General Ledger Reports Manual PSFIN V8.9
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1 General Ledger Reports Manual PSFIN V8.9 Information Technology Services Version 1.0 Last Updated: 10/25/2010
2 Table of Contents Table of Contents General Ledger Reports... 6 GLC8530: Budget Checking Batch Process Statuses Report...6 GLS1003: Closing Trial Balance...7 GLS3001: InterUnit Activity Report...8 GLS4000: Schedules Report GLS4002: Combination Rule Report GLS6000: Allocation Step Report GLS7001: Standard Journals Report GLS7009: Posted Journal Summary Report GLS7011: Journal Edit Errors Report PeopleSoft Dynamic Reports FIN2001: Journal Entry Detail Report GLS3000: Open Item Listing Report GLS7003: Ledger Summary Report GLS7010: Ledger vs. Journal Integrity Report GLS7012: Trial Balance Report GLS8010: Budgets Actuals Reconciliation Report GLS8012: Journal Line/Accounting Entry Reconciliation Report BOR General Ledger Reports BOR3000: FSA Balances Report BORRG005: Grant Bill Report BORRG006: Grant Indirect Revenue Report BORRG011: Budget Transaction Review Report BORRG016: Grant Reconciliation Report BORRG017: Profit and Loss Statement BORRG018: Balance Sheet by Fund Report BORRG021: Ledger History Report BORRG038: Ledger History Report Beginning Balances BORRG021A: Ledger History Summary Report
3 Table of Contents BORRG024: Surplus/Deficit Report BORRG033: Expenditure Free Balance Report BORRG037: Revenue Budget Progress Report BORRG022: Project Budget Progress Report Summary BORRG022A: Project Budget Progress Report Detail BORRG040: Budget Progress Report Summary BORRG041: Budget Progress Report Basic Detail Actuals BORRG042: Budget Progress Report Full Detail Actuals BORRG043: Grant Budget Progress Report Summary BORRG044: Grant Budget Progress Report Detail BOR Year End Reports AER Schedule of Operating Expenses AER Schedule of Personal Services AER Summary of Expenditures AER Summary of Revenue Report GASB Accounts Receivable Report (Footnote 3) GASB Auxiliary Capital Asset Footnote (Auxiliary Services) GASB Auxiliary SNA GASB Auxiliary SRECNA GASB Cash Flow Report nvision GASB Deferred Revenue (Footnote 7) GASB Capital Asset Disclosure (Footnote 6) GASB Note 8 Long Term Liabilities GASB Note for Restricted Expendable Net Assets RNA GASB Note for Unrestricted Net Assets UNA GASB Statement of Expenses Natural vs. Functional by Year (Note 15) GASB Statement of Net Assets SNA nvision GASB SRECNA SACS Statement of Unrestricted Net Assets - SACSSNA SACS Statement of Changes of Unrestricted Net Assets SACSSRECNA
4 Table of Contents BORRG027: Agency Funds Report BORRG032: Schedule of Operations of Collegiate Athletics Report BORRG030: Schedule of Operations of Student Activities Report Budget to Actuals Report Schedule of Restricted Funds Report Additional BOR nvision Reports Fund Balance by Budget Period All Funds Beginning Balance Validation Report Fund Balance by Budget Period Fund Balance by Fiscal Year Trial Balance All Ledgers Configuration Reports GLC6001: Allocation Group Report GLS1002: Closing Rules Report APY0012: Accounting Entry Template Report FIN0001: Installation Options Report FIN0002: Detail Calendar Report FIN0003: TimeSpans Report FIN0004: Account Types Report FIN0005: Units of Measure Report FIN0006: Operator Preferences Report FIN0007: SpeedTypes Report FIN0008: Journal Source Report FIN0010: Valid Accounts Report FIN0011: Valid Department Codes FIN0013: Project/Grant Listing Report FIN0016: Record Groups Report FIN0017: TableSet ID Report FIN0018: TableSet Controls Report FIN0020: Business Units Report
5 Table of Contents FIN0021: Ledgers for a Unit Report FIN0022: Detail Ledger Definition Report FIN0023: Ledger Template Report FIN0024: Valid Budget Reference Report FIN0030: nvision Request Listing Report FIN0031: nvision Scope Listing Report FIN0050: Fund Report FIN0052: Program Report FIN0053: Class Report FIN1001: Message Log Report
6 General Ledger Reports General Ledger Reports GLC8530: Budget Checking Batch Process Statuses Report Description: Format: Navigation: Parameters: Displays the budget checking status of source transactions that have been budgetchecked. Select reports by source transaction type, process instance, and process status. Crystal Report Commitment Control > Budget Reports > Budget Checking Status Source Transaction Type Process Instance Process Status Option Process Status 6
7 GLS1003: Closing Trial Balance Description: Format: Navigation: Parameters: General Ledger Report Manual General Ledger Reports Summarizes all entries on the ledger by account type. Prints beginning and ending balances for the year, totals for the period, adjustments, and closing entries. SQR Report General Ledger > Close Ledgers > Closing Trial Balance Report Unit Ledger As of Date Display Full Numeric Field When enabled, this selection has the report display three decimal places instead of two decimal places. 7
8 GLS3001: InterUnit Activity Report Description: Format: Navigation: Parameters: General Ledger Report Manual General Ledger Reports Displays reconciliation information by business unit, Chartfield, primary and balancing values, and variance. SQR Report General Ledger > General Reports > InterUnit Activity Business Unit Ledger Fiscal Year Period Currency Code Sort Option Out of Balance Only Display Full Numeric Field When enabled, this selection has the report display three decimal places instead of two decimal places. 8
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10 GLS4000: Schedules Report Description: Format: Navigation: Parameters: General Ledger Report Manual General Ledger Reports Prints a list of the schedules that you have defined for a SetID. The report includes a description of each schedule and the definition of its frequency. SQR Report Setup Financials/Supply Chain > Common Definitions > Calendar/Schedules > Schedules Report SetID Schedule 10
11 GLS4002: Combination Rule Report Description: Format: Navigation: Parameters: General Ledger Report Manual General Ledger Reports Displays information on a selected Chartfield combination edit rule. SQR Report Setup Financials/Supply Chain > Common Definitions > Design Chartfields > Combination Editing > Combination Rule Report SetID Combination Rule As of Date 11
12 General Ledger Reports GLS6000: Allocation Step Report Description: Format: Navigation: Parameters: Lists detailed information for allocation steps. SQR Report Allocations > Reports > Allocation Step SetID Allocation Step As of Date 12
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14 General Ledger Reports GLS7001: Standard Journals Report Description: Format: Navigation: Parameters: Lists standard journal entries and their status SQR Report General Ledger > General Reports > Standard Journals Unit SJE ID Journal From Date To Date 14
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16 GLS7009: Posted Journal Summary Report Description: Format: Navigation: Parameters: General Ledger Report Manual General Ledger Reports Provides the ability to report on journals that were posted during a specific run of the Journal Post process. The Journal Post process updates all journals that were posted with the value of the Process Instance. The Process Instance is part of the search criteria that is used by the Posted Journals Summary Report. SQR Report General Ledger > Journals > Process Journals > Posted Journal Summary Report Begin Process Required End Process Required User Unit Required Ledger Group Ledger Begin Date End Date Summarize by Can choose to summarize by Journal ID or Chartfield Show Foreign Curr. Amt Show Statistics Amount Display Full Numeric Field 16
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18 GLS7011: Journal Edit Errors Report Description: Format: Navigation: Parameters: General Ledger Report Manual General Ledger Reports Provides detailed information about journal edit errors: period, journal ID, date, source, reference number, error type, line, line description, field name, and error message. SQR Report General Ledger > Journals > Process Journals > Journal Edit Errors Report Description Unit Ledger Group Source Journal ID From Journal ID To Journal Date From Journal Date To 18
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20 PeopleSoft Dynamic Reports General Ledger Report Manual Dynamic Reports PeopleSoft Dynamic Reports allow a great deal of flexibility in pulling information. You can specify the information that you want in your report at run time and make any necessary changes to the report criteria. Because dynamic reports allow so much flexibility, you need to know how to select and specify your report criteria so that you get the output you want. While each report is unique, there are some common occurrences in dynamic reports. First, when you add a Run Control for the first time, you may not see any Chartfields to select. If this is the case, click the Refresh button. Also, for most reports, you will need to specify that you want a Chartfield included in a report by selecting the Include CF checkbox. You can specify a sort order, or Sequence, for your report by using the Sequence fields on the left side of the page. In addition, there are a few reports that allow you to either subtotal or summarize your data. This is dependent on how you sequence your report. When running a dynamic report, keep the following in mind: Selecting too many Chartfields with wide or allinclusive parameters may result in long and cumbersome reports. For more information on Dynamic Reports, please view the recorded Wimba Training Session: 20
21 FIN2001: Journal Entry Detail Report Description: Format: Navigation: Parameters: General Ledger Report Manual Dynamic Reports Displays all journal entries entered in the system for a business unit and ledger within the date range specified. Prints the journal entries in ascending ID order within the ledger and shows the journal date, posted date (if any), and a description. For each line included in the journal entry, lists the line number of the entry, the account number, a description, the department, product, and project Chartfield values, and debit and credit detail. Also prints statistical information where included in journal entry. SQR Report General Ledger > General Reports > Journal Entry Detail See Screenshot; if you do not see the Chartfields, click the Refresh button 21
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23 GLS3000: Open Item Listing Report Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual Dynamic Reports Lists Open Items for the accounts specified, including a description of the accounts, the OpenItem key field, and a detailed listing of the journal lines that have an open status up to the as of date. The journal lines are subtotaled by key field value. Journal lines containing OpenItem accounts are matched together based on the OpenItem edit field. SQR Report General Ledger > Open Items > Open Item Listing Report See Screenshot; if you do not see the Chartfields, click the Refresh button For this report, if you include a Chartfield and do not enter a specific value, all values will be returned. 23
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25 GLS7003: Ledger Summary Report Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual Dynamic Reports Summarizes journal totals within a ledger by Chartfield. SQR Report General Ledger > General Reports > Ledger Summary See Screenshot; if you do not see the Chartfields, click the Refresh button For this report, if you include a Chartfield and do not enter a specific value, all values will be returned. 25
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27 GLS7010: Ledger vs. Journal Integrity Report Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual Dynamic Reports Checks for any discrepancy between Ledger and Journal tables within a specified period range. SQR Report General Ledger > General Reports > Ledger vs. Journal Integrity See Screenshot; if you do not see the Chartfields, click the Refresh button Select the Show Journals checkbox to see 27
28 Dynamic Reports 2010 Board of Regents of the University System of Georgia. All Rights Reserved. 28 Last Updated: October 25, 2010
29 GLS7012: Trial Balance Report Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual Dynamic Reports Combines detail and summary balance information. Shows the ending ledger balances for the specified year and period by Chartfield combination. Also displays subtotals by Chartfield. Prints a final total for debits and credits. SQR Report General Ledger > General Reports > Trial Balance See Screenshot; if you do not see the Chartfields, click the Refresh button You can only run subtotals for on Chartfield. 29
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31 GLS8010: Budgets Actuals Reconciliation Report Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual Dynamic Reports Reconciles budget-checking transaction activity with Commitment Control ledgers (LEDGER_KK) and general ledger actuals ledgers. SQR Report Commitment Control > Budget Reports > Budgets/Actuals Reconciliation See Screenshot; if you do not see the Chartfields, click the Refresh button 31
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33 GLS8012: Journal Line/Accounting Entry Reconciliation Report Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual Dynamic Reports Compares journal entry lines with accounting entries. SQR Report General Ledger > General Reports > Journal Line/Acctg Reconcil See Screenshot; if you do not see the Chartfields, click the Refresh button 33
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35 BOR General Ledger Reports General Ledger Report Manual BOR General Ledger Reports BOR3000: FSA Balances Report Description: Format: Navigation: Parameters: Displays the balance for an individual FSA Open Item account SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > FSA Balances Reports Business Unit Ledger Effective Date To Open Item Key 35
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37 BORRG005: Grant Bill Report Description: Format: Navigation: Parameters: General Ledger Report Manual BOR General Ledger Reports This report summarizes billing activity for a grant for a specified period and serves as an invoice to Grant Sponsors. This report should be created at the end of the month after the Grant Allocation process has been run. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Grant Bill Business Unit Fiscal Year From Period/To Period From Project/To Project Do Not Print Zero Dollar Grant Bills 37
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39 BORRG006: Grant Indirect Revenue Report Description: Format: Navigation: Parameters: General Ledger Report Manual BOR General Ledger Reports This report summarizes indirect revenue activity for a grant for a specified period. The report reflects the indirect cost rate and indirect cost amount for the grant. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Grant Indirect Revenue Business Unit Budget Period From Acct. Period/To Acct. Period From Project/To Project Fiscal Year 39
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41 BORRG011: Budget Transaction Review Report Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual BOR General Ledger Reports This report provides a listing of budget ledger balances, along with the budget journal lines composing those balances. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Budget Transaction Review Business Unit Ledger Account Fund Code From Department/To Department Project Budget Period Program Code Class Field You can use the percent sign (%) wildcard for the Chartfield parameters of this report to pull back all values. 41
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43 BORRG016: Grant Reconciliation Report Description: Format: Navigation: Parameters: General Ledger Report Manual BOR General Ledger Reports This report compares summarized expenses and indirect charges against the revenue received for a particular grant. This report is intended to be used at the end of the month, after the Grant Allocation process and the Grant Bill Report have been run. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Grant Reconciliation Business Unit Budget Period From Acct. Period/To Acct. Period Fiscal Year Grant From/Grant To Can choose to run the report for Encumbrances Only, Expenses Only, or Both 43
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45 BORRG017: Profit and Loss Statement Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual BOR General Ledger Reports This report is a profit and loss report for an institution s Auxiliary funds and departments. The report reflects the revenue minus expenses, with a resulting net profit or loss amount. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Profit and Loss Statement Business Unit Department Fund Code Accounting Period You can use the percent sign (%) wildcard for the Department and Fund Code parameters of this report to pull back all values. 45
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47 BORRG018: Balance Sheet by Fund Report Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual BOR General Ledger Reports This report is a financial Balance Sheet for month-end and fiscal year-end business operations. This report can be run by one fund or a group of funds. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Balance Sheet by Fund Business Unit From Fund Code/To Fund Code Fiscal Year Through Accounting Period You can use the percent sign (%) wildcard for the Fund Code parameters of this report to pull back all values. 47
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49 BORRG021: Ledger History Report Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual BOR General Ledger Reports This report lists all transactions posted to the various ledgers. You can define the Chartfield values for this report, which will display journal and other transaction data that occurs in the General Ledger and sub-systems. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Ledger History Reports Business Unit Ledger Fiscal Year From Accounting Period/To Accounting Period From Account/To Account From Department/To Department Fund Code Program Code Class Field Budget References From Project/To Project You can use the percent sign (%) wildcard for the Chartfield parameters of this report to pull back all values. Select the Ledger History Rpt Detail selection in the Process List (BORRG021). 49
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52 BORRG038: Ledger History Report Beginning Balances Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual BOR General Ledger Reports This report lists all transactions posted to the various ledgers, along with the beginning balances for all balance sheet accounts. The user defines the specific set of Chartfields for this report, which will display journal and other transaction data that occurs in the General Ledger and sub-systems. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Ledger History Reports Business Unit Ledger Fiscal Year From Accounting Period/To Accounting Period From Account/To Account From Department/To Department Fund Code Program Code Class Field Budget References From Project/To Project You can use the percent sign (%) wildcard for the Chartfield parameters of this report to pull back all values. Select the Ledger History Rpt Begin Bal selection in the Process List (BORRG038). 52
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55 BORRG021A: Ledger History Summary Report Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual BOR General Ledger Reports This report lists summarized transactions by accounts that have been posted to the various ledgers. This report runs for the specific set of Chartfield values defined by the user, and includes transactions that occur in the General Ledger and sub-systems. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Ledger History Reports Business Unit Ledger Fiscal Year From Accounting Period/To Accounting Period From Account/To Account From Department/To Department Fund Code Program Code Class Field Budget References From Project/To Project You can use the percent sign (%) wildcard for the Chartfield parameters of this report to pull back all values. Select the Ledger History Rpt Summary selection in the Process List (BORRG21A) 55
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58 BORRG024: Surplus/Deficit Report Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual BOR General Ledger Reports This month-end report uses Ledger data to derive period-based surpluses and deficits. The report is organized by Fund or Fund/Class combination, and presents revenues, expenditures, and encumbrances for past, current, and future budget periods. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Surplus Deficit Report Business Unit Fiscal Year From Accounting Period/To Accounting Period From Fund Code/To Fund Code From Class/To Class Order By Fund/Class or Fund You can use the percent sign (%) wildcard for the Chartfield parameters of this report to pull back all values. Select the Ledger History Rpt Detail selection in the Process List (BORRG021). 58
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60 BORRG033: Expenditure Free Balance Report Description: Format: Navigation: Parameters: General Ledger Report Manual BOR General Ledger Reports This report provides a listing of available funds by Department, Fund, and Class for a specified Budget Period. The budgets and related encumbrances and expenditures are broken down by Personal Services, Travel, Supplies, and Equipments. The departments that have a negative balance in a particular Class are listed at the end of the report. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Expenditures Free Balance Report Business Unit Budget Period Can select all departments or a range of departments Can select all fund codes or a range of fund codes 60
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62 BORRG037: Revenue Budget Progress Report Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual BOR General Ledger Reports This report lists the budget, recognized revenue, and cash collected for each Chartfield combination per Budget Period. The Budget Amendment section lists the budget journal activity composing the budget. The Transaction Detail section provides journal detail for revenue transactions, along with a check number and payee for those transactions originating in the AP module. Subtotals in this report are presented for Account, Fund Code, and Business Unit. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Revenue Budget Progress Report Business Unit Account Fund Code Department Project Budget Period Program Code Class Field You can use the percent sign (%) wildcard for the Chartfield parameters of this report to pull back all values. 62
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64 BORRG022: Project Budget Progress Report Summary Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual BOR General Ledger Reports This report displays the account balances for Projects. The report shows the Overall Project Amount, Pre-Encumbrances, Encumbrances, Expenditures, and the Remaining Spending Authority. It will also produce a list of projects that have budget but have not yet recorded any pre-encumbrances, encumbrances, or expenditures. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Project Budget Progress Report Business Unit From/To Project From/To Department Fund Code Program Code Class Field Budget Period You can use the percent sign (%) wildcard for the Chartfield parameters of this report to pull back all values Select the Project Budg Progress Summary selection in the Process List (BORRG022) 64
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67 BORRG022A: Project Budget Progress Report Detail Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual BOR General Ledger Reports This report displays the account balances for projects. The report shows the Overall Project Amount, Pre-Encumbrances, Encumbrances, Expenditures, and the Remaining Spending Authority. It provides transaction detail for each account, including the transaction type, date, ID, and line number. It also produces a listing of projects that have budget but have not yet recorded any pre-encumbrances, encumbrances, or expenditures. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Project Budget Progress Report Business Unit From/To Project From/To Department Fund Code Program Code Class Field Budget Period You can use the percent sign (%) wildcard for the Chartfield parameters of this report to pull back all values Select the Project Budg Progress Detail selection in the Process List (BORRG22A) 67
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70 BORRG040: Budget Progress Report Summary Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual BOR General Ledger Reports This report produces a Departmental Budget Progress Report at month-end. The report combines the information from Appropriation and Organizational budgets, and reflects the budgeted amount at the Appropriation and Organizational level. It also reflects the pre-encumbrance and encumbrance amounts in the budget tables and the expended amounts in the journal tables. No detail is provided on the transactions, as this is a summary report. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Budget Progress Report Business Unit Budget Period From/To Accounting Period From/To Fund Code From/To Department From/To Account You can use the percent sign (%) wildcard for the Chartfield parameters of this report to pull back all values Select the Summary Actuals selection in the Process List (BORRG040) 70
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73 BORRG041: Budget Progress Report Basic Detail Actuals Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual BOR General Ledger Reports This report produces a Departmental Budget Progress Report at month-end. The report combines the information from Appropriation and Organizational budgets, and reflects the budgeted amount at the Appropriation and Organizational level. It also reflects the pre-encumbrance and encumbrance amounts in the budget tables and the expended amounts in the journal tables. Basic detail is provided on the transactions, such as transaction date, transaction type, journal or document ID, and line number. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Budget Progress Report Business Unit Budget Period From/To Accounting Period From/To Fund Code From/To Department From/To Account You can use the percent sign (%) wildcard for the Chartfield parameters of this report to pull back all values Select the Basic Detail - Actuals selection in the Process List (BORRG041) 73
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76 BORRG042: Budget Progress Report Full Detail Actuals Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual BOR General Ledger Reports This report produces a Departmental Budget Progress Report at month-end. This report combines information from Appropriation and Organizational budgets. The report reflects the budgeted amount at the Appropriation and Organizational level. It also reflects the pre-encumbrance and encumbrance amounts and expended amounts in the budget tables. Full detail is provided on the transactions, such as transaction date, transaction type, journal or document ID, line number, description, vendor or Employee ID, and check number. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Budget Progress Report Business Unit Budget Period From/To Accounting Period From/To Fund Code From/To Department From/To Account You can use the percent sign (%) wildcard for the Chartfield parameters of this report to pull back all values Select the Full Detail - Actuals selection in the Process List (BORRG042) 76
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79 BORRG043: Grant Budget Progress Report Summary Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual BOR General Ledger Reports This report produces a Grant Budget Progress Report on an as-needed basis. This report lists the high level overall grant budget amount for reference only. The account summary level budget amounts are listed and used in subtotals and totals. The report also reflects the pre-encumbrance and encumbrance amounts in the budget tables in summary form. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Grant Budget Progress Report Business Unit Budget Period From/To Acct Period From/To Grant From/To Fund Code From/To Department From/To Account You can use the percent sign (%) wildcard for the Chartfield parameters of this report to pull back all values Select the Summary - Actuals selection in the Process List (BORRG043) 79
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82 BORRG044: Grant Budget Progress Report Detail Description: Format: Navigation: Parameters: Tips: General Ledger Report Manual BOR General Ledger Reports This report produces a Grant Budget Progress Report on an as-needed basis. This report lists the high level overall grant budget amount for reference only. The account summary level budget amounts are listed and used in subtotals and totals. The report also reflects the pre-encumbrance and encumbrance amounts in the budget tables. Full detail is provided on the transactions such as journal ID, Journal or transaction date, Voucher ID, Vendor ID, PO ID, Req ID, Expense Sheet and Travel Authorization IDs, and check number. SQR Report BOR Menus > BOR General Ledger > BOR GL Reports > Grant Budget Progress Report Business Unit Budget Period From/To Acct Period From/To Grant From/To Fund Code From/To Department From/To Account You can use the percent sign (%) wildcard for the Chartfield parameters of this report to pull back all values Select the Detail - Actuals selection in the Process List (BORRG044) 82
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85 BOR Year End Reports BOR Year End Reports The BOR Year End Reports include those reports that are typically run at fiscal year end. These reports are also discussed in detail in the Fiscal Year End Manual. The BOR Year End Reports include: AER Schedule of Operating Expenses AER Schedule of Personal Services nvision AER Summary of Expenditures nvision AER Summary of Revenue nvision GASB Accounts Receivable (Footnote 3) GASB Auxiliary Capital Asset Footnote (Auxiliary Services) GASB Auxiliary SNA GASB Auxiliary SRECNA GASB Cash Flow Report nvision GASB Deferred Revenue (Footnote 7) GASB Capital Asset Disclosure (Footnote 6) GASB Note 8 Long Term Liabilities GASB Note for Restricted Expendable Net Assets RNA GASB Note for Unrestricted Net Assets UNA GASB Statement of Expenses Natural vs. Functional by Year (Note 15) GASB Statement of Net Assets SNA nvision GASB SRECNA SACS Statement of Unrestricted Net Assets SACSSNA SACS Statement of Changes of Unrestricted Net Assets SACSSRECNA Agency Funds Intercollegiate Athletics SQR Student Activities SQR Budget to Actuals (BTA) Report nvision Schedule of Restricted Funds Report SQR 85
86 AER Schedule of Operating Expenses General Ledger Report Manual BOR Year End Reports Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = AERSCHOP: AER-Operating Expenses Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 86
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88 AER Schedule of Personal Services General Ledger Report Manual BOR Year End Reports Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = AERSCHPS: AER-Personal Services Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 88
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90 AER Summary of Expenditures General Ledger Report Manual BOR Year End Reports Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = AERSUMEX: AER-Summary of Expenses Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 90
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92 BOR Year End Reports AER Summary of Revenue Report Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = AERSUMRE: AER-Summary of Revenue Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 92
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94 GASB Accounts Receivable Report (Footnote 3) Description: Format: Navigation: Parameters: General Ledger Report Manual BOR Year End Reports This report is a statutory reporting requirement for the Board of Regents. It is produced at year-end. SQR Report BOR Menus > BOR General Ledger > BOR Year End > Footnote 3 Accts Receivable Business Unit For Fiscal Year Ending 94
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96 GASB Auxiliary Capital Asset Footnote (Auxiliary Services) General Ledger Report Manual BOR Year End Reports Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = CAPASS: GASB Capital Asset Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 96
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98 GASB Auxiliary SNA General Ledger Report Manual BOR Year End Reports Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = AUXSNA: GASB Auxiliary Statement of Net Assets Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 98
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100 GASB Auxiliary SRECNA General Ledger Report Manual BOR Year End Reports Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = AUXSREC: GASB SRECNA AUX Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 100
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102 GASB Cash Flow Report nvision General Ledger Report Manual BOR Year End Reports Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = CASHFLOW: GASB CASHFLOW Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 102
103 BOR Year End Reports 103
104 GASB Deferred Revenue (Footnote 7) Description: Format: Navigation: Parameters: General Ledger Report Manual BOR Year End Reports This report is a statutory reporting requirement for the Board of Regents. It is produced at year-end. SQR Report BOR Menus > BOR General Ledger > BOR Year End > Footnote 7 Deferred Revenue Business Unit For Fiscal Year Ending 104
105 GASB Capital Asset Disclosure (Footnote 6) Description: Format: Navigation: Parameters: General Ledger Report Manual BOR Year End Reports This report is a statutory reporting requirement for the Board of Regents. It is produced at year-end. SQR Report BOR Menus > BOR General Ledger > BOR Year End > Capital Assets FN Auxiliary Business Unit For Fiscal Year Ending 105
106 BOR Year End Reports 106
107 GASB Note 8 Long Term Liabilities Description: Format: Navigation: Parameters: General Ledger Report Manual BOR Year End Reports This report is a statutory reporting requirement for the Board of Regents. It is produced at year-end. SQR Report BOR Menus > BOR General Ledger > BOR Year End > Footnote 8 LT Liabilities Business Unit For Fiscal Year Ending 107
108 BOR Year End Reports 108
109 GASB Note for Restricted Expendable Net Assets RNA General Ledger Report Manual BOR Year End Reports Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = RNA: GASB Note for Restricted Asset Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 109
110 BOR Year End Reports 110
111 GASB Note for Unrestricted Net Assets UNA General Ledger Report Manual BOR Year End Reports Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = UNA: GASB Note for Unrestricted NA Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 111
112 BOR Year End Reports 112
113 GASB Statement of Expenses Natural vs. Functional by Year (Note 15) General Ledger Report Manual BOR Year End Reports Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = NAT: GASB Natural Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 113
114 BOR Year End Reports 114
115 GASB Statement of Net Assets SNA nvision General Ledger Report Manual BOR Year End Reports Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = SNA: GASB Statement of Net Assets Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 115
116 BOR Year End Reports 116
117 GASB SRECNA General Ledger Report Manual BOR Year End Reports Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = SRECNA: GASB SRECNA Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 117
118 BOR Year End Reports 118
119 SACS Statement of Unrestricted Net Assets - SACSSNA General Ledger Report Manual BOR Year End Reports Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = SACSSNA: SACS Statement of Net Assets Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 119
120 BOR Year End Reports 120
121 SACS Statement of Changes of Unrestricted Net Assets SACSSRECNA General Ledger Report Manual BOR Year End Reports Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = SACSSRECNA: SACS SRECNA Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 121
122 BOR Year End Reports 122
123 BORRG027: Agency Funds Report Description: Format: Navigation: Parameters: General Ledger Report Manual BOR Year End Reports This is a report schedule for the Agency Funds, listing the summarized activity for the various entities within Fund and and listing the summarized payroll activity in fund SQR Report BOR Menus > BOR General Ledger > BOR Year End > Year End Reports > Agency Funds Business Unit For Fiscal Year Ending 123
124 BOR Year End Reports 124
125 BORRG032: Schedule of Operations of Collegiate Athletics Report Description: Format: Navigation: Parameters: General Ledger Report Manual BOR Year End Reports This is a report schedule for the InterCollegiate Athletics, listing the summarized revenue and expense/encumbrance activity for the various athletic entities. SQR Report BOR Menus > BOR General Ledger > BOR Year End > Year End Reports > Intercollegiate Athletics Business Unit For Fiscal Year Ending 125
126 BOR Year End Reports 126
127 BORRG030: Schedule of Operations of Student Activities Report Description: Format: Navigation: Parameters: General Ledger Report Manual BOR Year End Reports This is a report schedule for the Student Activities, listing the summarized activity for the various entities within auxiliary. SQR Report BOR Menus > BOR General Ledger > BOR Year End > Year End Reports > Student Activity Business Unit For Fiscal Year Ending 127
128 BOR Year End Reports 128
129 Budget to Actuals Report General Ledger Report Manual BOR Year End Reports Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = BCRPT: BUDGETARY_COMPLIANCE Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 129
130 BOR Year End Reports 130
131 Schedule of Restricted Funds Report Description: Format: Navigation: Funds Parameters: General Ledger Report Manual BOR Year End Reports This report assists institutions in preparing the Federal Fund Expenditure Report at year end, and also to provide the information to State Auditors at year end. SQR Report BOR Menus > BOR General Ledger > BOR Year End > Year End Reports > Restricted Business Unit For Fiscal Year Ending You can run the report for the General Fund Range of to 29999, or select your own Fund Code range You can run the report for the Endowment Funds of 40000, 41000, and 42000, or select your own Fund Code 131
132 BOR Year End Reports 132
133 Additional BOR nvision Reports General Ledger Report Manual Additional BOR nvision Reports nvision is a reporting tool designed to extract data from PeopleSoft ledgers and tables directly into pre-designed and formatted Excel spreadsheets. When running an nvision report, you will need to know the Report ID of that report. Here is a list of the nvision Report IDs, that were not included with the list of BOR Year End Reports : ALLFDBP: BEG_BAL: BPFUND: FYFUND: TRBFUND: Fund Balance by BP All Funds Beginning Balances Fund Balance by BP Fund Balance by Fiscal Year Trial Balance All Ledgers 133
134 Fund Balance by Budget Period All Funds General Ledger Report Manual Additional BOR nvision Reports Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = ALLFDBP: Fund Balance by BP All Funds Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 134
135 Beginning Balance Validation Report General Ledger Report Manual Additional BOR nvision Reports Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = BEG_BAL: Beg Bal Validation Report Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 135
136 Fund Balance by Budget Period General Ledger Report Manual Additional BOR nvision Reports Description: This pro forma report is used to report financial information to outside entities and agencies. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = BPFUND: Fund Balance by BP Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 136
137 Fund Balance by Fiscal Year General Ledger Report Manual Additional BOR nvision Reports Description: This pro forma report is used to report financial information to outside entities and agencies. When running this nvision report, a separate Excel file will be produced for each fund code. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = FYFYND: Fund Balance by Fiscal Year Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 137
138 Additional BOR nvision Reports 138
139 Trial Balance All Ledgers General Ledger Report Manual Additional BOR nvision Reports Description: This pro forma report is used to report financial information to outside entities and agencies. When running this nvision report, a separate Excel file will be produced for each fund code. Format: nvision Report Navigation: Reporting Tools > PS/nVision > Define Report Request Report Request: Business Unit Report ID = TRBFUND: Trial Balance All Ledgers Parameters: As of Reporting Date = Specify Tree As Of Date = Use As of Reporting Date Type = Web Format = Microsoft Excel Files (*.xls) 139
140 Additional BOR nvision Reports 140
141 Configuration Reports Configuration Reports GLC6001: Allocation Group Report Description: Format: Navigation: Parameters: Lists detail information that is associated with a particular allocation group. Crystal Report Allocations > Reports > Allocation Group SetID Allocation Group As of Date 141
142 GLS1002: Closing Rules Report Description: Format: Navigation: Parameters: General Ledger Report Manual Configuration Reports Displays information about closing set rules. It prints a description of the close set, identifies the name of the account Chartfield, and shows the Chartfield to which that profit and loss account will be closed. Also shows the option for retaining earnings in the Chartfield. SQR Report General Ledger > Close Ledgers > Closing Rule Report SetID Allocation Group As of Date 142
143 Configuration Reports 143
144 APY0012: Accounting Entry Template Report Description: Format: General Ledger Report Manual Configuration Reports Displays available accounting entry templates and shows template name, effective date, type, description, account, department, product, and project. Crystal Report Navigation: Set Up Financials/Supply Chain > Common Definitions > Accounting Entry Templates > Template Report Parameters: SetID As of Date FIN0001: Installation Options Report Description: Format: Navigation: Parameters: Displays the contents of the PeopleSoft Installation Table, which contains system-wide parameters used by the applications Crystal Report Set Up Financials/Supply Chain > Install > Installation Options Report None FIN0002: Detail Calendar Report Description: Format: Displays information about detail calendars, including a description as well as a listing of the periods you have defined for the calendar Crystal Report Navigation: Set Up Financials/Supply Chain > Common Definitions > Calendars/Schedules > Detail Calendar Report Parameters: SetID Calendar FIN0003: TimeSpans Report Description: Displays the TimeSpan definitions for a SetID, including description and information about the start year, start period, end year, and end period. The report also shows whether the TimeSpan includes forward balances and closing adjustments. Format: Crystal Report Navigation: Set Up Financials/Supply Chain > Common Definitions > Calendars/Schedules > TimeSpans Report Parameters: SetID 144
145 FIN0004: Account Types Report General Ledger Report Manual Configuration Reports Description: Displays all the account types, including the long and short descriptive name, and indicates whether the system carries forward the balance for that account type. Format: Crystal Report Navigation: Set Up Financials/Supply Chain > Common Definitions > Design Chartfields > Reports > Account Types Parameters: SetID FIN0005: Units of Measure Report Description: Displays a standard, portrait-style report of the contents of the Statistics Units of Measure table. The report also contains the unit of measure and description. Format: Crystal Report Navigation: Set Up Financials/Supply Chain > Common Definitions > Units of Measure > Units of Measure Report Parameters: None FIN0006: Operator Preferences Report Description: Format: Navigation: Parameters: FIN0007: SpeedTypes Report Displays the values you enter for system users on the User Preferences page. The User ID, business unit, SetID, ledger, source, and as-of-date also display. These are the default settings that appear on the page and reports used by each user. SQR Report Set Up Financials/Supply Chain > Common Definitions > User Preferences > User Preferences Report Select specific modules or All Products Select individual UserIDs or All Users Description: Displays a valid list of SpeedTypes. A SpeedType enables you to enter shorthand keys to trigger a system expansion into pre-specified values for one or more fields on a page. For each SpeedType, the report prints a description, the User ID or class, and associated values for account, department, product, project, and statistical code. Format: Crystal Report Navigation: Set Up Financials/Supply Chain > Common Definitions > Design Chartfields > Reports > SpeedTypes Parameters: SetID 145
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