Board of Education Agenda Abstract Meeting Date: 12/17/15 Agenda Type: Consent Agenda Agenda Item #: 5b

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Board of Education Agenda Abstract Meeting Date: 12/17/15 Agenda Type: Consent Agenda Agenda Item #: 5b Subject: Budget Amendments 12 through 17 for 2015-16 Division: Support Services, Todd LoFrese

1 Board of Education Agenda Abstract Meeting Date: 12/17/15 Agenda Type: Consent Agenda Agenda Item #: 5b Subject: Budget Amendments 12 through 17 for Division: Support Services, Todd LoFrese Department: Budget and Finance Person Responsible: Ruby Pittman, Executive Director of Budget and Finance Feedback Requested From: N/A Agenda Item.Prior Submission Dates Public Hearing Required: No Work Session No Date Discussion and Action No Date Attachment(s): Budget Amendments 12 through 17 PURPOSE: To seek Board ratification of budget amendments processed during the month of September BACKGROUND: Budget amendments 12 through 17 are summarized below: Amendment #12 Local Fund The Local budget processed transfers totaling $305,411 in September submitted by budget managers to realign budgets for planned expenditures. The Local fund budget total remained the same at $71,829,512. Amendment #13 State Public School Fund Budget transfers totaling $718,018 were processed by the Budget and Finance Office and budget managers in September to align budget lines for planned expenditures. The State finalized the budget in September providing the Initial Allotment adjustments. Details of the adjustments are provided in the amendment. The State budget total increased from $61,717,845 to $62,283,542. H:\Word Docs\ months\dec\board\dec 17\CA\BA\September 2015 Budget Amendments.doc 1

2 Amendment #14 Federal Fund Additional Federal grant budgets were approved by DPI in August as noted in the amendment. Other grants were submitted to DPI were still pending approval in September. The approved Federal grant budget total increased from $2,577,298 to $2,873,835. Amendment #15 Fund 4 Capital Investment Plan (CIP) The CIP budget was adjusted for carryover balances in projects from The County provided $750,000 for planning of pending bond projects. The CIP budget increased from $2,477,935 to $4,961,367. Amendment #16 Fund 6 Trust and Agency A new EC grant, New Voices, was budgeted in September in the amount of $800. The total Fund 6 budget increased from $95,887 to $96,687 Amendment #17 Fund 8 Other Local Grants The NC PreK Grant carryover budget was adjusted to reflect the correct amount after accruals from were finalized. The Fund 8 budget total was decreased from $938,027 to $931,889. FINANCIAL IMPACT: Noted in the explanation of each amendment. PERSONNEL IMPACT: N/A RECOMMENDATION: N/A RESOLUTION: Be it, therefore, resolved that the Board of Education approves Budget Amendment numbers12 through 17. H:\Word Docs\ months\dec\board\dec 17\CA\BA\September 2015 Budget Amendments.doc 2

3 BUDGET AMENDMENT #12 LOCAL FUND year ending June 30, Appropriation Increase: Non-Instructional Support Personnel-Staff Development-Workshop $ 1, Instructional Support Personnel-Certified-Extra Duty Contract 24, Benefit-Employer's Social Security Cost 1, Benefit-Employer's Retirement Cost 3, Teacher Assistant-Teacher Assistant Pay 1, Benefit-Employer's Social Security Cost Classroom Materials/Instructional Supplies and Equip-Supplies Classroom Materials/Instructional Supplies and Equip-Gas Classroom Materials/Instructional Supplies and Equip-Food Non-Instructional Support Personnel-Supplies Non-Instructional Support Personnel-Contracted Services 10, Non-Instructional Support Personnel-Other Textbooks 3, Non-Instructional Support Personnel-Non-Cap Furniture and Equipment At Risk Student Services-Instructional Facilitators 58, Benefit-Employer's Social Security Cost 4, Non-Instructional Support Personnel-Supplies 2, Non-Instructional Support Personnel-Travel Non-Instructional Support Personnel-Staff Development-Workshops Staff Development-Staff Development Substitute Teacher Pay 20, Staff Development-Staff Development Substitute Workshop 61, Non-Instructional Support Personnel-Travel Maintenance-Travel Non-Instructional Support Personnel-Supplementary Pay Benefit-Employer's Social Security Cost Non-Instructional Support Personnel-Contracted Services Non-Instructional Support Personnel-Contracted Services 22, Non-Instructional Support Personnel-Travel 61, Non-Instructional Support Personnel-Field Trips 2, Non-Instructional Support Personnel-Non-Cap Furniture and Equipment 20, Non-Instructional Support Personnel-Membership Dues and Fees 750 Total Appropriation Increase $ 305, Classroom Materials/Instructional Supplies and Equip-Reg Substitute Teacher $ 1, Classroom Materials/Instructional Supplies and Equip-Field Trips 1, Classroom Materials/Instructional Support-Supplies 24,715 BUDGET AMENDMENT #12 1

4 Children W/Special Needs-Non-Cap Furniture and Equipment $ LEP-Supplies At Risk Remedial and Supplementary Services Staff Development-Staff Development Workshops At Risk Student Services-Teacher Pay 63, Non-Instructional Support Personnel-Travel Classroom Materials/Instructional Supplies and Equip-Supplies 1, Classroom Materials/Instructional Supplies and Equip-Supplies Maintenance-Repair Parts, Materials and Related Labor Non-Instructional Support Personnel-Computer Software and Supplies Non-Instructional Support Personnel-Contracted Services 40, Non-Instructional Support Personnel-Supplies 14, Staff Development-Staff Development-Workshops 121, Classroom Materials/Instructional Supplies and Equip-Contracted Services 32, Non-Instructional Support Personnel-Contracted Services 675 Total Appropriation Decrease $ 305,411 The Local Fund had transfer totaling $305,411 in September to realign accounts for planned expenditures. Summary: Appropriations Revenue Budget before amendment $71,829,512 $71,829,512 Amendment Increase 305,411 Amendment Decrease 305,411 Total Amended Budget $71,829,512 $71,829,512 Passed by majority vote of the Board of Education on the 2

5 AMENDMENT #13 STATE PUBLIC SCHOOL FUND year ending June 30, Appropriation Increase: Classroom Teachers-Teacher Pay $ 510, Benefit-Employer's Social Security Cost 39, Benefit-Employer's Retirement Cost 78, Benefit-Employer's Hospitalization Insurance Cost 64, Non-Instructional Support Personnel-Regular Substitute Teacher 9, Driver Training-Contracted Services 174, Disadvantage Student Supplement Pay-Instructional Support I 6, Benefit-Employer's Retirement Cost 8, CTE-Teacher Pay 55, Benefit-Employer's Social Security Cost 4, Benefit-Employer's Hospitalization Insurance Cost 6, CTE-Instructional Supplies Children w/special Needs-Teacher Pay 122, Benefit-Employer's Social Security Cost 9, Benefit-Employer's Retirement Cost 18, Benefit-Employer's Hospitalization Insurance Cost 18, Academically Gifted-Teacher Pay 7, LEP-Teacher Pay 19, At Risk Student Services-Teacher Pay 10, School Building Administration-Principal/Headmaster 29, Instructional Support Personnel-(Certified)-Instructional Support I 76, Central Office Administration-Superintendent 15,227 Total Appropriation Increase $ 1,283, State Textbooks-Textbooks $ 104, Teacher Assistant-Teacher Assistant Pay 225, Benefit-Employer's Social Security Cost 17, Benefit-Employer's Retirement Cost 34, Benefit-Employer's Hospitalization Insurance Cost 29, Transportation-Bus Driver 225, Transportation-Social Security Cost 17, Benefit-Employer's Retirement Cost 34, Benefit-Employer's Hospitalization Insurance Cost 30,575 Total Appropriation Decrease $ 718,018 1

6 BUDGET AMENDMENT #13 Budget transfers totaling $718,018 were processed by the Budget and Finance Office to align salary budgets or by budget managers for planned expenditures. The State's Initial Allotment adjusted the Planning Allotment as listed below: PRC001 - Classroom Teachers $ 691,740 PRC002 - Central Office 15,227 PRC003 - Non-Instructional Support 9,117 PRC005 - School Building Administration 29,336 PRC007 - Instructional Support 76,720 PRC012 - Driver Training 174,993 PRC013 - CTE Teachers 73,840 PRC014- CTE Program Support 183 PRC024 - Disadvantaged Students 6,962 PRC027 - Teacher Assistants (306,161) PRC032 - Children With Special Needs 167,969 PRC034 - Academically & Intellectually /Gifted 7,141 PRC054 - Limited English Proficiency 19,958 PRC056 - Transportation (307,258) PRC069 - At Risk Students 10,529 PRC130 - Textbooks (104,599) Total $ 565,697 Summary: Appropriations Revenue Budget before amendment $61,717,845 61,717,845 Amendment Increase 1,283, ,697 Amendment Decrease 718,018 Total Amended Budget $62,283,542 62,283,542 Passed by majority vote of the Board of Education on the 2

7 BUDGET AMENDMENT #14 FEDERAL FUND Appropriation Increase: IDEA Title VI-B-Handicapped-Work Study Student $ 10, I(DEA Title VI-B Handicapped-Contracted Services 85, IDEA Title VI-B-Handicapped-Staff Dev.-Workshops 15, IDEA Title VI-B-Handicapped-Staff Dev.-Supplies 10, IDEA Title VI-B-Handicapped-Software and Supplies 5, Benefit-Employer's Social Security Cost Benefit-Employer's Retirement Cost 1, Title III-Language Acquisition-Supplementary Pay 6, Title III-Language Acquisition-Extra Duty Contract 5, Benefit-Employer's-Employer's Social Security Cost Benefit-Employer's Retirement Cost Title III-Language Acquisition-Staff Dev.-Workshops 15, Title III-Language Acquisition-Field Trips 24, Title III-Language Acquisition-Supplies 18, Title III-Language Acquisition-Computer Software and Supplies 5, Title III-Language Acquisition-Non-Cap Furn-Equip 1, Title III-Language Acquisition-Non-Cap Computer Equip 45, Title III-Language Acquisition-Non-Reg Substitute Teacher 2, Title III-Language Acquisition-Staff Dev. Substitute Teacher 2, Title III-Language Acquisition-Supplementary Pay Benefit-Employer's Social Security Cost Benefit-Employer's Retirement Cost Benefit-Employer's Hospitalization Insurance Cost 4, Title III-Language Acquisition-Staff Dev. Workshops 10, Title III-Language Acquisition-Food 2, Title III-Acquisition-Supplies 1, IDEA Title VI-B-Handicapped-Pupil Trans-Contracted 70, Title III-Language Acquisition-Indirect Cost 4, IDEA Title VI-B-Handicapped-Indirect Cost 7, IDEA-Early Intervening Services-Indirect Cost 1, Title III-Language Acquisition-Unbudgeted 148, IDEA Title VI-B-Handicapped-Unbudgeted 76,784 Total Appropriation Increase $ 580, IDEA Title VI-B-Handicapped-Teacher Pay $ 170, IDEA Title VI-B-Handicapped-Teacher Assistant Pay 17, IDEA Title VI-B-Handicapped-Supplementary Pay 20, Benefit-Employer's Social Security Cost 14,382 1

8 BUDGET AMENDMENT # Benefit-Employer's Retirement Cost $ 28, Benefit-Employer's Hospitalization Cost 17, IDEA Early Intervening Services-Unbudgeted 13,997 Total Appropriation Decrease $ 283,580 Revenue Increase: Language Acquisition $ 296, IDEA-Early Intervention Services 29 Total Revenue Increase $ 296,537 The Federal grants noted above had budgets approved in August by DPI. Additional grant budgets have been submitted and are pending DPI approval. Summary: Appropriations Revenue Budget before amendment $2,577,298 $2,577,298 Amendment Increase $580,117 $296,537 Amendment Decrease 283,580 Total Amended Budget $2,873,835 $2,873,835 Passed by majority vote of the Board of Education on the 2

9 BUDGET AMENDMENT #15 Capital Investment Plan year ending June 30, Appropriation Increase: Description Amount CIP - Bond Projects Planning Funds $ 750, Article 46 CIP-General Contract 3, Article 46 CIP-General Contract 91, CIP-Purchase of Computer Equipment 20, CIP-General Contract-Fire/Safety/Security 194, CIP-Rental/Leases-Mobile Classrooms 37, CIP-General Contract-Parking/Paving Lots-Const 130, CIP-General Contract-Roofing 236, CIP-General Contract-Abatement 38, CIP-General Contract-Energy Efficiency 30, CIP-General Contract-Mechanical Systems 167, CIP-General Contract-Elementary #10 Gen Const 1, Article 46 CIP-General Contract 283, Article 46 CIP-Purchase of Furniture and Equipment 2, CIP-General Contract-Trans Exp Const 19, CIP-General Contract-Electrical Systems 29, CIP-General Contract-Indoor Air Quality Const 38, CIP-General Contract-Window Replacement 17, CIP-General Contract-Culbreth Science Classroom 54, CIP-General Contract-Classroom Improvement Const 100, Article 46 CIP-General Contract 105, CIP-General Contract-Doors/Canopies Const 30, CIP-General Contract-Elementary #11 20, CIP-General Contract-Planning For Future Projects 1, CIP-General Contract-Sidewalk Replacement Project 1, CIP-General Contract-ADA-Gen Requirements 77,246 Total Appropriation Increase $ 2,483,432 Revenue Increase: CIP Carryover Project Balances $ 1,733, Bond Project Planning Allotment $ 750,000 2,483,432 CIP project balances were carried forward from in the amount of $1, New revenue allotment was received from Orange County for bond project planning in the amount of $750,000. Summary: Appropriations Revenue Budget before amendment $2,477,935 $2,477,935 Amendment Increase 2,483,432 2,483,432 Amendment Decrease Total Amended Budget $4,961,367 $4,961,367 Passed by majority vote of the Board of Education on the

10 year ending June 30, Appropriation Increase: Trust-New Voices-Computer Software and Supplies $ 800 Total Appropriation Increase $ 800 Revenue Increase: EC - New Voices Grant 800 Total Revenue Increase $ 800 A new EC grant was received in September. BUDGET AMENDMENT #16 TRUST AND AGENCY FUND Appropriations Revenue Budget before amendment $95,887 $95,887 Amendment Increase $800 $800 Amendment Decrease Total Amended Budget $96,687 $96,687 Passed by majority vote of the Board of Education on the 1

11 BUDGET AMENDMENT #17 Other Local Grants - Fund 8 year ending June 30, NC PreK Grant - Specialist $ 6,138 Total Appropriation Increase $ 6,138 Revenue Decrease NC PreK Grant Revenue $ 6,138 The carryover budget for the NC PreK Grant was adjusted to reflect the accurate carryover amount after the accruals were posted. Summary: Appropriations Revenue Budget before amendment $938,027 $938,027 Amendment Increase Amendment Decrease 6,138 6,138 Total Amended Budget $931,889 $931,889 Passed by majority vote of the Board of Education on the

Board of Education Agenda Abstract Meeting Date: 12/17/15 Agenda Type: Consent Agenda Agenda Item #: 5a

Board of Education Agenda Abstract Meeting Date: 12/17/15 Agenda Type: Consent Agenda Agenda Item #: 5a Subject: Approval of Financial Reports for September 2015 Division: Support Services, Todd LoFrese