AGENDA Finance Committee Meeting Tuesday, November 16, :00 A.M. LISD Board Room ~ 1620 Houston St. Laredo, Texas 78040

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1 1702 Houston Street * Laredo, Texas * (956) * Fax (956) Sylvia Bruni Superintendent of Schools Board of Education Dr. Dennis D. Cantu President John Peter Montalvo Vice-President George M. Beckelhymer Secretary Jesus Justo Guerra Parliamentarian Members Jose A Valdez Jorge Luis Rodriguez Guillermina Montes AGENDA Finance Committee Meeting Tuesday, 10:00 A.M. LISD Board Room ~ 1620 Houston St. Laredo, Texas The Finance Committee of the Board will meet on the above date, time and location to discuss the following: 1. Meeting called to order by Finance Committee Chairperson. 2. School Finance Update: 63 ~ Update on SAS #99 64 ~ Employee Profile Portal 3. Presentation of bills to be approved at the regular meeting of the Board of Trustees, Presentation and discussion of monthly financial statements, tax report, investment reports, change order report (ytd), donations report and other updates and status reports: Monthly Financial Reports A. Un-audited Financial Statements i. Financial Statement ii. Change Order Report iii. Donation Report B. Investment Report C. Tax Collection Report for October 2004 D. Child Nutrition E. Transportation F. Division of Operations G. Risk Management H. Purchasing Cooperatives and Sole Source Purchases above $25,000 I. Postal Usage

2 Page 2 of 7 5. Presentation of summary of bids to be awarded at the regular meeting of the Board of Trustees, Proposed Award A Dec 2, 2002 Proposal No Pest Management Service Contract Asash Termite and Pest Control Co., Inc. in the amount of $52,273 Purchase orders will be processed on an as needed basis Third year of a four year contract to begin December 13, December 12, in Intregated Pest Management (IPM) account in the amount of $52,273 B Dec 2, 2002 Proposal No Herbicide Management Service Contract Asash Termite and Pest Control Co., Inc. in the amount of $14,500 Purchase orders will be processed on an as needed basis Third year of a four year contract to begin December 13, December 12, in Fumigation Fund account in the amount of $14,500 C Mar 6, 2003 Proposal No Health Insurance Consulting Services Risk Management Wethe & Associates at an Hourly Rate of $115 and capped cost of $10,000 Third year of a three year contract to begin March 20, and March 19, 2006 in Professional Services account D Prospective Vendors Category Item Price Quotes Recommend to award to responding companies Specifications or price quotes for these items will be made available, as the need arises in Miscellaneous Operating Expenses as per campus

3 Page 3 of 7 E Proposal No Manager- At-Risk Staff recommends the Board of Trustees to amend the Guaranteed Maximum Price (Amendment No. 2)for the PFC Schools to include Martin High (Phase II and III), Martin High Literacy Center, Christen Middle, Daiches Elementary, Leyendecker Elementary, Ryan Elementary, Buenos Aires Elementary, Cigarroa High Literacy Center, Cigarroa High Library, Nixon High Literacy Center, D.D. Hachar Elementary School as presented by Leyendecker Constuction Company allocated to the Fund F Aug 31, 2004 Proposal No Lumber and Building Supplies No recommendation at this time, we will rebid at a later time G Aug 24, 2004 Proposal No Ground Equipment Services and Materials Castaneda Sand and Gravel for Item Nos. 12; 15; 19; and 25 La Flecha Materials for Item Nos. 6; 14; 16; 17; 18; 20; 21; and 24 No recommendation we will acquire three price quotes for Item Nos. 1 thru 5; 7 thru 11; 13; 22; and 23 in Grounds and Other Supplies account

4 Page 4 of 7 H Sept 23, 2004 Proposal No Purchase and Installation of VCT Tile Twin Tile Company forturn-key contract to include the cost for labor and material on square footage basis Purchase orders will be processed on an as needed basis 2004 thru available in General Operating account I Sept Proposal No P E Equipment and Supplies Gopher Sports as the primary vendor U S Games as the secondary vendor December 20, December 19, in P E Equipment and Supplies account for the elementary and secondary campuses J K Professional Services Professional Services Consultant for Advanced Placement (AP) Programs Consultant for Advanced Placement (AP) Programs Evelyn Hiatt in the amount of $43,500 Delia Pompa in the amount of $43, in Professional Services account in the amount of $43,500 in Professional Services account in the amount of $43,500 L Proposal No Professional Consulting Services on Phase I on LISD s Capital Plan Cavazos and Associates for Nixon High Project Restroom facility located in the Vocational Building Shop 2004 M Nov 21, 2003 Proposal No Property and Casualty Insurance Risk Management INSCORP with the same rates and types of coverage as in the current year for an estimated premium cost of $686,160 (+/- additional/less premiums due to potential changes in coverage) March 3, and March 3, 2006 through the General Operating Fund Balance

5 Page 5 of 7 N Proposal No Lease of Portable Buildings Resun Leasing, Inc. for the renewal of Lease Agreement No for Portable Restroom Building at Christen Middle School Period of two years beginning 2006 O Proposal No Lease of Portable Buildings Resun Leasing, Inc. for the renewal of Lease Agreement No for Portable Restroom Building at Daiches Elementary School Period of two years beginning 2006 P Proposal No Lease of Portable Buildings Resun Leasing, Inc. for the renewal of Lease Agreement No for Portable Classroom Buildings for Ryan Elementary School Period of two years beginning 2006 Q CIS Vendor INET DDC Control Systems R Oct 27, 2004 Proposal No Plumbing Supplies and Accessories Recommend approving the method of procurement, CIS (Catalog Information Systems) Vendor and awarding a contract to TAC Americas for the purchase of the INET DDC Controls System Ferguson Enterprises, Inc. as primary vendor (free shipping) Clark Hardware, Inc. as secondary vendor J A Sexaurer as third vendor 2004 thru allocated to the Building and Other Supplies account

6 Page 6 of 7 6. Budget Amendments: Budget Amendment BA ~ amending the General Operating Fund in the amount of $120,000 for funding of the Teacher Supply Reimbursement Program of which $60,000 will be funded by T.E.A./Region 20, $60,000 from fund balance. Budget Amendment BA ~ amending the General Operating Fund in the amount of $13,392 as a result of transfers between functions and authorizing the Superintendent to implement said budget. (This is a transfer with no effect on fund balance). Budget Amendment BA ~ amending the Fund budget in the amount of $15,360 to transfer funds from Farias Elementary (completed project) in the amount of $15,360 to Daiches Elementary Project for the lease of portable buildings restrooms, and authorizing the Superintendent to implement said budget. Budget Amendment BA ~ amending the General Operating Fund in the amount of $72,053 to increase allocations due to an increase in TRS on Behalf rate, and authorizing the Superintendent to implement said budget. (This is a transfer with no effect on fund balance). Budget Amendment BA ~ amending the General Operating Fund in the amount of $1,704,446 from fund balance for the purchase of software, computers, and the salary of three PC Technicians as a matching portion for the Title II, Part C Technology Immersion Pilot Round 2 (TIP2) grant and authorizing the Superintendent to implement said budget. Budget Amendment BA ~ amending the General Operating Fund in the amount of $367,549 from fund balance for additional funding of items to include the following: (1) the funding of teacher-aide payroll for the after-school program at Farias Elementary [$5,000]; (2) funding for the Hepatitis B vaccine and supplies for the blood pathogens line item [$17,660]; (3) surveillance camera encumbrances for the district police [$160,984]; (4) an increase in a purchase order from Spectrum Industries at Cigarroa Middle [$436]; and (5) purchase of internet services and computer equipment for Information Technology [$183,469] and authorize Superintendent to implement said budget. Budget Amendment BA ~ amending the Fund budget in the amount of $100,946 to transfer funds from Santa Maria Elementary (completed project) in the amount of $32,746 and the Reserve account in the amount of $68,200 to Kawas Elementary and to Sanchez-Ochoa Elementary to cover funds for the purchase of the INET DDC Control System, and authorizing the Superintendent to implement said budget. 7. Discussion and presentation on the contract with Spring Branch ISD for fiscal year for the sale of 2,704 (estimated) Weighted Average Daily Attendance credits (WADA) in the (approximate) amount of $420,472 for LISD and $420,472 to Harris County JJAEP. 8. Discussion and presentation on the contract with Jaime Rappaport for the lease of 22,000 square feet of office space at 908 Juarez Avenue for the relocation of the administrative offices in the downtown area in the amount of $22,000 per month. 9. Discussion and presentation on the lease of 28,800 of warehouse space at 4608 Daugherty Avenue (Airport Building # 1005) in the amount of $7,200 per month to consolidate warehouse leases throughout the district for fixed assets, textbooks, and records management.

7 Page 7 of Discussion and presentation of Various Expenditures from Contingency Funds a. Leyendecker, Inc.- Nixon High School Project: Discussion on expenditures from Contingency Funds in the amount of $3, to provide labor, material, equipment, and supervision for rerouting of an existing sanitary sewer line at the north side of the existing football field house that interferes with the installation of a new storm drain piping. The Superintendent approved this Contingency Allowance and work has commenced. b. Leyendecker, Inc Landscaping and Irrigation Various Campuses: Discussion and presentation on credit eighteen (18) 3 cal. Fan Tex ash trees at the Martin High School Campus (due to new PFC ) and plant eighteen (18) 3 cal. Fan Tex ash trees at locations requested by tree board of parks and recreations department to satisfy landscaping requirements at Various campuses. Locations of trees to be determined at a later date. The total Contract will not be modified 11. Discussion and presentation on the following change order for Leyendecker, Inc Lamar Middle School: Discussion on Additive Change Order in the amount of $95, to provide all required labor, material, equipment, and supervision for the remodeling of the existing Team Nine Building area which will be for the used of the Special Ed per construction documents prepared by Cavazos and Associates at the Lamar Middle School Campus including demolition, new cmu wall construction, finishes, mechanical, end electrical work. In addition, modifications to millwork, mechanical systems, and installation of marker boards, tack boards, plumbing, and ventilation change to the art classrooms and other education rooms. 12. Communications a. Personal Financial statement reporting - Elections: Requirements for local officers b. Deer Oaks, Employee Assistance Program Report c. Reimbursement check from Coregis Insurance d. Analysis of Tax Office history of acceptance of cash and/or checks as payment for property taxes It is the policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are request to contact Mercedes Santos at (956) at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at LISD Board Room, 900 Main.