Mayor Donahue called the Meeting to Order at 6:00 pm Time Speaker Note. Appointment to Utilities Commission

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1 Description Regular Meeting of the Castle Rock Town Council held October 25, 2011 at 100 N. Wilcox St. Castle Rock, Colorado. Mayor Donahue called the Meeting to Order at 6:00 pm Time Speaker Note 6:00:48 PM Invocation 6:02:12 PM Donahue 6:02:46 PM Donahue Pastor Harlan Betz, Grace Chapel of Castle Rock, gave the invocation. Called the meeting to order; All Councilmembers were present. Council Comments Appointment to Utilities Commission Moved to appoint Max Brooks to the Utilities Commission Seconded the motion to appoint Brooks to the Utilities Commission. Motion passed by a vote of 7-0 Other items presented were informational only and did not require direction or action from Council. 6:04:37 PM Donahue Unscheduled Public Appearances Frank Gray Castle Rock Economic Development Council, informed the Council that the Downtown Merchants Association was considering submitting a proposal to be a stage stop on the 2012 Pro Cycling Challenge to be held next August throughout the State. Noted submittal of the RFP did not commit the Town to anything, and if the Town were selected for consideration, then the DMA would come back with details for what was required from the Town, and a decision could be made as to whether this was an event the Town wanted to be involved with. Mark Neel Also expressed support for the staff recommendation to construct an underpass at the future I-25 / Castlegate interchange, noting the benefits of the potential to capitalize on certain economic development opportunities that resulted from this configuration were significant. Castle Rock Bike and Ski, spoke in support of the DMA s proposal to submit a proposal to be part of the Pro Cycling Tour, noting this event would offer huge opportunities to

2 6:10:34 PM Donahue Town Manager s Report Ron VonLembke Ben Cox Consensus showcase Castle Rock. Also invited Council to attend the High School Mountain Bike Club State Championships to be held at the Ridgeline Open Space on October 30, ) 2011 Major Projects Work Program Third Quarter Status Report 2) Call of Special Meetings 3) Employee Recognition Executive Fire Officer Norris Croom 4) Process for Public Discussion on the Alternative Water Supply RFP s Moved to call special meetings as follows: November 7, :30 P.M. at the Lone Tree Art Center ( Commons St. Lone Tree) with the Lone Tree City Council November 14, :00 P.M. at the Castle Rock Town Hall, with the Castle Pines City Council November 29, :00 P.M. at the Castle Rock Town Hall with the Parker Town Council Seconded the motion to call special meeting as specified. 6:31:11 PM Donahue Town Attorney s Report Slentz 6:32:40 PM Donahue Acceptance of Agenda Procopio United Water, expressed appreciation to the Town for efforts to make the review and selection process open and transparent to all interested parties. Resident, noted need to involve the public throughout this process, since it was the citizens that would bear the cost of decisions made by the Town Council It was the consensus of the Council to proceed with process for updates and public discussion on the options for the Alternative Water Supply as outlined by staff. Noted a written report had been distributed to Council. Noted staff was preparing a timeline for resolution of the outstanding issues within the WISE agreement, and that it would coordinate with the timeframe recommended by staff. Moved to accept the agenda as presented Seconded motion to accept the agenda. Motion passed by a vote of 7-0.

3 6:32:53 PM Donahue 6:33:23 PM Donahue Croom Valentine Consent Calendar 1) Minutes of October 4, 2011 Moved to approve the Consent Calendar as read Seconded the motion to approve the Consent Calendar as read. Motion passed by a vote of 7-0 Resolution No : Adopting the Denver Regional Natural Hazards Mitigation Plan Update to 2005 Plan to address mitigation of natural disasters in regional area. Noted being signatory to this Plan allowed the Town to apply for federal funds in the case of a disaster declaration. There was no budget impact from adopting this plan, as most of the items were things the Town was already doing and/or involved with. Public Safety Commission had been briefed on the plan, and had no comments. Moved to approve Resolution No as Seconded motion to approve Resolution No :41:00 PM Donahue Presentation of 2012 Proposed Budget 7:20:09 PM Donahue Smullen Introduced proposed budget 2012 budget. Proposed budget supported the adopted Strategic Plan as well as the Core Priorities as established by Council. The total proposed budget was $141,320,333 and included the planned use of approximately $42 million in reserves for capital and special projects, primarily related to long term water and the North Meadows Dr. extension. Revenues were conservatively estimated at $100,965,333, and exceed proposed expenditures excluding the planned use of reserves. Noted no action was requested at the time, and that the Council would hold public hearings on the proposed budget on November 15 and December 6, at which public comment would be taken Resolution No : Supporting a State Trails Construction Grant Application for the Hangman s Gulch Trail Phase 2 Project Completion of Hangman's Gulch Trail from Woodlands Blvd., under I-25 to connect with the Plum Creek Trail had been established as a priority project for Proposed application requested a $200,000 grant from Colorado Great Outdoors to assist in funding the project.

4 Procopio 7:23:34 PM Donahue Friday Green 7:35:13 PM Donahue Wilkey Consensus 7:49:55 PM Donahue 7:50:20 PM Goebel Moved to approve Resolution No as Seconded motion to approve Resolution No Resolution No : Approving a Services Agreement with URS Corporation for the Raw Water Transmission Pipeline Phase 2 Final Design Services Reviewed key provisions of professional services agreement for final design of the raw water transmission pipeline to connect well facilities to new purification facility. Moved to approve Resolution No as Seconded motion to approve Resolution No Discussion / Direction: Utilities Annual Rates and Fees Study Update Noted utility bill rate and system development fee study was completed in 2010 and a five year rate plan adopted. However Council had requested annual review of fees, which was recently completed. Based on revised study proposed rate increase had been reduced from 5.3% to a 4.6% increase for the average residential utility bill. System Development fees were also reduced slightly for a single family residence. Requested direction from Council to move forward and prepare Ordinance adopting revised fees for The Town Council directed staff to proceed to prepare an Ordinance adopting the revised 2011 water rates and development fees for consideration by Council in November. Discussion/Direction N. Meadows Project Underpass or Overpass Interchange Configuration with I-25 Requested direction from Council as to whether to proceed with underpass or overpass configuration for future I-25 and Castlegate Interchange. Noted cost was slightly higher for an underpass, but that this design offered better opportunities for economic development projects on the adjacent properties. The environmental and traffic impacts of both options were similar. Noted staff had received a letter from Dev Vic and Pinecrest, the adjacent property owners, supporting the

5 underpass configuration. Moved to direct staff to proceed with final design and interstate access request for the North Meadows Extension to US 85 and I 25 as an underpass interchange configuration at I-25. Seconded the motion as stated. Motion passed by a vote of :02:05 PM The meeting was adjourned