TRANSPORTATION 138 COMMUNITY DEVELOPMENT. Mission Statement. Mandates. Expenditure Budget: $4,660, % of Community Development

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1 Mission Statement The Department of Transportation will construct and enhance a transportation network that meets the needs of our growing community. Expenditure Budget: $4,660, % of Community Development Programs: Administration: $114,753 Planning & Programming: $4,545,768 Capital: $0 (Costs recovered from projects) Community Development Expenditure Budget $161,210,995 Mandates The Department of Transportation (DOT) does not provide a state or federal mandated service beyond the requirements of House Bill (HB) 2313 described below. Some federal and state transportation funds require certain activities to be performed; however, these are not considered mandates since the County is not obligated to accept the funding. In 2013, the Virginia General Assembly passed HB 2313 which requires localities expend or disburse for transportation purposes each year an amount that is at least equal to the average annual amount expended or disbursed for transportation purposes between July 1, 2010 and June 30, 2013 excluding bond proceeds, debt service payments and federal or state grants. If the County does not expend or disburse this amount, the county shall not be the direct beneficiary of any of the revenues generated by the state taxes and fees imposed by HB 2313 in the immediately succeeding year. 138 COMMUNITY DEVELOPMENT

2 Expenditure and Revenue Summary % Change Adopt 14/ Expenditure by Program Adopted Proposed Proposed 15 1 Administration $361,661 $547,882 $80,136 $114, % 2 Capital $255,849 $278,847 $409,074 $ % 3 Planning & Programming $4,180,849 $4,250,393 $4,252,188 $4,545, % Total Expenditures $4,798,359 $5,077,121 $4,741,399 $4,660, % Expenditure by Classification 1 Personal Services $1,674,048 $1,659,807 $3,553,577 $3,675, % 2 Fringe Benefits $549,120 $601,032 $1,220,300 $1,218, % 3 Contractual Services $4,735 $119,145 $140,968 $150, % 4 Internal Services $146,723 $157,968 $188,369 $203, % 5 Other Services $1,570,295 $1,691,559 $1,910,380 $2,115, % 6 Capital Outlay $0 $0 $20,776 $77, % 7 Leases & Rentals $199,944 $74,165 $61,374 $55, % 8 Reserves & Contingencies $0 $0 ($2,636,716) ($3,053,040) 15.79% 9 Transfers Out $653,493 $773,446 $282,370 $216, % Total Expenditures $4,798,359 $5,077,121 $4,741,399 $4,660, % Funding Sources 1 Permits Priv Fees & Reg Lic $1,039,039 $1,332,949 $1,283,829 $1,390, % 2 Charges for Services $5,388 $10,638 $12,021 $12, % 3 Miscellaneous Revenue $128,823 $0 $0 $0 4 Revenue from Commonwealth $144,219 $120,990 $0 $0 5 Transfers In $297,133 $323,003 $284,824 $284, % Total Designated Funding Sources $1,614,602 $1,787,580 $1,580,674 $1,688, % Contribution To/(From) Reserves & Retained Earnings ($1,000,068) ($513,107) ($514,675) ($384,357) % Net General Tax Support $2,464,622 $3,061,257 $2,930,873 $2,872, % Net General Tax Support 51.36% 60.30% 61.81% 61.64% Expenditure History $6,000,000 $5,000,000 $4,000, Staffing History $3,000, $2,000, $1,000, $0 0 NET TAX SUPPORT OTHER RESOURCES DEVELOPMENT FEE RESERVE (USE OF) COMMUNITY DEVELOPMENT 139

3 Staffing by Program FY 12 FY 13 FY 14 Adopted FY 15 Proposed 1 Administration Capital Planning and Programming Full-Time Equivalent (FTE) Total Future Outlook Road Projects Underway - The DOT has implemented six road bonds to build miles of roads throughout the County over the past 25 years. The DOT is currently working on completing the 2006 road bond projects including: Route 1 (Neabsco Mills Road to Featherstone Drive) Minnieville Road (Spriggs Road to Route 234) Prince William Parkway (Hoadly Road to Minnieville Road) Route 28 (Linton Hall Road to Fitzwater Drive) Rollins Ford Road In addition to the road bond projects, the DOT is currently working on the following transportation projects listed with funding sources: Burwell/Fitzwater Drive Improvements - Brentsville Transportation Roadway Improvement Program (TRIP) funds Heritage Center Parkway Design-Build and Route 1 Improvements - Federal Transportation Partnership Opportunity Funds (TPOF), Private Donations and United States Marine Corps Logmill Road Improvements - Federal Highway Safety Improvement Program (HSIP), State Revenue Sharing, Gainesville TRIP funds and Proffers Gideon Drive Sidewalk (Dale Boulevard to Opitz Boulevard) - Neabsco TRIP funds, Proffers and Federal Congestion Mitigation and Air Quality Improvement (CMAQ) Telegraph Road Commuter Lot and Road Improvements - Proffers, Private Developer Contribution and Federal CMAQ 140 COMMUNITY DEVELOPMENT

4 Hoadly Road Sidewalk (Dale Boulevard to Spriggs Road) - Proffers, Coles TRIP Old Bridge Road Sidewalk (Dillingham Square to Mohican Road) - Proffers, State Secondary, Federal HSIP and CMAQ As the DOT continues to work toward goals articulated in the County s Strategic Plan, both new and ongoing issues will be encountered. Northern Virginia Transportation Authority Funding - The newest and most obvious adjustment the DOT will face is transitioning to Northern Virginia Transportation Authority (NVTA) funding. The introduction of HB 2313 provides additional transportation funding for the Commonwealth of Virginia and the Northern Virginia region. The NVTA is the authorized regional entity responsible for the implementation of this funding for the Northern Virginia region, which includes the County. Transportation funding to the County will be split into two categories. Projects with regional congestion relief benefits will constitute 70% of the NVTA funds. The remaining 30% of NVTA funds will be transferred directly to the County for urban or secondary road construction, capital improvements that reduce congestion, projects included in the regional road network plan TransAction 2040 or its future updates and/or for public transportation purposes. This funding may be used at the County s discretion. HB 2313 funds cannot be used to supplant current transportation funding efforts. HB 2313 requires that each local jurisdiction maintain the same level of spending on transportation as it did on average in FY 11, FY 12 and FY 13 (excluding bonds, bond debt service, state aid and federal funding). If a locality does not contribute this minimum level of local funding, they will not receive any of the regional transportation funding in the following year. HB 2313 requires localities to enact a Commercial and Industrial Property (C&I) tax at $.125 per $100 valuation or dedicate an equivalent amount of locally generated funding for transportation in order to receive the 30% funds. HB 2313 states that if a jurisdiction fails to do either, the amount of money it will receive from NVTA as part of the distribution of the 30% of revenue will be reduced. The County has elected to dedicate the equivalent amount for transportation purposes. Maintenance of Effort Source Three Year Totals Three Year Average Local General Fund $12,392,808 $4,130,936 Recordation Tax $10,068,812 $3,356,271 Proffers or Developer Contributions $6,911,827 $2,303,942 Regional Gas Tax $46,938,624 $15,646,208 Other 1 $157,660 $52,553 Total: $76,469,731 $25,489, Transfer from the Capital Reserve Fund to Wellington Road Right-of-Way in FY 13. In FY 15 and moving forward, the DOT will work with the NVTA, Virginia Department of Transportation (VDOT) and the Commonwealth Transportation Board to program the funding into the NVTA s Six-Year Program. The DOT is developed a list of road and transit projects for BOCS consideration. These projects included both road and transit needs. The funding received for projects will be included in the County s Capital Improvement Program (CIP). The list of County NVTA-funded projects in FY 14 includes: 70% (Regionally Significant Projects) Route 28 Improvements Phase II from Vint Hill Road to Fitzwater Drive Route 1 from Mary s Way to Featherstone Road - design only COMMUNITY DEVELOPMENT 141

5 30% (Locally Significant Projects) Minnieville Road from Spriggs Road to Route to match State Revenue Sharing Funds Small Construction Projects/District Requests - With the elimination of additional funding to the TRIP program, the DOT faces challenges related to construction funding for small-scale capital improvements to County roadways, trails, sidewalks and other transportation facilities. Previously, funding was designated by Magisterial District to complete eligible projects. This funding will no longer be available and other resources will have to be utilized. The DOT, therefore, does not have a budget to cover miscellaneous special projects. Although the DOT is still finishing some small projects using TRIP funding, when these projects are completed no more will be initiated unless another source of funding is identified. Federal and State Grant Matches - Similarly, the DOT has been able to use bond program funds in the past as matches for grants and state funding. The County has received $25 million in revenue sharing funds in the last three years, which were matched with bond funding on 2006 road bond projects. Previously, Transportation Alternatives Program (TAP) and Safe Routes to School (SRTS) funds were acquired with a local match from magisterial TRIP funds. These fund matching options are no longer available and funds must be found in order to continue leveraging these dollars in the County. Traffic Safety - The Planning & Programming program (which includes streetlights) faces financial and time constraint issues in the future. The cost of streetlight implementation continues to increase and the DOT has limited funds to meet the County s streetlight needs. Furthermore, with the addition of each new streetlight comes an additional cost associated with growing utility bills and maintenance fees as well as our commitment to install and maintain lighting on bridges and overpasses. Requests for traffic safety studies continue to increase. Limited financial and personnel resources are the two biggest constraints to the Traffic Safety activity. The Traffic Safety activity sign budget is consistently spent prior to the end of each fiscal year. Depending on request type, the time period for review and response of traffic safety issues vary significantly. The average time to complete a request is approximately 30 days; however, some items can be answered instantaneously, while other requests can take over a year for a satisfactory resolution. The longer requests can involve collecting and analyzing traffic counts, coordinating with other departments and/or agencies, public meetings as well as collecting citizen comments. General Overview A. Compensation Adjustment - The County uses a budget control measure known as salary lapse in all general fund agencies with more than 20 employees. Salary lapse reduces employee compensation to account for turnover and the associated savings when longer term employees are replaced by individuals coming in at lower points on the pay scale. The amount of anticipated savings allocated to each agency is directly related to the number of FTEs in the general fund portion of the agency. In FY 15 DOT s salary lapse changed by $994 to $19,870. B. Internal Service Fund (ISF) Technology Billing - The County allocates all technology costs to agencies through an ISF. The Department of Information Technology (DoIT) annually recalculates each agency s ISF bill, using the approved cost bases for each technology activity. Technology activities include phone, radio and computer support, business systems support, GIS, web services, capital equipment and administration. In FY 15 DOT s technology bill decreased by $937 to $116,140. C. Reduced Indirect Costs Transferred to the General Fund from Development Revenue - Indirect costs are expenditures charged by one unit of the County government for services rendered by another unit of the County government. These expenditures are reimbursed to the general fund for services rendered. The indirect cost allocation expense decreases $65,661 from $282,370 in FY 14 to $216,709 in FY COMMUNITY DEVELOPMENT

6 D. Vehicle Replacement - Funds the purchase of two replacement vehicles each costing $28,159 (total cost of $56,318). One for the Capital program and the other for the Planning and Programming program. Neither purchase impacts the general fund. Existing service level impacts will be maintained. E. Cost Recovery from Capital Projects - The Capital program includes road design, construction, project management and right of way acquisition activities that cost recover expenditure costs from BOCS approved road improvement projects. DOT staff provides project management and oversight of large and small scale road projects, often funded by multiple revenue sources. The proposed FY 15 budget includes $2.97 million in expenditure costs and FTEs that are recovered from projects and this represents the budgeted cost of administering the capital road building program in Prince William County. F. Compensation Increase - Compensation adjustments totaling $102,384 are made to support the following rate changes: 5% Retiree Health; -0.21% and -1.21% VRS employer rate for Plan I and Plan II employees, respectively; 2.7% Health Insurance; 3% Pay-for-Performance; 0.13% Group Life; and 1% Salary adjustment to offset the required VRS contribution by Plan I and some Plan II employees. Additional detail concerning these adjustments can be found in the Unclassified Administrative section of Non- Departmental. Program Summary Administration Provide overall leadership and management oversight for all department activities and review all major policy issues, financial transactions, BOCS reports, County Executive generated tracker reports and interfaces with executive management and the citizens of the County on transportation issues. Key Measures FY 12 FY 13 Trend FY 14 Adopted FY 15 Target Trackers responded to on time 76% 95% 2006 Road Bond projects completed or under construction 69% 73% 80% Evaluations performed on time 0% 31% Trending Upward Stable Trending Downward COMMUNITY DEVELOPMENT 143

7 Program Activities & Workload Measures Adopted Proposed Administration $361,661 $547,882 $80,136 $114,753 BOCS agenda items Capital Manage and oversee the design and construction of improvements to County roadways through bond, local, state and federal funds. The program also acquires property for all road projects and provides assistance and support for other land acquisitions. Activities within this program charge costs to capital projects. Key Measures FY 12 FY 13 Trend FY 14 Adopted FY 15 Target 2006 Road Bond projects completed or under construction 69% 73% 80% Settlement to appraisal value 127% 137% 120% 130% Projects completed within 60 days of original contract completion date Projects completed within 20% of original contract amount (without scope change) Trending Upward Stable Trending Downward Program Activities & Workload Measures Adopted Proposed Transportation and Roadway Improvement Program (TRIP) $255,471 $270,915 $409,074 $0 Total active improvement projects Improvement project designs completed Right of Way Acquisition $0 $182 $0 $0 Parcels acquired Road Design and Construction $377 $7,750 $0 $0 Contracts and task orders let COMMUNITY DEVELOPMENT

8 A. Budget Reductions 1. Convert TRIP Activity Expenditures to Cost Recovery Expenditure ($265,842) Revenue $0 General Fund Impact ($265,842) FTE Positions 0.00 a. Description - The reduction coverts the expenditures for TRIP to cost recovery. The activity designs and manages construction of small scale improvements within the seven magisterial districts. In FY 14, additional funding for TRIP projects was eliminated from the CIP; however there are active projects and remaining balances within districts that will provide roadway improvements over the next several years. Any expenditure in the TRIP activity, from FY 15 forward, will be recovered from existing magisterial district project balances, thus resulting in a savings to the general fund. The five year plan impact is -1,329,210, FY 15 through 19. b. Service Level Impacts - The staff associated with this activity will continue to provide TRIP projects utilizing the remaining project funding previously appropriated. There will be less project funds for design and construction of small scale roadway improvements due to personnel costs being paid directly by the project budget versus the general fund. Planning & Programming Provides plan review, inspections, traffic and safety engineering, street lighting and regional planning transportation activities. Through these activities, transportation planning, geographic information system and site/plan review is completed for the County. Additionally, the program provides transportation inspection and material testing, traffic safety planning/engineering and site review, coordination of street light installation and maintenance and providing County representation at the regional and state planning level. Key Measures FY 12 FY 13 Trend FY 14 Adopted FY 15 Target Plans reviewed within established deadline 99% 99% Residents can easily get around PWC by car (community survey) Street light outages reported to power companies within three working days Transportation dollars allocated to Northern Virginia obtained by the County (only includes regional grant allocation, not VDOT Primary and Secondary Road Program, which are formula driven) 84% 84% 84% 84% 98% 96% 18.0% 18.0% 17.5% 18.0% Trending Upward Stable Trending Downward COMMUNITY DEVELOPMENT 145

9 Program Activities & Workload Measures Adopted Proposed Plan Review $1,108,972 $995,612 $988,633 $1,017,350 Plans reviewed per FTE Total plans reviewed Inspections $1,216,456 $1,145,907 $1,106,717 $1,055,168 Construction inspections 15,950 18,066 18,400 18,400 Traffic Safety $156,205 $233,790 $171,721 $222,065 Traffic safety requests received and reviewed Program Activities & Workload Measures (continued) Adopted Proposed Street Lighting $1,549,873 $1,719,030 $1,760,087 $1,986,299 County-funded street lights installed and upgraded Regional Planning $149,343 $156,055 $225,030 $264,887 Transportation planning grants received A. Budget Initiatives 1. Streetlight Electricity & Maintenance/Repair Increase Expenditure $220,000 Revenue $0 General Fund Impact $220,000 FTE Positions 0.00 a. Description - This initiative provides $200,000 funding for increased electricity costs associated with more than 13,000 streetlights throughout the County. More lights are added to the County s inventory each year. In addition, this initiative includes $20,000 for repair and maintenance of installed streetlights that are not maintained by either VDOT or electric utility providers. The lights included are located on bridges on Rollins Ford Road, Old Carolina Road and Route 123 (over the Occoquan Bridge). The added expenditure will be included in each year of the five year plan; the five year impact is $1,100,000, FY 15 through FY 19. b. Service Level Impacts - This initiative will ensure timely payment to electric utility providers. Streetlights help maintain the percentage of residents satisfied with their ease of getting around PWC. The following service level impacts are associated with this initiative: County-funded street lights installed and upgraded: FY 15 w/o Addition 20 FY 15 w/ Addition COMMUNITY DEVELOPMENT

10 2. Adjustment to Land Development Fee Schedule Expenditure $0 Revenue $107,487 General Fund Impact $0 FTE Positions 0.00 a. Description - This addition adjusts the Land Development fee schedule to align development fees with activity costs and current revenue projections. Land Schedule Changes Department Amount Development Services ($95,653) Transportation $107,487 Planning $62,874 Public Works $272,335 Total Development Fee Revenue $347,043 Land Development Fee Schedule Adjustment The Proposed FY 15 Budget includes a 3.0% across the board fee increase to the Land Development fee schedule and revenue increases to accommodate economic growth. Land Development revenue supports expenditures in each of the four land development agencies: Development Services, Planning, Public Works and Transportation. Revenue Budget Increase The net impact of budget adjustments between the FY 14 Budget and Proposed FY 15 Budget is an increase of $107,487 to the DOT revenue budget. This revenue increase includes provisions for: budgeted fee increases, updated revenue projections as a result of an economic recovery in the construction industry and alignment of budget projections with historic actuals. The following table details how the revenue increase is split between the four agencies. b. Service Level Impacts - Existing service levels will be maintained. Without the revenue increase, service levels and core staffing levels would be negatively impacted. COMMUNITY DEVELOPMENT 147

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