A. Meeting called to order by Operations Committee Chairperson. B. Roll Call C. Pledge of Allegiance

Transcription

1 Laredo I.S.D. Board of Trustees Operations Committee Meeting Wednesday, August 07, :30 PM Amber Yeary Board Room Houston St. Laredo, TX The Operations Committee of the Board will meet on the above date, time and location to discuss the following: A. Meeting called to order by Operations Committee Chairperson. B. Roll Call C. Pledge of Allegiance 1. Discussion and presentation to approve the purchase of painting materials and supplies for District-wide use in the estimated amount of $40,000. Dr. A. Marcus Nelson, Superintendent of Schools 2. Discussion and presentation of the Memorandum of Understanding (MOU) between LISD and the City of Laredo for the installation of playground equipment at Don Jose Gallego Elementary School at no cost to the district. Dr. A. Marcus Nelson, Superintendent of Schools 3. Discussion and presentation of the Memorandum of Understanding (MOU) between LISD and the City of Laredo for the installation of playground equipment at Jesus A. Kawas Elementary School at no cost to the district. Dr. A. Marcus Nelson, Superintendent of Schools 4. Discussion and presentation of Division of Operations fleet vehicles repair cost in the estimated amount of $ 127,000. Dr. A. Marcus Nelson, Superintendent of Schools 5. Discussion and presentation of inspections conducted by property and casualty insurance carrier (Travelers Insurance). Dr. A. Marcus Nelson, Superintendent of Schools

2 6. Discussion and presentation on energy savings for school year Dr. A. Marcus Nelson, Superintendent of Schools 7. Discussion and presentation of maintenance department s work order system. Dr. A. Marcus Nelson, Superintendent of Schools 8. Discussion and presentation on preventive maintenance schedules implemented by the Operations Department. Dr. A. Marcus Nelson, Superintendent of Schools 9. Discussion and presentation on procurement of architectural services for the H.B. Zachry renovation and other potential construction projects. Dr. A. Marcus Nelson, Superintendent of Schools 10. Discussion and presentation to approve the agreement for meals for contract schools: St. Peter s Memorial School, Gateway Academy, New Harvest Christian Academy for the school year. Dr. A. Marcus Nelson, Superintendent of Schools 11. Discussion and presentation to accept and approve the final completion and final release of retainage in the amount of $4, to Leyendecker Construction Inc. regarding RFCSP # LISD Transportation Facility. Dr. A. Marcus Nelson, Superintendent of Schools 12. Discussion and presentation to accept and approve the final completion and release of retainage in the amount of $9, to Chavarria's Plumbing Inc. regarding RFCSP # Plumbing Services at Nixon High School Portable City. Dr. A. Marcus Nelson, Superintendent of Schools 13. Discussion and presentation to approve the renewal of the SchoolMAX Software maintenance agreement. Dr. A. Marcus Nelson, Superintendent of Schools 14. Communication and Updates 15. Adjournment If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapter D and E. It is the policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs.

3 DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Josie Z. Rodriguez at (956) at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the Amber Yeary Board Room, 900 Main.

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8 CITY OF LAREDO AND LAREDO INDEPENDENT SCHOOL DISTRICT AGREEMENT FOR PLAYGROUND EQUIPMENT AT DON JOSE GALLEGO ELEMENTARY SCHOOL THIS AGREEMENT is entered into as of this day of, 2013, by and between the City of Laredo (hereinafter City ), and the Laredo Independent School District ( LISD ). WHEREAS, the City of Laredo has chosen to promote physical fitness at Don Jose Gallego Elementary School by providing playground equipment, at the City s expense, for use and enjoyment by the students of Don Jose Gallego Elementary School and the general public; and, WHEREAS, the City is of the opinion that the donation of playground equipment to Don Jose Gallego Elementary School located at 520 Clark Blvd., for use by the students of Don Jose Gallego Elementary School and the general public, will be highly beneficial to the taxpayers and residents of Laredo; and, WHEREAS, the City and LISD agree to make the playground equipment available for use by its students and the general public in accordance with the terms and conditions contained in this Agreement and such additional policies and procedures as may be developed; and, WHEREAS, LISD agrees that it will have sole responsibility for the maintenance and upkeep of the playground equipment to be donated by the City, NOW THEREFORE, in consideration of the mutual promises and covenants herein contained, the City and LISD hereby agree to cooperate with each other in carrying out the above stated purposes, and to that end do agree as follows: 1. Responsibilities of the City. A. Donation of Playground Equipment. The City will donate playground equipment consisting of a playground module and other improvements as more fully described and listed in Attachment A to this Agreement. B. Installation of Equipment and Construction of Playground Area. The City will at its sole cost and expense install the playground module and construct a playground area on LISD s designated premises, as identified below. The playground area constructed by the City shall comply with all federal and state ADA accessibility requirements. The City will be responsible for transporting the equipment to LISD s property for installation. The City will provide and install the following: (1) A perimeter fence between the Page 1

9 playground area and LISD s adjoining premises; and, (2) adequate lighting for the playground area. 2. Responsibilities of LISD. A. Dedication of Premises. LISD shall designate a portion of the premises of Don Jose Gallego Elementary School as identified in Attachment B for the public s use of the playground equipment and improvements to be installed and constructed by the City as described in Section 1, above. The location of this playground area is identified on the diagram attached to this Agreement as Attachment B. B. Maintenance of the Playground Equipment. Maintenance of the above referenced equipment, and all costs associated therewith, shall be the sole responsibility of LISD. 3. Public Use of the Equipment. As part of the consideration to the City for its donation of the subject playground equipment, LISD agrees to permit the general public to enter the playground area identified in Attachment B for use of the playground equipment pursuant to the terms of this Agreement and to the following guidelines: A. Scheduling. LISD shall be fully responsible for scheduling all use of the equipment during school hours. All scheduling will be coordinated through the Plant Facilities and Support Services Department and campus administration. B. Community Use. The equipment shall be available for city-wide community purposes to the maximum extent possible throughout the year. Community access includes use of the equipment as follows: Weekdays from 5:00 p.m. to 11:00 p.m. Weekends from 6:00 a.m. to 11:00 p.m. 5. Operation: LISD shall take responsibility for the day-to-day use of the equipment, and shall be responsible for providing staffing, supervision, and security as deemed appropriate by LISD during regularly scheduled school hours when school is in session. 6. Student Safety. The safety and security of LISD students and staff are of utmost importance. Therefore, use of the equipment during school hours will be limited to use by students, teachers and other school staff. Use of the equipment by members of the general public will take place when school is not in session and will be governed by the LISD s policies and administrative regulations regarding facilities use. Page 2

10 7. Entire agreement. This document constitutes is the entire agreement on the subject matter between the parties. SIGNED, in duplicate originals, on this the day of, City of Laredo Laredo Independent School District By: Carlos Villarreal, City Manager By: Dr. Marcus Nelson, Superintendent ATTEST: By: Gustavo Guevara, City Secretary APPROVED AS TO FORM: Raul Casso City Attorney John A. Kazen Attorney for LISD Page 3

11 CITY OF LAREDO AND LAREDO INDEPENDENT SCHOOL DISTRICT AGREEMENT FOR PLAYGROUND EQUIPMENT AT KAWAS ELEMENTARY SCHOOL THIS AGREEMENT is entered into as of this day of, 2013, by and between the City of Laredo (hereinafter City ), and the Laredo Independent School District ( LISD ). WHEREAS, the City of Laredo has chosen to promote physical fitness at Don Jose Gallego Elementary School by providing playground equipment, at the City s expense, for use and enjoyment by the students of Don Jose Gallego Elementary School and the general public; and, WHEREAS, the City is of the opinion that the donation of playground equipment to Don Jose Gallego Elementary School located at 520 Clark Blvd., for use by the students of Don Jose Gallego Elementary School and the general public, will be highly beneficial to the taxpayers and residents of Laredo; and, WHEREAS, the City and LISD agree to make the playground equipment available for use by its students and the general public in accordance with the terms and conditions contained in this Agreement and such additional policies and procedures as may be developed; and, WHEREAS, LISD agrees that it will have sole responsibility for the maintenance and upkeep of the playground equipment to be donated by the City, NOW THEREFORE, in consideration of the mutual promises and covenants herein contained, the City and LISD hereby agree to cooperate with each other in carrying out the above stated purposes, and to that end do agree as follows: 1. Responsibilities of the City. A. Donation of Playground Equipment. The City will donate playground equipment consisting of a playground module and other improvements as more fully described and listed in Attachment A to this Agreement. B. Installation of Equipment and Construction of Playground Area. The City will at its sole cost and expense install the playground module and construct a playground area on LISD s designated premises, as identified below. The playground area constructed by the City shall comply with all federal and state ADA accessibility requirements. The City will be responsible for transporting the equipment to LISD s property for installation. The City will provide and install the following: (1) A perimeter fence between the Page 1

12 playground area and LISD s adjoining premises; and, (2) adequate lighting for the playground area. 2. Responsibilities of LISD. A. Dedication of Premises. LISD shall designate a portion of the premises of Don Jose Gallego Elementary School as identified in Attachment B for the public s use of the playground equipment and improvements to be installed and constructed by the City as described in Section 1, above. The location of this playground area is identified on the diagram attached to this Agreement as Attachment B. B. Maintenance of the Playground Equipment. Maintenance of the above referenced equipment, and all costs associated therewith, shall be the sole responsibility of LISD. 3. Public Use of the Equipment. As part of the consideration to the City for its donation of the subject playground equipment, LISD agrees to permit the general public to enter the playground area identified in Attachment B for use of the playground equipment pursuant to the terms of this Agreement and to the following guidelines: A. Scheduling. LISD shall be fully responsible for scheduling all use of the equipment during school hours. All scheduling will be coordinated through the Plant Facilities and Support Services Department and campus administration. B. Community Use. The equipment shall be available for city-wide community purposes to the maximum extent possible throughout the year. Community access includes use of the equipment as follows: Weekdays from 5:00 p.m. to 11:00 p.m. Weekends from 6:00 a.m. to 11:00 p.m. 5. Operation: LISD shall take responsibility for the day-to-day use of the equipment, and shall be responsible for providing staffing, supervision, and security as deemed appropriate by LISD during regularly scheduled school hours when school is in session. 6. Student Safety. The safety and security of LISD students and staff are of utmost importance. Therefore, use of the equipment during school hours will be limited to use by students, teachers and other school staff. Use of the equipment by members of the general public will take place when school is not in session and will be governed by the LISD s policies and administrative regulations regarding facilities use. Page 2

13 7. Entire agreement. This document constitutes is the entire agreement on the subject matter between the parties. SIGNED, in duplicate originals, on this the day of, City of Laredo Laredo Independent School District By: Carlos Villarreal, City Manager By: Dr. Marcus Nelson, Superintendent ATTEST: By: Gustavo Guevara, City Secretary APPROVED AS TO FORM: Raul Casso City Attorney John A. Kazen Attorney for LISD Page 3

14 1 LISD Maintenance Vehicles Report 37 of our 68 vehicles have been on the road for 15 years or more. Concerns: Safety of our staff Image to our community Idle time Constant expenditures

15 LISD Maintenance Vehicles Report Cont.. 2 Replacement plan has been included on the Capital Improvement Plan The total cost of repairs at this time is $ 126,200 Administration requests the approval of this amount to replace the oldest vehicles and minimize repairs costs.

16 3 LISD Maintenance Vehicles Report Cont..

17 4 VEHICLE # YEAR BODY STYLE MAKE ESTIMATED AMOUNT DESCRIPTION OF WORK PICKUP CHEVROLET $3, BODY & PAINT WORK PICKUP FORD $3, PAINT WORK VAN CHEVROLET $2, PAINT WORK VAN CHEVROLET $3, BRAKE & PAINT WORK VAN CHEVROLET $3, PAINT WORK PICKUP DODGE 3, PAINT WORK VAN DODGE OK VAN CHEVROLET $3, PAINT WORK TRUCK CHEVROLET OK VAN CHEVROLET $3, BODY & PAINT WORK VAN CHEVROLET $3, BODY,PAINT WORK & NEW TIRES VAN DODGE $4, BODY AND PAINT WORK

18 5 VEHICLE # YEAR BODY STYLE MAKE ESTIMATED AMOUNT DESCRIPTION OF WORK PICKUP DODGE $3, BODY AND PAINT WORK PICKUP FORD $5, VEHICLE WRECKED TRUCK CHEVROLET $4, OK COMPLETED TRACTOR ZETOR $2, PAINT WORK VAN CHEVROLET - OK PICKUP FORD $3, PAINT WORK PICKUP FORD $6, FIX DENTS, PAINT AND REPAIR TRANSMISSION 86 PICKUP GMC $3, PAINT WORK & NEW TIRES VAN CHEVROLET OK VAN DODGE $3, PAINT WORK PICKUP DODGE $2, PAINT WORK FORKLIFT KOMATSU OK BOX TRUCK CHEVROLET OK PICKUP FORD $6, BODY & PAINT WORK VAN CHEVROLET $2, PAINT WORK

19 6 VEHICLE # YEAR BODY STYLE MAKE ESTIMATED AMOUNT DESCRIPTION OF WORK PICKUP FORD $3, PAINT WORK AND INJECTION PUMP W/ ACCESSARIES NEEDED VAN FORD $3, BODY & PAINT WORK VAN FORD OK VAN GMC TRANSFERRED TO FIXED ASSETS STAKE TRUCK FORD $2, PAINT WORK VAN GMC TRANSFERRED TO FIXED ASSETS VAN GMC $3, PAINT WORK PICKUP CHEVROLET $3, BODY,PAINT AND CLEARCOAT LABOR, PAINT SUPPLIES AND CLEARCOAT VAN DODGE $3, BODY & PAINT WORK VAN DODGE $3, PAINT WORK VAN DODGE $3, SIDES CORRODED PAINT WORK VAN DODGE $3, PAINT WORK VAN DODGE $ DOOR LOCKS, WIPERS AND GAS GAUGE VAN DODGE OK VAN FORD OK VAN FORD $5, BODY & PAINT WORK

20 7 VEHICLE # YEAR BODY STYLE MAKE ESTIMATED AMOUNT DESCRIPTION OF WORK VAN FORD OK VAN FORD OK VAN FORD $ NEED NEW TIRES VAN FORD OK PICKUP FORD $2, TRANSMISSION WORK & PAINT WORK VAN FORD OK VAN CHEVROLET OK VAN CHEVROLET $3, PAINT WORK VAN CHEVROLET $3, PAINT WORK BACKHOE JOHN DEERE OK VAN FORD OK VAN FORD OK VAN CHEVROLET $3, VEHICLE WRECKED VAN CHEVROLET OK VAN FORD OK F250 CREW CAB FORD OK

21 8 VEHICLE # YEAR BODY STYLE MAKE ESTIMATED AMOUNT DESCRIPTION OF WORK F250 CREW CAB FORD OK PICKUP FORD OK PICKUP FORD OK F350 PICKUP FORD OK BUCKET TRUCK FORD OK VAN FORD OK VAN CHEVROLET OK PICKUP FORD OK VAN FORD OK VAN FORD OK TRUCK FORD OK BOBCAT BOBCAT OK VAN FORD OK

22 1 Property and Casualty Insurance Carrier Inspections (Travelers insurance) Walkthroughs are being conducted by Travelers Insurance representatives and operations staff. Schools Inspected: J.C. Martin, Memorial, Martin High and Christen Middle. Common findings: Lack of fire sprinkler heads, Combustible materials on storage rooms, expired fire extinguishers, HVAC leaks, roof repairs, etc. Operations department has been addressing findings listed on the reports.

23 ELECTRICITY CONSUMPTION REPORT SCHOOLS FACILITY ID Original Budget SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUG TOTAL Remaining Budget Transfers Monthly Average Amount Needed to Finish Year MARTIN HIGH 001 $ 507, $ 47, $ 38, $ 33, $ 30, $ 36, $ 30, $ $ 33, $ 38, $ 41, $ 332, $ 175, ######### $ 18, $ 186, NIXON HIGH 002 $ 557, $ 57, $ 51, $ 41, $ 34, $ 28, $ 32, $ 39, $ 39, $ 36, $ 41, $ 404, $ 153, ######### $ 21, $ 214, CIGARROA HIGH 003 $ 659, $ 73, $ 69, $ 57, $ 42, $ 40, $ 43, $ 42, $ 49, $ 49, $ 61, $ 528, $ 131, $ 28, $ 282, V.M.T. MAGNET 004 $ 68, $ 6, $ 5, $ 4, $ 4, $ 4, $ 3, $ - $ 4, $ 5, $ 5, $ 44, $ 24, $ 2, $ 25, F.S. LARA ACADEMY 007 $ 33, $ 1, $ 2, $ 1, $ 1, $ 1, $ 1, $ 1, $ 1, $ $ $ 12, $ 20, $ $ 8, CHRISTEN MIDDLE 041 $ 278, $ 26, $ 22, $ 19, $ 16, $ 19, $ 18, $ $ 19, $ 21, $ 23, $ 188, $ 90, $ 10, $ 104, LAMAR MIDDLE 042 $ 266, $ 27, $ 26, $ 26, $ 21, $ 15, $ 18, $ 17, $ 21, $ 21, $ 27, $ 223, $ 43, $ 11, $ 116, EARLY COLLEGE HIGH 008 $ 60, $ 6, $ 12, $ 7, $ 8, $ 7, $ 6, $ - $ 8, $ 6, $ 6, $ 69, $ (9,915.31) $ 4, $ 41, MEMORIAL MIDDLE 044 $ 229, $ 25, $ 23, $ 20, $ 16, $ 14, $ 15, $ 15, $ 17, $ 17, $ 18, $ 183, $ 46, $ 10, $ 100, BRUNI ELEMENTARY 101 $ 102, $ 10, $ 8, $ 6, $ 6, $ 6, $ 6, $ - $ 7, $ 8, $ 9, $ 69, $ 33, $ 3, $ 38, JOSE GALLEGO ELEMENTARY 102 $ 105, $ 10, $ 11, $ 10, $ 8, $ 7, $ 7, $ 7, $ 9, $ 9, $ 10, $ 93, $ 12, $ 4, $ 48, DAICHES ELEMENTARY 104 $ 118, $ 12, $ 11, $ 9, $ 8, $ 7, $ 8, $ 7, $ 9, $ 9, $ 9, $ 95, $ 22, $ 4, $ 49, FARIAS ELEMENTARY 105 $ 141, $ 14, $ 12, $ 10, $ 9, $ 9, $ 9, $ $ 11, $ 12, $ 12, $ 102, $ 38, $ 5, $ 56, HEIGHTS ELEMENTARY 106 $ 88, $ 9, $ 8, $ 7, $ 6, $ 5, $ 5, $ 5, $ 6, $ 7, $ 7, $ 68, $ 19, $ 3, $ 36, K. TARVER ELEMENTARY 107 $ 108, $ 12, $ 10, $ 9, $ 7, $ 6, $ 7, $ 6, $ 8, $ 8, $ 8, $ 87, $ 21, $ 4, $ 47, LEYENDECKER ELEMENTARY 108 $ 106, $ 10, $ 8, $ 7, $ 6, $ 6, $ 6, $ $ 7, $ 8, $ 9, $ 70, $ 35, $ 3, $ 38, MACDONNELL ELEMENTARY 109 $ 109, $ 11, $ 9, $ 7, $ 7, $ 7, $ 7, $ $ 8, $ 9, $ 10, $ 79, $ 29, $ 4, $ 43, MILTON ELEMENTARY 110 $ 126, $ 14, $ 11, $ 10, $ 8, $ 6, $ 8, $ 7, $ 10, $ 10, $ 12, $ 102, $ 23, $ 5, $ 53, ALMA PIERCE ELEMENTARY 111 $ 120, $ 14, $ 12, $ 9, $ 8, $ 8, $ 8, $ 8, $ 10, $ 11, $ 11, $ 105, $ 14, $ 5, $ 54, RYAN ELEMENTARY 112 $ 108, $ 12, $ 11, $ 10, $ 7, $ 6, $ 7, $ 7, $ 8, $ 11, $ 11, $ 93, $ 14, $ 4, $ 47, SANTA MARIA ELEMENTARY 115 $ 91, $ 8, $ 7, $ 6, $ 5, $ 5, $ 5, $ - $ 5, $ 7, $ 8, $ 60, $ 30, $ 3, $ 32, SANTO NINO ELEMENTARY 116 $ 116, $ 13, $ 12, $ 10, $ 7, $ 6, $ 7, $ 7, $ 8, $ 8, $ 9, $ 91, $ 24, $ 5, $ 50, D.D.HACHAR ELEMENTARY 119 $ 110, $ 12, $ 11, $ 9, $ 8, $ 7, $ 7, $ 7, $ 8, $ 8, $ 9, $ 91, $ 19, $ 4, $ 49, J.C. MARTIN ELEMENTARY 120 $ 106, $ 12, $ 10, $ 9, $ 6, $ 6, $ 6, $ 6, $ 8, $ 8, $ 9, $ 84, $ 22, $ 4, $ 44, ZACHRY ELEMENTARY 121 $ 94, $ 10, $ 9, $ 7, $ 6, $ 6, $ 6, $ 5, $ 7, $ 7, $ 9, $ 77, $ 17, $ 4, $ 40, KAWAS ELEMENTARY 122 $ 108, $ 11, $ 10, $ 9, $ 7, $ 6, $ 7, $ 7, $ 7, $ 8, $ 9, $ 86, $ 22, $ 4, $ 46, DOVALINA ELEMENTARY 123 $ 96, $ 10, $ 8, $ 7, $ 6, $ 6, $ 5, $ $ 8, $ 9, $ 8, $ 71, $ 24, $ 3, $ 38, LIGARDE ELEMENTARY 124 $ 104, $ 12, $ 11, $ 9, $ 6, $ 6, $ 6, $ 6, $ 8, $ 8, $ 10, $ 86, $ 17, $ 4, $ 46, SANCHEZ/OCHOA ELEMENTARY 125 $ 119, $ 14, $ 12, $ 10, $ 8, $ 6, $ 8, $ 7, $ 9, $ 10, $ 10, $ 98, $ 20, $ 5, $ 52, DEPARTMENTS FIXED ASSETS 736 $ 18, $ 1, $ 1, $ 1, $ 1, $ 1, $ $ - $ 1, $ 1, $ 1, $ 10, $ 7, $ $ 6, ADMINISTRATION BUILDINGS 870 $ 151, $ 7, $ 7, $ 5, $ 4, $ 6, $ 5, $ - $ 6, $ 7, $ 8, $ 60, $ 90, $ 3, $ 32, TRANSPORTATION 877 $ 28, $ 2, $ 2, $ 1, $ 1, $ 3, $ 2, $ 2, $ 2, $ 2, $ 2, $ 24, $ 4, $ 1, $ 11, ATHLETIC 878 $ 7, $ 5, $ 4, $ 3, $ 3, $ 3, $ 3, $ $ 3, $ 3, $ 3, $ 35, $ (28,298.17) $ 20, $ 2, $ 20, SPECIAL EDUCATION 879 $ 6, $ $ $ $ $ $ $ - $ $ $ $ $ 6, $ 6.49 $ TECHNOLOGY 934 $ 64, $ 6, $ 5, $ 5, $ 3, $ 3, $ 4, $ 3, $ 4, $ 4, $ 5, $ 49, $ 14, $ 2, $ 26, DIVISION OF OPERATIONS 936 $ 27, $ 4, $ 3, $ 2, $ 3, $ 2, $ 1, $ 1, $ 2, $ 2, $ 3, $ 28, $ (1,536.00) $ 1, $ 16, POLICE DEPT. 943 $ - $ 2, $ 1, $ $ $ $ $ $ $ 1, $ $ 9, $ (9,424.53) $ $ 6, CHILD NUTRITION PROGRAM 946 $ 11, $ 8, $ 7, $ 7, $ 6, $ 7, $ 6, $ 7, $ 7, $ 8, $ 78, $ (78,698.77) $ 4, $ 40, TOTALS $ 5,150, $ 553, $ 494, $422, $ 350, $ 335, $ 342, $ 236, $ 397, $ 412, $ 459, $ 4,003, $ 1,146, $ - $ 215, $ 2,155, $ 4,003, $ 850, $ 4,853, $ 296, School Year $ 5,538, School Year $ 5,607, School year $ 5,150, Budget vs $ (457,139.00) Estimated savings $ (296,596.23) Total savings $ (753,735.23)

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25 LAREDO INDEPENDENT SCHOOL DISTRICT Child Nutrition Program Feeding Laredo s Future The following listed below is an agreement between the Laredo I.S.D. Child Nutrition Program and Gateway Academy for the feeding program sponsored by the United States Department of Agriculture. This department requires that this agreement be made reflecting the requirements and procedures of both parties. The L.I.S.D. Child Nutrition Program agrees to the following: 1. To provide school with breakfast for students daily at two dollars and twenty five cents ($2.25) per meal and provide school with lunch for students daily at three dollars and twenty five cents ($3.25) per meal. Costs will be renegotiated annually. 2. To provide menus that meet requirements for reimbursement by providing accurate portion sizes and adequate amount of food to serve requested amount following USDA s Healthy Hungry Free Kids Act 2010 policy and Traditional Menu Planning for the School Breakfast and Lunch Programs. 3. To provide daily delivery of food meeting district, local and state requirements for health, safety, and sanitation according to L.I.S.D. HACCP plan. 4. To provide documentation of local/state health inspection of the food preparation area for the period of service upon request. 5. To provide Food Production Records with meals to be completed by the school. 6. To provide non-food items such as serving trays, sporks, etc. for meals. 7. To provide lunch room equipment for quality food service to meet Texas Department of Agriculture guidelines and state/local health department regulations for food service. 8. To provide cycle menus analysis and CN and/or nutrition labels to receiving school for documentation to meet USDA Traditional Menu Planning System requirements for reimbursable meals. 9. To provide menus and food that complies with the Texas Public School Nutrition Policy. 10. To retain all program related records for a period of five years and 90 days after the end of the fiscal year to which they pertain. The only exception is when an audit finding has not been resolved, or as long as required for the resolution of the issue raised by the audit. 11. To have the food preparation site available for inspection by the Texas Department of Agriculture or Texas Department of Human Services, if deemed necessary. 12. To provide food service for the designated student days listed on the attached calendar and to require notification of change of calendar/service three days prior to the service designated. 13. To accommodate students with special dietary needs with a special diet according to Special Diet District Policies & TDA requirements. 14. L.I.S.D. will invoice Gateway Academy each month for meals sent. Invoices will describe number of units by type (breakfast or lunch) by day & price for each. 15. To maintain accurate and complete records with respect to the receipt, use/disposition, storage and inventory of USDA commodities designated for Gateway Academy.

26 Gateway Academy agrees to the following: 1. To keep a daily participation count of the number of lunches and breakfasts served to students and/or adults. 2. To have supervision in the cafeteria during the serving hours. 3. To keep and provide the necessary records on the Food Production Records as specified by the Child Nutrition Program. 4. To call the Child Nutrition Program before 9:00 a.m. to give the tentative homeroom count. 5. To provide the Child Nutrition Program with a school calendar of holidays, one month in advance; however, Gateway Academy agrees to follow the LISD serving days, as the Child Nutrition Program cannot produce meals on non serving days. 6. To pay invoice amount to the Child Nutrition Program the designated amount for each billed month based on the amount of meals sent. 7. To provide payment on a timely basis within (30) days of the last day of the month. 8. To request sack lunches or sack breakfast requests ten (10) working days in advance. 9. To allocate USDA Donated Commodity PAL to LISD. Gateway Academy agrees to receive the following meals for the School Year. Please place a (X) on the meals requested for the year. X Breakfast Lunch After School Snacks Termination Clause This contract may be cancelled by mutual consent. If mutual consent cannot be attained, then either party may consider it cancelled without cause by giving sixty (60) day written notice. Olga Trevino, Director Date Robert Cuellar, Director Date Gateway Academy Child Nutrition Program Dr. A. Marcus Nelson, Superintendent Laredo Independent School District Date

27 LAREDO INDEPENDENT SCHOOL DISTRICT Child Nutrition Program Feeding Laredo s Future The following listed below is an agreement between the Laredo I.S.D. Child Nutrition Program and New Harvest Christian Academy for the feeding program sponsored by the United States Department of Agriculture. This department requires that this agreement be made reflecting the requirements and procedures of both parties. The L.I.S.D. Child Nutrition Program agrees to the following: 1. To provide school with breakfast for students daily at two dollars and twenty five cents ($2.25) per meal and provide school with lunch for students daily at three dollars and twenty five cents ($3.25) per meal. Costs will be renegotiated annually. 2. To provide menus that meet requirements for reimbursement by providing accurate portion sizes and adequate amount of food to serve requested amount following USDA s Healthy Hungry Free Kids Act 2010 policy and Traditional Menu Planning for the School Breakfast and Lunch Programs. 3. To provide daily delivery of food meeting district, local and state requirements for health, safety, and sanitation according to L.I.S.D. HACCP plan. 4. To provide documentation of local/state health inspection of the food preparation area for the period of service upon request. 5. To provide Food Production Records with meals to be completed by the school. 6. To provide non-food items such as serving trays, sporks, etc. for meals. 7. To provide lunch room equipment for quality food service to meet Texas Department of Agriculture guidelines and state/local health department regulations for food service. 8. To provide cycle menus analysis and CN and/or nutrition labels to receiving school for documentation to meet USDA Traditional Menu Planning System requirements for reimbursable meals. 9. To provide menus and food that complies with the Texas Public School Nutrition Policy. 10. To retain all program related records for a period of five years and 90 days after the end of the fiscal year to which they pertain. The only exception is when an audit finding has not been resolved, or as long as required for the resolution of the issue raised by the audit. 11. To have the food preparation site available for inspection by the Texas Department of Agriculture or Texas Department of Human Services, if deemed necessary. 12. To provide food service for the designated student days listed on the attached calendar and to require notification of change of calendar/service three days prior to the service designated. 13. To accommodate students with special dietary needs with a special diet according to Special Diet District Policies & TDA requirements. 14. L.I.S.D. will invoice New Harvest Chritian Academy each month for meals sent. Invoices will describe number of units by type (breakfast or lunch) by day & price for each.

28 15. To maintain accurate and complete records with respect to the receipt, use/disposition, storage and inventory of USDA commodities designated for New Harvest Christian Academy. New Harvest Christian Academy agrees to the following: 1. To keep a daily participation count of the number of lunches and breakfasts served to students and/or adults. 2. To have supervision in the cafeteria during the serving hours. 3. To keep and provide the necessary records on the Food Production Records as specified by the Child Nutrition Program. 4. To call the Child Nutrition Program before 9:00 a.m. to give the tentative homeroom count. 5. To provide the Child Nutrition Program with a school calendar of holidays, one month in advance; however, New Harvest Christian Academy agrees to follow the LISD serving days, as the Child Nutrition Program cannot produce meals on non serving days. 6. To pay invoice amount to the Child Nutrition Program the designated amount for each billed month based on the amount of meals sent. 7. To provide payment on a timely basis within (30) days of the last day of the month. 8. To request sack lunches or sack breakfast requests ten (10) working days in advance. 9. To allocate USDA Donated Commodity PAL to LISD. New Harvest Christian Academy agrees to receive the following meals for the School Year. Please place a (X) on the meals requested for the year. Breakfast X Lunch After School Snacks Termination Clause This contract may be cancelled by mutual consent. If mutual consent cannot be attained, then either party may consider it cancelled without cause by giving sixty (60) day written notice. Ana L. Cantu, Principal Date Robert Cuellar, Director Date New Harvest Christian Academy Child Nutrition Program Dr. A. Marcus Nelson, Superintendent Laredo Independent School District Date

29 LAREDO INDEPENDENT SCHOOL DISTRICT Child Nutrition Program Feeding Laredo s Future The following listed below is an agreement between the Laredo I.S.D. Child Nutrition Program and St. Peter s Memorial School for the feeding program sponsored by the United States Department of Agriculture. This department requires that this agreement be made reflecting the requirements and procedures of both parties. The L.I.S.D. Child Nutrition Program agrees to the following: 1. To provide school with breakfast for students daily at two dollars and twenty five cents ($2.25) per meal and provide school with lunch for students daily at three dollars and twenty five cents ($3.25) per meal. Costs will be renegotiated annually. 2. To provide menus that meet requirements for reimbursement by providing accurate portion sizes and adequate amount of food to serve requested amount following USDA s Healthy Hungry Free Kids Act 2010 policy and Traditional Menu Planning for the School Breakfast and Lunch Programs. 3. To provide daily delivery of food meeting district, local and state requirements for health, safety, and sanitation according to L.I.S.D. HACCP plan. 4. To provide documentation of local/state health inspection of the food preparation area for the period of service upon request. 5. To provide Food Production Records with meals to be completed by the school. 6. To provide non-food items such as serving trays, sporks, etc. for meals. 7. To provide lunch room equipment for quality food service to meet Texas Department of Agriculture guidelines and state/local health department regulations for food service. 8. To provide cycle menus analysis and CN and/or nutrition labels to receiving school for documentation to meet USDA Traditional Menu Planning System requirements for reimbursable meals. 9. To provide menus and food that complies with the Texas Public School Nutrition Policy. 10. To retain all program related records for a period of five years and 90 days after the end of the fiscal year to which they pertain. The only exception is when an audit finding has not been resolved, or as long as required for the resolution of the issue raised by the audit. 11. To have the food preparation site available for inspection by the Texas Department of Agriculture or Texas Department of Human Services, if deemed necessary. 12. To provide food service for the designated student days listed on the attached calendar and to require notification of change of calendar/service three days prior to the service designated. 13. To accommodate students with special dietary needs with a special diet according to Special Diet District Policies & TDA requirements. 14. L.I.S.D. will invoice St. Peter s Memorial School each month for meals sent. Invoices will describe number of units by type (breakfast or lunch) by day & price for each. 15. To maintain accurate and complete records with respect to the receipt, use/disposition, storage and inventory of USDA commodities designated for St. Peter s Memorial School.

30 St. Peter s Memorial School agrees to the following: 1. To keep a daily participation count of the number of lunches and breakfasts served to students and/or adults. 2. To have supervision in the cafeteria during the serving hours. 3. To keep and provide the necessary records on the Food Production Records as specified by the Child Nutrition Program. 4. To call the Child Nutrition Program before 9:00 a.m. to give the tentative homeroom count. 5. To provide the Child Nutrition Program with a school calendar of holidays, one month in advance; however, St. Peter s Memorial School agrees to follow the LISD serving days, as the Child Nutrition Program cannot produce meals on non serving days. 6. To pay invoice amount to the Child Nutrition Program the designated amount for each billed month based on the amount of meals sent. 7. To provide payment on a timely basis within (30) days of the last day of the month. 8. To request sack lunches or sack breakfast requests ten (10) working days in advance. 9. To allocate USDA Donated Commodity PAL to LISD. St. Peter s Memorial School agrees to receive the following meals for the School Year. Please place a (X) on the meals requested for the year. Breakfast X Lunch After School Snacks Termination Clause This contract may be cancelled by mutual consent. If mutual consent cannot be attained, then either party may consider it cancelled without cause by giving sixty (60) day written notice. Dr. Linda Mitchell, Principal Date Robert Cuellar, Director Date St. Peter s Memorial School Child Nutrition Program Dr. A. Marcus Nelson, Superintendent Laredo Independent School District Date

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