NOTICE DOVER-SHERBORN REGIONAL SCHOOLS SCHOOL COMMITTEE MEETING FEBRUARY 26, :00 A.M.-10:00 A.M

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1 NOTICE DOVER-SHERBORN REGIONAL SCHOOLS SCHOOL COMMITTEE MEETING FEBRUARY 26, :00 A.M.-10:00 A.M. DOVER-SHERBORN REGIONAL MIDDLE SCHOOL CONFERENCE ROOM (Members of the public are welcome to attend. Regional School Committee members include: Mr. Richard Robinson, Chair, Ms. Dana White, Vice Chair, Ms. Lauren Balk, Ms. Clare Graham, Secretary, Mr. Michael Lee, and Ms. Shelley Poulsen) Call to order AGENDA Community Comments Reports Central Office FY15 Budget: Clarification of Bonding and Capital Items Special Education Cost-savings/Cost-saving Strategies FY15 Operating Budget (revision) FY15 Capital Budget Intermunicipal Agreement (IMA) Capital Motions Upcoming Dates: RSC FY15 Budget Public Hearing, March 4 th, 6:30 p.m. Dover Open Hearing: Monday, March 17 th Sherborn Open Hearing: Saturday, March 22 nd AR Special Items and New Business Note: The listings of matters are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may, in fact, be discussed and other items not listed may also be raised for discussion to the extent permitted by law. Agenda items for March 4 th RSC Meeting Meeting Minutes None Adjournment The Public Schools of Dover and Sherborn do not discriminate on the basis of age, race, color, sex/gender, religion, national origin, sexual orientation, disability, or homelessness.

2 NOTICE DOVER-SHERBORN REGIONAL SCHOOLS SCHOOL COMMITTEE MEETING FEBRUARY 26, :00 P.M.-10:00 A.M. DOVER-SHERBORN REGIONAL MIDDLE SCHOOL CONFERENCE ROOM (Members of the public are welcome to attend. Regional School Committee members include: Mr. Richard Robinson, Chair, Ms. Dana White, Vice Chair, Ms. Lauren Balk, Ms. Clare Graham, Secretary, Mr. Michael Lee, and Ms. Shelley Poulsen) Call to order AGENDA Community Comments Reports Central Office FY15 Budget: Clarification of Bonding and Capital Items Special Education Cost-savings/Cost-saving Strategies FY15 Operating Budget (revision) FY15 Capital Budget Intermunicipal Agreement (IMA) Capital Motions Upcoming Dates: RSC FY15 Budget Public Hearing, March 4 th, 6:30 p.m. Dover Open Hearing: Monday, March 17 th Sherborn Open Hearing: Saturday, March 22 nd AR Special Items and New Business Note: The listings of matters are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may, in fact, be discussed and other items not listed may also be raised for discussion to the extent permitted by law. Agenda items for March 4 th RSC Meeting Meeting Minutes None Adjournment The Public Schools of Dover and Sherborn do not discriminate on the basis of age, race, color, sex/gender, religion, national origin, sexual orientation, disability, or homelessness.

3 The Public Schools of Dover and Sherborn 157 Farm Street Dover, MA Phone: Fax : URL: Mr. Steven B. Bliss, Superintendent Dr. Karen L. LeDuc, Assistant Superintendent Ms. Christine Tague, Business Manager INTEROFFICE MEMORANDUM TO: Steven Bliss, Superintendent FROM: Jim Eggert, District Treasurer Christine Tague, Business Manager RE: FY15 Budget DATE: February 12, 2014 Apparently there is some confusion, concerning the Intermunicipal Agreement (IMA) as how to assess the costs outlined as project costs to the member Towns and whether the proposed expenditures should be included in the capital or operating budget. The Regional School Agreement calls for capital expenditures incurred to be included in the capital budget if they relate to the issuance of future debt to fund the respective costs. Clearly, the Project costs are not going to be financed by the District and thus would not be included in the capital budget per the Regional Agreement. However, with the IMA in place as written, the costs would be included in the capital assessment, listed separately, and carved out for remittance to the District in accordance with the provisions of the IMA. In the books of the District, the assessments received as stated in the IMA shall be recorded in a separate capital fund and we would account for the expenses incurred in the same fund for book purposes. For financial reporting purposes, in the audit report, it would be capitalized as a fixed asset and depreciated. On another related issue, concerning the purchase of a van, our understanding is this has been voted outside of what was agreed in the IMA; this expenditure would be incorporated as part of the operating budget and would be expensed for bookkeeping purposes and capitalized in the audit report as a fixed asset. The Public Schools of Dover and Sherborn do not discriminate on the basis of race, color,sex/gender, religion, national origin, sexual orientation, disability, or homelessness

4 TO: FROM: MEMORANDUM Steven Bliss, Superintendent Ralph Kelley, P&F Director Chris Tague, Business Manager DATE: February 12, 2014 RE: Regional FY15 Equipment-Vehicle Capital Requests The Public Schools of Dover and Sherborn 157 Farm Street Dover, MA Phone: Fax : URL: Mr. Steven B. Bliss, Superintendent Dr. Karen L. LeDuc, Assistant Superintendent Ms. Christine Tague, Business Manager 1989 John Deere 19 HP Tractor Replacement ($25K) The tractor is used in the winter for light walkway & entrance plowing. During spring, summer, & fall, the tractor is used for general athletic field maintenance, including baseball and softball diamond infield dragging and the stadium artificial turf grooming. The tractor will be replaced with an all-purpose Kubota 4X4 Turf Truck with a dump body, cab, and attachable snow plow. This style vehicle is designed for multipurpose use on all types of surfaces, utilizing superior weight distribution and a tight turning radius. The Kubota Turf Truck will also be used for daily property policing & transportation for the Head Groundskeeper. The tractor and components are in running condition, and will be traded-in SKAG 52 Mower with Vacuum Clippings Collector Replacement (12,700) The 10-year old mower is a critical piece of equipment used for custom cutting and collection on specific sports grids requiring more frequent, shorter mowing. The SKAG engine has high run hours and frame fatigue. Low engine compression can t produce the RPMs needed to operate the vacuum collection system. P&F Supervisor Truck with Plow Replacement ($35K) The current 2007, 63,000 mile Ford F250 pick-up truck with plow will be transferred to the Regional campus Grounds Department, replacing the 1999 truck with plow that was taken-off the road in 2011 due to frame corrosion. A stainless steel sand/salt spreader will be installed in the transferred truck to help reduce contracted snow removal and surface ice treatment costs. Pick-Up Truck Bed Sander ($5,500) See justification notes for P&F supervisor truck with plow replacement. Truck with sander for DSPS regional campus grounds personnel use during inclement weather. The Public Schools of Dover and Sherborn do not discriminate on the basis of age, race, color, sex/gender, religion, national origin, sexual orientation, disability, or homelessness.

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10 DOVER-SHERBORN REGIONAL SCHOOLS FY14 OOD AND TRANSPORTATION COSTS (BY TOWN) AND SPECIAL EDUCATION PROGRAM DEVELOPMENT SAVINGS FY14 OOD AND TRANSPORTATION COSTS (BY TOWN) General Fund Circuit Breaker SHERBORN MA Public Non-Public Collaborative Transportation Subtotal Revolving Total 17 Students FY14 Budget 27, ,351 57, ,782 1,190,943 * 255,788 1,446,731 Current Expenditures 22,000 1,023, ,162 1,141, ,006 1,392,479 Variance 5,810 (81,960) 57,000 68,620 49,470 4,782 54,252 DOVER 17 Students FY14 Budget 58,067 1,005, , ,793 1,554,881 ** Current Expenditures 48,750 1,123, , ,616 1,613,539 Variance 9,317 (118,074) 30,922 19,177 (58,658) *Sherborn's general fund FY14 budget was reduced by $255,778 in anticipation of 43% Circuit Breaker reimbursement. ** Dover fully funds OOD Tuition and Transportation. FY14 SPECIAL EDUCATION PROGRAM SAVINGS Tuition and Transportation $184,230 Language-based Program Teacher's Salary/Benefits $63,044 Language-based Program Consultant *** $25,000 Total In-district Costs $88,044 Total Year 1 Savings $96,186 *** Consulting contract with Landmark Outreach Program paid using Title 1 funds. Note: The "year 1 savings" are offset by other unrelated special education costs; there is no distinct reference in the FY14 budget to the stated $96,186 in savings. Revised February 12, 2014

11 DOVER SHERBORN REGIONAL SCHOOL DISTRICT FY15 PROPOSED BUDGET BUDGET GAP EXCLUDING DEBT SERVICE PROPOSED BUDGET GAP (revised February 12, 2014) FY2014 FY2015 Variance DESCRIPTION Budget Budget $ % Budget Gap as Proposed in December ,397,830 22,207, , % Budget adjustments presented: Presented February 13, 2013 Attrition from retirement (L.W.) (30,000) Healthcare Increase 21,523 Net amount to increase for van purchase (vs. lease) $ 14,955 Sub-total Adjustment $ 6,478 Revised Budget Gap $ 21,397,830 $ 22,213, , % 2/12/20143:07 PM cnt

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