Laredo I.S.D. Board of Trustees Finance Committee Meeting Tuesday, June 05, :30 PM LISD Boardroom Houston Street Laredo, TX 78040

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1 Laredo I.S.D. Board of Trustees Finance Committee Meeting Tuesday, June 05, - 6:30 PM LISD Boardroom Houston Street Laredo, TX The Finance Committee of the Board will meet on the above date, time and location to discuss the following: A. Meeting called to order by Finance Committee Chairperson. B. Roll Call C. Pledge of Allegiance 1. Presentation of bills to be approved at the regular meeting of the Board of Trustees, June 12,. 2. Discussion and presentation of monthly financial statements, tax report, investment reports, change order report (ytd), donations report and other updates and status reports: Monthly Financial Reports A. Un-audited Financial Statements i. Financial Statement ii. Change Order Report iii. Donation Report iv. Travel Report (Board and Supt. Cabinet Team) B. Investment Report C. Tax Collection Report D. Child Nutrition E. Transportation F. Division of Operations G. Risk Management H. Purchasing Cooperatives and Sole Source Purchases above $25,000 I. Postal Usage

2 3. Discussion and presentation of monthly reports for the Laredo I.S.D. Public Facilities Corporation A. Financial Statements B. Change Order Report C. Disbursement Report D. Investment and Interest Report 4. Discussion and presentation on the following budget amendments Date Description Department Fund Amount Purpose BA# Discussion and Financial Fund General Forty-two presentation on the General Management Fund. thousand two Operating Fund budget Department/ hundred amendment in the total amount District Wide twenty-one of forty-two thousand two hundred twenty-one ($42,221.00) ($42,221.00) as a result of transfers between functions and authorizing the Superintendent to implement said budget. This is a transfer of funds between line items with no effect on fund balance. A. June 5, B. June 5, BA # Discussion and Financial presentation on the Seventy-two Management Million Department/ ($72,000,000.00) IFA #1 budget Construction amendment in the amount of Department thirty-three thousand five hundred sixty-two ($33,562.00) to be transferred from D.D. Hachar Elementary School to Buenos Aires Elementary School to cover change orders #1, #3, and #4 for Cavazos and Associates, and authorizing the Superintendent to implement said budget. Fund Seventytwo Million ($72,000,000.00) Instructional Facilities Allotment #1 - issued on 10/14/99. Thirty-three thousand five hundred sixty-two ($33,562.00) Under the site based management concept and budget amendment policies and procedures, the principal or director is allowed to make adjustments to their respective budgets. Certain campuses and/or departments now find it necessary to adjust their budgets. To allocate monies to Buenos Aires Elementary School to cover change orders #1, #3, and #4 for Cavazos and Associates in the amount of thirty-three thousand five hundred sixtytwo ($33,562.00).

3 Date Description Department Fund Amount Purpose BA # Discussion and Financial Fund Four One hundred To allocate the presentation on the Child Management Million fifty-eight appropriate Nutrition Program - Public Department/Child ($4, ) thousand two premium on the Property Finance Contractual Nutrition -Child Nutrition hundred issuance of the Obligation 2003 budget Program Program - Public ninety-six loan, earned amendment in the amount of Property Finance and projected one hundred fifty-eight Contractual ($158,296.00) interest thousand two hundred ninetysix ($158,296.00) to Obligation 2003 appropriate premium on the issuance of the loan, earned and projected interest earnings for the remainder of the fiscal year, and authorizing the Superintendent to implement said budget. C. June 5, 5. Bids, Proposals, Quotations & Contracts A. May 29, earnings for the remainder of the fiscal year in the Child Nutrition Program - Public Property Finance Contractual Obligation 2003 and in the amount of one hundred fiftyeight thousand two hundred ninety-six ($158,296.00). These monies will be placed in the reserve for future use. Date Description Recommendation TimePeriod Avail Amt Purpose RFP # The evaluation committee In effect for a Pending Improvements to recommends awarding at the board period of one Martin High meeting level. year beginning School Library, June 13, Science Building and terminating and Life Skills June 12, Building Construction Department B. May 24, RFP # Student Accident and Catastrophic Insurance Risk Management Department District Wide The evaluation committee recommends awarding to The Brokerage Store at a premium cost of two hundred four thousand two hundred forty- seven ($204,247.00). In effect for a period of one year beginning August 1, and terminating July 31, 2008 with an option to renew for a second and third year. Funding available in expenditure account code. Estimated expenditures for a year are two hundred four thousand two hundred fortyseven ($204,247.00). To comply with procurement requirements to acquire improvements to campus. To comply with procurement requirements to purchase student insurance.

4 Date Description Recommendation TimePeriod Avail Amt Purpose C. May 24, Texas Building Evaluation committee recommends Funding is To comply with and Procurement awarding to Xerox Corporation for available in procurement Commission an estimated amount of four the requirements to Vendor hundred sixty-one thousand thirtyone and sixty expenditure rent copiers. Rental of Copiers District Wide ($461,031.60). D. April 2, 6. Change Orders RFQ # Investment Arbitrage Calculations The evaluation committee recommends awarding to First Southwest Asset Management Inc. for an estimated amount of twentytwo thousand ($22,000.00). In effect for a period of one year beginning June 16, and terminating June 15, 2008, with an option to renew for a second and third year. In effect for one year beginning June 25, and terminating June 24, 2008 with an option to renew for a second and third year. account codes. Estimated expenditures for a year are four hundred sixty-one thousand thirty-one and sixty ($461,031.60). Funding is available in the expenditure account codes. Estimated expenditure for a year are twenty-two thousand ($22,000.00). To comply with procurement requirements for investment arbitrage calculations. Project Proposal Contractor Description Amount Purpose A. RFP# Deductive Leyendecker Construction, Change Order # 017 Credit Twenty-nine Credit on Nixon High Change Order Inc. on contingency balance thousand contingency School four hundred balance twenty-eight and fourteen B. RFP# Heights Elementary School Additive Change Order Leyendecker Construction, Change Order #005 to Inc. provide labor, materials and equipment for the furnishing and installation of the one additional pole at new parking lot ($29,428.14) Eight thousand three hundred seventy ($8,370.00) Approve and accept expenditures from contingency allowances

5 7. Tax Refund(s) Acct# Tax Year Tax Payer Description Amount Purpose Laredo National Bank Refund due to overpayment Six hundred seventy-six and eighty-seven ($676.87) A B C D E F G Countrywide Tax Services Corp. Jaime R Morales & Wife Izamara Refund due to overpayment Refund due to overpayment Comply with Tax Code Section Six hundred Comply with seventy-eight Tax Code and Section31.11 forty-eight ($678.48) Five hundred Comply with eighty-three Tax Code and Section thirty four ($583.34) Cerlida Tays Refund due to overpayment Five hundred Comply with fifty-seven Tax Code and Section twenty-six ($557.26) Martha & Juan Hernandez Refund due to overpayment Six hundred Comply with seven Tax Code ($607.00) Section Maria A. Pena Refund due to overpayment Eight hundred fifty-five and twenty-two ($855.22) Francisca M. Lira Refund due to overpayment Six hundred thirty-six and thirteen ($636.13) Comply with Tax Code Section Comply with Tax Code Section 31.11

6 Other Items 8. Discussion and presentation on the potential acquisition of title to real estate for J.C. Martin Elementary School, described as Block Number 240, and closed streets known as Galveston Street between McDonell Avenue and Monterrey Avenue; and Mier Street between McDonell Avenue and Monterrey Avenue; Eastern Division, City of Laredo. Possible Closed Session Pursuant to Texas Government Code Section, Discussion and presentation on the potential acquisition of title to real estate for Kawas Elementary School, described as closed streets known as Martin Avenue between Vicente Street and San Luis Street; Martin Avenue between Chestnut Street and Vicente Street; and Vicente Street between Jarvis Avenue & Milmo Avenue, Eastern Division, City of Laredo, Webb County, Texas. Possible Closed Session Pursuant to Texas Government Code, Section Discussion and presentation to approve an inter-local agreement with the City of Laredo to provide library services at Cigarroa Middle School due to the temporary closing of the City Santo Niño Library. 11. Discussion and presentation on the potential sale of property to the City of Laredo, described as all of Blocks 534 and 525 and Lots 1 & 2, Block 525-A, Western Division, Laredo, Webb County, relating to the acquisition of property for J.C. Martin Elementary School. Possible Closed Session Pursuant to Texas Government Code Section Discussion and presentation to accept and approve the final completion and release of retainage in the amount of one hundred twenty-two thousand five hundred forty-seven and seventy-four ($122,547.74) for Leyendecker Construction, Inc. under CSP# J.W. Nixon High School Campus Improvements. 13. Discussion and presentation to accept and approve the dismantling and return of the portable building B20673 from Vanguard Modular Building located at Heights Elementary - Temporary Campus under RFP# approved on June 15,. The cost for dismantling and return is nine thousand one hundred eighty-six ($9,186.00). 14. Discussion and presentation to accept and approve the renewal of lease #20508 for portable buildings from Vanguard Modular Building located at Old Sanchez Elementary School - JC Martin Elementary Temporary Campus as approved in RFP # for a total amount of seventy-two thousand four hundred forty-four ($72,444.00) for a period of one year beginning July 17, and terminating July 16, This amount includes dismantle and return charges.

7 15. Discussion and presentation to accept and approve the renewal of the lease for the portable restrooms unit serial number IMC from William Scotsman located at Old Lamar building for a total amount of eight thousand four hundred eighty-two ($8,482.00) for a period of one year beginning June 15, and terminating June 14, Discussion and presentation to accept and approve the dismantling and return for the relocation of the portable buildings from Resun Leasing, Inc. RFP # located at Heights Elementary School - Temporary Campus to Texas A&M International University site - Early College Program and return one 13 unit complex back to lessor. Cost: Fifty-five thousand five hundred fifty ($55,550.00). 17. Discussion and presentation to approve a ground lease with TAMIU for the temporary campus of the Early College High School. Possible Closed Session Pursuant to Texas Government Code, Section Discussion and presentation regarding the potential purchase of the following property: All of Blocks 488, 488A, 489, 489A, All of Lot 1, W of Lot 2, N & W of Lot 7 and All of Lot 8, Block Number 490, Eastern Division, City of Laredo, Webb County, Texas. (Commonly known as 4401 San Francisco). Possible Closed Session Pursuant to Texas Government Code, Section Discussion and presentation to approve the request of competitive sealed proposal as the method of procurement for fire and burglar alarm systems and public address systems to be utilized for Martin High School West Wing and other district wide constuction projects. 20. Discussion and presentation to accept and approve lease agreement for the Early College High School portables at Texas A&M International University under RFP # Lease of Portable Buildings, in the amount of one hundred ninety-one thousand one hundred thirty-two ($191,132.00) which includes the monthly lease, installation, skirting, dismantle and return freight for a period of one year beginning August 27, and terminating August 26, Presentation and discussion on local policies as recommended by the Texas Association of School Boards Policy Service in accordance with TASB Localized Policy Manual Update 79. Mr. Marco A. Alvarado, Director of Communications

8 22. Communication and Updates If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meeting Act, Tex Government Code, Chapter 551, Subchapter D and E. It is the Policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Mercedes Santos at (956) at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the LISD Board Room, 900 Main.