OAK BLUFFS SCHOOL DISTRICT OF MARTHA'S VINEYARD

Transcription

1 Present: Others: OAK BLUFFS SCHOOL DISTRICT OF MARTHA'S VINEYARD Tuesday,, 8:30 AM Oak Bluffs School Conference Room Acting Chair - Lisa Reagan, Michael Hoyt; Principal's Office Richie Smith, Carla Hoyt, Superintendent's Office Jim Weiss, Matt D Andrea, Amy Tierney, Staff Larissa Bernat Students - Will Baliunis, Olivia Hess, Cameron Ray, Shaylin Smith, Henry Wansewicz; FinCom Maura McGroarty Recorder - Marni Lipke *Late arrivals or early departures The Oak Bluffs School Committee (OBSC) meeting was called to order at 8:35AM. Minutes: Approval of Minutes March 18, 2014 (Agenda Item #1) Not Available. (Marni Lipke was welcomed after her unexpected stay at MV Hospital.) Public Comment (Agenda Item #2) Welcome to New School Committee Member (See documents on file.) The OBSC welcomed new member Michael Hoyt. As husband of OBS financial Administrative Assistant Carla Hoyt appearance of conflict of interest issues applied. - Michael Hoyt had filed the correct form with the State Ethics Office. - He could not sign payroll warrants unless Carla Hoyt s payroll was separated out. - Ms. Hoyt s yearly budget line item would have to be considered separately, with Mr. Hoyt recusing himself from both the discussion and vote. He could then participate fully in budget discussions and votes, after which Ms. Hoyt s line item could be added back. Lisa Reagan asked OBSC members to fill the gap left by Priscilla Sylvia s careful, detailed examination of each month s budget. Highlight on Learning First grade teacher Larisa Bernat and students displayed a number of projects: - real life math doubles: 2 front + 2 rear legs of a lion = 4 legs, candy canes = 18 canes, - poems, some rhyming, some acrostic, talking about: time, spring, the moon and food. The OBSC thanked and applauded them. Financial Report (See documents on file.) (Agenda Item #3) Martha's Vineyard Public School (MVPS) Financial Administrator Amy Tierney presented the final OBS Fiscal Year 2015 (FY15) Budget as approved by Town Meeting.

2 Fund Balance Report (See documents on file.) Prin. Richie Smith proposed paying about $30,000 in some final Education Support Professional (ESP) salaries from Circuit Breaker in order to relieve some of the pressure on the School Choice Fund. The OBSC discussed: - School Choice anticipated revenue and rollover balance for FY15, - comparison with previous year s rollovers, - facility maintenance as under budgeted and paid from School Choice, - the FY14 Lunch deficit annual draw on School Choice, - anticipated FY15 Circuit Breaker income, - payment of Summer School from FY15 Circuit Breaker funds, - FY15 start, fully staffed and with elimination of Revolving Lunch Fund deficit, - anticipation of another very tight budget year. Since a $210,000 increase was needed to level service OBS budgets, each of the previous two-three years low percentage Town budget rise ($ ,000) forced the OBS to cut staff by attrition and to deplete it s ancillary funds. Revolving School Lunch Fund (See documents on file.) The deficit continued to be in good shape for this time of year although spending spikes continued to be unpredictable. Staff debt was about $700. Substitute Report (See documents on file.) There were some minor custodial health issues. However through skillful management and faculty cooperation sub expenses were down (from ~$85,000 in 2011) to about $34,000. For Example: instead of hiring a middle school sub, the remaining subjects shifted from 60 to 80 minutes periods allowing for more time in learning. Expenditure Report (See documents on file.) Large deficits had been cleared up as voted (see 3/18/14 Minutes p. 2 #3), however a number of smaller deficits remained. The FY14 Operating Budget would be left as is and further expenditure would be from other funds. Power and Light had been consistently subsidized with School Choice funds, as well as conserving fuel (from 150 g./day to 50 g./day) by lowering the School temperature levels. The oil tank would be left uncharacteristically empty at the end of the fiscal year. After some discussion on transfer protocol: LISA REAGAN MOVED TO APPROVE TRANSFER OF: - $10, FROM FUEL TO POWER AND LIGHT, - $5, FROM ACCOUNTS AS PROPOSED: (ADVERTISING, NETWORK MAINTENANCE, POSTAGE, PRINCIPALS OFFICE, SUBSTITUTES PROFESSIONAL DEVELOPMENT, LIBRARY SUPPLIES, LIBRARY BOOKS, AND HEALTH SUPPLIES) 2

3 INTO ACCOUNTS AS PROPOSED (ENGLISH LANGUAGE LEARNER TRANSLATIONS, UNDISTRIBUTED SUPPLIES AND GENERAL MAINTENANCE) WITH EXACT AMOUNTS TO BE DETERMINED LATER AS NEEDED (see documents on file); MICHAEL HOYT SECONDED; MOTION PASSED UNANIMOUSLY: 2 AYES, 0 NAYS, 0 ABSTENTIONS. School Choice (See documents on file.) School Choice Request Again there were no additional school choice requests beyond the pre-approved amount. There was a brief discussion on School Choice spending regulations, which were fairly broad. It was noted that if the OBS withdrew the $155,000 School Choice revenue commitment to each year s operating budget, a level service budget would increase about $450,000. All MVPS schools took care of their own maintenance with some variation from town to town, (some towns plowed, landscaped, etc.). Superintendent's Report (Agenda Item #4) Leave of Absence LISA REAGAN MOVED TO APPROVE MATERNITY LEAVE FOR ENGLISH LANGUAGE LEARNER COORDINATOR KATIE BUSHIE EFFECTIVE MONDAY, MAY 12, 2014 THROUGH END OF SCHOOL YEAR; MICHAEL HOYT SECONDED; MOTION PASSED UNANIMOUSLY: 2 AYES, 0 NAYS, 0 ABSTENTIONS. An ESP with ELL certification would replace her as a long term substitute. Reorganization Supt. Weiss had spoken to OBSC Chair Kris O Brien who agreed to continue as Chair if so elected. Although Michael Hoyt expressed interest in being a High School representative, current practice was for new members to defer the appointment for a year. However the Martha's Vineyard Regional High School Committee (MVRHSC) meetings were held at the High School at 7:00PM the first Monday of each month and all were welcome to attend. MICHAEL HOYT MOVED TO ELECT PRISCILLA SYLVIA AS THE OAK BLUFFS SCHOOL COMMITTEE REPRESENTATIVE TO THE ALL ISLAND SCHOOL COMMITTEE NEGOTIATIONS COMMITTEE FOR THE DURATION OF THE NEGOTIATIONS; LISA REAGAN SECONDED: MOTION PASSED UNANIMOUSLY: 2 AYES, 0 NAYS, 0 ABSTENTIONS. MICHAEL HOYT MOVED TO ELECT KRIS O BRIEN AS THE OAK BLUFFS SCHOOL COMMITTEE CHAIR; LISA REAGAN SECONDED: MOTION PASSED UNANIMOUSLY: 2 AYES, 0 NAYS, 0 ABSTENTIONS. MICHAEL HOYT MOVED TO ELECT KRIS O BRIEN AND LISA REAGAN AS THE OAK BLUFFS SCHOOL COMMITTEE REPRESENTATIVES TO THE MARTHA S 3

4 VINEYARD REGIONAL HIGH SCHOOL COMMITTEE; LISA REAGAN SECONDED: MOTION PASSED UNANIMOUSLY: 2 AYES, 0 NAYS, 0 ABSTENTIONS. LISA REAGAN MOVED TO ELECT MICHAEL HOYT AS THE OAK BLUFFS SCHOOL COMMITTEE VICE CHAIR; MICHAEL HOYT SECONDED: MOTION PASSED UNANIMOUSLY: 2 AYES, 0 NAYS, 0 ABSTENTIONS. Policy (Agenda Item #5) First Reading Student Discipline and Student Absence Policies (See documents on file.) Due to changes in the law these policies were being substantially revised. In regards to elementary schools the changes involved: - unexcused absence for five (rather than seven) straight days or missing two periods now required administrative or guidance contact with the parents and a plan to alleviate the practice; - a requirement to notify parents before expulsion, suspension or exclusion, and - written notification to the Superintendent for any suspension of a primary grades student (kindergarten through third grade). A further change requiring schools to provide education to suspended/excluded students effected the MVRHS more than the local schools. LISA REAGAN MOVED TO APPROVE THE FIRST READING OF THE MARTHA S VINEYARD PUBLIC SCHOOLS: - STUDENT ABSENCES AND EXCUSES POLICY, AND - STUDENT CONDUCT AND DISCIPLINE POLICY; MICHAEL HOYT SECONDED; MOTION PASSED UNANIMOUSLY: 2 AYES, 0 NAYS, 0 ABSTENTIONS. Principal's Report (Agenda Item #6) Principal Smith thanked everyone for their community advocacy and support at Town Meeting. The press published a good picture of Priscilla Sylvia being honored. Personnel (See above: Superintendent s Report) (Agenda Item #7) Correspondence (Agenda Item #9) School Use Requests Mike Magarachi Summer Adult Softball (Practice) LISA REAGAN MOVED TO APPROVE USE OF THE OAK BLUFFS SCHOOL GROUNDS BY MIKE MARGARACHI AND MAMA S GIRLS SOFTBALL, MONDAY AND WEDNESDAY EVENINGS FOR APRIL, MAY AND JUNE 2014 PENDING PROOF OF INSURANCE; MICHAEL HOYT SECONDED; MOTION PASSED UNANIMOUSLY: 2 AYES, 0 NAYS, 0 ABSTENTIONS. 4

5 Blitz Fitness The current venue was the Boys and Girls Club but the cement floor was causing some problems. Use of the OBS would require fee payment and custodial costs. There was some question as to whether it was a non-profit or for-profit enterprise. LISA REAGAN MOVED TO APPROVE ONGOING USE OF THE OAK BLUFFS SCHOOL GYM AND BATHROOMS BY BLITZ FITNESS, SATURDAYS FROM 8:30-10:00AM STARTING THE FIRST WEEK OF MAY 2014, AND PENDING PROOF OF INSURANCE AND THE USUAL FEES; MICHAEL HOYT SECONDED; MOTION PASSED UNANIMOUSLY: 2 AYES, 0 NAYS, 0 ABSTENTIONS. Next Meeting The next OBSC meeting will be 8:30AM, Tuesday, March 15, 2011 at the Oak Bluffs School Conference Room. Adjourn LISA REAGAN MOVED TO ADJOURN AT 9:37AM; MICHAEL HOYT SECONDED; MOTION PASSED UNANIMOUSLY: 2 AYES, 0 NAYS, 0 ABSTENTIONS. Documents on file: Agenda 4/15/14 Disclosure of Appearance of Conflict of Interest as Required by G.L. c. 268A 23(b)(3) Michael Hoyt (2 p.) 4/14/14 OBS FY 15 Budget Analysis Final, Approved by Annual Town Meeting (ATM) 4/8/14 OBS Budget for Approved by ATM April 8, 2014 (5 p.) OBS Employee List for Proposed Budget (2 p.) School Choice Fund Report for FY14, Oak Bluffs School Committee 4/15/14 Cover Sheet Fund Balances: Fiscal Year /14/14 OBS General Fund Expenditure Report (7 p.) 4/14/14 Revolving Lunch Report OBS FY14 4/14/14 Substitute Balance Report OBS FY14 3/14/14 Request for Department/Line Transfer 4/14/14 School Choice Expenses OBS Voucher /28/14 OBS Voucher Detail Listing Fiscal Year (3 p.) 3/28/14 Granite City statement 2/25/14 Packish Landscape, Inc. invoice 3/27/14 5 continued >

6 Documents on file (cont.): Electronic Security Systems, LLC invoice 4/1/14 Powers Electric invoice 3/20/14 Esped invoice 3/12/14 Aynax.com invoice 3/13/14 Maria Laura Weisman invoice 3/9/14 Advanced Imaging Technologies invoice 3/19/14 A. P. Fortes Plumbing and Heating, Inc. invoice 3/14/14 Vineyard Generator LLC bill April 2014 April 2015 NStar invoice (2 p.) 3/24/14 MVPS Student Conduct and Discipline policy (3 p.) MVPS Student Absences and Excuses Policy 6 Approved 5/20/14.!