Financial Reporting Training. Office of the Controller
|
|
- Neil Hubbard
- 6 years ago
- Views:
Transcription
1 Financial Reporting Training
2 Agenda 1. Accounting Review 2. What is a Budget and General Budget Concepts 3. nvision Financial Reports: Define nvision Variance Analysis Available Budget 4. Budget Inquiries & Budget Status Report 5. Overview of some useful Queries 6. Drill down 7. Running Queries & nvision in the Reporting Database
3 What is Accounting? Accounting is a systematic way to identify, measure and communicate the economic impact of events, such as activities that generate inflows and outflows. Accounting is a self-balancing process which measures: 1. Financial Activity: REVENUES and EXPENSES for a period Income = Revenues Expenses AND 2. Financial Position: BALANCES on a cumulative basis at a certain date Positive balances which will provide future benefits are ASSETS Negative balances which represent future obligations are LIABILITIES
4 What is Accounting? Example of Economic Event: FIU provides educational services to students. 1. The University has the right to collect fees from students (Revenues) but must also pay faculty to render the services (Expenses). AND 2. The University collects the cash from the student and pays cash to the professor, resulting in a net positive cash (Asset) balance at the end of the period
5 Why fund accounting Each fund : Activities are segregated by funding source is Restricted in its uses by statute is Allocated a Budget that cannot be overspent Currently, within each fund, activities are further segregated by Organizations and Departments that identify which unit/college is responsible for performing the activity and the specific nature of the activity (e.g. College of Business puts on the FIU Online Conference).
6 Which funds does FIU have? E&G Educational and General AUX Auxiliary Enterprises C&G Contracts and Grants Agencies FA /FinAid Financial Aid/ Scholarships Student-Related Activities Concessions
7 Which Entities does FIU have? Entities affiliated to the University: FCN01 FIU01 AP Construction FIU01 Florida International University FIU02 FIU Foundation: administers donations for the purpose of the advancement of FIU. Considered a Non-for-profit entity, not a governmental entity. FIU03 Wolfsonian Inc. FIU04 FIU Research Foundation FIU05 FIU Athletic Finance Corp FIU06 FIU Health Care Network FIU07 FD Enterprise Holdings I, LLC. FSR01 Office of Sponsored Research FSR04 FIU Research Foundation
8 Revenues = Money coming in Operating Revenues are generated from providing goods or services in the normal course of operations to customers. Non-Operating Revenues are for incidental activities, such as investment earnings. In fund accounting, revenues are recognized when measurable and available to spend, the earlier of: When collected in cash using cash basis (e.g. conference registration fees collected now for an event to occur in the future) OR When earned using accrual method (e.g. student registers for classes now but tuition payment is not due to University until later) NOTE: Revenues which have not been collected are classified as receivables until they are collected in cash (e.g. the University has a receivable from a student until his/her student account is paid to the University).
9 Expenditures = Money being spent Costs incurred in efforts to generate revenues, classified as: Expenses if the payment provides immediate benefits (e.g. salaries, travel) Capital if the payment provides long-term benefits (e.g. tangible assets with longer lives such as equipment). NOTE: In accounting, all expenditures for goods and services are recorded in the fiscal year that they occur using accrual method At the operating fund level, expenditures are treated as expenses and those subject to capitalization are accounted for in another fund. Expenses which have not been paid are classified as payable until they are paid in cash (e.g. invoices from vendors with certain number of days to pay).
10 Sources of Revenues and Expenses Revenues: Student Financials (tuition, other student fees) Cashiers (cash/credit card deposits) Expenses Payroll (salaries and benefits actual and accruals) Voucher (operating and capital expenses) Commodity Card (operating expenses) Interdepartmental charges with no approval required (phone, printing, overhead) Interdepartmental charges with approval required (facilities maintenance) In both cases, re-classes of revenues and expenses from one department to another or from one account to another should be requested via an Inter-Departmental Transfer Form.
11 Income and Financial Position Remember the results of accounting? 1. Income measures net operations earned during the period Income = Revenues Expenses 2. Fund Balance is the net financial position at the end of the period. It represents what resources you have left to spend in the short-term: Cash + Receivables Payables = Fund Balance Beginning Fund Balance + Income + Cash Coming In Cash Going Out = Ending Fund Balance
12 Example College creates a new program to begin 7/13/xxxx Assets - Liabilities = Net Assets Cash + Receivable - Payable = Fund Balance Balance at 6/1/xxxx $ - $ - $ - $ - Start-up funding from another department $ 10,000 $ 10,000 Cash In 26 Students register for classes $2000 each due 7/1 $ 52,000 $ 52,000 Revenue New Program Manager is paid for 2 periods 6/1-6/14 $ (2,520) $ (2,520) Expense Purchase of laptop for new PM $ (1,200) $ (1,200) Expense New Program Manager is paid for 2 periods 6/15-6/28 $ (2,520) $ (2,520) Expense Payroll accrues 2 days in June 6/29-6/30 $ (360) $ (360) Expense Balance at 6/30/xxxx $ 3,760 $ 52,000 $ (360) $ 55,400 Student pays for classes $ 52,000 $ (52,000) $ - Expense Program Manager is paid for period 6/29-7/12 $ (2,520) $ (2,520) Expense Reverse accrual for 2 days in June, liability paid $ 360 $ 360 Expense Buy food for students for July, payment not due until 8/5 $ (4,000) $ (4,000) Expense PM paid for period 7/13-7/27 $ (2,520) $ (2,520) Expense Faculty paid for period 7/13-7/27 $ (3,880) $ (3,880) Expense Pay back start-up funding $ (10,000) $ (10,000) Cash Out Balance at 7/1/xxxx $ 36,840 $ - $ (4,000) $ 32,840
13 Example (Continued) June July Beginning Fund Balance $ - $ 55,400 Revenues $ 52,000 Expenses Salaries and Benefits $ 5,400 $ 8,560 Operating Expenses $ - $ 4,000 Other Capital Outlay $ 1,200 $ - Total Operating Expenses $ 6,600 $ 12,560 Income (Loss) $ 45,400 $ 42,840 Tuition 26* $2000 $2520 $2520 $ 360 $5400 Laptop $1200 Departmental Loan $ 2520 $ 2520 $ 3880 $ (360) $ 8560 Food $4000 Transfer In $ 10,000 Transfer Out $ (10,000) $ 55,400 $ 32,840 Loan Payback
14 Agenda 1. Accounting Review 2. What is a Budget and General Budget Concepts 3. nvision Financial Reports: Define nvision Variance Analysis Available Budget 4. Budget Inquiries & Budget Status Report 5. Overview of some useful Queries 6. Drill down 7. Running Queries & nvision in the Reporting Database
15 What is a Budget? Management plan for meeting probable revenues and expenses for a given period of time Serves as a control mechanism to match anticipated and actual revenues and expenditures
16 Budget Transfers Budget Transfers This is used to transfer Budget Dollars from one Department or Project ID to another. Departments can initiate a transfer between accounts as needed, while Projects are requested through OSRA. Because the PeopleSoft System Tracks Budgets, transfers between accounts are not necessary, however if a transaction becomes stuck in the Budget Check process within the system, this will correct the problem.
17 Transfers Transfers Out are not Expenses AND Transfers In are not Revenues Department A Department B Cash Transfer CASH CASH Departmental Expense A Departmental Expense B Budget Transfer BUDGET EXPENSE OR Department A Department B Budget Transfer BUDGET EXPENSE Departmental A Departmental B ID Transfer EXPENSE EXPENSE
18 Smart Internal Billing Process Items are defined by Billing Department Invoice is created by Bill Creator Bill Approver reviews and approves invoice Receiving Approver reviews and approves invoice Journal is generated and posted
19 Budgetary Accounts Categories used at FIU Category Revenue Permanent Salaries and Benefits Other Personal Services (OPS) Other Operating Expenses Operating Capital Outlay (Assets $5000) Cash Transfers In & Out Examples Sales of Goods or Services Rental Income Sponsorship Revenues Faculty, Staff, Administrative Salaries Benefits Temporary Employees Student and Graduate Assistants Adjunct Faculty Travel Expenses Office Supplies Repair and Maintenance Personal Computers Furniture Repair and Maintenance Transfers to Construction Start-up Costs for other departments
20 Budget Cycle for FIU Prior Year Preliminary Phase Implementation Phase Review Phase Budget Posted July February February April April May End of June Current Year Monitoring Phase July June
21 Agenda Update 1. Accounting Review 2. What is a Budget and General Budget Concepts 3. nvision Financial Reports: Define nvision Variance Analysis Available Budget 4. Budget Inquiries & Budget Status Report 5. Overview of some useful Queries 6. Drill down 7. Running Queries & nvision in the Reporting Database
22 The nvision reporting tool Provides real-time financial reporting capability. Extracts requested financial data from PeopleSoft. Places it into an Excel spreadsheet where it can easily be reviewed and manipulated. Template or style sheet Report Request Keyed to Business Unit Includes saved parameters Rules for generating reports for slices of the data Layout Scope
23 Reporting nvision Elements Microsoft Excel Microsoft Excel is the backbone of nvision reporting. nvision facilitates the retrieval of information from PeopleSoft databases into a Microsoft Excel spreadsheet. The Layout of the Report The Layout of the Report is a Matrix or Tabular Excel spreadsheet. The Ledger Tables Layouts retrieve data from a ledger. This could be Actual, Budget or Forecast Ledgers. The ledger tables have five major data components: Business Unit Ledger Chartfields (Account, Department and Project ID, Program, Fund, Site or Class. Additionally for Projects PC Business Unit and Activity) Period and Year Net Posted Amount Actual transactions and Budget Transactions are stored on two separate tables. Actuals data is on the LEDGER table Budget data is on the LEDGER_KK table
24 Reporting nvision Elements Continued Time Spans Time Spans control the number of data periods extracted from the ledger table and summarized. Trees Trees are used to create hierarchical structures that visually represent a set of summarization rules for a particular field. The summarization rules depicted in a tree apply to the detail values of a particular field departments, accounts, funds, vendors, customers or other values the University defines.
25 Reporting nvision Variables Report Variables Provide information about he current nvision report such as the Business Unit, Report ID/name, Title, Layout Name, Operator ID, etc. Date and Time Variables Provide information about the Date of the Report, the Tree, the Fiscal Year Accounting Period, etc. Scope Variables Provide information related to the scope definition used in the nvision report such as the Scope Field Value or description (i.e., department id or name)
26 Reporting nvision Time Spans Time Spans The Time Span controls the number of data periods extracted from the ledger tables and summarized. Typical Time spans provided with PeopleSoft General Ledger include: PER Period Retrieves only activity for the period selected (1=July, 2=Aug, etc.) YTD Year to Date Includes year-to-date amount for items selected. BAL Balance Retrieves life-to-date amounts (balance forward amounts) for balance sheet accounts. Time spans are often expressed relative to current period, so that they automatically adapt the content of a report to the As of Reporting Date specified when the report is executed.
27 Reporting nvision Scope Scope The Scope feature allows you to create multiple instances of a report using a single report request. PeopleSoft Database Single PS nvision report Instance PS nvision Report Layout Multiple PS nvision report Instances
28 Reporting nvision Scope Continued Scope A Scope can be on one Chartfield and one value as well as many Chartfields and any values A Scope can be built on single values or tree nodes. This is a single value scope:
29 Reporting nvision Scope Scope This Scope includes Department and Fund Trees: This Scope can be copied to another and change the fund node to: OTHER_UNRESTRIC_FUND
30 Agenda Update 1. Accounting Review 2. What is a Budget and General Budget Concepts 3. nvision Financial Reports: Define nvision Variance Analysis Available Budget 4. Budget Inquiries & Budget Status Report 5. Overview of some useful Queries 6. Drill down 7. Running Queries & nvision in the Reporting Database
31 Users Aggregate level Report CFO / BOT OFP EABM Fund College/Unit Fund Fund Exec Area VA Report E&G and Non E&G: AS report* Non Athletics: AS report Athletics: AI Report ABM DeptID E&G : DI report Non E&G: XA report *A modified version of the AS showing subtotals per EA and College is being tested
32 Reports Inventory: Variance Analysis The VA Report The Columns come from Ledgers and use Time Spans The Rows come from Chartfields
33 Reports Inventory: Variance Analysis The AS report Variance Categories: Perm. Salaries OPS OCO OOE Total Expenses Revenue
34 Reports Inventory: Variance Analysis The XA report
35 Reports Inventory: Variance Analysis The DI report
36 nvision Financial Reports Variance (Budget vs. Actual) Reports Type of Report Description of the Report Before Now Detail Transaction Reports Detail transaction data for committed (enc & pre)/ paid expenses as well as budget by Dept ID DT DT Detail variance by account with a subtotal by account rollups ( S&B, OCO,OPS, OOE) for a single Dept ID Detail variance by account with a subtotal by account rollups ( S&B, OCO,OPS, OOE) for a single E&G Dept ID DI DO DI Summary Reports Detail Inflow (revenue, fund balance & transfers in) and Outflow (Expenses and transfers out) variance with subtotals account and account rollups XA XA Detail Inflow (revenue, fund balance & transfers in) and Outflow (Expenses and transfers out) variance with subtotals account and account rollups for an Athletics dept AI AI
37 nvision Financial Reports Variance (Budget vs. Actual) Reports Type of Report Description of the Report Before Now Actual and budget information for Salaries & Benefits for a range of Dept ID with a subtotal by Dept ID and funding ES source Executive Summary Actual and budget information for Other Capital Outlay for a range of Dept ID with a subtotal by Dept ID and funding source Actual and budget information for Other Personnel Services for a range of Dept ID with a subtotal by Dept ID and funding source Actual and budget information for Other Operating Expenses for a range of Dept ID with a subtotal by Dept ID and funding source EC EO EE AS* Actual and budget information for all expenses for a range of Dept ID with a subtotal by Dept ID and funding source DS Actual and budget information for revenues for a range of Dept ID with a subtotal by Dept ID and funding source AS *Note: The revenue section is collapsed
38 Agenda Update 1. Accounting Review 2. What is a Budget and General Budget Concepts 3. nvision Financial Reports: Define nvision Variance Analysis Available Budget 4. Budget Inquiries & Budget Status Report 5. Overview of some useful Queries 6. Drill down 7. Running Queries & nvision in the Reporting Database
39 Audience Reports Inventory: Available Balance Aggregate level Report CFO OFP EABM ABM DeptID Fund Exec Area Fund College/Unit Fund DS Report E&G and Non E&G: DS Report E&G and Non E&G: DS Report Budget Overview Budget Status Report
40 Reports Inventory: Available Balance DS Report
41 Reports Inventory: Available Balance DS Report Budget Reconciliation
42 Reports Inventory: Available Balance ES Report
43 nvision Financial Reports Available Budget Detail Budget status Report Available Balance detail by Budget account DI Budget Status* Salaries Executive Summary Salaries & Benefits Available Balance ES ES OCO Executive Summary Other Capital Outlay Available Balance EC EC OPS Executive summary Other Personnel Services Available Balance EO EO OOE Executive Summary Other Operating Expenses Available Balance EE EE Executive Summary Exec Sum by Dept DS DS *Note: The Budget status report is NOT an nvision report. A tutorial is available online (UPK) on how to run it at
44 Agenda Update 1. Accounting Review 2. What is a Budget and General Budget Concepts 3. nvision Financial Reports: Define nvision Variance Analysis Available Budget 4. Budget Inquiries & Budget Status Report 5. Overview of some useful Queries 6. Drill down 7. Running Queries & nvision in the Reporting Database
45 Ledger Group Crystal Reports Inventory: Available Balance Budget Status Report CC_DEP (Department Child) CC_PRD (Department Parent) CC_REV CC_PG (Project Child) CC_PID CC_PRP (Project Parent) Description Expense budgets, expenses, encumbrances & preencumbrances for Departments* or Activity Numbers by detail Budget Account Expense budgets, expenses, encumbrances & preencumbrances for Departments* or Activity Numbers by Parent Department Budgeted, collected and recognized revenues Expense budgets, expenses, encumbrances & preencumbrances for project by detail Budget Account Expense budgets, expenses, encumbrances & preencumbrances for Departments* or Activity Numbers by detail Faculty Allocation Expense budgets, expenses, encumbrances & preencumbrances for projects by Parent Project ID * Organizational Unit
46 On-Line Inquiries - Reports Inventory: Available Balance Budget Overview Detail View
47 On-Line Inquiries - Reports Inventory: Reconciliation Budget Overview: Drill to Activity Log
48 Reports Inventory: Reconciliation Budget Overview: Drill to Activity Log
49 On-Line Inquiries - Reports Inventory: Available Balance Budget Overview Parent View
50 On-Line Inquiries - Reports Inventory: Available Balance Budget Overview Detail View
51 Reports Inventory: Reconciliation Budget Overview: Drill to Activity Log
52 SQR Reports Inventory: Available Balance Budget Status Report
53 SQR Reports Inventory: Available Balance Budget Status Report
54 Agenda Update 1. Accounting Review 2. What is a Budget and General Budget Concepts 3. nvision Financial Reports: Define nvision Variance Analysis Available Budget 4. Budget Inquiries & Budget Status Report 5. Overview of some useful Queries 6. Drill down 7. Running Queries & nvision in the Reporting Database
55 Useful Queries Query Name REQUISITION_WORKFLOW_ROUTING FIU_DEPT_APPROVERS FIU_GL_TRANDATA_BYDATE FIU_GL_DEPT_PROJ_LOOKUP Description List of employees involved in approving a requisition by Requisition ID Lookup Expense Managers 1 & 2 (Approvers) and Organizational department by Dept ID Detail transaction data for committed (enc & pre)/ paid expenses as well as budget by Dept ID Lookup Fund / PCS/ Class associated with a Dept ID or Org dept/fund/class/pcs/pcbu/activity for a project
56 Query Data
57 Reports Inventory: The DT report
58 Tables to Know for Queries
59 Agenda Update 1. Accounting Review 2. What is a Budget and General Budget Concepts 3. nvision Financial Reports: Define nvision Variance Analysis Available Budget 4. Budget Inquiries & Budget Status Report 5. Overview of some useful Queries 6. Drill down 7. Running Queries & nvision in the Reporting Database
60 Drill Down STEP 1 (One time): Follow instructions found at
61 Drill Down Step 2: Open the nvision report and select the cell you would like to get transaction details on
62 Drill Down Step 3: Call the drill down Add-in
63 Drill Down Step 4: Select type of drill down 1 2
64 Drill Down Step 5: Pickup the report
65 Questions?
66 Open Lab
PantherSoft Financials nvision Reports Guide
PantherSoft Financials nvision Reports Guide Financial and Reports This nvision Reports Guide provides information related to the types of FIU university-wide nvision reports run in PantherSoft Financials.
More informationGeorgiaFIRST Budget Structure. Commitment Control
GeorgiaFIRST Budget Structure: Commitment Control GeorgiaFIRST Budget Structure The purpose of this job aid is to provide an overview of the Commitment Control module budget structure. Sections: I. Introduction
More informationGrants Toolkit. Contents. Budget Checking Error Troubleshooting
This page provides troubleshooting advice for common issues, information on new budgeting guidelines for sponsored projects, and helpful queries for finding project balances and budget error resolution.
More informationIntermediate Reporting nvision Reports and Variance Analysis
Intermediate Reporting nvision Reports and Variance Analysis 1 Created by Office of the Controller Office of Financial Planning/ Auxiliary & Enterprise Development Intermediate Reporting Training is designed
More informationBudgeting at Montclair State University
Office of Budget & Planning Budgeting at Montclair State University Overview for Budget Managers 1 7/9/2018 Introduction This presentation is for new budget managers and other new staff that will be involved
More informationFinance Self Service Financial Systems
Finance Self Service Financial Systems Finance Self Service Financial Systems 2008 University of North Florida Center for Professional Development & Training 1 UNF Drive, Jacksonville, Fl 32224 904.620.1707
More informationPantherSoft Budget Manual
PantherSoft Budget Manual FY 2012-13 Office of Financial Planning / Auxiliary & Enterprise Development 2/23/2012 A document to guide and assist finance managers in the annual forecast and budget process.
More informationGeneral Ledger Reports Manual PSFIN V8.9
General Ledger Reports Manual PSFIN V8.9 Information Technology Services Version 1.0 Last Updated: 10/25/2010 Table of Contents Table of Contents General Ledger Reports... 6 GLC8530: Budget Checking Batch
More informationOPERATING REPORTS HANDBOOK
OPERATING REPORTS HANDBOOK Second Edition Office of Budget and Finance Accounting and Financial Reporting Contact Information: reporting@utdallas.edu Table of Contents Table of Contents... i Getting Started
More informationAccount Reconciliation Training
Account Reconciliation Training Financial Reporting & Analysis financialreporting@txstate.edu Debra Foster Accountant IV df22@txstate.edu 245-2731 Course Objectives This course consists of two primary
More informationFlorida International University Budget Concepts & On-Line Tool Training. February 25 28, 2014
Florida International University Budget Concepts & On-Line Tool Training February 25 28, 2014 1 Workshop Objectives Budget Assumptions Budget Development Important Concepts Forecast Versus Requested Budget
More informationReport and Menu Description What Does It Help Me Do? Available Training
Report and Menu Description What Does It Help Me Do? Available Training Finding Budget Balances InfoPorte: Ledger Rollup Tasks Finance > Dept Accounting > Main Ledgers for State, F&A and Trust funds Shows
More informationFlorida International University EABM Meeting. April 20, 2012
Florida International University EABM Meeting April 20, 2012 Agenda Chart of Account Redesign Project Questions & Answers Chart of Account Redesign Goals To develop a financial structure which will identify,
More informationFlorida International University Finance Managers Meeting. February 15, 2013
Florida International University Finance Managers Meeting February 15, 2013 1 Florida International University Fiscal Year 2013-14 Budget Kick-Off February 15, 2013 2 FY 2013-14 BUDGET KICK-OFF AGENDA
More informationUWG ACCOUNTING INFORMATION HANDOUT
UWG ACCOUNTING INFORMATION HANDOUT I. Chartstring a. Made up of the following components: i. Fund ii. Department ID iii. Program iv. Class Code v. Project ID (optional) vi. Account Code Example: Fund Dept
More informationIntroduction to Budget & Account Management Principles and Practices PART B (UBI 211) Sarah Song Budget Planning and Administration
Introduction to Budget & Account Management Principles and Practices PART B (UBI 211) Sarah Song Budget Planning and Administration Agenda General Review Budget Components and Processes Mandatory & Optional
More informationUDW+ Guide to S01.-S14. Standard Reports 2013 Version 1.3
UDW+ Guide to S01.-S14. Standard Reports 2013 Version 1.3 Program Services Office & Decision Support Group Table of Contents S01.-S14. Interactive Standard Reports... 2 S01. Budget Summary and Budget Detail
More informationSUBJECT: Reports and Query Training Page 1 of 31
SUBJECT: Reports and Query Training Page 1 of 31 You will be completing your Reports & Query training in the FSTST environment. To access FSTST, click the FSTST Training Logon hyperlink located at the
More informationCHART OF ACCOUNTS - V MAY JUNE 2018
CHART OF ACCOUNTS - V MAY JUNE 2018 SESSION RULES OF ETIQUETTE Please turn off your cell phone or pager Please close your mobile devices, laptops except during the learning activities. If you must leave
More informationOPERATING REPORTS HANDBOOK
OPERATING REPORTS HANDBOOK First Edition Office of Budget and Finance Accounting and Financial Reporting Contact Information: reporting@utdallas.edu Table of Contents Table of Contents... i Getting Started
More informationIntroduction to the MAP General Ledger
Introduction to the MAP General Ledger General Ledger The General Ledger is the central repository of accounting information in MAP Users can view budgets, balances, money coming in and going out Transactions
More informationFiscal Year Budget Kick-Off. February 21, 2014
Fiscal Year 2014-15 Budget Kick-Off February 21, 2014 1 FY 2014-15 BUDGET KICK-OFF AGENDA State Funding Budget Assumptions Enrollment Tuition & Fee Revenue Expenses Pooled Fringe Benefit Rate Salary Float
More informationRunning a Budget Position Report for a Department. Running a Budget Position Report
Running a Budget Position Report for a Department This Addy Note explains how to run a Budget Position report for a department from within UCF Financials. It discusses how to: Run a Budget Position report
More informationFunds Available Report of Transactions
Funds Available Report of Transactions The Funds Available Report of Transactions is a budget purpose-specific, object-code based listing of revenues, expenditures, payments, and other transactions posted
More informationLast Revised: 1/28/11. Finance Data Warehouse Dashboard and Report Guide OPERATIONS
Last Revised: 1/28/11 Finance Data Warehouse Dashboard and Report Guide OPERATIONS REVISION CONTROL Document Title: Author: File Reference: Finance Data Warehouse Dashboard and Report Guide Enterprise
More informationThe University of Texas at San Antonio
The University of Texas at San Antonio GBM Account Balances & GTM Account Transactions FOR ASSISTANCE, YOU MAY CONTACT THE FOLLOWING: Director of DEFINE Administrative Services ext. 4343 Administrative
More informationGlossary. Account The chartfield used to classify the nature of the balance sheet, revenue, expenditure, transfer or budget financial transaction.
Glossary 4151 Report A monthly report distributed by the Budget Office which shows General Funds budgets by fund by Executive Area and MBU at the end of each month. Account The chartfield used to classify
More informationBudget Basics. UNT Budget Office budget.unt.edu
Budget Basics UNT Budget Office budget.unt.edu Agenda Objective Chart of Accounts Budget 101 Chartfield Setup/Change Form ABA IDT Payroll Questions Objective Learn the basics of the budget world including
More informationPeopleSoft Financial Reports
PeopleSoft Financial Reports Financial Report Training Agenda Introduction Types of Budgets Various Reports Budget Panel Query vs. Report Recommendations Budgets TYPE DESCRIPTION KEYS ALLOW OVERDRAFT Appropriation
More informationMSU Financial Statements and External Audit
Presentation to the Financial Administrator Development Program MSU Financial Statements and External Audit What s Your Role? October 28, 2014 Katie A. Thornton, Senior Manager, Plante Moran Gregory J.
More informationModule 5: Reporting. Quick Reference: SIU Custom GL Reports
Module 5: Reporting Quick Reference: SIU Custom GL Reports It is recommended that you print this document before beginning. U3_M5_AppA Appendix A SIU Custom GL Reports Page 1 General Ledger Department
More informationYEAR-END CLOSING WORKSHOP. District Financial Services
2017-18 YEAR-END CLOSING WORKSHOP District Financial Services 2 Goal of the Year End Closing Workshop To familiarize personnel new to school business with the year-end closing process. To review year-end
More informationSelf Service Budget Development
Self Service Budget Development 2019-20 Office of Planning and Budget Office of Planning and Budget 2/4/2019 Self Service Budget Development Office of Planning and Budget University of North Florida Office
More informationUnderstanding the Use of PeopleSoft Chartfields at HSU
Understanding the Use of PeopleSoft Chartfields at HSU Understanding the Use of PeopleSoft Chartfields at HSU Table of Contents INTRODUCTION... 2 QUICK GUIDE ON CHARTFIELD REQUESTS... 3 FUND... 4 DEPT
More informationXII. Reconciling Monthly Statements
XII. Reconciling Monthly Statements A. Overview Financial information is available to all department and project managers to help them keep track of actual and anticipated expenditures as compared to their
More informationFinance Reporting in InfoPorte. As of August 2018
Finance Reporting in InfoPorte As of August 2018 Outline Introduction Finding balances for major fund types (State, trust F&A, OSR) Finding transactions related to balances Looking up grant details Understanding
More informationDALHOUSIE UNIVERSITY FINANCIAL SERVICES
DALHOUSIE UNIVERSITY FINANCIAL SERVICES Table of Contents Overview... 3 Web Address... 3 Parameters for Budget Queries... 9 Budget Status by Account... 10 Creating a Query by Account... 11 Budget Query
More informationPresentation to the Financial Administrator Development Program MSU Financial Statements and External Audit
Presentation to the Financial Administrator Development Program MSU Financial Statements and External Audit October 30, 2012 Katie A. Thornton, Associate, Plante Moran Gregory J. Deppong, Controller, MSU
More informationDOWNLOAD PDF UNDERSTANDING THE REPORTING PROCESS
Chapter 1 : How To Prepare A Work-in-Process (WIP) Schedule Step Action; This flowchart illustrates the tax reporting functionality in the JD Edwards EnterpriseOne Accounts Payable system: The system calculates
More informationSelf Service Budget Development
Self Service Budget Development 2018-19 Office of Planning and Budget Office of Planning and Budget 1/16/2018 Self Service Budget Development Office of Planning and Budget University of North Florida Office
More informationFinancial Statements January 31, 2015
Financial Statements January 31, 2015 TABLE OF CONTENTS Title Page Graphs 1-3 Statement of Net Position 4-8 Statement of Revenues, Expenses and Changes in Net Position 9 Statement of Cash Flows 10 Total
More informationFiscal Year 2019 Budget Prep. User s Guide. GeorgiaFIRST
Fiscal Year 2019 Budget Prep User s Guide GeorgiaFIRST Table of Contents Table of Contents Lesson 1: Introduction to Budget Prep... 5 Lesson 1.1: Overview of the Budget Prep Process Flow... 6 Lesson 1.2:
More informationMANAGEMENT-LEVEL FINANCIAL REPORTS
MANAGEMENT-LEVEL FINANCIAL REPORTS TABLE OF CONTENTS REPORTS OVERVIEW... 2 Detail by Fund... 2 Summary by Fund (100,130,131,150,305,900)... 2 Summary by Fund (3xx)... 2 Summary by Fund 108... 3 All-Funds...
More informationGlossary of Terms. Accrual ACH. Advance. Allowable Expense
Term Glossary of Terms Definition The recognition of revenue and expenses when incurred, not paid. An example is an expense purchasing supplies on June 28th but not paying the expense until July 15th.
More informationSelf Service Budget Development (SSBD)
Self Service Budget Development (SSBD) 2018 19 Instructor: Erin Byrd erin.byrd@unf.edu A little housekeeping Please turn cell phones to silent Course length: about 2 hours Hands on class with exercises
More informationFinancial Statements February 28, 2015
Financial Statements February 28, 2015 TABLE OF CONTENTS Title Page Graphs 1-3 Statement of Net Position 4-8 Statement of Revenues, Expenses and Changes in Net Position 9 Statement of Cash Flows 10 Total
More informationBrace yourself for impact. This session of the Business Leadership Conference is about to begin.
Brace yourself for impact. This session of the Business Leadership Conference is about to begin. Budget Basics March 17, 2009 9:00 a.m. 10:15 a.m. 1:15 p.m. 2:30 p.m. Workshop Presenters Name: Pat Hoey
More informationFinancial Statements March 31, 2015
Financial Statements March 31, 2015 TABLE OF CONTENTS Title Page Graphs 1-3 Statement of Net Position 4-7 Statement of Revenues, Expenses and Changes in Net Position 8 Statement of Cash Flows 9 Total Expenditures
More informationUniversity of Florida PeopleSoft ChartFields For General Ledger
University of Florida PeopleSoft ChartFields For General Ledger Financial information in PeopleSoft is stored by Business Unit and in ChartFields. In order to maximize the efficiency and functionality
More informationCLEMSON UNIVERSITY BUSINESS SYSTEMS - CHARTFIELDS. Colleges and universities use an accounting method commonly referred to as fund accounting.
CLEMSON UNIVERSITY BUSINESS SYSTEMS - CHARTFIELDS Colleges and universities use an accounting method commonly referred to as fund accounting. The fundamental purpose of fund accounting is to properly account
More informationFinancials Chartfield Job Aid
The purpose of this job aid is to help functional users understand the dimensions that are common to the financial subject areas in STARS. For example, fiscal year, ledgers, budget ledgers and chartfields
More informationBanner Finance. View Transactions and Extract Data. Banner Self Service (Budget Query) E-Print Reports MicroStrategy GEORGE MASON UNIVERSITY
BANNER FINANCE Banner Finance Database used to record financial activity, human resources information and student records. Internet Native Banner (INB) is used to input data by units such as general accounting,
More informationMonthly Financial Report (MFR) Reconciliation Process.
Monthly Financial Report (MFR) Reconciliation Process http://www.utsa.edu/financialaffairs/ 2 Agenda 1 Objectives and Why Reconcile? 2 Commitment Control Non-/Grant Ledger Groups and Budgetary Accounts
More informationRunning a Budget Position Report
Running a Budget Position Report This Addy Note explains how to run a Budget Position Report for a department or a project from within UCF Financials. It discusses how to: Run a Budget Position Report
More informationFlorida A&M University Budget Office Policies and Procedures
Florida A&M University Budget Office Policies and Procedures Budget Procedures September 2007 (Revised May 2013) Florida A & M University Budget Procedures TABLE OF CONTENTS 1.0 Definitions... 2 2.0 Responsibilities.7
More informationINTRODUCTION TO AUXILIARIES. Conducted by the Budget Office Mary Alice Mills Budget Analyst
INTRODUCTION TO AUXILIARIES Conducted by the Budget Office Mary Alice Mills Budget Analyst WHAT WILL WE COVER? Introduction to University Funds Definition of Terms Auxiliary Types Auxiliary Rate Methodology
More informationCOMMITMENT CONTROL REPORTING USER GUIDE
COMMITMENT CONTROL REPORTING USER GUIDE If you have questions about information in this document, or, if after reading it, you cannot find the information you need, please submit a help desk ticket in
More informationGlossary of Terms. Account/ Account Code. Current Budget. Adopted budget plus or minus any Budget adjustments. Accounted Budget
Glossary of Terms % A wild card symbol that will allow you to query specific information by using limited data plus the % symbol. A wild card can be used alone or in combination with words or letters.
More informationAccount Balances/Detail
30.07.1 OVERVIEW The Application is a means of communicating financial information between University units. It provides WSU Budget Statement information which permits the comparison of commitments (expenditures
More informationPeopleSoft Enterprise Commitment Control 9.1 Reports
PeopleSoft Enterprise Commitment Control 9.1 Reports March 2011 9.1 PeopleSoft Enterprise Commitment Control 9.1 Reports SKU fscm91fscc-r0311 Copyright 1992, 2011, Oracle and/or its affiliates. All rights
More informationBanner Finance Self Service Budget Development Training Guide
Banner Finance Self Service Budget Development Training Guide Table of Contents Introduction and Assistance...3 FOAPAL....4 Accessing Finance Self Service...5 Create a Budget Development Query... 6 Query
More informationRestricted Funds State Appropriated Funding
UCB Fund 10 11 12 20 22 26 28 29 30 31 32 34 35 36 50 70 71 72 78 73 74 80 98 99 NACUBO Supplemental Financial Statement Report Funds CURRENT FUNDS PLANT FUNDS Combined with Student Loan Fund Non-Budget
More informationBudget Process Tools: Introduction to CalPlanning FY
Budget Process Tools: Introduction to CalPlanning FY2018-19 HCP (Human Capital Planning) CalPlan CalRptg HCPRptg Smart View Introduction to CalPlanning September 2017 1 Agenda 1 2 3 4 CalPlanning Tools
More informationBudget Process Tools: Introduction to CalPlanning FY
Budget Process Tools: Introduction to CalPlanning FY2017-18 HCP (Human Capital Planning) CalPlan CalRptg HCPRptg Smart View Introduction to CalPlanning January 2017 1 Agenda 1 2 3 4 CalPlanning Tools Defined
More informationBUDGETING FOR A FUNDS. Education and General Unrestricted Operating Funds
BUDGETING FOR A FUNDS Education and General Unrestricted Operating Funds What is a budget? Why have a budget? Planning Controlling spending Identifying funding sources Good budgeting does not set priorities
More information64XX Finance & Accounting - List of Services Provided to Campus
64XX Finance & Accounting - List of Services Provided to Campus 6410 University Controller Management of the Finance and Accounting (F&A) areas Treasurer to UF Research Foundation Oversight of University
More informationBudget Training. Self Service Banner
Budget Training Self Service Banner Budget Reports One Tech Home 1. Log on to onetech.atu.edu and select Banner Self Service. Self Service Banner 2. Select Finance. Finance Folder 3. Select Budget Queries
More informationPresented by Douglas Luke Adopted May 2016
Academic Affairs Budget Office 218 Phillips Hall, CPO #1411 UNC Asheville, One University Heights Asheville, North Carolina 28804-8503 T 828 251-6502 F 828 232-5102 www.unca.edu/aa/ University North Carolina-Asheville
More informationMSU Report User Guide
MSU Report User Guide 2/12/2015 Contents 1. Adaptive Insights... 2 2. Browsers... 2 3. Nomenclature... 2 4. Logging into Adaptive Insights... 3 5. New Report Navigation... 3 6. Viewing Reports... 5 7.
More informationFinancial Statements May 31, 2014
Financial Statements May 31, 2014 TABLE OF CONTENTS Title Page Graphs 1-3 Statement of Net Position 4-6 Statement of Revenues, Expenses and Changes in Net Position 7 Statement of Cash Flows 8 Total Expenditures
More informationBAN 103. Querying Self Service Banner 9 (SSB) Finance via SeaNet
BAN 103 Querying Self Service Banner 9 (SSB) Finance via SeaNet 4-3-2018 Purpose The purpose of this training manual is to give users an introduction to Banner Finance Self Service (SSB) at UNC Wilmington.
More informationPEOPLESOFT YEAR-END CLOSING WORKSHOP. District Financial Services Financial Accounting & Reporting May 24, 2017
2016-17 PEOPLESOFT YEAR-END CLOSING WORKSHOP District Financial Services Financial Accounting & Reporting May 24, 2017 PeopleSoft Closing Workshop Agenda PowerPoint Presentation 1. General Accounting Information
More informationFunctional Line-Item Budget Review Based on Current FY 2011 Budget Chief Operating Officer
Chief Operating Officer - 9013 District High Operations Provide the overall supervision and coordination of all business-related matters. This encompasses Financial Management, Facilities Management, Information
More informationFI_200 Financial Overview Student Guide
Financial Overview FI_200 Use the forward button below ( ) to advance through the slides. Prerequisites and Roles Prerequisite UK_100 IRIS Awareness & Navigation If you have not completed UK_100, please
More informationCalPlanning Envision. Commit. Act. BAIRS to CalPlan Crosswalk. CalPlanning Project Team Office of the CFO
CalPlanning Envision. Commit. Act. BAIRS to CalPlan Crosswalk CalPlanning Project Team Office of the CFO calplanning@berkeley.edu Last Updated: January 17, 2014 Table of Contents Purpose... 2 Scenario
More informationFinance Data Warehouse Phase 2 (FDW-P2) Training. November 2015
Finance Data Warehouse Phase 2 (FDW-P2) Training November 2015 Presenters Lacey Lovejoy Director of Financial Systems Jennifer Moss Accounting Manager How to Access FDW-P2 Environment Login to myci portal
More informationCSUDH Finance Data Warehouse Phase 2 Training Manual
CSUDH Finance Data Warehouse Phase 2 Training Manual Last Revised: 10-26-15 1 Table of Contents 1.0 Sign in to CFS Data Warehouse... 3 2.0 Home Page Interface... 5 Home Page... 5 Individual Dashboard Home
More informationCollin County Community College District Business Administrative Services Procedures Manual Section 4 General Accounting Procedures
Revision Log: Collin County Community College District Business Administrative Services Procedures Manual Section 4 General Accounting Procedures Sub Section Revision Date Summary of Change 4.1 Accounting
More informationBudgetary Reporting System For Executive Users
Budgetary Reporting System For Executive Users ProClarity Web Reporting Training Guide Version 3.2 4/23/2012 BOARD OF REGENTS UNIVERSITY SYSTEM OF GEORGIA Office of Fiscal Affairs 270 Washington Street,
More informationTABLE OF CONTENTS. Statement of Net Positon 1. Statement of Revenues, Expenses and Changes in Net Position 2. Total Expenditures by Fund 3
Financial Statements April 30, 2018 TABLE OF CONTENTS PAGE Statement of Net Positon 1 Statement of Revenues, Expenses and Changes in Net Position 2 Total Expenditures by Fund 3 FLORIDA ATLANTIC UNIVERSITY
More informationThe University Budget. March 2017
The University Budget March 2017 Topics Operating budget Audited Financial Statements Capital budget DSO Budgets 2 Development of E&G Budget Timeframe July January September October January March April
More informationInternet Budgeting Solution Training Guide
Internet Budgeting Solution Training Guide Table of Contents Introduction... 1 Chapter 1: Chapter 2: Chapter 3: Chapter 4: Chapter 5: Chapter 6: Chapter 7: Appendix Getting Started Objectives & Overview...
More informationActivity Date This date represents the actual date the transaction posted to the ledgers.
Account Code The element of the Chart of Accounts that represents the balance sheet, revenue, expense or transfer code. The six character/digit code is used to identify what the funds have been spent for
More informationSelf Service Budget Development Budget Office
Self Service Budget Development 2016-17 Budget Office Budget Office 1/14/2016 Self Service Budget Development Budget Office University of North Florida Budget Office 1 UNF Drive, Jacksonville, FL 32224
More informationFinance Self Service
Pellissippi State has designated certain employees to be responsible for monitoring the budget and expense for the different functions and activities of the college. The Banner Finance computer system
More informationFY 2019 UNIVERSITY BUDGET CALENDAR
FY 2019 UNIVERSITY BUDGET CALENDAR FY2019 UNIVERSITY BUDGET CALENDAR PLANNING: July, 2017 Office of Budget Management distributes the following to all Vice Presidents, Provost Office, and Business Representatives
More informationFinance Notes & News
UNIVERSITY OF HOUSTON Finance Notes & News Volume 2, Issue 4 January 2003 Inside this issue: Postage and telecommunication charges 2-3 Open Commitment Reports 4-5 BOB Report Instructions 6 When to Use
More informationAdvanced Munis Reporting with Excel - Financials Product Suite: Munis Financials
Advanced Munis Reporting with Excel - Financials Product Suite: Munis Financials CLASS DESCRIPTIONS By attending this hands on advanced Munis cubes lab session, you will have the chance to design and create
More informationBUDGET MANAGER BUDGET MANAGEMENT
BUDGET MANAGER University Policy delegates to Budget Manager the authority to approve various expenditures from their budget such as supplies, equipment, and travel. These responsibilities include transaction
More informationFlorida Department of Financial Services FLAIR Procedures Manual. Year-End Processing Chapter 700
Florida Department of Financial Services FLAIR Procedures Manual Year-End Processing Chapter 700 Revised January 2018 Table of Contents 700 Monthly and Year-End Processing...1 701 General Accounting Function...1
More informationACADEMIC ADMINISTRATORS LEADERSHIP SEMINAR. Michael McKee Vice President and Chief Financial Officer
ACADEMIC ADMINISTRATORS LEADERSHIP SEMINAR Michael McKee Vice President and Chief Financial Officer The Focus of Today s Session! What I would like for you to take away from my presentation: 1. Who is/are
More informationBudget Training. Office of Budget Services Fall, 2018
Budget Training Office of Budget Services Fall, 2018 Purpose The purpose of this training is to give campus units a basic explanation of budgeting fundamentals practiced by Augusta University, and to align
More informationUniversity of Massachusetts Amherst * Boston * Dartmouth * Lowell * President s Office * Worcester
Inquire on Budgets Step 1. This job aid covers the following steps for Inquiry on a Budget: Inquire about a Budget to determine: o Budgeted Amount and Type o Budget Expenses o Encumbered and Pre-Encumbered
More informationWELCOME TO THE SOLAR FINANCIALS STATE TRUST FUND REFERENCE GUIDE.
Solar Financials University Hall 365 Phone: (818) 677-1000, Option 2, Option 2 Mail Code: 8337 STATE TRUST FUND REFERENCE GUIDE WELCOME TO THE SOLAR FINANCIALS STATE TRUST FUND REFERENCE GUIDE. This guide
More informationLSF CHARTER SCHOOLS, LLC. d/b/a BELLE GLADE EXCEL CHARTER SCHOOL
LSF CHARTER SCHOOLS, LLC Financial Statements with Independent Auditors Reports Thereon June 30, 2014 CONTENTS Page Management s Discussion and Analysis 1 6 Report of Independent Auditors on Basic Financial
More informationACADEMY OF ARTS AND MINDS CHARTER HIGH SCHOOL MIAMI, FLORIDA (A COMPONENT UNIT OF THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA)
ACADEMY OF ARTS AND MINDS CHARTER HIGH SCHOOL MIAMI, FLORIDA (A COMPONENT UNIT OF THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA) BASIC FINANCIAL STATEMENTS, INDEPENDENT AUDITORS REPORT AND SUPPLEMENTAL
More informationFMS View Expense Budget Information
FMS View Expense Budget Information Budget Information Queries To view your operating expense budget (Fund 110) in the Financial Management System (FMS), you create a budget query with specific criteria;
More informationManagement. Principles & Practices. Financial Services Division of Administration & Finance California State University, Fullerton
Introduction to Account Management Principles & Practices Financial Services Division of Administration & Finance 2008 California State University, Fullerton 1. General Overview Agenda User/Account Management
More informationF.A.B. Frequently Used Terms
F.A.B. Frequently Used Terms Following is a listing of frequently used terms that a user may encounter in working with the FAB system. While this list does not purport to be all inclusive, it is an excellent
More informationII-1. Banner Ledgers and Chart of Accounts
II-1. Banner Ledgers and Chart of Accounts Rev. 9/15 The Banner Finance system, in order to provide maximum flexibility and information capture, maintains these ledgers: General Ledger Operating Ledger
More information