PeopleSoft Enterprise Commitment Control 9.1 Reports

Transcription

1 PeopleSoft Enterprise Commitment Control 9.1 Reports March 2011

2 9.1 PeopleSoft Enterprise Commitment Control 9.1 Reports SKU fscm91fscc-r0311 Copyright 1992, 2011, Oracle and/or its affiliates. All rights reserved. Trademark Notice Oracle is a registered trademark of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective owners. License Restrictions Warranty/Consequential Damages Disclaimer This software andrelateddocumentationare providedundera license agreementcontainingrestrictions onuse and disclosure and are protected by intellectual property laws. Except as expressly permitted in your license agreement orallowedbylaw, you may not use, copy, reproduce, translate, broadcast, modify, license, transmit, distribute, exhibit, perform, publish or display any part, in any form, or by any means. Reverse engineering, disassembly, or decompilation of this software, unless required by law for interoperability, is prohibited. Warranty Disclaimer The information contained herein is subject to change without notice and is not warranted to be error-free. If you find any errors, please report them to us in writing. Restricted Rights Notice If this software or related documentation is delivered to the U.S. Government or anyone licensing it on behalf of the U.S. Government, the following notice is applicable: U.S. GOVERNMENT RIGHTS Programs, software, databases, and related documentation and technical data delivered to U.S. Government customers are commercial computer software or commercial technical data pursuant to the applicable Federal Acquisition Regulation and agency-specific supplemental regulations. As such, the use, duplication, disclosure, modification, and adaptation shall be subject to the restrictions and license terms set forth in the applicable Government contract, and, to the extent applicable by the terms of the Government contract, the additional rights set forth in FAR , Commercial Computer Software License (December 2007). Oracle USA, Inc., 500 Oracle Parkway, Redwood City, CA Hazardous Applications Notice This software is developed for general use in a variety of information management applications. It is not developed or intended for use in any inherently dangerous applications, including applications which may create a risk of personal injury. If you use this software in dangerous applications, then you shall be responsible to take all appropriate fail-safe, backup, redundancy and other measures to ensure the safe use of this software. Oracle Corporation and its affiliates disclaim any liability for any damages caused by use of this software in dangerous applications. Third Party Content, Products, and Services Disclaimer This software and documentation may provide access to or information on content, products and services from third parties. Oracle Corporation and its affiliates are not responsible for and expressly disclaim all warranties of any kind with respect to third party content, products and services. Oracle Corporation and its affiliates will not be responsible for any loss, costs, or damages incurred due to your access to or use of third party content, products or services.

3 Contents Chapter 1 PeopleSoft Commitment Control Reports...1 PeopleSoft Commitment Control Reports List and General Description Managing ChartFields for Reports Report Samples Copyright 1992, 2011, Oracle and/or its affiliates. All rights reserved. iii

4 Contents iv Copyright 1992, 2011, Oracle and/or its affiliates. All rights reserved.

5 CHAPTER 1 PeopleSoft Commitment Control Reports This appendix lists reports that are provided for Oracle s PeopleSoft Enterprise Commitment Control and discusses how to generate selected reports and use the ChartField selection Grid. This appendix also discusses using XML Publisher (XMLP) reports to Support Configured ChartFields, which also includes a listing of the Commitment Control reports that are available in XMLP format. Note. For samples of these reports, see the Portable Document Format (PDF) files that are published on CD-ROM with your documentation. See Also Enterprise PeopleTools PeopleBook: PeopleSoft Process Scheduler PeopleSoft Commitment Control Reports List and General Description This table lists reports provided with PeopleSoft Enterprise Commitment Control. Use the table to find general information about Commitment Control reports. For more information about a report, click the link to navigate to information about the process where the report is used. Report ID and Report Name FIN0024 Budget Reference FIN0054 Valid Budget Periods FSX0054 Valid Budget Periods (XMLP) Description Navigation Run Control Page Lists all valid Budget Reference ChartField values in a setid. (Crystal) Displays all valid Budget Period Calendars in a setid, including the budget periods for each calendar and the budget period start and end dates. (Crystal) Displays all valid Budget Period Calendars in a setid, including the budget periods for each calendar and the budget period start and end dates. (XMLP) Set Up Financials/ Supply Chain, Common Definitions, Design ChartFields, Reports, ChartField Reports, Budget Reference Commitment Control, Budget Reports, Budget Periods Report Commitment Control, Budget Reports, Budget Periods Report RUN_FIN0024 RUN_FIN0054 RUN_FIN0054 Copyright 1992, 2011, Oracle and/or its affiliates. All rights reserved. 1

6 PeopleSoft Commitment Control Reports Chapter 1 Report ID and Report Name KK_EXP Expenditure Analysis Budget KK_REV Revenue Analysis Budget Description Navigation Run Control Page This PS/nVision layout contains columns for each ledger in the expenditure budgets you select, including the budget, pre-encumbrance, encumbrance, and expense ledgers. It shows the amount in each ledger for each budget row (or summarized row), along with the available budget amount. It also sums each ledger and the available budget amount across budget (orsummarized)rows. See Enterprise PeopleTools PeopleBook: PS/ nvision. This PS/nVision layout contains columns for each ledger in the revenue budgets you select, including the revenue budget, recognized revenue, and collected revenue ledgers. It shows the amount in each ledger for each budget row (or summarized row), and it sums each ledger across budget (or summarized) rows. See Enterprise PeopleTools PeopleBook: PS/ nvision NA NA NA NA 2 Copyright 1992, 2011, Oracle and/or its affiliates. All rights reserved.

7 Chapter 1 PeopleSoft Commitment Control Reports Report ID and Report Name FUND_STATUS Available Funds GLC8043 Project Expiration GLX8043 Project Expiration (XMLP) GLC8050 Budget Key Translation GLX8050 Budget Key Translation (XMLP) Description Navigation Run Control Page Employees of the United States Federal Government must comply with the Antideficiency Act, which prohibits entering into contracts that exceed the enacted appropriations for the year or purchasing services and merchandise before appropriations are enacted. This report provides funding information for informed management decisions. The PeopleSoft nvision layout, FUND_STATUS.xnv, is delivered as a prototype for available fund internal reportingtocomplywith FSIO RC 02 requirement. See Enterprise PeopleTools PeopleBook: PS/nVision See.fglr, SettingUpand Generating Federal Government and Statutory Reports, Understanding Federal Government and Statutory Reports, PeopleSoft Federal Government Reporting Identifies expired projects and displays such information as project dates and managers. (Crystal) Identifies expired projects and displays such information as project dates and managers. (XMLP) Displays each key ChartField for each Ruleset in each Commitment Control ledger groupinasetid,alongwith the ChartField s translation tree name and budgetary tree level. (Crystal) Displays each key ChartField for each Ruleset in each Commitment Control ledger groupinasetid,alongwith the ChartField s translation tree name and budgetary tree level. (XMLP) NA Commitment Control, Budget Reports, Project Expiration Commitment Control, Budget Reports, Project Expiration Commitment Control, Budget Reports, Budget Key Translations Report Commitment Control, Budget Reports, Budget Key Translations Report NA RUN_GLC8043 RUN_GLC8043 RUN_GLC8050 RUN_GLC8050 Copyright 1992, 2011, Oracle and/or its affiliates. All rights reserved. 3

8 PeopleSoft Commitment Control Reports Chapter 1 Report ID and Report Name GLC8051 Budget Control Parameters GLX8051 Budget Control Parameters (XMLP) GLC8100 Budget Attributes (Crystal ) GLX8100 Budget Attributes (XML format) Description Navigation Run Control Page Displays the Ruleset ChartField, Control ChartField, and Commitment Control Optionforeach Ledger Group in a setid, as of the date you specify. (Crystal) Displays the Ruleset ChartField, Control ChartField, and Commitment Control Optionforeach Ledger Group in a setid, as of the date you specify. (XMLP) Displays the attributes of all budgets in a business unit as of the datethatyouenter. (Crystal) If you have configured ChartFields, you might want to use the GLX8100 XML Publisher report to avoid manual changes to this Crystal report. Displays the attributes of all budgets in a business unit as of the date that you enter. (XMLP) Crystal reports require manual changes when there are ChartField configurations. XML Publisher reports do not require manual changes to support ChartField configuration and use the same criteria as the Crystal reports. Commitment Control, Budget Reports, Budget Control Report Commitment Control, Budget Reports, Budget Control Report Commitment Control, Budget Reports, Budget Attributes Report, Commitment Control Budget Attributes Report, click Runtoaccess the Process Scheduler Request page and select Budget Attributes Commitment Control, Budget Reports, Budget Attributes Report, Commitment Control Budget Attributes Report, click Runtoaccess the Process Scheduler Request page and select XMLP: Budget Attributes RUN_GLC8051 RUN_GLC8051 RUN_GLC8100 RUN_GLC Copyright 1992, 2011, Oracle and/or its affiliates. All rights reserved.

9 Chapter 1 PeopleSoft Commitment Control Reports Report ID and Report Name GLC8110 Associated Budgets (Crystal ) GLX8110 Associated Budgets (XML Publisher) GLC8530 Budget Checking Batch Process Statuses (Crystal ) Description Navigation Run Control Page Displays all associations betweenexpenditure and revenue budgets for a businessunit, including the budgets Commitment Control ledger groups and ChartField combinations, along with the revenue linking method, revenue cap, and revenue percentage. (Crystal) If you have configured ChartFields, you might want to use the GLX8110 XML Publisher report to avoid manual changes to this Crystal report. Displays all associations betweenexpenditure and revenue budgets for a business unit, including the budgets Commitment Control ledger groups and ChartField combinations, along with the revenue linking method, revenue cap, and revenue percentage. (XMLP) Crystal reports require manual changes when there are ChartField configurations. XML Publisher reports do not require manual changes to support ChartField configuration and use the same criteria as the Crystal reports. Displays the budget checking status of source transactions that have been budget-checked. Select reports by source transaction type, process instance, and process status. (Crystal) If you have configured ChartFields, you might want to use the GLX8530 report to avoid manual changes to this Crystal report. Commitment Control, Budget Reports, Associated Budgets Report, Commitment Control Associated Budgets Report, click Run and select Associated Budgets Commitment Control, Budget Reports, Associated Budgets Report, Commitment Control Associated Budgets Report, click Run to access the Process Scheduler Request page and select XMLP: Associated Budgets Commitment Control, Budget Reports, Budget Checking Status, Commitment Control Budget Checking Status Report, click Run to access the Process Scheduler Request page and select Comm Cntl Bud Processor Status RUN_GLC8110 RUN_GLC8110 RUN_GLC8530 Copyright 1992, 2011, Oracle and/or its affiliates. All rights reserved. 5

10 PeopleSoft Commitment Control Reports Chapter 1 Report ID and Report Name GLX8530 Budget Checking Batch ProcessStatuses(XML Publisher) GLC8570 Commitment Control Activity Log (detail) Crystal GLX8570 Commitment Control Activity Log (detail) XML Publisher Description Navigation Run Control Page Displays the budget checking status of source transactions that have been budget-checked. Select reports by source transaction type, process instance, and process status. (XMLP) Crystal reports require manual changes when there are ChartField configurations. XML Publisher reports do not require manual changes to support ChartField configuration and use the same criteria as the Crystal reports. Displays budget-checking activity by Commitment Control Transaction Date, Commitment Control Transaction ID, source transaction type, Commitment Control ledger group, and ledger type (amount type). (Crystal) If you have configured ChartFields, you might want to use the GLX8570 report to avoid manual changes to this Crystal report. Displays budget-checking activity by Commitment Control Transaction Date, Commitment Control Transaction ID, source transaction type, Commitment Control ledger group, and ledger type (amount type). (XMLP) Crystal reports require manual changes when there are ChartField configurations. XML Publisher reports do not require manual changes to support ChartField configuration and use the same criteria as the Crystal reports. Commitment Control, Budget Reports, Budget Checking Status, CommitmentControl Budget Checking Status Report, click Run to access the Process Scheduler Request page and select XMLP: KK Bud Processor Status Commitment Control, Budget Reports, Activity Log, Commitment Control Activity Log Report and click Run to access the Process Scheduler Request page and select Comm Cntrl ActivityLog Commitment Control, Budget Reports, Activity Log, Commitment Control Activity Log Report and click Run to access the Process Scheduler Request page and select XMLP: KK Activity Log RUN_GLC8530 RUN_GLC8570 RUN_GLC Copyright 1992, 2011, Oracle and/or its affiliates. All rights reserved.

11 Chapter 1 PeopleSoft Commitment Control Reports Report ID and Report Name GLC8571 Commitment Control Activity Log Summary (Crystal ) GLX8571 Commitment Control Activity Log Summary XML Publisher GLC8572 Commitment Control Security GLX8572 Commitment Control Security Description Navigation Run Control Page Displays budget-checking activity summarized by budget and ledger type (amount type). Selection criteria include Commitment Control Transaction Date, Commitment Control Transaction ID, source transaction type, Commitment Control ledger group, and ledger type. (Crystal) If you have configured ChartFields, you might want to use the GLX8571report to avoid manual changes to this Crystal report. Displays budget-checking activity summarized by budget and ledger type (amount type). Selection criteria include Commitment Control Transaction Date, Commitment Control Transaction ID, source transaction type, Commitment Control ledger group, and ledger type. (XMLP) Crystal reports require manual changes when there are ChartField configurations. XML Publisher reports do not require manual changes to support ChartField configuration and use the same criteria as the Crystal reports. Displays the security rules assigned to each User ID and permission list, along with details about the budgets and security events included in the security rules. (Crystal) Displays the security rules assigned to each User ID and permission list, along with details about the budgets and security events included in the security rules. (XMLP) Commitment Control, Budget Reports, Activity Log, Commitment Control Activity Log Reportand click Run to access the Process Scheduler Request page and select Comm Cntrl Activity Log Sum Commitment Control, Budget Reports, Activity Log, Commitment Control Activity Log Report and click Run to access the Process Scheduler Request page and select XMLP: KK Activity Log Summary Commitment Control, Define Budget Security, Security Report Commitment Control, Define Budget Security, Security Report RUN_GLC8571 RUN_GLC8571 RUN_GLC8572 RUN_GLC8572 Copyright 1992, 2011, Oracle and/or its affiliates. All rights reserved. 7

12 PeopleSoft Commitment Control Reports Chapter 1 Report ID and Report Name GLS1200 Closing Rules GLS1210 Closing Set Validation GLS1211 Closing Run Control Validation GLS1220 BudgetCloseStatus Description Navigation Run Control Page Displays all details that define a closing rule. (SQR) See.fscc, Closing and Withdrawing Commitment Control Budgets, Defining Budget Closing Rules Displays the budget period transfer set or fiscal year, closing rules, Commitment Control ledger groups, and ledgers (amount types) to include in balance forward calculation. Validates the closing set, displaying error or warning messages for conditions that could cause errors in the Budget Close process. (SQR) See.fscc, Closing and Withdrawing Commitment Control Budgets, Defining and Validating Budget Closing Sets Displays information similar to that which is displayed by the Closing Set Validation Report (GLS1210); however the Closing Run Control Validation Report validates a Budget Closing run control ID, thereby capturing errors across closing sets. (SQR) See.fscc, Closing and Withdrawing Commitment Control Budgets, Running and Validating the Budget Close Process to Close and Reopen Budgets Displays the budget close status of the budgets you request. (SQR) See.fscc, Closing and Withdrawing Commitment Control Budgets, Inquiring and Reporting on Budget Closing Results Commitment Control, Close Budget, Closing Rules Report Commitment Control, Close Budget, Validate Closing Set Commitment Control, Close Budget, Validate Run Control Commitment Control, Close Budget, Closing Status Report RUN_GLS1200 RUN_GLS1210 RUN_GLS1211 RUN_GLS Copyright 1992, 2011, Oracle and/or its affiliates. All rights reserved.

13 Chapter 1 PeopleSoft Commitment Control Reports Report ID and Report Name GLS1222 Budget Close Calculation Log Report GLS8002 Budget Ledger Detail GLS8005 Budget Transaction Detail GLS8007 Budgetary Control Tree Audit GLS8010 Budgets Actuals Reconciliation Description Navigation Run Control Page Displays the results of the Budget Close process. (SQR) See.fscc, Closing and Withdrawing Commitment Control Budgets, Inquiring and ReportingonBudget Closing Results Displays budgets and their budget journals. (SQR) Displays transaction line details (budget post date, source transaction type, document ID, ledger amounts, override user ID) for budgets. (SQR) Note. Select User Budget Override to limit the report to transaction lines that were successfully budget-checked after an override. Displays theuseridoftheuserwho performed the override. Audits all budget key ChartField translation trees for completeness and accuracy and displays various error and warning messages. The report verifies the tree structure and definition options and identifies all ChartField values not defined as tree nodes or represented as tree details. (SQR) See.fscc, Setting Up Basic Commitment Control Options, Defining Translation Trees for Budget Key ChartFields Reconciles budget-checking transaction activity with Commitment Control ledgers (LEDGER_KK) and general ledger actuals ledgers. (SQR) Commitment Control, Close Budget, Closing Calculation Log Report Commitment Control, Post Control Budget Journals, Budget Ledger Details Report Commitment Control, Budget Reports, Budget Transaction Detail Commitment Control, Budget Reports, Budgetary ControlTreeAudit Commitment Control, Budget Reports, Budgets/Actuals Reconciliation RUN_GLS1222 RUN_GLS8002 RUN_GLS8005 RUN_GLS8007 RUN_GLS8010 Copyright 1992, 2011, Oracle and/or its affiliates. All rights reserved. 9

14 PeopleSoft Commitment Control Reports Chapter 1 Report ID and Report Name GLS8020 Budget Status GLS8510 Ledger Details Description Navigation Run Control Page Displays all Commitment Control ledger amounts (budgeted, pre-encumbrance, encumbrance, expense, collected, recognized) and the available balance for the budgets you select. (SQR) When using the ChartField selection grid all selected subtotal check boxes must be in sequence and there must be no gaps in the sequence. For example, to report subtotals for given accounts within a given budget reference, you sequence the ChartField Budget Reference as 1 and Account as 2 and check the Subtotal check box for each. This produces a Budget Status report with subtotals for all accounts that you specify within the specified budget reference subtotal. Displays such details as amounts and currency for each ledger (amount type) in the control budgets you select, as well as the available amount for the budget. (SQR) Commitment Control, Budget Reports, Budget Status Commitment Control, Budget Reports, Ledger Details RUN_GLS8020 RUN_GLS8510 Managing ChartFields for Reports The following discusses how to: Use XMLP reports to support configured ChartField. Use the ChartFields Selection Grid for SQR reports. Using XMLP Reports to Support Configured ChartField Oracle XML Publisher (XMLP) technology is accessible from PeopleTools 8.5x PS Query and all PeopleTools 8.5x based applications. This technology enables PeopleSoft Enterprise to deliver XML Publisher reports to supplement some Crystal reports, which require manual changes if you implement ChartField configuration. These XML Publisher reports do not require manual changes to support ChartField configuration and use the same criteria as the Crystal reports. The following is a list of the Commitment Control reports and other application reports that can be generated in both Crystal and XML Publisher: 10 Copyright 1992, 2011, Oracle and/or its affiliates. All rights reserved.

15 Chapter 1 PeopleSoft Commitment Control Reports Valid Speed Types: Available as a FIN0007 Crystal or FSX0007 XML Publisher report. Valid Budget Periods: Available as a FIN0054 Crystal or FSX0054 XML Publisher report. Journal Entry Template: Available as a GLC4007 Crystal or GLX4007 XML Publisher report. Regulatory Ledger Translation Error: Available as a FIN5101 Crystal or FSX5101 XML Publisher report. Journal Entry Detail: Available as a GLC7501 Crystal or GLX7501 XML Publisher report. Journal Entry Detail (separate debit and credit): Available as a GLC7502 Crystal or GLX7502 XML Publisher report. Project Expiration: Available as a GLC8043 Crystal or GLX8043 XML Publisher report. Budget Key Translations: Available as a GLC8050 Crystal or GLX8050 XML Publisher report. Budgetary Control Parameters: Available as a GLC8051 Crystal or GLX8051 XML Publisher report. Budget Attributes: Available as a GLC8100 Crystal or GLX8100 XML Publisher report. Associated Budgets: Available as a GLC8110 Crystal or GLX8110 XML Publisher report. Budget Checking Batch Process Statuses: Available as a GLC8530 Crystal or GLX 8530 XML Publisher report. Activity Log Detail: Available as a GLC8570 Crystal or GLX8570 XML Publisher report. Activity Log Summary: Available as a GLC8571 or GLX8571 XML Publisher report. Commitment Control Security: Available as a GLC8572 or GLX8572 XML Publisher report. See.fspf, Application Fundamentals Reports See.fsgl, PeopleSoft Financials Global Reports See.fglr, General Ledger Reports Using the ChartField Selection Grid for SQR Reports The ChartField Selection grid enables you to select the ChartFields combinations you want to view. To enter report selection criteria in the ChartField Selection Grid: 1. Enter the header selection criteria and click Refresh to populate the grid with rows for each ChartField. 2. Click Include CF for the ChartFields that you want to include values for in the report. PeopleSoft delivers reports with a fixed number of lines on the report heading. This number is determined based on the most common business practice. There is just enough space for a few ChartFields on the heading and still retain enough space for detail lines on each page. If you elect to include more ChartFields, the report will not have enough space to print all ChartField headings. This results in report heading and detail lines that overlay each other. If your circumstances require you to print more than the optimum number of ChartField values, change the report to increase the report heading lines. Increasing the number of ChartFields is a customization and is not supported by PeopleSoft. 3. (Optional) Use the Value field to enter ChartField values for the budgets you want to report on. Leave blank to select all values for the ChartField. Some Commitment Control report request pages include Value From and Value To fields to enable you to select ranges of ChartField values. 4. (Optional) Change the Sequence in which the ChartFields appears on the report. For example, if you are reporting by Account and Department and you select Account as first in the sequence, then the report displays budget rows as follows: Copyright 1992, 2011, Oracle and/or its affiliates. All rights reserved. 11

16 PeopleSoft Commitment Control Reports Chapter 1 Account Department The default sequence is alphabetical. 5. (Optional) Select Descr to include a description of the ChartField value. 6. (Optional) Select Subtotal to include a subtotal of all amounts for the ChartField. For example, if you are reporting by Account and Department as in the above example, and you select Subtotal for Account, the report displays a subtotal amount for each Account: Account Department Amount Subtotal Subtotal Copyright 1992, 2011, Oracle and/or its affiliates. All rights reserved.

17 Report Samples Copyright 1992, 2011, Oracle and/or its affiliates. All rights reserved. 13

18 14 Copyright 1992, 2011, Oracle and/or its affiliates. All rights reserved.

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