Community Services Department FY Operating Budget

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2 General Fund Divisions Primary Goals FY17 Administration Complete Parks and Recreation Master Plan in collaboration with staff, the CSAB and residents for City Council consideration and adoption. Facilities Develop a long-term facilities plan in collaboration with other City Departments and Community Services staff that will inform the CIP budget process and develop energy saving and sustainable approaches to managing City facilities. Parks and Parkways Update the Urban Forestry Plan to include: Revised planting recommendations for specific City streets that provides for flexibility in species that may be planted and maintaining tree species that help to define Naples unique character. Develop options for fertilization and pest management programs to ensure the long-term sustainability of the urban forest. Recreation Develop quarterly program development plans for all recreation programs to be delivered by or through the City to ensure cost effective management of all recreation programming.

3 Personnel FTE Summary FY16 vs- FY17 Division FY16 Approved FY17 Proposed Change Administration Parks & Parkways Facilities Rec Fleischmann (.5) Rec Cambier/Norris Rec River/Anthony Park Rec River Park Aquatics TOTAL

4 Personnel Change Explanations Division FY16 Approved FY17 Proposed Change Facilities Accounts for Facilities Superintendent position approved by City Council on April 6, Rec Fleischmann (.5) Rec Cambier/Norris This change is offsetting as the Park Manager s time is now divided between Cambier and Fleischmann. Rec River/Anthony Park Increases one (1) PT Recreation Coordinator to FT =.5 FTE Rec River Park Aquatics Adds one (1) PT Recreation Coordinator =.5 FTE

5 Budget Expenditure Summary FY16 vs- FY17 Division FY16 Approved FY17 Proposed Change % Change Administration 595, , , % Parks & Parkways 3,361,768 4,392, ,030, % Facilities 1,609,018 1,771, , % Rec Fleischmann 911, , , % Rec Cambier/Norris 443, , , % Rec River/Anthony Park 631, , , % Rec River Park Aquatics 335, , , % Rec Naples Preserve 24,750 26, , % TOTAL $ 7,913,089 $ 9,313,914 + $ 1,400, %

6 Discussing Significant Changes For the purposes of discussing budget changes the Community Services Department defines a Significant Change as any increase or decrease from the previous FY of $1,000 or more Sample Budget Document Sample Significant Change Explanation Table provided in department presentation

7 Administration Division Significant Changes Division FY16 Approved FY17 Proposed Change % Change Administration 595, , , % Line Item Change Explanation/Justification Personnel Services TOTAL 24,014 Training/Travel Costs 3,000 Overall increase of $24,014 Personnel Services/Other $11,520 for paid internships to assist with park and tree inventories = 480 hours for 2 interns x 12/hr. $12,494 related to annual increases/benefit selections Funding for staff training previous director did not attend conferences. Printing and Binding 3,815 Increase for brochure development Office Furniture 9,000 Audio visual equipment and office furniture at 280 and 270 Riverside Circle.

8 Parks and Parkways Division Significant Changes Division FY16 Approved FY17 Proposed Change % Change Parks & Parkways 3,361,768 4,392, ,030, % Line Item Change Explanation/Justification Personnel Services/TOTAL 18,110 Related to annual increases/benefit selections. Operating Expenditures 5,800 Professional Services 15,000 Other Contracted Services 875,730 Training/Travel Costs 1,000 General supplies/materials price increase and/or increase in projected quantities needed. Funding for professional design services Landscape Architect or Engineer to assist with project planning Increased LOS for tree pruning. See slides w/additional details. Funding for staff training previous Superintendent did not attend conferences.

9 Parks and Parkways Division Significant Changes Division FY16 Approved FY17 Proposed Change % Change Parks & Parkways 3,361,768 4,392, ,030, % Line Item Change Explanation/Justification Equip. Services Fuel (13,000) Expense reduced based upon Equip. Services estimate. Electricity 4,200 Increased based on FPL rate increase. Water, Sewer, Garbage 93,250 Repair & Maint. Level of Service (LOS) 25,000 Increase based upon actual expense resulting from increase in reuse water rates. Department never increased expenditure. Also accounts for projected increase in garbage disposal expense. As discussed during the CIP presentation on 5/16/2016, the Cul-de-Sac Landscape Improvement Program is being moved from the CIP to Operating.

10 Parks and Parkways Division Significant Changes Other Contracted Services All Expenses Sabal Palms Annual Prune 74,610 Hardwoods Annual Prune 1,185,800 Coconuts Palms Bi-Annual Prune 181,080 Miscellaneous Palm Annual Prune 19,240 Mulch 15,000 Pest Control 10,000 Tree Transplant/Planting 70,000 Landscape Maintenance 750,000 Tree Removal 70,000 Total $2,375,730

11 Parks and Parkways Division Significant Changes Other Contracted Services Tree Pruning Expenses Sub-Line Item FY2016 FY Proposed Change Notes Sabal Palms - Prune 24,870 74,610 49,740 Hardwoods Prune 325,350 1,185, ,450 Coconuts Prune 90, ,080 90,540 Miscellaneous - Prune 19,240 19,240 0 Total 460,000 1,460,730 1,000,730 FY17 proposes an annual pruning cycle. FY16 is 3-year cycle FY17 proposes an annual pruning cycle. FY16 is 3-year cycle FY17 proposes bi-annual pruning cycle. FY16 is annual cycle

12 Facilities Maintenance Division Significant Changes Division FY16 Approved FY17 Proposed Change % Change Facilities 1,609,018 1,771, , % Line Item Change Explanation/Justification Personnel Services/TOTAL 120,928 Overall increase of 120,928 Regular Salaries: $90,040 o $80,000 for Facilities Superintendent position o $10,040 for other salary increases $30,888 related to benefits for Superintendent, annual increases and benefit selections. Other Contractual Changes 20,000 Funding for HVAC annual professional services contract Training/Travel Costs 1,000 Funding for staff training new Superintendent. Communications 1,200 Increase for Superintendent cell phone allowance Equip. Services Repairs 1,000 Increase based upon Equip. Services estimate.

13 Facilities Maintenance Division Significant Changes Division FY16 Approved FY17 Proposed Change % Change Facilities 1,609,018 1,771, , % Line Item Change Explanation/Justification Equip. Services Fuel (2,000) Reduced based upon Equip. Services estimate. Electricity 11,200 Increase based on FPL rate increase. Water, Sewer, Garbage 2,665 Accounts for projected increase in water, sewer and garbage disposal expenses. Equipment Rentals 1,000 Equipment rentals as needed Janitorial Supplies 5,000 General supplies/materials price increase and/or increase in projected quantities needed.

14 Recreation Fleischmann Park Significant Changes Division FY16 Approved FY17 Proposed Change % Change Rec Fleischmann 911, , , % Line Item Change Explanation/Justification Personnel Services/TOTAL (46,448) Operating Expenditures (5,000) Professional Services 50,000 (43,063) reduction in Other Salaries as additional program instructors will provide services as independent contractors. This decrease is offset by an increase in Professional Services. (3,385) overall reduction for other personnel expenses and overtime. Reduction in operating expenditures and spending history. Increase in contracted program instructors. Expense is offset by reduction in Personnel Services and is revenue recovered.

15 Recreation Fleischmann Park Significant Changes Division FY16 Approved FY17 Proposed Change % Change Rec Fleischmann 911, , , % Line Item Change Explanation/Justification Other Contracted Services 17,000 One year increase for installation of wifi infrastructure. Communications 10,000 Increase for public wifi service at community center and in park (near athletic fields). Electricity 14,700 Increased based on FPL rate increase. Water, Sewer, Garbage 2,132 Accounts for projected increase in water, sewer and garbage disposal expenses.

16 Recreation Cambier Park/Norris Center Significant Changes Division FY16 Approved FY17 Proposed Change % Change Rec Cambier/Norris 443, , , % Line Item Change Explanation/Justification Personnel Services/TOTAL 13,971 13,971 related to annual increases/benefit selections. Professional Services 5,000 Increase in payments for popular programs delivered by contracted instructors. Expense is revenue recovered. Other Contracted Services 17,000 One year increase for installation of wifi infrastructure. Training/Travel Costs 1,000 Increased funding for staff training. Communications 12,000 Transportation Buses (3,000) Increase for public wifi service at community center and in park (near athletic fields). Reduction in leased vans due to new van purchase proposed in CIP budget.

17 Recreation Cambier Park/Norris Center Significant Changes Division FY16 Approved FY17 Proposed Change % Change Rec Cambier/Norris 443, , , % Line Item Change Explanation/Justification Electricity 6,300 Increased based on FPL rate increase. Water, Sewer, Garbage (8,125) Repair & Maint. Level of Service (LOS) 5,000 Band Shell Operating Supplies (5,000) Decrease in spending. Reduction in water, sewer and garbage disposal expenses based on spending history. Necessary increase for ongoing maintenance needs at Cambier Park and the Norris Center.

18 Recreation River Park and Anthony Park Significant Changes Division FY16 Approved FY17 Proposed Change % Change Rec River/Anthony Park 631, , , % Line Item Change Explanation/Justification Personnel Services/TOTAL 22,891 Overall increase of $22,891 Regular Salaries: $21,254 o 17,362 to increase PT Recreation Coordinator to FT position. o 3,892 for other salary increases. Other Salaries: ($13,362) o Reduction of (17,362) to fund PT Recreation Coordinator to FT = reduction in Temp hours. o Increase 4,000 for temporary hours to deliver programs currently delivered by independent contractors. Expense increase is offset by reduction in Professional services.

19 Recreation River Park and Anthony Park Significant Changes Division FY16 Approved FY17 Proposed Change % Change Rec River/Anthony Park 631, , , % Line Item Change Explanation/Justification Personnel Services/TOTAL-contd. 14,999 in benefit expenses Professional Services (4,000) Reduction in programs delivered by contracted instructors. Relates to increase in Other Salaries. Other Contracted Services 17,000 One year increase for installation of wifi infrastructure. Communications 12,000 Increase for public wifi service at community center and in park (near athletic fields). Electricity 3,500 Increased based on FPL rate increase.

20 Recreation River Park Aquatics Center Significant Changes Division FY16 Approved FY17 Proposed Change % Change Rec River Park Aquatics 335, , , % Line Item Change Explanation/Justification Personnel Services/TOTAL 23,358 Overall increase of $23,358 Regular Salaries: $18,198 o 16,858 for new regular PR Recreation Coordinator. o 1,340 for other salary increases. Other Salaries: $1,000 increase in lifeguard salary expenses to teach swimming programs. Offset by reduction in Professional Services. $4,160 increase in benefit expenses Professional Services (1,000) Reduction in programs delivered by contracted instructors. Electricity 3,920 Increased based on FPL rate increase.

21 Recreation Naples Preserve Significant Changes Division FY16 Approved FY17 Proposed Change % Change Rec Naples Preserve 24,750 26, , % Line Item Change Explanation/Justification Electricity 378 Increased based on FPL rate increase. Repair and Maintenance 1,000 Increase for routine repair and maintenance items at preserve.

22 Tennis Fund Primary Goals FY17 Develop a long-term facilities plan in collaboration with members, the CSAB and staff. Develop quarterly program development plans for all tennis programs to ensure cost effective management of all recreation programming. Develop quarterly and annual reports for revenue/expenditures for tennis center programs and services.

23 Tennis Fund Proposed Fees FY17 Fee Types Fee Fee w/tax Proposed Fee Proposed Fee w/tax City Resident-Full $ $ $ $ Non-Resident-Full $ $ $ $ City Resident-Night $ $ $ $ Non-Resident-Night $ $ $ $ City Resident-Jr $ $ $ $ Non-Resident-Jr $ $ $ $ Adult Guest Fee $ $ $ $ Junior Guest Fee $ 6.60 $ 7.00 $ 6.84 $ 7.25

24 Tennis Membership Market Rate Comparison - Except City of Naples which does include tax.

25 Tennis Fund Revenue Summary

26 Personnel FTE Summary FY16 vs- FY17 Tennis Fund FY16 Approved FY17 Proposed Change Positions 4 4 -

27 Tennis Funds Significant Changes Division FY16 Approved FY17 Proposed Change % Change Tennis Fund 668, ,371 (56,857) - 8.5% Line Item Change Explanation/Justification Personnel Services/TOTAL (7,822) Operating Expenses 2,000 Professional Services 10,000 Overall reduction of (7,822) Regular Salaries increase of $2,704 for annual increases. ($5,118) reduction in benefit expenses and overtime General supplies/materials price increase and/or increase in projected quantities needed. Increase in contracted program instructors. Expense is offset by reduction in Personnel Services and is revenue recovered. Other Contractual Services (1,000) Reduced based on spending history.

28 Tennis Funds Significant Changes Division FY16 Approved FY17 Proposed Change % Change Tennis Fund 668, ,371 (56,857) - 8.5% Line Item Change Explanation/Justification Communications 1,000 Provides fiber optic cable to the tennis center. Self-Insurance Charge (1,040) Expense reduction provided to department. Repair & Maintenance (3,000) Reduced based on recent repairs to clay courts. Technology Services Charge 4,645 Expense increase provided to department. Special Events 6,000 Resale Supplies (6,000) Increase to fund tennis ball expenses for tournaments vs- Resale Supplies account which has been reduced by $6,000. Reduced as expense of tennis balls for special events has been moved to Special Events expense line.

29 CIP Responses to City Council Questions FY CIP City Council Workshop May 16, 2016

30 CIP Parks and Parkways Small Equipment Replacement - $70,800 $10,500 - Replace 2008 Athletic Field Striping Machine #84K852 $8,500 - Replace 2002 boat motor #84Y303 (Mercury 90 4-stroke) for the Carolina Skiff. Lifetime repair costs = $7,700

31 CIP Parks and Parkways Small Equipment Replacement - $70,800 $29,980 Replace 2001 reel mower #84L183 used to mow athletic fields. Lifetime repair costs = $28,754 $21,820 Replace 2004 infield groomer #84L490 used to maintain ballfield infields. Lifetime repairs costs = $10,238

32 Small Equipment Replacement Councilor Saad asked staff to provide anticipated annual maintenance costs for the equipment requested. Athletic Field Striping Machine $250 per year. Includes oil filter, air filter, and pump screens filters and spray tips. Mercury 90 hp 4-stroke boat motor $875 average cost/year. $750 first year $1000 next. Reel Mower $2000 per year. This includes one full service (hydraulic filter, fuel filter, and oil change) and two reel grindings/year. Infield Groomer $750 per year. This includes one full service, one fluid replacement and Replacement Tines for the Groomer

33 CIP Facilities Parking Lot Maintenance - $247,500 Project funds the repair, sealing and restriping of City parking lots. Year 1 projects: Fleischmann Park, Lowdermilk Park, City Hall and Cambier Park Year 2 projects: Landings Park, Anthony Park, Community Development, Seagate, Preserve, Fire Station 2

34 Parking Lot Maintenance Councilor Finlay asked that the expense for Lowdermilk Park s parking lot be charged to the Beach Fund.. The estimated cost to seal and stripe the Lowdermilk Park parking lot - $61,500 has been charged to the Beach Fund.

35 Thank You Questions?