Setup HCM/Product Related/Payroll for North America/GL Interface/Review Detail Calendar
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1 Set Up Task: Review Detail Calendar Navigation: Setup HCM/Product Related/Payroll for North America/GL Interface/Review Detail Calendar Sequence: c Task Description: Standard GL configuration. Will be messaged from Financials. Use the Detail Calendar page (DETAIL_CALENDAR1) to review and maintain the number of accounting periods in a fiscal year and the start and end dates for each period. Tuesday, April 19, 2016 Page 1 of 34
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3 Set Up Task: Review Budget Periods Navigation: Setup HCM/Product Related/Payroll for North America/Review Budget Periods Sequence: d Task Description: Standard GL configuration. Comes over from FIN in a message. Use the Budget Periods page (BUDGET_PERIODS) to review and maintain the commitment control budget periods and the start and end dates for each period. Tuesday, April 19, 2016 Page 3 of 34
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5 Set Up Task: Funding Source Information Navigation: Set Up HCM > Product Related > > Budget Information > Funding Source Information Sequence: Task Description: Define funding source end date. Use the Funding Source Information page HP_FUNDSRC_INFO) to default a default funding end date for a funding source. The system uses this value only to populate funding end dates in the department budget and encumbrance definitions, where the funding end dates are used during encumbrance calculations. The system never looks directly at this page to determine the date to use in encumbrance calculations. Tuesday, April 19, 2016 Page 5 of 34
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7 Set Up Task: Class Field Navigation: Set Up HCM > Common Definitions > ChartField Configuration > Class Field Sequence: Task Description: Access the Class Field ChartFields from Financials. Set up codes to enable financial tracking of class amounts, such as salaries or bonuses. This page is not available for entry if you are integrating with PeopleSoft Financials. Tuesday, April 19, 2016 Page 7 of 34
8 Set Up Task: Fund Code Navigation: Set Up HCM > Common Definitions > ChartField Configuration > Fund Code Sequence: Task Description: Access the Fund Code ChartFields from Financials. Define fund values for all types of funds. Funds are primary structural units for education and government accounting. Funds are maintained as a balanced set of accounts and are used to present financials statements. This page is not available for entry if you are integrating with PeopleSoft Financials. Tuesday, April 19, 2016 Page 8 of 34
9 Set Up Task: Program Code Navigation: Set Up HCM > Common Definitions > ChartField Configuration > Program Code Sequence: Task Description: Access the Program Code ChartFields from Financials. Set up codes to enable financial tracking of programs. This page is not available for entry if you are integrating with PeopleSoft Financials. Tuesday, April 19, 2016 Page 9 of 34
10 Set Up Task: Banks Navigation: Sequence: Task Description: Set Up HCM > Common Definitions > Banking > Banks Set up basic information for all financial institutions. Tuesday, April 19, 2016 Page 10 of 34
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12 Set Up Task: Vendor Navigation: Set Up HCM > Product Related > Recruiting > Integration > Vendor Sequence: Task Description: Define a vendor integration point. Each benefit provider, garnishment collector, tax authority, or other entity that receives employee deductions must have a valid Vendor ID. Vendor IDs created in the PeopleSoft Financials database can be viewed on the AP Vendor Listing report and in the Vendor table. Tuesday, April 19, 2016 Page 12 of 34
13 Set Up Task: Account Navigation: Sequence: Task Description: Set Up HCM > Common Definitions > ChartField Configuration > Account Access the Account ChartFields from Financials. Tuesday, April 19, 2016 Page 13 of 34
14 Set Up Task: Vendor Information Navigation: Set Up HCM > Product Related > Payroll for North America > AP - Vendors > Vendor Information Sequence: Task Description: Identify name, address, contact, and policy information for HCM vendors. Use the Vendor Information page (VNDR_ID1) to enter basic vendor information. Identify name, address, contact, and policy information for HCM vendors Tuesday, April 19, 2016 Page 14 of 34
15 Set Up Task: Vendor Control Navigation: Set Up HCM > Product Related > Payroll for North America > AP - Vendors > Vendor Control Sequence: Task Description: Define parameters for identifying HCM vendors. Use the AP Vendor Control page (VNDR_CNTRL) to identify the prefix assigned to the vendor in PeopleSoft Payables. Tuesday, April 19, 2016 Page 15 of 34
16 Set Up Task: Deduction Account Template Navigation: Set Up HCM > Product Related > > Fringe Costs > Deduction Account Template Sequence: Task Description: Define the fields to use when setting up deduction account mappings. Use the AP Vendor Control page (VNDR_CNTRL) to identify the prefix assigned to the vendor in PeopleSoft Payables. Tuesday, April 19, 2016 Page 16 of 34
17 Set Up Task: Deduction Acct Mapping Table Navigation: Sequence: Task Description: Set Up HCM > Product Related > > Fringe Costs > Deduction Acct Mapping Table Map deduction fields to general ledger accounts. Tuesday, April 19, 2016 Page 17 of 34
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21 Set Up Task: Earnings Account Template Navigation: Set Up HCM > Product Related > > Fringe Costs > Earnings Account Template Sequence: Task Description: Define the fields to use when setting up earnings account mappings. Set up one mapping template each for earnings and deductions. Use the mapping templates to define which fields can be used to create account code mappings for either earnings or deductions costs. Tuesday, April 19, 2016 Page 21 of 34
22 Set Up Task: Earnings Account Mapping Table Navigation: Set Up HCM > Product Related > > Fringe Costs > Earnings Account Mapping Table Sequence: Task Description: Map earnings fields to general ledger accounts. Define the fields to use when setting up earnings account mappings. Set up one mapping template each for earnings and deductions. Use the mapping templates to define which fields can be used to create account code mappings for either earnings or deductions costs. Tuesday, April 19, 2016 Page 22 of 34
23 Set Up Task: Tax Account Mapping Table USA Navigation: Sequence: Task Description: Set Up HCM > Product Related > > Fringe Costs > Tax Account Mapping Table USA Map companies and tax classes to accounts. Tuesday, April 19, 2016 Page 23 of 34
24 Set Up Task: Translate 'ACTIVITY' Navigation: Main Menu/PeopleTools/Utilities/Administration/Translate Values Sequence: Task Description: inactivate values. Inactivate any payroll activity that will not be defined for the 'Department Offset Groups' Tuesday, April 19, 2016 Page 24 of 34
25 Set Up Task: Department Offset Groups Navigation: Set Up HCM > Product Related > > Budget Information > Department Offset Groups Sequence: Task Description: Define offset accounts for budget liabilities. When encumbrance transactions are created in PeopleSoft HCM for PeopleSoft General Ledger, the system enforces balancing by creating an offsetting entry for each entry written (that is, for each debit transaction written by the system, the system creates an offsetting credit transaction). Unlike PeopleSoft Financials, where revenues offset expenses, PeopleSoft HCM has only expenses. PeopleSoft HCM uses the Department Offset Groups (DEPT_OFFSET_GRP) to create offsetting entries so that the transactions are balanced when they are sent to general ledger. The accounts you select on the Department Offset Groups page must be valid in general ledger. For example, if your general ledger has been set up so that salary expenses are offset by a liability account, then that account should be the value appearing in the Account field associated with the payroll activity ERN, Payroll Earnings. If you did not load the GL Account Table with values from PeopleSoft General Ledger, it is recommended that you set up this table with the help of someone from general ledger. Tuesday, April 19, 2016 Page 25 of 34
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