Capital Improvement Program (CIP) PROPOSED FY I M P R O V E M E N T P R O G R A M

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1 Capital Improvement Program (CIP) CAPITAL PROPOSED FY I M P R O V E M E N T P R O G R A M

2 Summary Capital Improvement Program Total Projected Expenditures by Functional Area FY20 FY21 FY22 FY23 FY24 FY25 FY20-25 Community Development $21,791,499 $8,472,985 $12,450,000 $6,500,000 $11,025,400 $12,117,800 $72,357,684 Human Services $0 $0 $0 $3,000,000 $3,000,000 $3,000,000 $9,000,000 Public Safety $44,932,936 $14,116,755 $825,000 $7,450,000 $10,500,000 $5,000,000 $82,824,691 Technology Improvement $14,003,670 $14,059,020 $4,450,000 $0 $0 $0 $32,512,690 Transportation $100,285,522 $136,509,925 $147,018,620 $69,528,326 $2,544,000 $0 $455,886,393 Total $181,013,627 $173,158,685 $164,743,620 $86,478,326 $27,069,400 $20,117,800 $652,581,458 Capital Improvement Program (CIP) Web Mapping Application The County has created a CIP mapping application accessible to desktop and mobile devices. Please click the image above to access the mapping tool. The application allows the community to visualize exactly where CIP projects such as roads, parks, and facilities are located and planned in the County. The application also provides the project cost and other information about each project. Moving from static pictures in a print and digital document to a mapping environment simplifies and enhances the distribution of information to the community. Proposed FY2020 Budget 390 CIP - Summary

3 Capital Improvement Program County Projected Expenditures by Category (FY2020-FY2025) Public Safety $82,824, % Community Development $72,357, % Technology Improvement $32,512, % Human Services $9,000, % Transportation $455,886, % County Funding Sources (FY ) General Funds 25.6% Other Revenue 0.3% Proffers 0.7% Revenue Source TBD 2.5% Internal Service Fund Balance 5.1% Debt 8.9% Fire Levy 18.6% Solid Waste Fees 12.1% State Rev 13.5% Stormwater Mgmt Fee 12.6% Proposed FY2020 Budget 391 CIP - Summary

4 Capital Improvement Program Capital Improvement in Prince William County (PWC) The PWC financial and program planning ordinance requires that the County Executive prepare a capital plan annually. The development of the CIP is guided by the Board of County Supervisors (BOCS) adopted Strategic Plan, Comprehensive Plan, and Principles of Sound Financial Management (PSFM). Together these policy documents require that the CIP: Incorporate the goals of the Strategic Plan. Demonstrate an identifiable revenue source for each project. Meet the debt financing policies in the PSFM. Integrate County government projects with school projects into one affordable plan. The capital planning process begins each summer when agencies are asked to update current capital projects and identify capital project needs. Agency submissions are collaboratively evaluated by staff from Finance, Public Works, Information Technology, Transportation, Planning, Management & Budget, and Executive Management. Funding requests are prioritized using criteria that include the relationship to the community s goals as expressed through the County s Strategic Plan and Comprehensive Plans, completion of projects already underway, and mandated improvements to County infrastructure. After prioritization, projects are balanced against available funds. Once evaluated, the recommendations are reviewed, modified, and sanctioned by the County Executive. The CIP is then presented to the BOCS for consideration. During the spring, work sessions and public hearings are held with the Planning Commission and the BOCS as part of the annual budget process. In late April, the BOCS considers and adopts a capital budget for the upcoming fiscal year and a capital plan for six fiscal years. Annual Capital Project Review In order to provide the BOCS and the County Executive with regular status reports, capital project updates are reported through: Public Works Project Reports Transportation Reports Technology Reports Parks, Recreation & Tourism Reports Economic Development Reports Reports highlight active projects, major milestones, anticipated completion dates, and a narrative explaining the current project status. In the spring, prior to the start of fiscal year-end activity, the Finance Department conducts a review of the capital fund activity. Relevant findings are forwarded to each project manager for feedback. This financial review is an internal control best practice and provides the foresight necessary for the planning process in the subsequent fiscal year. Proposed FY2020 Budget 392 CIP - Summary

5 The Capital Budget Capital Improvement Program The capital budget is appropriated on an annual basis and is included in the adopted budget. The FY20 capital projected expenditures for the County government are $181 million. Funding sources for County projects include the general fund, debt, state/federal, fire levy, stormwater management fees, proffers, capital reserve, recordation tax revenue designated for transportation, Northern Virginia Transportation Authority (NVTA), internal service fund balance, solid waste fees, and development fees. Joint County/Schools Capital Process Team In spring 2017, the Joint County/Schools Capital Process Team (Team) was established. The Team includes two different groups, the Joint Board Committee for Capital (Committee) and the Joint Staff Work Group for Capital (Work Group). The Committee constitutes the decision-making body and the Work Group is responsible for supporting the Committee s goals and objectives. The mission and purpose is to establish more frequent contact and collaboration between the PWC School Board and Prince William BOCS in order to discuss capital needs, enhance efficiency in planning processes, and improve service outcomes to the community. Additional information and documents related to the work of the team can be found online at org/jointcip. <Insert Visual Image Joint CIP Committee structure > Proposed FY2020 Budget 393 CIP - Summary

6 Capital Improvement Program Community Development Summary Projects included within the Community Development section impact Parks, Recreation & Tourism (DPRT), Solid Waste, Storm Water Management, and Historic Preservation. The following projects have dedicated project pages: Building & Facility Capital Program Catharpin Park Phase 2 Harbor Drive Park Locust Shade Park Grounds Maintenance Shop Locust Shade Park Water Line Replacement Long Park Auxiliary Building & Sewer Connection Potomac Heritage National Scenic Trail Rollins Ford Park Phase 2 Trail Development Landfill Caps Landfill Liners County Watersheds Other Community Development capital initiatives are described below: A. Covered Storage at Parks Grounds Maintenance Facilities This project includes $450,000 to support the construction of covered storage at various parks throughout the County. The covered storage will ensure that maintenance equipment and supplies are properly secured, thereby mitigating environmental impacts. B. Park Land Acquisition This project includes $762,136 supported by developer contributions (proffers) for future land purchase. There are no specific land purchases pending. DPRT staff have identified this funding for a shift to support the improvements at Rollins Ford Park and will be requesting a BOCS action to transfer the funds. If the transfer is approved, the Park Land Acquisition project will be closed. C. Cloverdale Park Parking Expansion This project includes $200,000 to support the expansion of the parking lot at Cloverdale Park in the Neabsco Magisterial District. D. Brentsville Jail Renovation Restoration of the facility was completed in FY18. Design, fabrication, and installation of historic exhibits is being coordinated by the Prince William Historic Preservation Foundation. Sufficient funds have been donated to complete the first-floor exhibits. Fundraising continues for the second-floor exhibits. Total cost is estimated at $200,000. The total existing budget is $94,941. E. Prince William Museum at Rippon Lodge In BOCS Resolution , approved on August 6, 2013, funding was designated for the development of preliminary design and construction documents for a museum focused on the history of PWC. The museum is proposed to be located at the Rippon Lodge historic site in Woodbridge. The current available balance in the project is $117,142. The Prince William Historic Preservation Foundation has begun fundraising for the museum. F. Eco Park Complex The Eco Park Complex at the PWC Sanitary Landfill focuses on transforming the landfill property into a community resource. The complex includes three major components: Environment Energy Education. The project expands the development of public-private partnerships to increase private development and investment in renewable energy projects to increase sustainability. Potential projects include expansion of the landfill gas to energy facility, development of a waste conversion demonstration project, and development of solar and wind power. The education component of the project includes development of an Eco-Center Living Building education facility, including trails and exhibits within Proposed FY2020 Budget 394 CIP - Summary

7 Capital Improvement Program the buffer area of the landfill. Public-private partnerships will be solicited for funding as the educational component develops. The current available balance in the project of $426,000 is funded entirely by solid waste fee revenue. Human Services Summary The project included within Human Services is improvements to the Juvenile Detention Center. This Human Services initiative is described below: A. Juvenile Detention Center Improvements The CIP includes future funding to support the renovation of the existing, or construction of a new Juvenile Detention Center. The existing facility was originally constructed in 1978 (24 beds) with two renovations in 1997 (16 beds, classrooms, etc.) and 2000 (32 beds). Evolving state and federal requirements and best practices have necessitated review of the existing facility and assessment of current and future needs. The Department of Social Services initiated a community needs assessment and site study in order to potentially access up to 50% reimbursement from the Commonwealth. The assessment is complete and the next step is to complete a planning study which is estimated to be completed in early Fall The planning study must be completed and approved by the Commonwealth s Department of Juvenile Justice in order to qualify for future State reimbursement. Additional planning, design, and needs assessment to generate specific recommendations with actions steps will occur prior to any renovation or construction. The Five-Year Plan includes $3 million annually beginning in FY23 from the general fund to support debt service financing of chosen action steps. There is no budget and appropriation to this project in the Proposed FY2020 Budget. Public Safety Summary Projects included within the Public Safety section impact Fire & Rescue, Judicial Administration, and Police. The following projects have dedicated project pages: Nokesville Fire & Rescue Station Reconstruction Station 22 Fire & Rescue Station Station 27 Fire & Rescue Station Adult Detention Center Expansion Phase 2 Adult Detention Center Main Building Repairs Courthouse Security System Replacement 911 Call Center Redundancy Animal Shelter Expansion & Renovation Public Safety Training Center (PSTC) Master Plan Security Improvements at County Facilities Other Public Safety capital initiatives are described below: A. Judicial Center The CIP includes future funding to support capital improvements at the Judicial Center complex in Manassas. Funding is intended to address parking and expanded facilities for judicial agencies within the complex. Specific projects have not been identified at this time. A master plan for the Judicial Center complex was completed in 2004 and is being updated from funds appropriated in FY18. The Five- Year Plan includes $5 million annually beginning in FY24 from the general fund to support debt service costs associated with improvements at the complex. There is no budget and appropriation to this project in the Proposed FY2020 Budget. Proposed FY2020 Budget 395 CIP - Summary

8 Capital Improvement Program B. Public Safety 800 MHz Radio Replacement The CIP includes a total of $1,206,400 to replace public safety 800 MHz radios. The Adult Detention Center ($145,196), Fire & Rescue ($1,054,856), and Public Safety Communications ($6,348) all contribute toward replacement. The total amount is a $134,849 increase over the prior year. Technology Improvement Summary Projects included within the Technology Improvement section include technology infrastructure and system upgrade projects. The following projects have dedicated project pages: Human Capital Management (HCM) System Replacement Human Resources Electronic Document Management System (EDMS) Land Use Information System (Energov) Sheriff Information Management System Social Services EDMS Technology Infrastructure Other Technology Improvement capital initiatives are described below: A. Cable Equipment Capital improvements and purchases within this project are made possible by separate cable franchise agreements between the County and local cable television providers. The funding amount is one percent of gross revenues generated in PWC by cable operators. Use of this revenue stream is restricted to cable-related capital needs. The cable franchise fee revenue is split between the County and PWC Schools, for broadcast capability of educational and information programming. The current available balance is $945,876. B. I-NET Phase 1 of this project replaced the end-of-life core network equipment with newer, more efficient optical network equipment that reduced power consumption, cooling, and annual maintenance costs by approximately $75,000. The Phase 1 upgrade increased the network bandwidth capacity in anticipation of future network growth and to support the disaster recovery project requirements. Phase 2 is the installation of new routers to support the requirements for increased capacity between data centers. Cable franchise fees fund replacement of end of life equipment and purchase new equipment when needed to accommodate future needs for increased network capacity. The funds for Phase 2 are encumbered and there is no available balance on the project. Transportation Summary Projects included within the Transportation section include roadway and pedestrian improvements. The following projects have dedicated project pages: Balls Ford Road Interchange Balls Ford Road Widening Brentsville Road Interchange Fuller Road/Fuller Heights Road Improvements Gemini Way Pedestrian Improvements Innovation Pedestrian Improvements Neabsco Mills Road (Route 1 to Dale Boulevard) Potomac/Neabsco Mills Commuter Garage Proposed FY2020 Budget 396 CIP - Summary

9 Capital Improvement Program Route 1 Improvements (Featherstone Road to Marys Way) Route 28 Corridor Feasibility Study Route 28 Phase 2 (Fitzwater Drive to Vint Hill Road) Route 28 Phase 3 (Linton Hall Road to Pennsylvania Avenue) Summit School Road Extension & Telegraph Road Widening Transportation and Roadway Improvement Program (TRIP) University Boulevard Extension University Boulevard Interchange Vint Hill Road (Sudley Manor Drive to Gary Glen Drive) Other Transportation capital initiatives are described below: A. Northern Virginia Transportation Authority (NVTA) Funding for Transportation The CIP includes resources as a result of House Bill 2313 (as amended by Senate Bill 856 in 2018) which provides additional transportation funding for the Commonwealth of Virginia and the Northern Virginia region. The NVTA is the authorized regional entity responsible for project selection and implementation for the Northern Virginia region, which includes PWC. Transportation funding benefiting PWC will be split into two categories. First, projects with regional congestion relief benefits will be funded by 70% of the NVTA funds. Second, the remaining 30% of NVTA funds will be transferred directly to the County for urban or secondary road construction, capital improvements that reduce congestion, projects included in the regional TransAction 2040 plan or its future updates, and/or for public transportation purposes. This funding may be used at the County s discretion. The following table shows active projects utilizing, or projected to use, the two types of NVTA funding: NVTA Funding Applied to Active Transportation Capital Projects Name of Project NVTA 70% NVTA 30% Total Brentsville Road Interchange $54,900,000 $0 $54,900,000 Neabsco Mills Road (Route 1 to Dale Boulevard) $0 $9,378,750 $9,378,750 Route 1 Improvements (Featherstone Road to Marys Way) $63,400,000 $0 $63,400,000 Route 28 Corridor Feasibility Study $6,000,000 $0 $6,000,000 Route 28 Phase 2 (Fitzwater Drive to Vint Hill Road) $36,200,000 $1,500,000 $37,700,000 Route 28 Phase 3 (Linton Hall Road to Pennsylvania Avenue) $33,500,000 $0 $33,500,000 Summit School Road Extension & Telegraph Road Widening $11,000,000 $0 $11,000,000 University Boulevard Extension $0 $6,867,081 $6,867,081 <Insert Excel Table NVTA Funding on Active Transportation Projects > University Boulevard Interchange $24,200,000 $0 $24,200,000 Total $229,200,000 $17,745,831 $246,945,831 Since FY17, the total NVTA 30% funding is split and provides support to both Virginia Railway Express (VRE) and County-managed road construction projects. Additional information about the NVTA 30% funding allocated to VRE can be found in the Community Development, Transit section of the budget document. The specific amount planned for transfer to VRE in FY20 is $6,098,311. The portion of NVTA allocation dedicated to roads will fund improvements that increase County and regional connectivity throughout the transportation network and help alleviate congestion. The County began receiving funding allocations in FY14. Future road construction funding will be allocated to BOCS approved local road priorities eligible for NVTA local (30%) funding. Future NVTA 30% revenues designated for road construction will be allocated as projects are identified. Proposed FY2020 Budget 397 CIP - Summary

10 Capital Improvement Program B. Satisfying the Commercial & Industrial Tax Requirement of NVTA Legislation approving the NVTA funding mechanism requires that jurisdictions implement a commercial and industrial tax or designate an equivalent amount for transportation purposes. The tax or the equivalent must be deposited in a separate, distinct fund. The County has chosen not to implement the commercial and industrial tax but designate an equivalent, using transportation debt service the County already pays. The budget equivalent amount in FY20 is $10.5 million. C. Route 1/Route 123 Underground Utilities In BOCS Resolution , approved December 3, 2013, the BOCS approved the use of $12.1 million from the capital reserve and recordation tax revenue fund balance to support the undergrounding of utilities in conjunction with the Virginia Department of Transportation s (VDOT) roadway improvement project at the Route 1/Route 123 intersection in Woodbridge. The funds are provided to VDOT on a reimbursement basis. As of February 2019, $10.7 million has been provided. D. Recordation Tax Revenue Growth The BOCS has designated future growth of recordation tax revenue, generated when deeds are recorded, to support transportation projects. In addition, the projected FY19 recordation tax fund balance is $4.5 million and is available for transportation projects. A small portion of the fund balance ($155,000) will be used in FY20 to support mobility debt service and TRIP contributions. Remaining fund balance is available to be allocated through the CIP in the future. E. Small-Scale Transportation Projects The CIP includes a number of small scale safety improvements to County roadway, trail, sidewalk, and other transportation facilities, including: Beverly Mill Restoration This project is a pass-through contribution to support the restoration work at Beverley Mill (or Chapman s Mill). The total budget for this project is $213,000. Note, this project is not a transportation facility, but the funds are disbursed by VDOT are managed by County Transportation staff and therefore reported in this section. Burwell Road Paving This project paves Burwell Road. F. Safety & Intersection Improvements This project is a resource to address small-scale pedestrian and vehicular safety needs. Examples of projects include, but are not limited to, pole mounted speed displays, signs, upgrading Americans With Disabilities Act ramps to current standards, improvements to existing roads where ownership is in question or there is a County responsibility, realigning pedestrian crosswalks, modifying pavement markings, design and construction of small-scale sidewalk and trail projects, and street lighting. The available budget is $555,000. G. Six-Year Secondary Road Plan The Six-Year Secondary Road Plan is the VDOT method of establishing road improvement priorities and allocating funding for road improvements in the County s secondary road system. Secondary roads are defined as roads with state route numbers of 600 or greater. Each county in Virginia receives a specified amount of formulaic funding for road improvement projects. Funds are reimbursed for previously constructed projects as well as continued progress on current and future road projects. On July 10, 2018, the BOCS adopted VDOT s FY Six-Year Secondary Road Plan (BOCS Resolution ). The total FY19-24 allocation is $1,057,717. There are several potential roadway improvement projects that may utilize the funding. The following table details the estimated secondary road plan funding in the State s plan: Six-Year Secondary Road Plan Name of Project FY19 FY20 FY21 FY22 FY23 FY24 TOTAL <Insert Excel Table Six-Year Secondary Road Plan Table > Six-Year Secondary Road Plan $309,622 $137,976 $193,729 $112,220 $152,085 $152,085 $1,057,717 Projected funding is estimated. Future allocations are contingent upon State funding. Proposed FY2020 Budget 398 CIP - Summary

11 Capital Improvement Program Completed Capital Improvement Projects The following projects included in the FY CIP are scheduled to be completed (or substantially complete) in FY19. Community Development Neabsco Creek Boardwalk Crossing (Potomac Heritage National Scenic Trail) This project constructs a 3,163-foot boardwalk and an observation deck across Neabsco Creek. The project will be completed in spring Landfill Cap Phase 2 (Sequence 4) Closure of this section of the PWC Sanitary Landfill was completed in spring Proposed FY2020 Budget 399 CIP - Summary

12 Human Services Capital Improvement Program Human Services No Wrong Door Solutions Study This study developed potential solutions to better integrate and coordinate service delivery for human services clients regardless of their entry point. The study has been completed and was presented to the BOCS in December Public Safety Coles Fire & Rescue Station This project constructs a new fire and rescue station at the existing location and will provide a safer environment for career and volunteer staff. Occupancy is scheduled to occur in May Bennett School/Judicial Center Feasibility Study This study developed options for the Bennett School to relieve Judicial Center overcrowding. The study was completed in January Police Body Worn Cameras This project established and implemented a body worn camera program in the County s Police Department. Full project implementation was finalized in fall Technology Improvement 800 MHz Radio Communications System This project replaced and updated the County s 800 MHz System and a new microwave link at the Paul T. White (Western District) Police Station to support the new 800 MHz equipment. Adult Detention Center (ADC) Information Management System The ADC Information Management System includes two components (1) the management of booking and digital photos of inmates at intake and release, arrest charges and sentence information, and (2) a new medical records system. Computer Aided Dispatch (CAD) The project replaced the County s computer aided dispatch system for processing calls and dispatch of police officers, firefighters, and EMS. Proposed FY2020 Budget 400 CIP - Summary

13 Capital Improvement Program Disaster Recovery/Business Continuity This project included multiple sub-projects to ensure critical County systems and applications are redundant and reliable in the event of system failures. Qmatic Replacement Replace the Qmatic queuing system used by all development services customer service counters, including Development Services, GIS, and Public Works Environmental Services. Transportation Blackburn Road Parking/Commuter Lot This project constructed a paved parking area to accommodate approximately 100 vehicles at Rippon Landing Park. Dumfries Road (Route 234) Shared Use Path (Country Club Drive to Exeter Drive) This project provided a pedestrian path along Dumfries Road (Route 234) in the Potomac Magisterial District. Discovery Boulevard Extension This project constructed the extension of Discovery Boulevard approximately 1,600 feet from the existing terminus to Hornbaker Road. The project also included a five-foot wide sidewalk on the north side connecting Discovery Boulevard to Hornbaker Road. Minnieville Road (Spriggs Road to Route 234) This project widened and realigned Minnieville Road from an existing two-lane roadway to a four-lane divided roadway with a raised median from Spriggs Road to Route 234 (Dumfries Road). Smoketown Road/Opitz Boulevard Pedestrian Improvement This project will provide pedestrian improvements access along Smoketown Road at Gideon Drive and Opitz Boulevard at Potomac Mills Road. Completion is planned in July Southampton Pedestrian Improvement This project provided a pedestrian path access along Southampton Street in Woodbridge. Proposed FY2020 Budget 401 CIP - Summary

14 Capital Improvement Program FY CIP Functional Area Summary The following tables show projected FY20-25 capital expenditures by functional area for the County government totaling $652.6 million. Parks & Recreation Community Development FY20 FY21 FY22 FY23 FY24 FY25 FY20-25 FY CIP Functional Area Summary (Continued) Catharpin Park Phase 2 $4,323,000 $0 $0 $0 $0 $0 $4,323,000 Locust Shade Park Water Line Replacement $1,704,428 $0 $0 $0 $0 $0 $1,704,428 Long Park Auxiliary Building & Sewer Connection $481,250 $0 $0 $0 $0 $0 $481,250 Locust Shade Park Grounds Maintenance Shop $1,062,861 $0 $0 $0 $0 $0 $1,062,861 PHNST-Featherstone $653,933 $0 $0 $0 $0 $0 $653,933 PHNST-Neabsco Creek Wetland Boardwalk $300,000 $0 $0 $0 $0 $0 $300,000 PHNST-Occoquan $354,912 $0 $0 $0 $0 $0 $354,912 Rollins Ford Park Phase 2 $5,200,000 $1,832,985 $0 $0 $0 $0 $7,032,985 Subtotal $14,080,384 $1,832,985 $0 $0 $0 $0 $15,913,369 Solid Waste Landfill Caps-Seqquence 5 $0 $0 $4,440,000 $300,000 $0 $2,084,000 $6,824,000 Landfill Liner-Phase 3, Cell B $0 $0 $0 $0 $3,502,000 $1,708,000 $5,210,000 Landfill Liner-Phase 3, Cell A $0 $2,340,000 $1,910,000 $0 $0 $0 $4,250,000 Subtotal $0 $2,340,000 $6,350,000 $300,000 $3,502,000 $3,792,000 $16,284,000 Watershed Management County Watersheds $2,211,115 $3,300,000 $3,100,000 $3,200,000 $3,523,400 $4,325,800 $19,660,315 Subtotal $2,211,115 $3,300,000 $3,100,000 $3,200,000 $3,523,400 $4,325,800 $19,660,315 Building & Facility Capital Program FY20-FY25 Projected Expenditures Facility Maintenance Projects $5,500,000 $1,000,000 $3,000,000 $3,000,000 $4,000,000 $4,000,000 $20,500,000 Subtotal $5,500,000 $1,000,000 $3,000,000 $3,000,000 $4,000,000 $4,000,000 $20,500,000 Community Development Grand Total $21,791,499 $8,472,985 $12,450,000 $6,500,000 $11,025,400 $12,117,800 $72,357,684 Human Services FY20 FY21 FY22 FY23 FY24 FY25 FY19-24 Human Services Juvenile Detention Center Improvements $0 $0 $0 $3,000,000 $3,000,000 $3,000,000 $9,000,000 Human Services Grand Total $0 $0 $0 $3,000,000 $3,000,000 $3,000,000 $9,000,000 Fire & Rescue Public Safety FY20 FY21 FY22 FY23 FY24 FY25 FY20-25 Nokesville F&R Station Reconstruction $885,000 $0 $0 $0 $0 $0 $885,000 F&R Station 22 (West End) $7,970,220 $2,843,351 $0 $0 $0 $0 $10,813,571 F&R Station 27 (Location TBD) $0 $275,000 $775,000 $7,450,000 $5,500,000 $0 $14,000,000 Subtotal $8,855,220 $3,118,351 $775,000 $7,450,000 $5,500,000 $0 $25,698,571 Judicial Administration ADC Expansion Phase 2 $21,132,278 $0 $0 $0 $0 $0 $21,132,278 ADC Main Jail Repairs $1,500,000 $6,000,000 $0 $0 $0 $0 $7,500,000 Courthouse Security System Replacement $2,865,438 $655,109 $0 $0 $0 $0 $3,520,547 Judicial Center $0 $0 $0 $0 $5,000,000 $5,000,000 $10,000,000 Subtotal $25,497,716 $6,655,109 $0 $0 $5,000,000 $5,000,000 $42,152,825 Police 911 Call Center Redundancy $820,000 $0 $0 $0 $0 $0 $820,000 Animal Shelter Expansion & Renovation $8,615,000 $4,343,295 $50,000 $0 $0 $0 $13,008,295 PSTC Master Plan & Phase 1 $145,000 $0 $0 $0 $0 $0 $145,000 Security Improvements at County Facilities $1,000,000 $0 $0 $0 $0 $0 $1,000,000 Subtotal $10,580,000 $4,343,295 $50,000 $0 $0 $0 $14,973,295 Public Safety Grand Total $44,932,936 $14,116,755 $825,000 $7,450,000 $10,500,000 $5,000,000 $82,824,691 Proposed FY2020 Budget 402 CIP - Summary

15 Capital Improvement Program FY CIP Functional Area Summary (Continued) Technology Improvements FY20-FY25 Projected Expenditures Technology Improvement FY20 FY21 FY22 FY23 FY24 FY25 FY20-25 Human Capital Management (HCM) $6,000,000 $5,927,020 $0 $0 $0 $0 $11,927,020 Human Resources Electronic Document Management System (EDMS) $50,000 $282,000 $0 $0 $0 $0 $332,000 Land Use Information System (Energov) Phase 1 & 2 $576,479 $0 $0 $0 $0 $0 $576,479 Land Use Information System (Energov) Phase 3 $187,200 $0 $0 $0 $0 $0 $187,200 Sheriff Information Management System $60,717 $0 $0 $0 $0 $0 $60,717 Social Services EDMS $129,274 $0 $0 $0 $0 $0 $129,274 Technology Infrastructure $7,000,000 $7,850,000 $4,450,000 $0 $0 $0 $19,300,000 Technology Improvement Grand Total $14,003,670 $14,059,020 $4,450,000 $0 $0 $0 $32,512,690 Transportation Transportation FY20 FY21 FY22 FY23 FY24 FY25 FY20-25 Balls Ford Road Interchange $28,756,309 $34,715,000 $34,715,000 $31,203,000 $2,544,000 $0 $131,933,309 Balls Ford Road Widening $4,273,832 $12,909,934 $25,819,868 $12,909,934 $0 $0 $55,913,568 Brentsville Road Interchange $2,135,000 $6,407,000 $27,868,000 $18,377,752 $0 $0 $54,787,752 Dumfries Road Sidewalk $129,886 $0 $0 $0 $0 $0 $129,886 Fuller Road/Fuller Heights Road Improvements $1,762,500 $1,625,500 $0 $0 $0 $0 $3,388,000 Gemini Way Pedestrian Improv $730,000 $213,095 $0 $0 $0 $0 $943,095 Innovation Pedestrian Improvements $978,020 $0 $0 $0 $0 $0 $978,020 Neabsco Mills Road (Route 1 to Dale Boulevard) $2,999,742 $13,116,000 $14,085,000 $2,217,640 $0 $0 $32,418,382 Old Bridge Road Sidewalk (Tacketts to Minnieville) $300,000 $114,938 $0 $0 $0 $0 $414,938 Opitz Boulevard Sidewalk $955,000 $0 $0 $0 $0 $0 $955,000 Potomac/Neabsco Mills Commuter Garage $3,670,000 $18,273,287 $14,801,640 $0 $0 $0 $36,744,927 Route 1 Improvements (Featherstone Road to Marys Way) $22,646,986 $15,000,000 $11,278,800 $0 $0 $0 $48,925,786 Route 28 Corridor Feasibility Study $1,931,000 $1,269,571 $0 $0 $0 $0 $3,200,571 Route 28 Phase 2 (Fitzwater Drive to Vint Hill Road) $5,958,733 $0 $0 $0 $0 $0 $5,958,733 Route 28 Phase 3 (Linton Hall Road to Pennsylvania Avenue) $10,645,432 $9,272,000 $6,000,312 $0 $0 $0 $25,917,744 Smoketwn/Opitz Ped Improv $92,887 $0 $0 $0 $0 $0 $92,887 Sudley Road Sidewalk (Cornerstone to Rosemary) $142,222 $51,000 $0 $0 $0 $0 $193,222 Summit School Road Extension & Telegraph Road Widening $2,200,000 $5,900,000 $2,800,000 $0 $0 $0 $10,900,000 University Boulevard Extension $1,361,400 $10,812,600 $0 $0 $0 $0 $12,174,000 University Boulevard Interchange $1,972,000 $6,830,000 $9,650,000 $4,820,000 $0 $0 $23,272,000 Vint Hill Road (Sudley Manor Drive to Gary Glen Drive) $6,644,573 $0 $0 $0 $0 $0 $6,644,573 Transportation Grand Total $100,285,522 $136,509,925 $147,018,620 $69,528,326 $2,544,000 $0 $455,886,393 Total Projected Expenditures by Functional Area FY20 FY21 FY22 FY23 FY24 FY25 FY20-25 Community Development $21,791,499 $8,472,985 $12,450,000 $6,500,000 $11,025,400 $12,117,800 $72,357,684 Human Services $0 $0 $0 $3,000,000 $3,000,000 $3,000,000 $9,000,000 Public Safety $44,932,936 $14,116,755 $825,000 $7,450,000 $10,500,000 $5,000,000 $82,824,691 Technology Improvement $14,003,670 $14,059,020 $4,450,000 $0 $0 $0 $32,512,690 Transportation $100,285,522 $136,509,925 $147,018,620 $69,528,326 $2,544,000 $0 $455,886,393 Total $181,013,627 $173,158,685 $164,743,620 $86,478,326 $27,069,400 $20,117,800 $652,581,458 Proposed FY2020 Budget 403 CIP - Summary

16 Proffer Integration Capital Improvement Program PWC integrates developer contributions, or proffers, into the CIP. Proffers are contributions of land, capital improvements, and funding (monetary proffers) from developers to address the demand for community services created by new development. Including identified monetary proffers as funding sources for CIP projects reduces general tax support and makes projects more affordable for the community. The CIP includes $1,872,213 in monetary proffers for projects in the FY20 Budget. Prior FY20 <Insert Excel Table Proffer Integration Years USE > Proffers Proffers Identified Total Proffer Funding Park & Recreation Broad Run Trail $484,782 $0 $484,782 Catharpin Park Phase 2 $500,000 $0 $500,000 Lake Ridge Trail $555,506 $0 $555,506 Neabsco Trail $55,558 $0 $55,558 PHNST-Featherstone $120,000 $0 $120,000 PHNST-Heritage Harbor $95,000 $0 $95,000 PHNST-Higham's Parcel $40,000 $0 $40,000 PHNST-Neabsco Creek Wetland Boardwalk $300,000 $0 $300,000 PHNST-Occoquan $232,700 $0 $232,700 PHNST-Port Potomac $35,817 $0 $35,817 PHNST-Rippon Landing $155,000 $0 $155,000 Rollins Ford Park Phase 2 $2,183,000 $0 $2,183,000 Subtotal $4,757,363 $0 $4,757,363 County Watershed County Watershed Improvements $42,000 $15,115 $57,115 Subtotal $42,000 $15,115 $57,115 Fire and Rescue Coles F&R Station Reconstruction $1,223,549 $143,613 $1,367,162 Nokesville F&R Station Reconstruction $2,463,163 $137,709 $2,600,872 F&R Station 22 (West End) $353,095 $262,243 $615,338 Subtotal $4,039,807 $543,565 $3,216,210 Transportation Balls Ford Road Widening $0 $82,737 $82,737 Fuller Road/Fuller Heights Road Improvements $767,683 $0 $767,683 Brentsville Road Interchange $0 $67,752 $67,752 Old Bridge Road Sidewalk (Tacketts to Minnieville) $0 $19,938 $19,938 Sudley Road Sidewalk (Cornerstone to Rosemary) $0 $12,222 $12,222 Summit School Road Extension & Telegraph Rd Widening $0 $45,108 $45,108 VDOT & PRTC (various Magisterial Districts) $0 $678,384 Vint Hill Road (Sudley Manor Drive to Gary Glen Drive) $9,466,477 $407,392 $9,873,869 Subtotal $10,234,160 $1,313,533 $10,869,309 Grand Total $19,073,330 $1,872,213 $18,899,997 Proposed FY2020 Budget 404 CIP - Summary

17 Operating Impacts Capital Improvement Program The development and implementation of capital projects in PWC may be accompanied by significant on-going operating costs. Operating impacts include new costs that result from the construction of new capital assets and can include program, facility, personnel, and associated debt service costs. Operating funds are programmed into the Five-Year Plan and are budgeted when the project is completed and the improvement becomes a usable asset. Transportation maintenance costs are the responsibility of VDOT upon acceptance into the state system. As illustrated in the following table, the FY20-25 operating impact of the CIP is $157.8 million. Project Operating Impacts FY20 FY21 FY22 FY23 FY24 FY25 Facility and Program Operating Facility and Program Operating Facility and Program Operating Facility and Program Operating Facility and Program Operating Facility and Program Operating ADC Expansion Phase 2 $7,128,415 $9,921,417 $9,970,469 $9,923,669 $9,334,201 $8,806,529 $55,084,700 Animal Shelter Expansion & Renovation $0 $2,041,830 $2,124,390 $2,023,780 $1,991,999 $1,960,510 $10,142,509 Catharpin Park Phase 2 $484,000 $72,000 $72,000 $72,000 $72,000 $72,000 $844,000 F&R Station 22 (West End) $0 $3,940,631 $3,590,671 $3,556,740 $3,522,809 $3,522,809 $18,133,660 F&R Station 27 (Location TBD) $0 $0 $1,693,982 $4,843,823 $5,343,823 $5,308,823 $17,190,451 Human Capital Management (HCM) $0 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $7,500,000 Human Resources EDMS $15,600 $16,224 $16,873 $17,548 $18,250 $18,615 $103,110 Judicial Center $0 $0 $0 $0 $5,000,000 $5,000,000 $10,000,000 Juvenile Detention Center Improvements $0 $0 $0 $3,000,000 $3,000,000 $3,000,000 $9,000,000 Land Use Info Sys (Energov) Phase 1 & 2 $241,320 $253,386 $266,055 $279,358 $293,326 $307,992 $1,641,437 Land Use Info Sys (Energov) Phase 3 $39,900 $39,849 $43,841 $45,879 $47,969 $50,368 $267,806 Long Park Aux Bldg & Sewer $16,000 $16,000 $16,000 $16,000 $16,000 $16,000 $96,000 Potomac/Neabsco Mills Garage $0 $0 $0 $54,000 $54,000 $54,000 $162,000 PSTC Master Plan & Phase 1 $0 $0 $3,000,000 $3,500,000 $3,500,000 $3,500,000 $13,500,000 Rollins Ford Park Phase 2 $68,000 $68,000 $68,000 $68,000 $68,000 $68,000 $408,000 Sheriff Information Management System $21,261 $22,325 $23,441 $24,613 $26,105 $26,105 $143,850 Social Services EDMS $84,000 $86,000 $89,000 $92,560 $94,411 $94,411 $540,382 Technology Infrastructure $0 $1,000,000 $3,000,000 $3,000,000 $3,000,000 $3,000,000 $13,000,000 <Insert Excel Table Operating Impacts USE > Total $8,098,496 $18,977,662 $25,474,722 $32,017,970 $36,882,893 $36,306,162 $157,757,905 Total Operating Impacts Debt Service Debt service costs are a component of capital project operating costs. Financing capital projects through debt requires on-going debt service payments throughout the life of the six-year CIP. The following table breaks out debt service costs as a component of operating impacts for capital projects. The FY20-25 debt service impact of the CIP is $60 million. FY20 Debt Service Debt Service Impacts FY21 Debt Service FY22 Debt Service FY23 Debt Service FY24 Debt Service <Insert Excel Table Debt Service Impacts USE > FY25 Debt Service ADC Expansion Phase 2 $544,324 $2,493,297 $2,471,904 $2,425,104 $1,835,600 $1,835,600 $11,605,829 Animal Shelter Expansion & Renovation $0 $1,341,830 $1,310,050 $1,278,270 $1,246,489 $1,215,000 $6,391,639 Fire & Rescue Station 22 (Fire Levy) $0 $1,432,636 $1,398,705 $1,364,774 $1,330,843 $1,330,843 $6,857,801 Fire & Rescue Station 27 (Fire Levy) $0 $0 $0 $1,400,000 $1,400,000 $1,365,000 $4,165,000 Judicial Center $0 $0 $0 $0 $5,000,000 $5,000,000 $10,000,000 Juvenile Detention Center Improvements $0 $0 $0 $3,000,000 $3,000,000 $3,000,000 $9,000,000 PSTC Master Plan & Phase 1 $0 $0 $3,000,000 $3,000,000 $3,000,000 $3,000,000 $12,000,000 Total $544,324 $5,267,763 $8,180,659 $12,468,148 $16,812,932 $16,746,443 $60,020,269 Total Proposed FY2020 Budget 405 CIP - Summary

18 Capital Improvement Program Infrastructure and Facilities Plan Comprehensive Plan Unfunded Projects The following facilities are identified in the County s Comprehensive Plan but are not currently funded in the six-year CIP. Other unfunded capital needs are listed in the Budget Development section of this document. Notes: Section/Facility/Location Fire & Rescue* Libraries Area One - Brentsville/Gainesville Districts 2 Stations Area Three - Brentsville/Potomac Districts 2 Stations Area Four - Brentsville/Coles/Neabsco/Occoquan Districts 4 Stations Total <Insert Excel Table Needs-Comp Plan > 8 Stations Library Facility - Braemar 1 Library Library Facility - Southbridge 1 Library Total Parks/Open Spaces 2 Libraries Neighborhood Park 288 Acres Community Park 1,299 Acres Regional Park 1,199 Acres Linear/Resource Based Park 1,538 Acres Total Telecommunication Monopole or Tower Sites 4,324 Acres Bull Run Mountain 2 Facilities Cherry Hill 1 Facility Green Valley Water Tank Vicinity 1 Facility H.L. Mooney Plant 1 Facility Locust Shade Park 1 Facility Oakmont 1 Facility Old Antioch School Site 1 Facility Sudley North 1 Facility Total Unfunded Needs in the Comprehensive Plan Number 9 Facilities 1. Unfunded * Fire Unfunded & Rescue Fire needs & Rescue may be needs mitigated will be depending mitigated on depending the location on of the Station location 27 added of Station in the 27 FY added in FY18-23 CIP. CIP. Proposed FY2020 Budget 406 CIP - Summary

19 Capital Improvement Program Transportation Unfunded Projects The following roadways are identified in the County s Comprehensive Plan as existing or projected needs but are not currently funded in the six-year CIP. Notes: FACILITY TERMINI FACILITY TERMINI Aden Rd Rt-28 to Rt-234 Pageland La Rt-234 to Groveton Rd Artemus Rd Rt-15 to Rt-234 Bypass (North) Potomac Pkwy Rt-1 to Cherry Hill Spine Rd Bristow Rd Rt-28 to Rt-234 Powells Creek Blvd Rt-1 to River Ridge Blvd Catharpin Rd Rt-234 to Heathcote Dr Prince William Pkwy Hoadly Rd to Caton Hill Rd Catharpin Rd Heathcote Dr to Rt-55 Rippon Blvd Rt-1 to Farm Creek Rd Cherry Hill Spine Rd Congressional Way to end Rixlew La Wellington Rd to Rt-234 Business Cockpit Point Connector Rd Congressional Way to Cockpit Point Rd Rollins Ford Rd Rt-215 to University Blvd Coverstone Dr Ashton Ave to Rt-234 Business Rt-1 (Jefferson Davis Hwy) Brady's Hill to Dale Bld Dale Blvd Benita Fitzgerald Blvd to I-95 Rt-1 (Jefferson Davis Hwy) Featherstone Rd to Rt 123 Devlin Rd Linton Hall Rd to Wellington Rd Rt-15 (James Madison Hwy) Loudoun Co to Rt 234 Farm Creek Rd Featherstone Rd to Rippon Blvd Rt-15 (James Madison Hwy) Rt 29 to I-66 Fauquier Dr Fauquier Co to Rt-28 Rt-215 (Vint Hill Rd) Fauquier Co to Rt-28 Featherstone Rd Rt-1 to Farm Creek Rd Rt-234 (Prince William Pkwy) Rt-28 to Rt-234 (Dumfries Rd) Fitzwater Dr Rt-28 to Aden Rd Rt-234 (Prince William Pkwy) Rt-28 to I-66 Fleetwood Dr Fauquier Co to Aden Rd Rt-28 (Nokesville Rd) Fitzwater Dr to Fauquier County Gideon Dr Dale Blvd to Smoketown Rd Rt-29 (Lee Hwy) Fauquier Co to Virginia Oaks Dr Groveton Rd Pageland La to Balls Ford Rd Rt-29 (Lee Hwy) Heathcote Dr to Rt 234 Bypass Gum Springs Rd Loudoun Co to Rt-234 Signal Hill Rd Liberia Ave to Signal View Dr Haymarket Bypass Rt-15 to Rt-29 Smoketown Rd Minnieville Rd to Gideon Dr Haymarket Dr Thoroughfare Rd to Old Carolina Rd Smoketown Rd Griffith Ave to Old Bridge Rd Hornbaker Rd Wellington Rd to Shallow Creek Summit School Rd Minnieville Rd to Telegraph Rd Horner Rd Prince William Pkwy to Rt-123 Telegraph Rd Summit School Rd to Caton Hill Rd I-66 Rt-15 to Rt-29 Telegraph Rd Caton Hill Rd to Prince William Pkwy I-95 Fairfax Co to Rt-234 Telegraph Rd Minnieville Rd to Summit School Rd I-95 Rt-234 to Stafford Co Van Buren Rd (North) Cardinal Dr to Rt-234 Longview Dr/Montgomery Ave Prince William Pkwy to Opitz Blvd Van Buren Rd (South) Rt-234 to Mine Rd Lucasville Rd Manassas to Bristow Rd Waterfall Rd Mill Creek Rd to Rt-15 McGraws Corner Dr Somerset Crossing Dr to Rt-55 Waterway Dr Rt-234 to Cardinal Dr Neabsco Rd Rt-1 to end Wayside Dr Rt-1 to Congressional Way <Insert Excel Table Needs-Transportation > Old Carolina Rd Rt-15 to Heathcote Blvd Wellington Rd Rt-29 to Godwin Dr Old Carolina Rd Heathcote Blvd to Rt-29 Williamson Blvd Rt-234 Business to Portsmouth Rd Old Centreville Rd Fairfax Co to Rt-28 Yates Ford Rd Davis Ford Rd to Fairfax Co Opitz Blvd Gideon Dr to Rt-1 1. This list only includes major roadways. Lesser roadways, minor collectors, and local streets are addressed through the County s Design and Construction Standards Manual (DCSM). 2. This list is sorted alphabetically. For a list sorted by functional road classification (including Interstate, Parkway, Principal Arterial, Minor Arterial, or Major Collector), please see the Thoroughfare Plan Map in the County s Comprehensive Plan. Proposed FY2020 Budget 407 CIP - Summary

20 Capital Improvement Program Parks & Recreation Unfunded Needs The following Parks & Recreation projects have been identified as priority projects with each project is classified based on an investment strategy of Tier 1-4. The tiers are defined as follows: Tier 1: High Risk If unaddressed, will result in further environmental and/or safety risk exposure Tier 2: Underfunded Projects partially complete, but lacking funds to deliver to 100% level Tier 3: Unfunded Projects that have been identified, but received no funding to-date Tier 4: New Development New park development or large expansionary projects All of the Tier 1 projects were funded as part of the FY CIP. Unfunded Needs - Parks & Recreation <Insert Excel Table Needs-Parks > Tier # Tier Title Project Name Project Amount Funded in FY19 Tier 1 High Risk Tier 2 Underfunded Tier 3 Tier 4 High Risk Total Underfunded Total Unfunded Unfunded Total Catharpin Park, Phase 2 $4,300,000 Yes Covered Storage $450,000 Yes Fuller Heights stormwater management $1,380,000 Yes Locust Shade grounds maintenance shop $550,000 Yes Locust Shade water line replacement $1,350,000 Yes Rollins Ford Park $2,700,000 Yes $10,730,000 Broad Run Greenway $2,730,000 Neabsco Greenway $780,000 Occoquan Greenway $3,200,000 $6,710,000 Catharpin Park, Phase 1 comfort stations $650,000 Chinn field lights $1,000,000 Cloverdale parking expansion $200,000 Yes Fairmont Park Renovation $3,500,000 KP Gunner Dog Park renovations $500,000 Lake Ridge Park pavilion $150,000 Long Park - Intersection improvements $1,000,000 Long Park - Misc field improvements/lights $1,480,000 Long Park - Sewer line extension $830,000 Long Park - Soccer and baseball comfort stations $1,300,000 Partial Mayhew Park restroom $450,000 Nokesville Park field irrigation/lighting $1,120,000 Pat White Center at Ben Lomond (ADA renovations) $1,000,000 SBDCRC field lights and restroom $900,000 Tyler ES field lights $270,000 Valley View fields lights and pavilions $3,150,000 Valley View Grounds Maintenance Shop $5,500,000 $23,000,000 New Development Chinn Center expansion $8,000,000 Davis Ford Park $0 Everest Peak Lane Park $0 Harbor Drive Park $700,000 Yes Splashdown expansion New Development Total $16,000,000 $24,700,000 Grand Total $65,140,000 Proposed FY2020 Budget 408 CIP - Summary

21 Budget Summary Budget Highlights All Funds Expenditure Budget The total, all funds budget, including the Prince William County Schools (PWCS) budget proposed by the School Superintendent, increases by 4.32% from FY19 to FY20. The County government all funds budget increases 5.78% and the Schools all funds budget increases 2.82%. All Funds Expenditure FY19 FY20 Funding Area Adopted Proposed Change Change County Government $1,555,491,810 $1,645,434,020 $89,942, % Schools $1,509,216,252 $1,551,725,418 $42,509, % Total County and Schools $3,064,708,062 $3,197,159,438 $132,451, % All Funds Expenditure Summary (Includes Operating Transfers) General Fund $1,179,005,503 $1,238,807,017 $59,801, % Special Revenue Fund $152,616,196 $146,701,333 ($5,914,864) (3.88%) Capital Projects Fund $24,501,696 $31,513,468 $7,011, % Enterprise Fund $27,088,261 $28,293,753 $1,205, % Internal Service Fund $122,149,822 $130,508,899 $8,359, % Trust and Agency Funds $1,909,500 $1,909,500 $0 0.00% Adult Detention Center $48,220,832 $67,700,051 $19,479, % Schools * $1,509,216,252 <Insert All Funds Expenditure table (HFR)> $1,551,725,418 $42,509, % Total All Funds $3,064,708,062 $3,197,159,438 $132,451, % <Insert All Funds Expenditure Summary table (HFR)> FY19 FY20 Adopted Proposed Dollar Percent Budget Budget Change Change * Schools FY2020 proposed budget as presented by School Superintendent to Prince William County School Board on February 6, General Fund Expenditure Budget The total Prince William County (PWC) general fund budget increases by 5.07% from FY19 to FY20. This includes a 4.91% increase in the transfer to the Schools and a 5.23% increase in the County government general fund budget. <Insert General Fund Expenditures table General (HFR)> Fund Expenditures FY19 FY20 Dollar Percent Adopted Proposed Change Change County Government $600,137,321 $631,542,920 $31,405, % Transfer to Schools $578,868,182 $607,264,096 $28,395, % Total General Fund $1,179,005,503 $1,238,807,017 $59,801, % Proposed FY2020 Budget 33 Budget Summary

22 Budget Summary Five-Year Plan The Proposed FY2020 Budget implements the County/School revenue agreement, which allocates 57.23% of general revenues to the Schools and 42.77% of general revenues to the County. This agreement makes the allocation of revenues in the Five-Year Plan more predictable. The Five-Year Plan is an important tool for addressing strategic goals and community needs over a five-year horizon. The proposed FY20-24 five-year budget plan is based on an annual 3.5% cap of County government operating budget increases. Revenue and Resources FY2020-FY2024 Five-Year Plan FY2020 FY2021 FY2022 FY2023 FY2024 General Revenue $1,068,994,000 $1,112,695,000 $1,156,811,000 $1,199,550,000 $1,243,019,520 Less Schools Share of General Revenue ($607,264,096) ($632,216,949) ($657,407,305) ($681,809,605) ($706,629,981) County Share of General Revenue $461,729,904 $480,478,052 $499,403,695 $517,740,395 $536,389,539 County General Revenue $461,729,904 $480,478,052 $499,403,695 $517,740,395 $536,389,539 Agency Revenue $164,916,701 $165,066,106 $165,338,597 $167,267,886 $167,608,541 County Resources $4,896,316 $4,219,695 $3,885,779 $3,533,599 $3,490,956 Total County Revenue and Resources Available $631,542,921 $649,763,852 $668,628,071 $688,541,880 $707,489,036 Expenditures County Operating Expenditures $610,545,657 $629,608,707 $639,397,215 $653,745,589 $667,192,957 County CIP Expenditures $20,997,263 $19,896,160 $28,301,348 $34,769,848 $40,105,632 Total County Expenditure (Operating and CIP) $631,542,920 $649,504,867 $667,698,563 $688,515,437 $707,298,589 Available Capacity $0 $258,985 $929,509 $26,443 $190,447 Total General Fund Expenditures (Including County Transfer to Schools) $1,238,807,017 $1,281,721,816 $1,325,105,868 $1,370,325,042 $1,413,928,570 Operating Expenditure % Change 3.43% 3.13% 1.56% 2.25% 2.06% <Insert Five-Year Plan table (Excel)> Proposed FY2020 Budget 34 Budget Summary

23 Budget Summary School Transfer Overview The School Budget is handled independently from other department budgets reviewed by the County Executive. The School Board, which is elected by the citizens of PWC, submits its budget request directly to the Board of County Supervisors (BOCS). The BOCS then reviews the proposed budget through work sessions with the School Board. The Proposed FY2020 Budget for PWCS includes a total local County transfer of $611,740,544. Details of the County transfer are summarized in the table and narrative below. FY19 Adopted FY20 Proposed $ Change Schools Share of General Revenue (57.23%) $578,868,182 $607,264,096 $28,395,914 Federal government debt service reimbursement on Qualified School Construction Bonds & Virginia Public School Authority (VPSA) Debt Summary of School Transfer to PWCS $1,310,059 $1,259,145 ($50,914) Class Size Reduction Grant $1,000,000 $1,000,000 $0 13th High School Debt Service Equivalent $888,694 $870,013 ($18,681) Cable Grant - Schools Share (57.23%) $847,290 $847,290 $0 School Security Pilot Program (Transfer from Police Dept) $500,000 $500,000 $0 Total School Transfer <Insert Summary of School Transfer to $583,414,225 PWCS table (Excel)> $611,740,544 $28,326,319 County/Schools Revenue Agreement The current County/Schools revenue sharing agreement was approved on December 8, 1998, via BOCS Resolution and amended on April 23, 2013, through BOCS Resolution The Proposed FY2020 Budget adheres to current adopted policy whereby the Schools receive 57.23% of general revenues, excluding recordation tax revenue, and the County government receives 42.77%. Federal Government Debt Service Reimbursements The Build America Bonds (BAB) and Qualified School Construction Bonds (QSCB) programs were created as part of the American Recovery and Reinvestment Act (ARRA) of The programs were intended to stimulate the national economy out of economic recession by helping state and local jurisdictions regain access to bond markets after the financial collapse made it difficult to borrow for infrastructure improvements. Municipalities issued taxable bonds at higher interest rates with the federal government subsidizing 35% of interest payments under the BAB program and 100% of interest payments under the QSCB program. BAB and QSCB revenue received from the federal government is transferred from the County s general fund to the Schools debt service fund since the Schools pay the annual debt service financed by those bond issuances. However, reimbursement from the federal government has declined due to the federal government sequester. The current sequestration reduction rate for the BAB and QSCB programs is 6.2% less than originally planned. Class Size Reduction Grant On April 21, 2015, the BOCS adopted BOCS Resolution creating a Class Size Reduction Grant of up to $1.0 million. The grant is intended to help the School Board address the issue that PWCS class sizes are at the maximum permitted under Virginia law. Such funding was contingent upon the execution of a separate grant agreement between the School Board and the Prince William BOCS that includes the following provisions: The County s funding, up to $1,000,000, is matched dollar for dollar by the School Board: The combined amount, up to $2,000,000, is used exclusively to sustain the class size reductions achieved during the school year; The combined amount, up to $2,000,000, cannot be used to supplant the level of effort toward class size reduction already contained within the Schools budget; The Proposed FY Five-Year Plan provides funding for the Class Size Reduction Grant in all years. Proposed FY2020 Budget 35 Budget Summary

24 Budget Summary 13th High School Debt Service Equivalent In recognition of higher student enrollment than anticipated by PWCS, the BOCS approved BOCS Resolution on January 10, 2017 which transferred $10,675,000 to the Schools for school site acquisition, renovations, and new school construction in the eastern portion of the County. The BOCS also directed the County Executive to include in the FY2018 Budget annual debt service costs necessary to finance an additional $10,675,000 for additional capital project expenses at the 13th High School. This is an additional transfer to the Schools over and above the Schools share of general revenue identified in the County/Schools Revenue Agreement. Board action was in response to the PWCS Board approving an alternative design for the 13th High School on January 4, 2017 that increases student capacity at the new school by over 500 students and increases the cost by $10,675,000. Cable Grant An annual 1% cable equipment grant is provided by cable television providers operating in the County. Grant proceeds must be used for cable related capital needs. Although not considered general revenue, revenue derived from the grant is shared with PWCS in accordance with the County/Schools revenue agreement. Both the County and Schools use cable equipment grant proceeds to support informational programming on their respective access channels. Grant receipts are evaluated on an annual basis for potential, future adjustments. School Security Pilot Program The budget continues to transfer $500,000 to the Schools for a pilot program with the goal of enhancing security at elementary schools in the County. The pilot program is planned to include six staff members including five community security officers and one community safety officer supervisor. The personnel will be school employees and take advantage of state law that allows school system to hire retired law enforcement officers to serve as armed security. The funding will be transferred to the Schools from the Police Department budget. Proposed FY2020 Budget 36 Budget Summary

25 Budget Summary General Revenues General Fund Revenue & Resource Summary FY19 FY20 $ Change % Change Adopted Proposed FY19/FY20 FY19/FY20 Budget Budget Proposed Proposed All Real Estate Taxes Real Estate Taxes - Current Year * $663,427,000 $699,347,000 $35,920, % Real Estate Tax Exonerations * ($17,381,798) ($15,595,000) $1,786,798 (10.28%) Real Estate Tax Relief $0 ($12,029,000) ($12,029,000) - Real Estate Tax Deferrals ($500,000) ($500,000) $0 0.00% Land Redemption $315,000 $315,000 $0 0.00% Public Service Real Estate Current Year $20,977,614 $20,956,000 ($21,614) (0.10%) Real Estate Penalties Current Year $1,526,000 $1,608,000 $82, % Total All Real Estate Taxes $668,363,816 $694,102,000 $25,738, % All Personal Property Taxes Personal Property Taxes Current Year $188,400,000 $204,800,000 $16,400, % Personal Property Taxes Prior Year $50,000 $120,000 $70, % Personal Property Tax Deferrals ($500,000) ($500,000) $0 0.00% Personal Property Penalties Current Year $2,200,000 $2,760,000 $560, % Total All Personal Property Taxes $190,150,000 $207,180,000 $17,030, % Interest on Taxes Interest on all Taxes $1,585,000 $1,665,000 $80, % Total Interest On Taxes $1,585,000 $1,665,000 $80, % Total General Property Taxes $860,098,816 $902,947,000 $42,848, % Other Local Taxes Local Sales Tax $66,190,000 $68,176,000 $1,986, % Daily Equipment Rental Tax $453,000 $509,000 $56, % Consumers Utility Tax $14,810,000 $14,590,000 ($220,000) (1.49%) Bank Franchise Tax $1,500,000 $1,500,000 $0 0.00% BPOL Tax $26,200,000 $28,000,000 $1,800, % Public Utility Gross Receipts Tax $1,400,000 $1,414,000 $14, % Motor Vehicle License $8,870,000 $9,400,000 $530, % Recordation Tax $8,000,000 $7,900,000 ($100,000) (1.25%) Deed of Conveyance Tax $2,200,000 $2,225,000 $25, % Transient Occupancy Tax $1,428,000 $1,675,000 $247, % Total Other Local Taxes $131,051,000 $135,389,000 $4,338, % Total Local Tax Sources $991,149,816 $1,038,336,000 $47,186, % <Insert General Fund Revenue & Resource Summary (first page-general Revenues) table (HFR)> Additional Revenue Sources Revenue from Money & Property $10,455,000 $13,710,000 $3,255, % Misc Revenue $7,000 $5,000 ($2,000) (28.57%) State <Insert Revenue Chart 01 Revenue Budget by Areas table (Excel)> $17,795,000 $16,868,000 ($927,000) (5.21%) Federal Revnue $70,000 $75,000 $5, % Total Additional Revenue Sources $28,327,000 $30,658,000 $2,331, % Total General Revenue $1,019,476,816 $1,068,994,000 $49,517, % * In the FY2019 Budget, 'Real Estate Tax Exonerations' were included in the 'Real Estate Taxes - Current Year' line item. Proposed FY2020 Budget 37 Budget Summary

26 Budget Summary County Resources Budgeted County Resources General Fund Revenue & Resource Summary FY19 FY20 $ Change % Change Adopted Proposed FY19/FY20 FY19/FY20 Budget Budget Proposed Proposed Agency Revenue Economic Development $106,939 $226,939 $120, % Library $2,805,791 $3,117,450 $311, % Parks, Recreation & Tourism $8,533,661 $9,648,916 $1,115, % Planning $500 $500 $0 0.00% Public Works $3,568,227 $2,178,494 ($1,389,733) (38.95%) Transportation $190,000 $268,345 $78, % County Attorney_ $245,186 $245,186 $0 0.00% Elections $83,669 $248,645 $164, % Finance $3,131,890 $4,335,032 $1,203, % Human Rights Office $71,019 $71,019 $0 0.00% Area Agency on Aging $2,169,509 $2,468,555 $299, % Public Health $484,859 $501,550 $16, % Social Services $30,275,440 $33,531,190 $3,255, % <Insert Virginia Cooperative General Extension Fund Revenue & Resource Summary $510,482 (second page $552,962 Agency Revenue) $42,480 table (HFR)> 8.32% Community Services $24,056,650 $24,338,203 $281, % Non-Departmental $10,262,696 $8,934,320 ($1,328,376) (12.94%) Debt Service $14,612,545 $14,496,981 ($115,564) (0.79%) Clerk of the Court $3,360,308 $3,640,034 $279, % Commonwealth's Attorney $2,622,775 $2,673,330 $50, % Criminal Justice Services $1,380,933 $1,380,933 $0 0.00% Fire & Rescue $26,684,281 $30,411,658 $3,727, % General District Court $2,392,930 $2,392,930 $0 0.00% Juvenile & Domestic Relations Court $81,517 $81,517 $0 0.00% Juvenile Court Services Unit $5,264 $5,264 $0 0.00% Police $11,627,025 $12,139,025 $512, % Public Safety Communications_ $2,502,892 $3,390,525 $887, % Sheriff $3,439,027 $3,637,198 $198, % Total Agency Revenue $155,206,015 $164,916,701 $9,710, % Total General Fund Revenue $1,174,682,831 $1,233,910,701 $59,227, % Indirect Cost Transfers: Transfer from FMO Development Services $93,271 $106,474 $13, % Transfer from Site Development Review & Inspection $778,537 $692,245 ($86,292) (11.08) Transfer from Building Development $1,049,591 $1,334,490 $284, % Transfer from Mosquito & Forest Pest $214,138 $258,830 $44, % Transfer from Stormwater Management Fee $613,116 $757,231 $144, % Transfer from SW Operations $1,109,384 $1,371,435 $262, % Special Taxing District Debt Support $467,700 $467,700 $0 0.00% Total Budgeted County Resources 4,325,737 4,988, , % Total Budgeted Revenue & Resources 1,179,008,568 1,238,899,106 59,890, % Proposed FY2020 Budget 38 Budget Summary

27 Budget Summary General Fund Revenue & Resource Summary FY19 FY20 $ Change % Change Adopted Proposed FY19/FY20 FY19/FY20 Budget Budget Proposed Proposed Other County Resources Recordation Tax Rev Committed for Transportation Projects $5,940,000 ($5,860,000) $80,000 (1.35%) Recordation Tax Rev Used for Transportation Debt Service $6,263,137 $6,015,477 ($247,660) (3.95%) Transient Occupancy Tax Revenue Committed for Tourism $2,172,620 ($2,543,120) ($370,500) 17.05% <Insert General Fund Revenue & Resource Summary (third page Other County Resources & Calculation of revenue split) table (HFR)> Transient Occupancy Tax Used for Tourism $1,972,418 $2,545,764 $573, % Use of Fire Programs Fund for Storage Building at PSTC $250,000 $0 ($250,000) (100.00%) Use of Fire Programs Fund for PSTC Student Technology $100,000 $0 ($100,000) (100.00%) Use of Fire Programs Fund for PSTC Instructor & Student Technology $0 $75,000 $75, % Use of Fire Programs Fund for Secondary Burn Facility $0 $600,000 $600, % Add Funds to Remote Access Fee $184,000 $0 $184,000 (100.00%) Add Funds to Cable Franchise Fee Fund $0 ($633,210) ($633,210) 0.00% Add Funds to Golf Course Reserve $80,000 ($80,000) $0 0.00% Add Funds to Parks and Recreation Turf Field Reserve $212,000 ($212,000) $0 0.00% Total Other County Resources ($3,065) ($92,089) ($89,024) 2,904.54% Total County Resources $4,322,672 $4,896,316 $573, % Total Revenue & Resources $1,179,005,503 $1,238,807,017 $59,801, % Calculation of County & Schools General Revenue Split FY19 FY20 $ Change % Change Adopted Proposed FY19/FY20 FY19/FY20 Budget Budget Proposed Proposed Revenue & Resources County/School Split Total General Revenues $1,019,476,816 $1,068,994,000 $49,517, % Less Recordation Tax Revenue ($8,000,000) ($7,900,000) $100,000 (1.25%) Total Split Between County & Schools $1,011,476,816 $1,061,094,000 $49,617, % General Fund Total Transferred to Schools (57.23%) $578,868,182 $607,264,096 $28,395, % County Share of County/School Split (42.77%) $432,608,634 $453,829,904 $21,221, % Other County Resources (Not Split) -Agency Revenue $155,206,015 $164,916,701 $9,710, % -Budgeted County Resources $4,325,737 $4,988,405 $662, % -Other County Resources ($3,065) ($92,089) ($89,024) 2,904.54% -Recordation Tax Revenue $8,000,000 $7,900,000 ($100,000) (1.25%) County Share of General Fund Total $600,137,321 $631,542,921 $31,405, % Total County and Transfer to Schools $1,179,005,503 $1,238,807,017 $59,801, % Proposed FY2020 Budget 39 Budget Summary

28 Budget Summary General Fund Revenue Summary The general fund is the County s largest fund and includes all financial transactions and resources not required to be accounted for in another fund type. The following chart shows the proposed FY20 funding sources for the general fund. The four largest sources provide 97.1% of revenue to the general fund: Real property tax revenue from County real estate Other general property tax revenue from personal property tax Agency revenue revenue collected by individual County agencies, typically Federal and State grants Other local taxes revenue from sales tax, Business, Professional, Occupational License (BPOL) tax, public utility gross receipts tax, consumer utility tax and transient occupancy tax <Insert General Fund Funding FY2020 Sources Funding Pie Chart Sources (Excel)> General Fund Other Resources 0.3% Agency Revenue 13.3% Other Gen. Revenue 2.5% Other Local Taxes 10.9% Real Property 56.0% Other Gen. Prop. 16.9% $1,238,807,017 Proposed FY2020 Budget 40 Budget Summary

29 Budget Summary General Fund Local Tax Sources Local tax sources make up a majority of funding in the County s general fund. The three largest sources provide 93.4% of total local tax dollars from real estate tax assessed on all taxable residential and commercial real estate ($1.125 per $100 of assessed value), personal property tax assessed on individual and business personal property, and sales tax levied on the retail sale or rent of most tangible property. The smaller sources of tax dollars are levied on the following categories: BPOL Tax levied on gross receipts of County businesses Consumer Utility Tax levied on the consumers of electricity and natural gas Motor Vehicle License Fee levied in conjunction with the personal property tax Recordation Taxes levied when a legal instrument regarding real property such as a deed is recorded with the clerk of the circuit court All Other Local miscellaneous tax sources such as TOT and additional taxes Other General Property interest earned on all taxes <Insert General Fund Local Tax Detail Sources of Pie FY2020 Chart Local (Excel)> Tax Sources Motor Vehicle Lisc. 0.9% BPOL Tax 2.8% Other Gen. Prop. 0.2% Consumer Util. Tax 1.4% Real Estate 66.8% Sales Tax 6.6% Personal Property 20.0% Recordation Taxes 0.8% All Other Local 0.6% $1,038,336,000 Proposed FY2020 Budget 41 Budget Summary

30 Budget Summary All Funds Expenditure Summary - County Government The chart below shows the County government expenditure budget for all funds, including the general fund transfer to the Schools. It does not include the School Superintendent s proposed budget presented to the School Board. <Insert Total County Government Budget by Functional Categories Pie Chart (Excel)> FY2020 Total County Government Budget by Functional Categories General Govt. 5.9% Non-Departmental 9.3% Community Dev. 11.4% Transfer to Schools 36.9% Public Safety 23.8% Human Services 9.6% Debt Service 3.0% $1,645,434,020 Proposed FY2020 Budget 42 Budget Summary

31 Budget Summary <Insert Expenditure Summary (five pages) table (HFR)> Expenditure Summary FY16 FY17 FY18 FY19 FY20 $ Change % Change Year Ending Year Ending Year Ending Adopted Proposed FY19 To FY20 FY19 To FY20 Actuals Actuals Actuals Budget Budget SECTION ONE: GENERAL FUND EXPENDITURE SUMMARY Community Development Economic Development $3,830,159 $3,458,318 $3,028,562 $2,918,779 $3,274,708 $355, % Library $16,610,758 $16,329,666 $17,045,820 $17,758,658 $17,682,718 ($75,940) (0.43%) Parks, Recreation & Tourism $29,059,350 $35,270,560 $30,115,801 $30,945,302 $33,764,172 $2,818, % Planning $3,398,062 $3,691,773 $3,902,451 $3,965,819 $3,990,302 $24, % Public Works $30,660,012 $33,950,393 $33,084,462 $34,868,319 $33,623,223 ($1,245,096) (3.57%) Transportation $2,572,136 $2,363,540 $2,635,707 $2,849,513 $2,929,998 $80, % Subtotal $86,130,476 $95,064,249 $89,812,804 $93,306,390 $95,265,121 $1,958, % General Government Board of County Supervisors $3,519,609 $3,302,633 $4,151,538 $4,760,166 $4,789,263 $29, % Audit Services $868,322 $427,298 $0 $0 $0 $0 0.00% County Attorney $3,628,370 $3,543,698 $3,812,215 $3,916,028 $4,014,552 $98, % Elections $2,170,232 $2,913,542 $1,927,983 $1,855,391 $2,633,866 $778, % Executive Management $3,839,919 $3,768,312 $3,926,203 $4,308,916 $4,562,651 $253, % Finance $24,425,848 $35,520,744 $33,134,797 $21,072,708 $21,756,920 $684, % Human Resources $3,090,316 $2,956,089 $3,493,912 $3,411,442 $3,613,581 $202, % Human Rights Office $591,585 $643,419 $761,408 $852,346 $771,456 ($80,890) (9.49%) Management & Budget $1,613,701 $1,677,971 $1,698,445 $1,589,962 $1,586,473 ($3,489) (0.22%) Subtotal $43,747,902 $54,753,706 $52,906,500 $41,766,960 $43,728,763 $1,961, % Human Services Area Agency on Aging $5,390,653 $5,467,009 $5,646,271 $6,155,703 $6,783,652 $627, % Public Health $3,351,109 $3,361,304 $3,286,949 $3,402,469 $3,402,843 $ % Social Services $42,951,265 $46,925,112 $52,668,614 $51,998,962 $57,090,459 $5,091, % Virginia Cooperative Extension $853,888 $790,974 $800,012 $921,082 $927,709 $6, % Community Services $40,284,827 $40,911,066 $45,546,054 $46,943,288 $47,103,878 $160, % Subtotal $92,831,741 $97,455,464 $107,947,900 $109,421,504 $115,308,540 $5,887, % Proposed FY2020 Budget 43 Budget Summary

32 Budget Summary Expenditure Summary FY16 FY17 FY18 FY19 FY20 $ Change % Change Year Ending Year Ending Year Ending Adopted Proposed FY19 To FY20 FY19 To FY20 Actuals Actuals Actuals Budget Budget Public Safety Adult Detention Center $0 $9,976 $164,799 $0 $0 $0 0.00% Circuit Court Judges $776,856 $794,151 $726,132 $763,865 $1,158,437 $394, % Clerk of the Court $3,906,419 $4,322,887 $3,780,897 $4,089,527 $4,285,254 $195, % Commonwealth's Attorney $5,421,020 $5,636,438 $6,344,450 $6,270,255 $6,380,527 $110, % Criminal Justice Services $3,564,303 $3,854,312 $3,968,584 $4,437,573 $4,533,887 $96, % Fire & Rescue $71,729,616 $80,053,705 $86,438,168 $93,603,377 $102,275,686 $8,672, % General District Court $191,193 $202,950 $209,192 $279,571 $680,915 $401, % Juvenile & Domestic Relations Court $83,054 $95,006 $93,804 $109,128 $420,361 $311, % Juvenile Court Services Unit $827,501 $838,933 $889,778 $934,604 $1,011,941 $77, % Law Library $91,955 $106,728 $82,229 $0 $0 $0 0.00% Magistrates $127,902 $125,654 $112,647 $115,667 $115,667 $0 0.00% Police $94,411,511 $96,868,104 $102,980,917 $107,412,482 $114,162,168 $6,749, % Public Safety Communications $11,700,844 $10,125,469 $10,336,004 $11,210,096 $11,741,791 $531, % Sheriff $9,619,646 $10,034,237 $10,321,333 $10,918,424 $11,862,277 $943, % Transfer to Adult Detention Center $28,002,921 $26,838,103 $27,750,277 $32,112,225 $34,243,692 $2,131, % Subtotal $230,454,741 $239,906,652 $254,199,213 $272,256,794 $292,872,602 $20,615, % Debt Debt Service $50,099,963 $56,748,277 $53,238,966 $54,152,176 $49,636,205 ($4,515,971) (8.34%) Subtotal $50,099,963 $56,748,277 $53,238,966 $54,152,176 $49,636,205 ($4,515,971) (8.34%) Transfers Transfer to General Fund $67,632,167 $2,071,452 $0 $0 $0 $0 0.00% Transfer to Law Library $0 $16,744 $10,229 $10,229 $32,229 $22, % Transfer to Aging $0 $0 $30,000 $0 $0 $0 0.00% Transfer to F&R Systemwide Initiatives $3,523,967 $0 $0 $0 $0 $0 0.00% Transfer to Site Development Review & Inspection $0 $1,614,916 $1,622,390 $1,615,186 $3,809,561 $2,194, % Transfer to Building Development $0 $1,940,295 $2,010,428 $2,303,625 $0 ($2,303,625) (100.00%) Transfer to Housing Choice Voucher Program $11,414 $0 $0 $0 $0 $0 0.00% Transfer to Housing Trust Contribution $0 $11,414 $11,414 $84,602 $84,602 $0 0.00% Transfer to Transportation $0 $0 $0 $1,575,000 $1,575,000 $0 0.00% Transfer to All Other Projects $9,067,501 $14,032,000 $0 $2,850,000 $10,500,000 $7,650, % Transfer to Innovation $0 $35,000 $35,000 $35,000 $35,000 $0 0.00% Transfer to Parks Enterprise Fund $1,176,738 $225,000 $740,463 $762,622 $757,422 ($5,200) (0.68%) Transfer to DoIT Capital Replacement $725,195 $0 $0 $0 $0 $0 0.00% Class Size Reduction Grant $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $0 0.00% Debt Service for 13th High School $0 $0 $0 $888,694 $870,013 ($18,681) (2.10%) Subtotal $83,136,982 $20,946,821 $5,459,924 $11,124,958 $18,663,827 $7,538, % Proposed FY2020 Budget 44 Budget Summary

33 Budget Summary Expenditure Summary FY16 FY17 FY18 FY19 FY20 $ Change % Change Year Ending Year Ending Year Ending Adopted Proposed FY19 To FY20 FY19 To FY20 Actuals Actuals Actuals Budget Budget Non-Departmental Unclassified Administrative $22,003,878 $38,428,857 $20,116,182 $10,197,620 $7,701,372 ($2,496,248) (24.48%) Contingency Reserve $50,000 $10,000 $1,745,000 $544,429 $500,000 ($44,429) (8.16%) Countywide Insurance Programs $748,766 $827,002 $776,147 $7,241,490 $7,741,490 $500, % Unemployment Insurance $67,397 $78,514 $89,412 $125,000 $125,000 $0 0.00% Subtotal $22,870,041 $39,344,373 $22,726,741 $18,108,539 $16,067,862 ($2,040,677) (11.27%) Total Without School Transfer $609,271,846 $604,219,541 $586,292,048 $600,137,321 $631,542,920 $31,405, % Transfer to Schools $507,302,048 $530,853,894 $555,425,820 $578,868,182 $607,264,096 $28,395, % Total With School Transfer $1,116,573,894 $1,135,073,435 $1,141,717,868 $1,179,005,503 $1,238,807,017 $59,801, % The FY16 Actuals include operating transfers to departments within the general fund. In the old financial system, human services departments such as Social Services, Community Services, and Aging were budgeted in individual funds within the general fund. The operating transfers were a means to provide budgeted general tax support to these departments. Beginning in FY17, this practice was significantly reduced because most of these departments are in the same fund within the general fund. Please note, that actual agency expenditures in the table above includes the County's capital reserve which is a use of general fund balance in the new chart of accounts. Since the capital reserve does not reflect an agency's operating budget, use of the capital reserve is not depicted in each agency's specific Expenditure & Revenue Summary. Totals may not add due to rounding. Proposed FY2020 Budget 45 Budget Summary

34 Budget Summary Expenditure Summary FY16 FY17 FY18 FY19 FY20 $ Change % Change Year Ending Year Ending Year Ending Adopted Proposed FY19 To FY20 FY19 To FY20 Actuals Actuals Actuals Budget Budget SECTION TWO: NON GENERAL FUND EXPENDITURE SUMMARY Special Revenue Funds Animal Shelter Donations & License Plates $0 $8,413 $13,247 $0 $0 $0 0.00% Community Development Authority $1,229,479 $2,592,701 $2,850,429 $2,917,000 $2,917,000 $0 0.00% Development Services $25,068,097 $21,160,269 $22,701,906 $24,809,509 $25,403,557 $594, % Emergency Medical Service Fee $4,924,974 $4,982,593 $5,072,289 $5,377,410 $5,433,650 $56, % Housing & Community Development $31,518,296 $31,836,380 $32,619,635 $43,164,642 $43,090,057 ($74,586) (0.17%) Fire & Rescue Levy $39,319,661 $48,879,522 $54,430,684 $64,797,722 $58,174,404 ($6,623,318) (10.22%) Mosquito & Forest Pest Management $1,431,993 $1,448,821 $1,472,725 $1,855,340 $1,628,540 ($226,800) (12.22%) Stormwater Management $7,528,817 $7,998,036 $10,975,044 $8,861,562 $9,228,138 $366, % Transportation/Service Districts $486,916 $735,635 $645,887 $833,011 $825,987 ($7,024) (0.84%) Total Special Revenue Funds $111,508,233 $119,642,370 $130,781,847 $152,616,196 $146,701,333 ($5,914,864) (3.88%) Capital Project Funds Capital Project Funds $120,431,410 $103,966,718 $132,602,645 $24,501,696 $31,513,468 $7,011, % Total Capital Project Funds $120,431,410 $103,966,718 $132,602,645 $24,501,696 $31,513,468 $7,011, % Enterprise Funds Innovation Business Park $331,228 $1,939,516 $4,153,286 $195,000 $195,000 $0 0.00% Parks & Recreation $6,419,977 $6,556,941 $6,896,195 $6,969,451 $6,939,668 ($29,784) (0.43%) Solid Waste $19,514,397 $19,284,757 $17,641,302 $19,923,809 $21,159,085 $1,235, % Total Enterprise Funds $26,265,602 $27,781,214 $28,690,782 $27,088,261 $28,293,753 $1,205, % Internal Service Funds Information Technology $26,500,158 $30,296,970 $29,626,192 $31,812,928 $40,059,446 $8,246, % Public Works Construction Crew $2,713,579 $2,509,070 $2,016,298 $2,089,249 $1,988,454 ($100,795) (4.82%) Public Works Fleet Management $7,060,488 $7,145,115 $7,793,067 $8,017,646 $9,528,998 $1,511, % Medical Insurance $52,171,443 $55,360,887 $56,902,017 $80,230,000 $78,932,000 ($1,298,000) (1.62%) Other Self Insurance $28,057 $0 $212,640 $0 $0 $0 0.00% Casualty Pool/Worker's Compensation $8,027,733 $9,743,062 $8,651,908 $0 $0 $0 0.00% Total Internal Service Funds $96,501,458 $105,055,105 $105,202,121 $122,149,822 $130,508,899 $8,359, % Proposed FY2020 Budget 46 Budget Summary

35 Budget Summary Expenditure Summary FY16 FY17 FY18 FY19 FY20 $ Change % Change Year Ending Year Ending Year Ending Adopted Proposed FY19 To FY20 FY19 To FY20 Actuals Actuals Actuals Budget Budget Trust and Agency Funds Agency Funds (Welfare, Housing & CSB) $0 $501,797 $458,431 $0 $0 $0 0.00% Commonwealth Credit $453,593 $486,108 $427,207 $500,000 $500,000 $0 0.00% NVTA - 2% Transient Occupancy Tax $1,470,370 $1,576,183 $1,608,437 $1,400,000 $1,400,000 $0 0.00% Library Trust $152,493 $140,996 $125,764 $0 $0 $0 0.00% Innovation Owners Association $115,224 $120,181 $73,309 $0 $0 $0 0.00% Police Donations/Animal Friendly License Plates $8,390 $49,579 $10,000 $9,500 $9,500 $0 0.00% Historic Preservation Foundation $28 $0 $780 $0 $0 $0 0.00% Other Post Employment Benefits (OPEB) $4,412,358 $3,877,189 $3,630,723 $0 $0 $0 0.00% Police & Fire Supplemental Retirement $2,308,676 $2,739,881 $2,472,534 $0 $0 $0 0.00% Length of Service Award Program (LOSAP) $407,490 $467,388 $503,874 $0 $0 $0 0.00% Total Trust & Agency Funds $9,328,622 $9,959,302 $9,311,060 $1,909,500 $1,909,500 $0 0.00% Component Units Adult Detention Center $43,224,303 $42,719,861 $48,260,368 $48,220,832 $67,700,051 $19,479, % Total Adult Detention Center Fund $43,224,303 $42,719,861 $48,260,368 $48,220,832 $67,700,051 $19,479, % Schools Operating Fund $927,284,048 $941,862,727 $1,011,979,370 $1,084,774,103 $1,132,061,466 $47,287, % School Debt Service Fund $84,523,659 $89,224,373 $100,896,943 $107,730,113 $111,590,305 $3,860, % Construction Fund $135,947,829 $165,677,017 $105,116,967 $87,874,962 $83,638,286 ($4,236,676) (4.82%) Food Service Fund $40,952,508 $41,836,973 $44,375,403 $52,277,451 $51,595,000 ($682,451) (1.31%) Warehouse Fund $36,384 $67,214 $204,195 $5,000,000 $5,000,000 $0 0.00% Facilities Use Fund $1,425,097 $1,506,005 $1,397,454 $1,699,392 $1,755,200 $55, % Self Insurance Fund $4,036,564 $5,049,723 $4,642,420 $5,506,132 $5,627,478 $121, % Health Insurance Fund $90,684,104 $71,425,147 $66,444,770 $109,530,239 $110,153,121 $622, % Regional School Fund $7,285,944 $6,646,055 $4,768,568 $51,308,693 $46,813,026 ($4,495,667) (8.76%) Governor's School at Innovation Park $1,203,345 $1,142,529 $1,249,691 $994,340 $991,114 ($3,226) (0.32%) School Age Child Care (SACC) Program Fund $650,718 $747,176 $620,019 $630,000 $550,000 ($80,000) (12.70%) School Aquatic Center $0 $0 $0 $1,281,541 $1,314,906 $33, % Imaging Center Fund $0 $0 $0 $609,286 $635,516 $26, % Total Schools $1,294,030,201 $1,325,184,939 $1,341,695,801 $1,509,216,252 $1,551,725,418 $42,509, % Grand Total All Funds $2,817,863,723 $2,918,348,942 $2,978,298,831 $3,064,708,062 $3,197,159,438 $132,451, % Proposed FY2020 Budget 47 Budget Summary

36 Budget Summary General Fund Expenditure Summary Functional Areas with School Transfer The general fund is grouped into eight functional categories with four representing 89.6% of the total. Functional categories illustrate the types of services County revenue is buying for residents. The largest category supports funding for the Schools (49.0%). The next three are Public Safety (23.6%), Human Services (9.3%) and Community Development (7.7%). <Insert General Govt. Fund Transfers Budget by Non- Functional Category (with 3.5% 1.5% Departmental School Transfer) Pie Chart Debt Service 1.3% (Excel)> 4.0% Community Dev. 7.7% Human Services 9.3% FY2020 General Fund Budget by Functional Categories (Includes School Transfer Budget) Schools 49.0% Public Safety 23.6% $1,238,807,017 General Fund Expenditure Summary Expenditure Categories with School Transfer The general fund is grouped into ten expenditure categories with three representing 84.9% of the total. The largest category is transfers (54.8%), which includes funding transfers to the Schools ($611.7 million), Adult Detention Center ($34.2 million), and general fund support to other funds within County government. The next two largest categories (Personal Services and Fringe Benefits) support salaries and benefits for all full-time, part-time, and temporary County employees and total 30.1% of general fund expenditures. FY2020 General Fund Budget by Category of Expenditure (Includes School Transfer Budget) <Insert General Services Fund Serv. Budget Fringe by Expenditure 3.2% Category (with School 2.9% Benefits Transfer) Pie Chart Purchase Goods & 7.5% (Excel)> Debt Service_ 3.0% Personal Services 22.6% Supplies 5.4% Internal Contractual Capital Outlay 0.5% Cost Recovery (0.6%) Leases & Rentals 0.7% Transfers 54.8% $1,238,807,017 Proposed FY2020 Budget 48 Budget Summary

37 Budget Summary General Fund Expenditure Summary Functional Areas without School Transfer Excluding the PWCS transfer budget, the general fund is grouped into seven functional categories with two representing 64.7% of the total. Functional categories illustrate the types of services County revenue is buying for residents. The two largest categories support funding for Public Safety (46.4%) and Human Services (18.3%) agencies. The other categories that include departmental budgets are Community Development (15.1%) and General Government (6.9%) agencies. The three remaining categories include: Debt Service payments for financed public infrastructure Non-Departmental self-insurance programs and expenses unrelated to an individual department Transfers supplemental transfers to Schools, such as the Class Size Reduction Grant and supplemental 13th high school debt service, and support to development fee agencies FY2020 General Fund Budget by Functional Categories (Excludes School Transfer Budget) <Insert General Fund Budget Departmental Transfers by Functional 2.5% Category General (without Govt. School 3.0% Transfer) Pie Chart 6.9% (Excel)> Debt Service 7.9% Community Dev. 15.1% Human Services 18.3% Non- $631,542,920 Public Safety 46.4% General Fund Expenditure Summary Expenditure Categories without School Transfer The general fund is grouped into ten expenditure categories with three representing 69.7% of the total. The largest categories (Personal Services and Fringe Benefits) support salaries and benefits for County employees and total 59.0% of general fund expenditures. The third largest category is Purchase Goods and Supplies (10.7%) funding supply, equipment and training expenses. Other categories include: Transfers transfers out to other funds including Adult Detention Center and the Capital Projects Fund Debt Service payments for financed public infrastructure Internal Services goods and services provided by one County department to another, for example fleet management Contractual Services products and services contracted out Leases and Rentals lease and rental of goods and property Capital Outlay capital asset expenses, for example vehicles purchased Cost Recovery negative expenditure budget used to offset project management costs that are reimbursed from capital projects Personal FY2020 General Fund Budget by Category of Expenditure (Excludes School Transfer Budget) Cost Recovery (1.2%) Leases & Rentals 1.5% Services <Insert General Fund Budget by Expenditure Category 44.3% & (with School Transfer) Pie Chart Supplies (Excel)> 10.7% Fringe Benefits 14.7% $631,542,920 Transfers 11.3% Capital Outlay 1.1% Debt Service 5.8% Purchase Goods Contractual Serv. 5.6% Internal Services 6.3% Proposed FY2020 Budget 49 Budget Summary

38 Budget Summary Position Summary of Full-Time Equivalent Positions (FTE) FY17 FY18 FY19 FY19 FY20 FY20 Adopted Adopted Adopted Off-Cycle Proposed Proposed Total Total Total Added Added Total Department/Agency Positions Positions Positions Positions Positions Positions <Insert Position Summary of Full-Time Equivalent Positions table (Excel)> Community Development: Development Services Economic Development Library (0.02) Parks, Recreation and Tourism (2) Planning Public Works (5.29) Transportation Subtotal 1, , , , General Government: Board of County Supervisors (1) Audit Services (1) County Attorney Elections Executive Management Finance (1.00) Human Resources Human Rights Office (0.75) Information Technology Management & Budget Subtotal Human Services: Area Agency on Aging Community Services Housing & Community Development Public Health Social Services Virginia Cooperative Extension Service Subtotal Public Safety: Adult Detention Center Circuit Court Judges Clerk of the Circuit Court (3) Commonwealth's Attorney (3.00) Criminal Justice Services Fire & Rescue General District Court Juvenile & Domestic Relations District Court Juvenile Court Services Unit Law Library (3) Police Public Safety Communications Sheriff Subtotal 2, , , , Total FTE Positions 4, , , , (1) Restructuring in FY18 moved Audit Services under the Board of County Supervisors (2) In FY18 the BOCS took action that brought 7.5 FTEs from Convention and Vistors Bureau to the Department of Parks, Recreation and Tourism - Office of Tourism (3) Restructuring in FY19 moved Law Library under the Clerk of the Circuit Court Proposed FY2020 Budget 50 Budget Summary

39 Proposed Capital Improvements Program Fiscal Years Prince William County School Board Work Session January 9, 2019 Dave Cline, Associate Superintendent for Finance & Support Services (Retired)

40 Capital Improvements Program Working Group Wayne Mallard Matt Guilfoyle John Windley David Beavers Maureen Hannan Matt Cartlidge Rodney Clayborn John Mills Brian Gorham Dave Cline Dee Thompson John Wallingford AJ Phillips Superintendent's Staff Interim Associate Superintendent for Finance & Support Services Associate Superintendent for Communications & Technology Services Office of Facilities Services Director, Facilities Services Supervisor, Planning and Financial Services Supervisor, Land Acquisition and CIP Planning Supervisor, Planning Supervisor, Facilities Management Supervisor, Construction Administrative Coordinator, Energy Management Retired Associate Superintendent for Finance & Support Services Retired Supervisor, Construction Office of Financial Services Director, Financial Services Office of Information Technology Services Director, Information Technology Services January 9,

41 Capital Improvements Program School Board Work Session Agenda Discuss the Capital Improvements Program (CIP) Process Review updated Enrollment Projections Review the proposed CIP Review the changes from last year s CIP Review the proposed Technology Improvements Plan (TIP) Next Steps CIP will be presented February 6, 2019 as part of the proposed budget January 9,

42 Capital Improvements Program Definition An ongoing plan for new construction/additions renewals of existing facilities upgrading of the School Division s infrastructure including technology and energy improvements A cumulative process that builds upon the prior year s Capital Improvements Program A blueprint of the work to be done over the next 10-year period as determined by assessments of building infrastructure needs school capacities school space utilization patterns A list of specific capital improvements proposed over the next 10-year period A plan based on the updated enrollment projections and fiscal limitations (debt service and budget constraints) A plan to eliminate portable classrooms January 9,

43 Capital Improvements Program Elements of the CIP School Site Acquisition Construction of New Schools Construction of Classroom Additions to Existing Schools Construction of School Support Facilities Renewals/Renovations of Existing Schools Major Maintenance Projects Temporary Space (206 portable instructional classrooms) Title IX Improvements Energy Infrastructure Improvements Technology Improvements Program January 9,

44 Significant Issues Impacting the CIP Divisionwide enrollment grew by only 342 students, or 0.4%, from to Smallest numerical increase in the student enrollment since 1984 Smallest kindergarten cohort in five years (2013) Overall decrease in elementary enrollment for two consecutive years 10-year projections revised downward to reflect current conditions Decrease in the number of anticipated students in 2027 from last year s projections by nearly 5,900 Residential development has slowed to levels similar to 2009 / Program Capacity Changes Updates to K-3 class-size reduction qualifying data (free lunch percentage), special education classroom use, and other specialized classroom use at each elementary school Results in the capacity reduction of 1,005 seats across all elementary schools January 9,

45 Major Changes from the CIP Specific Changes to the CIP 2022 Middle School Additions at Bull Run, Gainesville, and Marsteller Middle Schools (11 classrooms each) added Site Acquisition Funds Elementary School (TBD) added to 2022 and Elementary School (Yorkshire Area) delayed from 2024 to 2028 Middle School West (Linton Hall Area) delayed from 2024 to beyond current CIP 2025 Elementary School (Cardinal Area) added January 9,

46 Major Changes from the CIP Specific Changes to the CIP 2026 Occoquan Elementary School Replacement moved forward from 2028 to 2026 Middle School (TBD) delayed from 2026 to beyond scope of current CIP th High School (TBD) delayed from 2027 to beyond scope of current CIP KLC Addition/Renewal (Administrative Space Addition) added Elementary School (South Route 1 Area) added 2028 Mid-County Area Elementary School Addition [8 classrooms] added Ferlazzo Area Elementary School Addition [5 classrooms] added Middle School Addition (TBD) [24 classrooms] added January 9,

47 Major Changes Summary Added to the CIP 2 new Elementary Schools Elementary School Additions 13 classrooms Middle School Additions 57 classrooms Kelly Leadership Center Addition Site Acquisition Funds ES (TBD) Auxiliary Gyms Woodbridge and Gar-Field High Schools Delayed beyond the scope of the current CIP 2 Middle Schools 1 High School Renewals and Renovations Funding totals adjusted to reflect changes in enrollment projections January 9,

48 Property Acquisition (Final Settlement Pending) School Facility Acres Purchase Price Occoquan ES Adjacent Property.6144 $865,000 Potomac Shores ES #2 5 $2,500,000 January 9,

49 Site Acquisition Land acquisition for school sites is challenging School Division staff: Reviews county residential development plans/proposed rezonings Maintains a database of future developments, with the number of expected housing units and stage of development Projected enrollments by geographic area reviewed to determine future school location needs School sites and/or funding for land acquisition comes from: Developer proffer contributions from rezoning cases submitted prior to July 1, 2016 Bond/debt funding Operating budget Joint CIP Planning Committee Based on efforts of the Joint County/Schools Capital Process Team, both Boards committed to developing a shared process for land acquisition, directing staff to work together to help efficiently acquire school sites and eliminate portable classrooms January 9,

50 Site Acquisition Proffer Changes Review As of July 1, 2016, the Virginia General Assembly passed SB-549, which amends the Virginia Code relating to conditional zoning for residential rezoning cases and proffer amendments. Summary: The School Division will still collect monetary contributions on rezoning cases filed prior to July 1, As of July 1, 2016, the School Division will be receiving monetary contributions based on the rezoning applicant s methodology to determine a proffer amount using only generated students that exceed existing capacity. The estimated proffer amount will then be applied to the proposed residential units to be constructed. First major residential rezoning (Gainesville Crossing) under new SB-549 was submitted November 2017; Applicant provided impact analysis for School Division review. Fewer than five cases have since been submitted and are currently under review. January 9,

51 School Land Needs - Planned Year to Open Year to Acquire School Property Status Estimated Funds Required Funding Source ES (Stonewall Area) PWC Site N/A N/A ES (Occoquan/Woodbridge Area) Site Needed $7,500,000 Bond 2019 ES (Potomac Shores #2) Site Pending $2,500,000 Bond th High School (2,557 capacity) Site Needed $14,000,000 Bond ES (Cardinal Area) Site Needed $9,015,000 Bond ES (Route 1 South Area) Site Needed $9,380,000 Bond ES (Yorkshire Area) Site Needed $9,568,000 Bond 13

52 Debt as a % of Revenue FY 2020 Budget 10.00% 9.00% 8.92% 9.04% 9.09% 9.24% 9.26% 9.21% 9.48% 9.39% 9.42% 9.26% 8.95% 8.66% 8.00% 8.19% 7.90% 7.93% 7.78% 7.80% 7.67% 8.61% 8.28% 7.00% 6.00% January 9, 2019 Regular CIP Reflects additional debt associated with elimination of portable classrooms 10% of revenue is the cap set in the county's Principles of Sound Financial Management 14

53 Increase in Debt Service $130,000,000 $107.7 $111.5 $116.4 $120.1 $126.6 $130.1 $129.7 $130.3 $110,000,000 $90,000,000 $70,000,000 $50,000,000 $30,000,000 Old Debt New Debt Trailer Debt January 9,

54 Debt Sales V19A V28A Series Non-Trailer Related Trailer Related Total V19A 113,209, ,209,600 V20A 116,467, ,467,800 V21A 100,130,000 9,015, ,145,000 V22A 151,832, ,832,000 V23A 93,000,000 12,880, ,880,000 V24A 41,100,000 34,715,000 75,815,000 V25A 62,970,000 7,900,000 70,870,000 V26A 48,600,000 41,860,000 90,460,000 V27A 65,205,000 61,625, ,830,000 V28A 4,500,000 6,070, ,830,000 Total $ 797,014,400 $ 174,065,000 $ 971,079,400 Note: The cost to eliminate portable classrooms is dependent upon changes in projected enrollment, demographic composition of the student population, and the program capacity of schools. January 9,

55 New School Construction Bond Funded YEAR OPEN NEW SCHOOL FUNDS 2019 PW Parkway Elementary School $32,685, Middle Potomac Shores $64,119, th High School (2,557 capacity) $127,400, Elementary School (Rosemount Lewis ) $36,980, Elementary School (Potomac Shores #2) $38,650,000 Elementary School (Occq./Woodbridge Area) $38,650, th High School (Mid-County) (2,557 capacity) $147,500, Elementary School (Cardinal Area) $42,215, Occoquan Elementary School Replacement $44,970, Elementary School (Route 1 South Area) $46,110, Elementary School (Yorkshire Area) $47,105,000 January 9,

56 Classroom Additions Bond Funded YEAR OPEN SCHOOL FUNDS Bull Run MS [11 classrooms] $14,375, Gainesville MS [11 classrooms] $14,375,000 Marsteller MS [11 classrooms] $14,375,000 ES Addition (Mid-County Area) [8 classrooms] $16,300, ES Addition (Ferlazzo Area) [5 classrooms] $12,605,000 MS Addition (TBD) [24 classrooms] $38,440,000 Notes: Additions may include up to 7,000 square feet for P.E., Clinic, Strings, Science, Administration, and Resource Areas January 9,

57 Other Bond Funded Projects YEAR OPEN PROJECT FUNDS 2020 Auxiliary Gyms Woodbridge HS and Gar-Field HS $8,500, Site Acquisition Funds ES (TBD) $9,015, Site Acquisition Funds ES (TBD) $9,380, KLC Addition/Renewal (Admin. Space Addition) $18,000,000 January 9,

58 Facility Renewal Program Goal: Initially renovate facilities prior to 25 years of age; 21 years of age the eventual target Renewal list first developed in late 1990s Prioritization of facility renewal list, prepared 2017, based on year facility built or date of last renewal Program Funding Stream used is 2% to 4% of current replacement value of facilities budgeted annually (Target 3% of replacement value) Facility building conditions assessed annually Consideration of current critical needs Consideration of prior facility upgrades January 9,

59 Renewals and Repairs Funding Targets National Building Research Board recommended annual budget for repairs and renovations 2% to 4% of the current replacement value of facilities PWCS annual target for repairs and renovations 3% of the current replacement value of facilities FY 2020 Replacement Value of Schools $2,957,247,000 FY 2020 Target for repairs and renovations $88,717,000 (3.0% of Value) FY 2020 Estimated budget for repairs and renovations $73,249,000 (2.5% of Value) January 9,

60 Facility Renewals Accomplishments Considerable progress has been made in adding activity rooms to elementary schools with renewals Secure entrances added with renovations Air conditioning of all elementary school kitchens completed Music Rooms added to middle school renewals January 9,

61 School Renewals Major - Infrastructure Renovations HVAC Systems School Renewals may include Lockers Lighting Electrical Systems Plumbing Fire Alarm Systems Security Systems Telephone and Intercom Systems ADA Bleachers Elementary School P.E. Space Roof Replacement Flooring Painting Technology Casework Doors / Hardware Site Improvements Title IX Improvements Clinic Improvements Secure Access Improvements January 9,

62 School Renewals 2020 FISCAL YEAR 2020 SCHOOL FUNDS TOTAL School Renewals: Leesylvania Elementary School Renewal (Funding Phase 2) $ 3,600,000 Marshall Elementary School Renewal (Funding Phase 2) $ 3,421,000 Montclair Elementary School Renewal (Funding Phase 2) $ 3,421,000 Old Bridge Elementary School Renewal (Funding Phase 2) $ 3,600,000 Mountain View Elementary School Renewal (Funding Phase 1) $ 7,955,000 Beville Middle School Renewal (Funding Phase 1) $ 16,690,000 Rippon Middle School Fenestration Improvements (Funding Phase 2) $ 1,500,000 Potomac View Elementary School Roof Replacement $ 1,150,000 Belmont Elementary School Partial Roof Replacement $ 772,000 Municipal Separate Storm Sewer Systems (MS4) $ 500,000 Roof Replacements/Repairs (TBD) $ 900,000 HVAC Equipment and Controls Upgrades $ 850,000 Portable Classroom Relocation $ 500,000 Energy Infrastructure Improvements $ 1,000,000 Title IX Improvements $ 290,000 Technology Improvement Program - Upgrades $ 4,000,000 $50,149,000 January 9,

63 School Renewals 2021 FISCAL YEAR SCHOOL FUNDS TOTAL School Renewals: Beville Middle School Renewal (Funding Phase 2) $ 769,047 Hylton HS Renewal (Funding Phase 1) $ 18,429,000 Bennett ES Renewal (Funding Phase 1) $ 8,934,143 Mountain View ES Renewal (Funding Phase 2) $ 3,308,667 Penn ES Renewal (Funding Phase 1) $ 8,934,143 Transportation Bus Parking (TBD) $ 1,000, Municipal Separate Storm Sewer Systems (MS4) $ 500,000 Roof Replacements/Repairs (TBD) $ 2,300,000 HVAC Equipment and Control Upgrades $ 1,200,000 Kitchen Upgrades $ 609,000 Asphalt Upgrades $ 1,000,000 Portable Classroom Relocation $ 500,000 Energy Infrastructure Improvements $ 1,000,000 Title IX Improvements $ 300,000 Technology Improvement Program Upgrades $ 4,500,000 $53,284,000 January 9,

64 Major Maintenance 7- and 14-Year Cycle 14-year Major Maintenance may include 7-year Major Maintenance may include Carpeting (Partial) Paint (Partial Hallways, Offices, Exterior Doors, Kitchens) Seal Coat Paved Areas and Repaint Minor HVAC Repairs Repair Concrete Sidewalks and Curbs Clean and Repair Storm Drains Repair Fencing Electrical System Preventive Maintenance Trim Trees / Landscaping Re-lamp Interior and Exterior Light Fixtures January 9, 2019 Paint Exterior and Interior (Partial) Re-key Interior and Exterior Doors Repave / Seal Coat Parking Lot, Paved Areas, Tennis Courts Repair / Replace Fencing and Backstops Carpeting (Partial) Update Food Service Equipment (Partial) Minor Roof Repairs Update Plumbing Fixtures Update Electrical Service Update HVAC Controls Minor Chiller Rebuilding Stage Lighting / Curtains Based on restricted funding levels, many of these items will not be addressed Repairs are made on an as needed basis until other funding sources become available 26

65 Infrastructure Task Force Prioritized Potential Improvements Elementary Schools Total cost for security-related improvements $1,066,000 Additional specialty instruction spaces Science labs $16,000,000 Activity rooms $11,900,000 Strings rooms $44,800,000 Story rooms $33,000,000 Additional on-site parking $2,200,000 Total Elementary School Improvements $108,966,000 Please Note: These items were recommendations by the Infrastructure Task Force, but are not included in the CIP January 9,

66 Infrastructure Task Force Prioritized Potential Improvements Middle & High Schools Correct HVAC, electrical, intercom/pa and plumbing issues at all Tier 1 middle and high schools that are not scheduled for renovation in the next three years of the CIP and have not been renovated in the last 10 years. Accelerate Gar-Field, Woodbridge, Stonewall Jackson, and Osbourn Park HS renewals to bring them within the current CIP. [$25 to $37 million each] Accelerate Graham Park, Fred Lynn, and Woodbridge MS renewals to bring them within the current CIP. [$18 to $27 million each] Consider delaying the next renewals of more recently renovated schools to offset the costs, if new CIP funding cannot be identified. January 9,

67 Infrastructure Task Force Prioritized Potential Improvements Middle & High Schools Build new auxiliary gymnasiums at Woodbridge HS and Gar-Field HS. [$4.25 million each] Improvements for CTE programs at Brentsville HS, especially the horticulture program. [$0.5 to $1.0 million] Address renovation items at Stonewall Jackson HS and Osbourn Park HS that were not completed when the open classrooms were enclosed. Renovate the first floor core area (all but auditorium and gym). [$2.5 million each] January 9,

68 Energy Infrastructure Improvements $1 million of energy conservation savings are directed annually towards infrastructure improvements Program to replace older energy-consuming infrastructure Leverage technological advances and best practices to increase efficiency in operating school facilities Projects undertaken include: Hot water system right sizing HVAC controls systems upgrades Lighting upgrades Natural gas conversions Boiler replacements Chiller replacements Invested $4,466,177 on energy infrastructure improvement projects (FY2014 FY2018) Total cumulative savings = $3,267, % rate of return Simple payback of 3.2 years January 9,

69 Technology Improvement Plan Future Ready Innovative Learning and Engagement Enabling learning and engagement anytime, anywhere on any device. January 9,

70 Planned TIP Implementation Comprehensive planning approach, including: Network infrastructure/bandwidth upgrades/replacements New student information system, due to end-of-life by the vendor Divisionwide System Implementations (e.g., HR Talent Management, Credit Card Acceptance) VoIP (Voice over Internet Protocol) school telephone and LAN/WLAN systems upgrades/replacements to include wireless in trailers Data center/school upgrades/replacements (e.g., servers, back-up systems, storage, disaster recovery) Computer refresh Maintenance/upgrading/replacement of existing systems Recommended instructional technology improvements to be determined January 9,

71 TIP Projected Implementation Costs Data Center/School Upgrades/Replacements VoIP/LAN/WLAN School Upgrades and Replacements IT Security/Infrastructure Upgrades/Replacements Divisionwide Enterprise Systems FY 19 FY20 FY21 FY22 FY23 FY24 $280,000 $2,070,000 $120,000 $370,000 $120,000 $120,000 $3,961,117 $3,669,000 $5,275,522 $2,675,522 $2,675,522 $2,575,522 $452,000 $440,000 $961,751 $400,000 $715,000 $440,000 $5,882,209 $1,094,300 $2,750, Computer Refresh Average (additional funding would be needed if fully-funded) $9,097,661 $9,097,661 $9,097,661 $9,097,661 $9,097,661 $9,097,661 Projected Estimated Totals $19,672,987 $16,370,961 $18,204,934 $12,543,183 $12,608,183 $12,333,183 January 9,

72 Projected TIP Revenue Includes projected funding from PWCS Five-Year Budget Plan, state refresh, federal E-Rate, school 50/50 match, and cable franchise fees, but not expected to be sufficient to fully implement until the out-years of the 10-year TIP. While replacement schedules have been established for all Divisionwide technologies, some equipment is not fully-funded for replacement (e.g., interactive whiteboards, tablets, printers) Federal E-Rate Category I funding has been diminished for FY18 and Federal E-Rate Category II funding will have greater restrictions on its use As part of long-term plan, local PWCS funding includes increases of $500,000 annually January 9,

73 Projected TIP Revenue PWCS Five-Year Budget* Plan FY 19 FY20 FY21 FY22 FY23 FY24 $6,671,228 $5,094,300 $4,500,000 $5,000,000 $5,500,000 $6,000,000 Federal E-Rate Type I* Federal E-Rate, Type II Modernization* 50/50 Computer Refresh (Revenue from Schools) VPSA State Technology Incentive Program* Local Cable Franchise Fees* LOCAL, STATE, AND FEDERAL TOTALS $1,480,130 $1,533, $350,000 $350,000 $350,000 $350,000 $350,000 $350,000 $2,338,000 $2,338,000 $2,338,000 $2,338,000 $2,338,000 $2,338,000 $400,000 $200,000 $200,000 $200,000 $200,000 $200,000 $11,239,358 $9,515,061 $7,388,000 $7,888,000 $8,388,000 $8,888,000 PROJECTED REVENUE (+/-) VS. PLAN IMPLEMENTATION -$8,433,629 -$6,855,061 -$10,816,934 -$4,655,183 -$4,220,183 -$3,445,183 *Notes: 1. FY19-FY20 PWCS Five-Year Budget Plan includes funding to replace the vendor end-of-life student information system (FY18 - $2,134,472, FY19 - $3,171,228, FY20 - $1,094,300 = $6.4 million total). 2. These revenue sources have restrictions on the technology and services that can be purchased. For FY21-FY24, E-Rate Type II Revenue is not included pending available funding from the Federal Government. 3. These revenue sources do not include year-end funding that has supplemented the TIP over recent years. January 9,

74 Advertised Capital Improvements Program Five Year Summary Fiscal Years Existing Conditions Projected Growth in Students (2018 to 2023) 4,334 Student Enrollment (September 30, 2018) 90,203 Student Enrollment (September 30, 2023) 94,537 Current Student Capacity 88,840 Current Portable Classrooms in Use 206 Proposed Capital Improvements Program New School Facilities 6 New Elementary Schools 3 New Middle Schools 1 New High Schools 2 School Additions (Classrooms) 33 Elementary School Additions --- Middle School Additions (3 School) 33 High School Additions --- School Additions (non-classrooms) 2 Auxiliary Gym Gar-Field HS 1 Auxiliary Gym Woodbridge HS 1 Proposed Capacity to be Constructed 9,399 Proposed Costs New School Facilities $453,299,000 Classroom Additions $51,625,000 Renewals $283,880,000 Site Acquisition $18,395,000 January 9,

75 Capital Improvements Program Timeline Date Event January 9, 2019 February 6, 2019 February 20, 2019 March 13, 2019 March 20, 2019 School Board CIP Work Session Proposed CIP/Budget Presented to School Board Public Hearing Final School Board CIP/Budget Markup School Board Approves CIP/Budget January 9,

76 Proposed Capital Improvements Program Fiscal Years Prince William County School Board Work Session January 9, 2019 Dave Cline, Associate Superintendent for Finance & Support Services (Retired)