MINUTES REGULAR CITY COUNCIL MEETING

Transcription

1 MINUTES REGULAR CITY COUNCIL MEETING JUNE 25, 2018 Mayor Pro Tem, Jean Soine called the meeting to order at 6:00 p.m. Council members present were Alicia LaBeau, Len Gilmore, and Neil Herzberg. Jeff Thompson was absent. Others present were Renee Eckerly, City Administrator; Jennifer Welling, Administrative Assistant/Zoning Specialist; Ron Mergen, Public Works Director; Bill Spooner, City Attorney; Chuck DeWolf, Bolton & Menk, Inc.; Paul Wegner, Police Chief; John Teicher, Sue Teicher, Vicky Hartmann, Mike Hartmann, Myrt Barg, Mary Ellen Morris, Barbara Hale, Jim Hale, Scott Mayer, Karen Mayer, Gerry Cook, Ervin Fleischhacker, Jim Freilinger, Evie Sorenson, Curt Sorenson, Dave Stumo, Clarrice Stumo, Betty Keller, and Dennis Kraemer. The Pledge of Allegiance was recited. Council members gave verbal activity reports. Paul Wegner, Police Chief reported on the following: Pork Chop K-9 Fundraiser sales, T-Shirt sales and T & C Days donations received Community Foundation Grant of $4, received CONSENT AGENDA Motion to approve the minutes from the following meetings: May 14, 2018 Public Works Committee, May 7, 2018 Planning Commission, May 29, 2018 Special Joint City Council & Budget & Finance Committee, and April 26, 2018 Board of Appeal & Equalization. Motion to approve the following vouchers: 6/12/2018 Payroll Sp. Print Carter $1, /13/2018 Vouchers - Special Run $ /21/2018 Payroll Checks $14, /21/2018 Payroll Direct Deposit $29, /21/2018 Payroll Taxes $1, /21/2018 Payroll - Fed $9, /21/2018 Payroll - State $1, /21/2018 Payroll - TASC $ /21/2018 Payroll - PERA $7, /21/2018 Payroll - SELECT $ /21/2018 Payroll - Health Partners $6, /21/2018 Payroll - AFLAC $ /21/2018 Payroll - Delta Dental $ /21/2018 Payroll - Lincoln $ /21/2018 Vouchers $186, GRAND TOTAL $260, Motion to approve the resignation of Melvin Schaefer from the Public Works Committee and appoint Jim Freilinger to the Committee, effective immediately.

2 Motion was made by Herzberg to approve the Consent Agenda. Seconded by LaBeau and unanimously carried. BOB DICKHAUS FOR SHERIFF Bob Dickhaus will be attending the next City Council meeting. ELECTION JUDGES This item was pulled from the agenda. POLICE - DARE TRAINING Stearns County has discontinued the DARE program in Elementary Schools across the county, effective immediately. Paul Wegner would like to continue the program in the Paynesville School District as part of the liaison programs. Wegner is in the process of looking for training dates and locations to send an officer to as soon as possible. Wegner has found a training in Iowa in September that might be a viable option, but unsure if the officer can get in. The cost for that training would be officer hours, $200 registration fee, and meals. Wegner would like permission to seek out DARE training and get an officer scheduled as soon as possible. A letter from Stearns County regarding their termination of the DARE Program in Paynesville Area School District was reviewed. It was asked how long the training certification will last. Motion was made by Gilmore to approve sending an officer to DARE Officer Training as soon as reasonably possible and continuing the DARE Program in the Paynesville School District with a Paynesville Officer. Seconded by LaBeau and unanimously carried. FIRE DEPARTMENT CENTRACARE PHYSICAL SERVICES CONTRACT The contract between the City of Paynesville and CentraCare Health Paynesville was reviewed. This Contract is necessary due to CentraCare and the Affordable Care Act. This will be an annual Contract that states the City will pay for the necessary items at the listed amounts. This would be for new and existing firefighters as they must pass a physical every other year (2019). DOT physicals are not necessary. Changes from last year include: Pre-Employment Physical increased $3.00 per person x 25 = $75.00 Spirometry, etc. increased $3.50 per person x 25 = $87.50 Electrocardiogram, etc. $2.20 no change, same as in 2017 Hepatitis B Adult Dose (3 doses) increased $9.75 per person x 25 = $ Each Dose increased $1.25 per person x 25 = $31.25 Base cost is $ per person x 25 = $6, (without Hepatitis B dose) There was some discussion on CentraCare having a baseline and firefighters are more comfortable with them. It was suggested to look at alternative costs to verify the numbers. This was tabled until the next meeting. FIRE CONTRACT AGREEMENTS The Fire Contract Agreements between the City of Paynesville and the following entities were reviewed:

3 Eden Lake Township Irving Township Munson Township Roseville Township Zion Township Paynesville Township Union Grove Township City of Regal City of Roscoe Andy Soine, Fire Chief and Renee Eckerly, City Administrator have reviewed these and recommend approval. Motion was made by Herzberg to approve the Fire Contract Agreements between the City of Paynesville and the following entities: Eden Lake Township Paynesville Township Irving Township Union Grove Township Munson Township City of Regal Roseville Township City of Roscoe Zion Township Seconded by LaBeau and unanimously carried. PEDESTRIAN TRAILS ORDINANCE The ordinance for Pedestrian Trails was reviewed. This ordinance formalizes the rules and regulations for the trail that lies within the City limits. This is being presented as information and discussion at this time as the intent for approval needs to be posted for 10 days prior to approval. There was some discussion on the width of side-by-side bicycles, surrey bikes and meeting them on the trail for passing safety. There was also discussion on plowing and sweeping the trail in the winter. LOT SPLIT NIC & KARLI KRANZ The City has received a Lot Split application from Nic & Karli Kranz to split off the N 15 of Lot 4 and the W 8 of Lot 2 of Block 66, of Paynesville Townsite which lies behind Mr. Olmscheid s property. Once split, as this section of lot is unbuildable, it will be combined with Mr. Olmscheid s property. With the proposed split no buildings on either lot will become nonconforming as they will meet all zoning regulations. The Planning Commission has reviewed this and recommends approval. Motion was made by LaBeau to set the Lot Split Public Hearing for Monday, July 23, 2018 at 6:15 p.m. Seconded by Gilmore and unanimously carried. INFORMATIONAL Soine reviewed the following informational items: April 2018 Investments, Liquor Revenue & Expenses, Incode Financial Reports, City Attorney Report, and Capital Improvement Breakdown Report all reports can be found on the City s website, Morgan Stanley Investment Report, Paynesville Area Community Foundation Grant - $10, Fire Department Extrication Equipment, and Paynesville Area Community Foundation Grant $4, Police Department K9 Unit. Soine recessed the Regular City Council meeting at 6:30 p.m. and opened the 2019 Street Improvement Project Preliminary Assessment Public Hearing.

4 DeWolf presented the following: City CIP allows for a schedule on which the City improves its infrastructure The 2019 project is a total reconstruction project The project will include water, sewer, and storm sewer Streets will be 36 wide, curb, and gutter; however, Service Road will be 24 wide Belmont Street has been shortened and Hudson Street has been widened Turf, driveway, etc. will be replaced No sidewalks are being planned for There is an existing trail along Burr St. To Hwy. 55 The City is working with Teals and Shopko on a Second Street extension The estimated cost of the project is $3,247, Assessment were reviewed, including the assessment rates The corner lot policy was reviewed Project schedule was outlined Dave Stumo questioned Belmont Street being shortened and if the new piping would alleviate the chance for freezing and having to run water in the winter. DeWolf said yes, the utilities would be installed deeper. Evie Sorenson asked if the contractors would encroach 15 into the property. Contractors could dig between feet for service installation. Karen Mayer questioned the assessments; number of years on the taxes and the assessment rate. Generally the assessments are spread over 10 years, but may go to 15 years and the interest is not yet determined as it depends on the bond the City receives. Access was questioned. The project will be disruptive, but contractors will allow for access each night. The construction will be staged to also allow for access. Evie Sorenson questioned how assessments could be paid for those on a fixed income and how the mail would be handled. Temporary mail boxes will be installed at a different location. The life expectancy of the services was questioned. PVC piping will last years. Dave Stumo questioned if the assessments were tax deductible? It was suggested that he visit with his accountant. Scott Mayer questioned who pays for the re-routing of the lines? The sanitary sewer is not accessed. LaBeau questioned if Teals and Shopko are on board for the street extension? It was stated that both parties have been notified. There being no further comments or questions, Soine closed the Public Hearing at 6:52 p.m. and re-opened the Regular City Council meeting. GILBERT S SQUARE FINAL PLAT & DOCUMENTS The documents including the Final Plat, request to waive the parkland dedication fees for Lots 1-5, Declaration Of Restrictive Covenants For Private Access Road, Utilities And Maintenance And

5 Use Of Property, and Development Agreement. These are being presented as informational only at this time. This will allow the Council to bring forward any questions or concerns prior to approval in July. LaBeau stated that she was uneasy with the proposed plat without an association agreement as the covenants doesn t cover everything. It is hard to help protect future property owners. This would not be approved if this was a new plat with undeveloped land. It was suggested to locate the utilities and describe the easements on the plat (be more specific) and attached a map to the development agreement. ANIMAL IMPOUNDING SERVICES HAWK CREEK ANIMAL SHELTER AGREEMENT Eckerly reviewed the Animal Impounding Services Agreement with Hawk Creek Animal Shelter, Willmar, MN. This agreement is necessary as the Cold Spring Veterinary Clinic has terminated the agreement to provide animal impound services for the City of Paynesville. Spooner has reviewed the agreement and it s more expensive. The City would like to make an effort to pass this fee onto the owner. No. 5 was questioned as to injured/sick animals and who would help them. It was stated that transporting of animals and a City kennel is not a good way to spend the Police budget. Stray cats brought to the City were discussed. Spooner stated that it is the responsibility of the City to deal with animals brought to the City. It was suggested to revise the ordinance to address cats and that the City should purchase a chip reader. Motion was made by LaBeau to approve the Animal Impounding Services Agreement between the City of Paynesville Hawk Creek Animal Shelter Agreement. Seconded by Herzberg and unanimously carried. AIRPORT T-HANGAR PROJECT BIDS & SAM ENTITY REGISTRATION DeWolf presented the results of the bid opening and a letter from Bolton & Menk, Inc. recommending to reject all bids and re-bid the project next winter. The bids came in 7.5% over budget. It was suggested to table this until the next City Council meeting. A letter to Federal Services Desk giving required information to activate SAM entity registration was also presented for consideration. This document allows for the City to receive federal grants. Motion was made by Herzberg to approve the information required to activate SAM entity registration and authorize Renee Eckerly, City Administrator to sign the letter. Seconded by LaBeau and unanimously carried STREET IMPROVEMENT PROJECT Please review Resolution Ordering Improvement & Calling For Preparation Of Plans Motion was made by Herzberg to approve Resolution Ordering Improvement & Calling For Preparation Of Plans. Seconded by Gilmore and unanimously carried. There being no further business, the meeting was adjourned at 7:50 p.m. Renee Eckerly, City Administrator