accountant's Fees 2005a General Accounting Fees 5, , %
9 Page 3 of 4 4:47 PM 10/02/18 Cash Basis Glastonbury Landowners Association Profit & Loss Budget Performance Cash BOD January through September 2018 Jan - Sep 18 Budget % of Budget Received Invoiced % of Invoiced 2005b Recalculation Fees 1, Total 2005 Accountant's Fees 6, , % 2010 Administrative Expense 2010a Admistration Costs - Contracted b Administrative Costs-Wages Paid 5, c Mileage Reimbursement d Administrative Costs - Holiday Administrative Expense - Other , % Total 2010 Administrative Expense 5, , % 2011 Project Review Wages Miscellaneous Fees Insurance % 2018 Licenses & Annual Reporting % 2019 Lien Filing Costs % 2023 Payroll Taxes All Workers Comp All Miscellaneous % 2050 Office Supplies 2050a Admin Office Supplies 1, b Doc Production Office Supplies Office Supplies - Other , % Total 2050 Office Supplies 1, , % 2052 Postage & Shipping 1, , % 2055 Printing & Copies Rent - Facilities 1, , % 2062 Rent - PO Box & Safe Dep Box % 2066 Software Costs 2066a Drop Box b Quickbooks c Microsoft Office z Other Software Costs - Other % Total 2066 Software Costs % 2070 Taxes - Property % 2080 Telephone & Messaging % 2090 Website Costs 2092 URL & Domain Fees Software Fees Website Costs - Other % Total 2090 Website Costs % 2096 Annual Mtg Refreshments % Total 2000 Overhead/Admin Costs 22, , % 3040 Service Charges PayPal Fees Paid Total Expense 107, , % Net Ordinary Income 32, ,720.37% Other Income/Expense Other Income 5000 Interest Income - Bank % Total Other Income % Other Expense
10 Page 4 of 4 4:47 PM 10/02/18 Cash Basis Glastonbury Landowners Association Profit & Loss Budget Performance Cash BOD January through September 2018 Jan - Sep 18 Budget % of Budget Received Invoiced % of Invoiced 6100 Income Taxes Total Other Expense Net Other Income % Net Income 32, %
11 Glastonbury Landowners Association Collections September Collected Budgeted % of Budgeted Invoiced % of Invoiced Land Assessments , , % 62, % Dwelling Assessments , , % 47, % Amount collected taken from Cash Basis Profit and Loss statement 1/1/2018 to 9/30/18 Amount invoiced taken from Accrual Basis P&L
12 5:02 PM 10/02/18 Glastonbury Landowners Association Customer Balance Summary As of September 30, 2018 Sep 30, 18 NG 48-3 $42, NG 32-A $ NG 28- B $ SG 53-D $10, NG 11-D $ SG 63 $ NG 26-B-2 $ SG 34-A2 $ SG 76 $4, * NG 10-A $ NG 61-A $ SG 34-C $ SG 34-B $ NG 65 $10, NG 35-A $ NG 38-A $ NG 54-E $ NG 23 $11, NG 37-E $ SG-90 $5, NG 32-C $2, * SG 93-A $56.70 SG 81 $ SG 32-C $ NG 11-E $1, SG 84-D $ NG 7-C $6, ** SG 34 A-3 $ NG 7 B-2 $2, * SG 105 B $0.71 SG 53-B $11, NG 28 E $1, * NG 37-C $16, NG 7-E $3, SG 38-1A $ SG 32-B $6, * NG 57-B $ SG 87 $59.52 SG 47 $2, SG 32-D $ NG 5-C $18, SG 32-A-3 $56.70 SG 32-A-2 $ SG 25-E $355.02
13 5:02 PM 10/02/18 Glastonbury Landowners Association Customer Balance Summary As of September 30, 2018 Sep 30, 18 NG 37-B $51.81 NG 10-C $2, SG 40-D $ SG 40-E $ SG 50-D $3, * SG 88-B $ NG 24-B $ SG 42B $ NG 29-A $2, NG 29-D $1, SG 64 A $14, SG 64 B $4, NG 59 $3, SG 93-A $9, NG 06-A $7, * SG 104 $ SG 100 $ SG 46-A $9, * SG 26-B $ NG 30-D $ SG 41-B1 $ SG 41-C $ TOTAL 227, * denotes Payment Plan ** property sold, payment in full received 10/4/18
14 Glastonbury Landowners Association Fund Report September 2018 Donation Fund Starting Balance $ - Baker SG 69-2 loads of gravel $ Kassing SG 83-1 load of gravel $ Moorman SG 79-2 loads of gravel $ Spectec/TIC - 10 loads of gravel $ 3, Wunsch SG Permit Golmeyer Creek $ 1, Standish # p - 5 loads gravel $ (1,875.00) Standish # p permit Golmeyer Creek $ (1,000.00) Standish # US $ (3,750.00) Ending Balance $ - NG Chip Seal Fund Starting Balance $ 2, Past Due Assessments Collected $ 1, Paved Road Crack Sealing & Patching Ending Balance $ 3, NG Road Fund Starting Balance $ 59, Timothy Brockett reimbursement $ (784.49) Reimbursement from general fund $ Signs 2017 Budget Michele McCowan Capricorn flood damage reimbursement $ (738.00) C&H Capricorn flooding and paved road consultation $ (600.00) Reimbursement from general fund $ Standish #16-532ng Fall carryover, Spring Maint $ (10,341.00) Standish #16-532ng - Capricorn flooding mitigation $ (5,000.00) Standish #16-532ng budget overrun allotment $ (1,455.70) Bush - Reimbursement for culvert flooding for Vet & fencing $ (2,437.00) Bush - Reimbursement for culvert flooding for Farrier costs $ (1,080.00) Ending Balance $ 38, SG Road Fund Starting Balance $ 34, Timothy Brockett reimbursement $ (784.48) Reimbursement from general fund $ Signs 2017 Budget Fred Counts Emergency Golmeyer Creek flood $ (295.50) Fred Counts SG 107 Hercules repairs $ (382.50) SG 107 Hercules reimbursement from gen. fund $ Standish Hercules waterfall & 107 $ (2,462.50)
15 Glastonbury Landowners Association Fund Report September 2018 Hercules waterfall repair reimbursement from gen. fund $ 1, SG Road Fund Cont. Mill Creek Construction #1305 Libra platted road $ (2,600.00) C&H Hercules flooding consultation $ (600.00) Reimbursement from general fund $ Standish #16-533sg - Arcturus narrowing $ (1,500.00) Standish #16-533sg fall carry over, Spring Maint $ (3,232.67) Standish #16-534sss - Hercules repair SG 107 & waterfall $ (10,135.80) Standish # p fall carry over, 310 permit Golmeyer $ (2,783.23) Standish # p permit Golmeyer Creek $ (6,939.17) Standish # US Fall carry over, Spring Maint. $ (1,984.10) Ending Balance $ 4, Snow Removal Fund Starting Balance $ 26, Standish # Quonset repairs, Capricorn embankment $ (8,021.68) Reimbursement from general fund $ 8, Ending Balance $ 26, Lawsuit Fund Starting Balance $ 30, Rakela Lawsuit $ (12,462.99) Reimbursement from general fund $ 12, Ending Balance $ 30,000.00
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