MANAGEMENT COMMITTEE for the MONTEREY REGIONAL STORM WATER MANAGEMENT PROGRAM (MRSWMP)

Transcription

1 NOTICE AND AGENDA MANAGEMENT COMMITTEE for the MONTEREY REGIONAL STORM WATER MANAGEMENT PROGRAM (MRSWMP) DATE: May 3, 218 TIME: 1:3 p.m. LOCATION: MRWPCA Conference Room, 5 Harris Court, Building D, Monterey, California and Management Committee Member Harty will participate by telephone from 15 Winners Circle, Topsham, ME, (65) NOTE: Under the terms and conditions of the Memorandum of Understanding for the Monterey Regional Storm Water Pollution Prevention Program {also referred to as the Monterey Regional Storm Water Management Program, (MRSWMP)}, the Management Committee (MC) was created to provide overall Program coordination, review, and budget oversight with respect to the NPDES permit. The MC is to consider permit compliance, with majority concurrence of the Permittees (listed below as Participating Entities), as the primary objective in approving Program tasks and corresponding budgets. The MC is comprised of one representative from each of the Permittees. None of the representatives are elected officials or policy makers for the entities they represent. Stakeholder feedback may either be provided during the Public Comment agenda item or the Program Manager may be contacted regarding any questions or feedback for the Management Committee. Responses to these items will be reported in the Management Committee Meeting Minutes. Should an interested stakeholder or a member of the public wish to make a presentation to the Group, the Program Manager should be contacted to schedule the presentation for a subsequent meeting. Officers: Chairperson: Milas Smith, City of Pacific Grove ViceChairperson: Agnes Topp, City of CarmelbytheSea Participating Entities: City of CarmelbytheSea City of Del Rey Oaks City of Monterey City of Pacific Grove City of Sand City City of Seaside County of Monterey Other Coordinating Entities: Carmel Unified School District Monterey Peninsula Unified School District ExOfficio Members: Association of Monterey Bay Governments Pacific Grove Unified School District Pebble Beach Company Monterey Bay National Marine Sanctuary AGENDA ITEMS Page # 1. Call to Order / Roll Call n/a 2. Public Comments n/a CONSENT AGENDA 3. Approve Management Committee Meeting Minutes for 5/9/18 (Attach. 1) 3 INFORMATION AND DISCUSSION ITEMS 4. Update from PE/PO Coordinator (E.7 & E.8) n/a 5. PostConstruction Requirements Page 1 of 21

2 a. APWA Training: Pervious Concrete Design, Detailing and Construction (Attach. 2) 6 6. Update on PEAIP a. BMP RAM Training Videos n/a 7. Update on Prop 1 Planning Grant for the Development of a Stormwater Resource Plan n/a a. Public Meeting: June 27, 5:37pm, Monterey Conference Center (Attach. 3) 7 ACTION ITEM 8. Action Item to Approve Revised FY217/18 MRSWMP Budget (Attach. 4) 8 9. Action Item to Approve 218/19 MRSWMP Budget and CostShare Allocation (Attach. 5) 1 1. Action Item to Approve EOA, Inc. s Scope of Work to Provide a Regional Trash Amendment Compliance Implementation Plan in an Amount Not to Exceed 7, (Attach. 6) Action Item to Consider Participating in the Regional Sustainable Moments Public Awareness Campaign, Appropriating 5, from the Public Education and Public Outreach Budget (Attach. 7) Action Item to Extend the Program Managers Employment Agreement (Attach. 8) 21 ADMINISTRATIVE REPORTS 13. Management Committee Member and Program Manager Reports n/a SCHEDULE NEXT MEETING / ADJOURNMENT 14. Schedule Next Meeting: The next MRSWMP Meeting date is currently scheduled for Wednesday, June 27, at 9:3a.m. 15. Meeting Adjournment Page 2 of 21

3 Attachment 1 Monterey Regional Storm Water Management Program (MRSWMP) Management Committee MEETING MINUTES For May 9, 218 AGENDA ITEMS 1. Call to Order / RollCall Chairperson Smith (City of Pacific Grove) called the meeting to order at 1:12 a.m. and performed roll call. Management Committee (MC) Members: City of Carmel Agnes Topp City of Monterey Tricia Wotan City of Sand City Leon Gomez City of Pacific Grove Milas Smith City of Seaside, City of Del Rey Oaks Scott Ottmar County of Monterey Tom Harty MRSWMP Staff: Program Manager Jeff Condit Other: Gary Conley Second Nature Doug Dowden (Conf. Call) 2. Public Comment a. None. CONSENT AGENDA 3. Approve Management Committee Meeting Minutes 4/25/18 Action: On a motion by Gomez (City of Sand City), seconded by Harty (County of Monterey), Management Committee approved the Consent Agenda (6, Monterey arrived after the vote). INFORMATION AND DISCUSSION ITEMS 4. PostConstruction Requirements a. APWA Training: Pervious Concrete Design, Detailing and Construction Condit announced an upcoming training sponsored by the APWA regarding Pervious Concrete Design, Detailing and Construction which will take place on Thursday, June 7 from 1pm4pm at the Oldemeyer Center in Seaside. 5. Update on Prop 1 Planning Grant for the Development of a Stormwater Resource Plan MRSWMP MC Meeting Minutes Page 1 of 3 Page 3 of 21

4 Attachment 1 There will be a Public Meeting on June 27 from 5:37pm at the Monterey Conference Center to present the draft Stormwater Resource Plan to members of the public. ACTION ITEMS 6. Action Item to Approve Revised FY217/18 MRSWMP Budget Members reviewed an updated FY217/18 MRSWMP Budget. Harty noted a discrepancy between the actual amount that was billed to the County in FY217/18 and the budgeted amount. Members directed Condit to further review the budget to understand the discrepancy and the item will be revisited during a future MRSWMP meeting. 7. Action Item to Approve EOA, Inc. s Scope of Work to Provide a Regional Trash Amendment Compliance Implementation Plan in an Amount Not to Exceed 111, During the March 28 MRSWMP Meeting, members reached consensus on a Scope of Work for meeting Trash Amendment Compliance Implementation Plan requirements. Members directed the Trash Amendment SubCommittee to consult the OnCall NPDES Support Services List to identify a firm that could offer OnCall NPDES Support Services. The Trash Amendment SubCommittee, consisting of Ottmar, Topp, and Gomez, ranked the firms of the OnCall NPDES Support Services List via evaluation criteria based on requirements needed to effectively complete the proposed Scope of Work. Based on the results of the evaluation criteria, EOA, Inc. was selected as the top firm from the OnCall NPDES Support Services List. EOA, Inc. subsequently provided a proposal in the amount of 111, to assist members with developing a regional Trash Amendment Compliance Implementation Plan. In addition, EOA provided a revised proposal for 92,5 with a reduced scope of work. Members reviewed the proposals and a potential costshare allocation. An extended discussion ensued. The City of Monterey disseminated additional costshare allocation strategies. Wotan asked members to review and consider a 4%fixed / 6%PLUbased cost breakdown as a potential costallocation model. At this point, none of the strategies based on Priority Land Uses will allow the City of Monterey to go forward under their current budget capacity, and City Council approval would need to be gained for additional funds. The first available City Council meeting is scheduled for June 5. If approved, Condit would then need to go to the M1W Board to approve the contract on June Action Item to Approve 218/19 MRSWMP Budget Members reviewed a proposed 218/19MRSWMP Budget and CostAllocation. Due to questions regarding Schedule E, the Trash Amendment Compliance Implementation Plan line item, members reached consensus to continue the item. MRSWMP MC Meeting Minutes Page 2 of 3 Page 4 of 21

5 Attachment 1 Action: On a motion by Wotan (City of Monterey), seconded by Harty (County of Monterey), Management Committee moved to continue the Action Item Agenda to a date uncertain (7). ADMINISTRATIVE REPORTS 9. Management Committee Member and Program Manager Reports a. Program Manager Condit shared that CASQA will be hosting a Quarterly Meeting on May 1. Also, registration for their Annual Conference is now open. ADJOURNMENT / SCHEDULE NEXT MEETING 1. Schedule Next Meeting The next Management Committee meeting is scheduled for Wednesday, May 23 at 9:3am. 11. Meeting Adjournment The meeting was adjourned at 11:57a.m. MRSWMP MC Meeting Minutes Page 3 of 3 Page 5 of 21

6 Attachment 2 TRAINING OPPORTUNITY MONTEREY BAY CHAPTER Beyond the Basics: Pervious Concrete Design, Detailing and Construction Date: Thursday, June 7, 218 Time: 1: PM 4: PM Location: Oldemeyer Center, Laguna Grande Hall 986 Hilby Ave., Seaside, CA Cost: FREE RSVP: contact Nathaniel Milam at nmilam@whitsonengineers.com or phone (831) System Design Introduction to the LATIS principle; Large Area Thin Infiltration Systems. Understanding soils and infiltration Hydraulic design tables Site Design Design principles How design impacts performance Case studies The good, the bad, the ugly Sections and details Design tables for pavement Maintenance Design for low maintenance Specifications and Mix Design Concrete Mix Design Stone Base Subgrade Preparation Contractor qualification requirements Performance vs prescriptive specs (Guide Specifications will be provided) Construction Preconstruction conference checklist Inprogress inspection checklist Aesthetics Understand your options Samples will be on display Page 6 of 21

7 Attachment 3 NOTICE OF PUBLIC MEETING Monterey Peninsula Region Stormwater Resource Plan The Monterey Regional Stormwater Management Program (MRSWMP) invites you to provide feedback on the Draft Stormwater Resource Plan (SWRP) for the Monterey Peninsula, Carmel Bay, and South Monterey Bay Integrated Regional Water Management Planning Region. The SWRP is a planning document that identifies public lands (i.e., streets, parks, and municipal properties) where stormwater capture projects could potentially be located to provide the most benefit. Stormwater capture projects collect, store, and treat stormwater runoff as well as dry weather flows such as excess irrigation runoff. Potential environmental and community benefits include: Wednesday, June 27, 218 5:3 pm 7: pm Venue Colton Room, Monterey Conference Center, 1 Portola Plaza, Monterey Providing water for other uses, such as irrigation, Recharging groundwater, Reducing local flooding, and Improving water quality in local creeks. The Draft SWRP will be posted for public review on June 25, 218 at A 3day comment period will be provided. Public Meeting Agenda Update on the SWRP development process and its relationship to other regional water management planning efforts. Overview of the process used to identify, evaluate, and prioritize local and regional stormwater capture projects. Presentation of conceptual designs for high priority projects. RSVP: Page 7 of 21

8 Attachment 4 Monterey Regional Storm Water Management Program (MRSWMP) To: From: Date: Subject: MRSWMP Management Committee Jeff Condit, Program Manager May 3, 218 Action Item to Approve Revised 217/18 MRSWMP Budget Discussion The Program Manager identified an error in the 217/18 MRSWMP Budget and Cost Share Allocation. The Program Manager line item was underreported in the original budget approved by the Management Committee. A revised budget corrects this error. Recommendation Staff recommends the Management Committee approve the revised 217/18 MRSMWP Budget. Attachments: Attachment 4A: Revised MRSWMP 217/18 Budget and CostShare Allocation Page 8 of 21

9 Attachment 4A Monterey Regional Stormwater Management Program CostShare Allocation Fiscal Year MRSWMP 217/18 Budget and Cost Share Allocation MRWPCA PROGRAM ELEMENT Program Manager Salary and Benefits total Program Manager Fixed Fee Portion Program Manager Populationbased portion Stormwater Monitoring Program (E.8 & E.14) Program and Analysis Costs Lab Fees Programs Budget Trash Amendment Trash Generation Assessments Trash Amendment Full Capture Planning Support* PE/PO Contract (E.7 & E.8) Web Development Contingency PEAIP Software Revenue from Prop 1 Grant to pay for PEAIP Software TOTAL Budgeted Cost Administration LineItem BUDGET Fee (+1%) 14,629 16, ,288 7, 7, 76,288 14,629 9,917 2,855 31,41 28,546 16,146 1,615 17,761 12,4 1,24 13,64 8, 8 8,8 1, 1, 11, 5,7 57 6,27 157, 15,7 172,7 2, 2 2,2 16, 1,6 17,6 33, 33, (33,) (33,) BUDGET COMPONENT TOTALS 373,534 37,353 CostShare Allocation Schedule A (total) A1 A2 C C B B B B B B D D Cost Share Schedule Basis of Calculation Program Manager Fixed Fee portion PopulationBased portion Population, Permitted Area No. of Events/Locations Divided per Jurisdiction Total A (total) A1 A2 B C D Cost Share Schedule A Participant Fixed Cost (A1) Participant Share 16,917 7, 9, ,57 31,41 41,887 1, Cost Share Schedule B PopulationBased Share PARTICIPATING ENTITIES Note: Participants' FixedFee Portion of Program Manager Salary + Benefits = 41,887 Fixed Fee Share Total Budgeted Cost Total Population Based Cost ( A2) Participant Population (21) Cost Share Schedule C Population (21) Schedule A Share Cost Total (A1+A2) Population Share Cost (B) Population Share Monitoring Locations (Total) Monitoring Share Cost (See Monitoring Program Worksheet) Cost Share Schedule D Monitoring Share Cost (Including +1% MRWPCA Admin. Fee) Participant Cost Cost following Prop 1 Grant Revenue PERMITTEE SHARE COST (A+B+C+D) 4,714 4,714 4,714 4,714 4,714 4,714 4,714 25,582 13,373 75,619 49,94 11,217 8, , ,.% 6,532 3,24 41,887 Participant Share (C) TRADITIONAL PERMITTEES CarmelbytheSea Del Rey Oaks Monterey Pacific Grove Sand City Seaside County of Monterey Urban, Unincorporated Participating Entities' TOTAL 1, 1, 1, 1, 1, 1, 1, 7 3,722 1,624 27,81 15, ,25 62,727 2,345 1,23 17,524 9, ,81 39,526 12,345 11,23 27,524 19,478 1,21 3,81 49, ,283 3,722 1,624 27,81 15, ,25 62, % 1.1% 18.4% 1.%.2% 21.9% 41.5% 5,386 2,35 4,245 21, ,792 9, , ,137 7,137 7, ,93 4,758 7,85 7,85 7, ,93 5, NONTRADITIONAL PERMITTEES Coordinating Entities' TOTAL.%.% COORDINATING ENTITIES Pebble Beach Co (Del Monte Forest) Carmel USD.%.% Participants' TOTAL 7 1.% 7, 144,283 4,514 2,239 3.% 1.5% 6,532 3,24 6,753 9,917 16, ,36.%.% 1.% 218, ,546 31,41 1% 33, May Page 9 of9,21218

10 Attachment 5 Monterey Regional Storm Water Management Program (MRSWMP) To: From: Date: Subject: MRSWMP Management Committee Jeff Condit, Program Manager May 3, 218 Action Item to Approve 218/19 MRSWMP Budget Discussion The Program Manager has been working with a SubCommittee consisting of the Chair and ViceChair to develop the FY218/19 Budget and CostShare Allocation. During the April 25 MRSWMP Meeting, the Management Committee reached consensus on an overall framework for a budget, but requested that a line item for a Trash Amendment Compliance Implementation Plan and costshare allocation be explored as Schedule E. Schedule E was further explored during the May 9 MRSWMP Special Meeting. The latest proposed version of Schedule E is based upon an a la carte option for members to participate in the Trash Amendment Compliance Implementation Plan Scope of Work. The schedule includes members that have expressed interest in pursuing the Scope of Work, utilizing a cost breakdown consisting of a combination of a flat, fixed cost (3%) and a cost based on Priority Land Use Area (7%). Recommendation Staff recommends the Management Committee approve the 218/19 MRSMWP Budget. Attachments: Attachment 5A: MRSWMP 218/19 Budget and CostShare Allocation Page 1 of 21

11 Attachment 5A Page 11 of 21

12 Attachment 6 Monterey Regional Storm Water Management Program (MRSWMP) To: From: Date: Subject: MRSWMP Management Committee Jeff Condit, Program Manager May 3, 218 Action Item to Approve EOA, Inc. s Scope of Work to Provide a Regional Trash Amendment Compliance Implementation Plan in an Amount Not to Exceed 7, Background In an effort to combat trash in waterways in a consistent statewide manner, the State Water Resources Control Board (State Water Board) adopted an Amendment to the Water Quality Control Plan for Ocean Waters of California to Control Trash (Trash Amendment) in April 215. The Trash Amendment requirements were presented to Phase II Stormwater Permittees through the issuance of a Letter on June 1, 217. For members selecting the Track 2 method of compliance, there is a deadline of December 1, 218, to develop an Implementation Plan that includes the following: a) The rationale for how the selected combination of controls will achieve Full Capture System Equivalency; b) The rationale for how Full Capture System Equivalency will be demonstrated; c) If using a methodology other than the recommended Visual Trash Assessment Approach to determine trash levels, a description of the methodology used and rationale of how the alternative methodology is equivalent to the recommended Visual Trash Assessment Approach; and d) If proposing to select locations or land uses other than Priority Land Uses, a rationale demonstrating that the alternative land uses generate trash at rates that are equivalent to or greater than the Priority Land Uses. OnCall NPDES Support Services During the March 28 MRSWMP Meeting, members reached consensus on a Scope of Work for meeting Trash Amendment Compliance Implementation Plan requirements. Members directed the Trash Amendment SubCommittee to consult the OnCall NPDES Support Services List to identify a firm that could offer OnCall NPDES Support Services. The Trash Amendment SubCommittee, consisting of Ottmar, Topp, and Gomez, ranked the firms of the OnCall NPDES Support Services List via evaluation criteria based on requirements to effectively complete the proposed Scope of Work. Based on the results of the evaluation criteria, EOA, Inc. was selected as the top firm from the OnCall NPDES Support Services List. EOA, Inc. Scope of Work EOA, Inc. has provided a proposal to assist interested members with developing a regional Trash Amendment Compliance Implementation Plan. This current proposal represents an a la carte option for MRSWMP members who wish to pursue a regional approach. The members that have expressed interest in pursuing the proposal include the Cities of Carmel, Del Rey Oaks, Sand City, Seaside, and the County of Monterey. The Scope of Work includes the following: Task 1: Review Existing Data and Information Page 12 of 21

13 Attachment 6 Task 2: Calculate Existing Trash Reduction Task 3: Opportunities and Constraints Analysis for Priority Catchments Task 4: Identify and Scope Pilot Projects Task 5: Develop Regional Implementation Plan Task 6: Develop Monitoring/Assessment and Full Capture Equivalency Method Financial Considerations The Scope of Work includes a cost of 7, (Attachment 6A). Recommendation Staff recommends the Management Committee review and approve an EOA Scope of Work to develop a regional Trash Amendment Compliance Implementation Plan. Attachments: Attachment 6A: Revised Proposal for Trash Amendment Compliance Plan Assistance Page 13 of 21

14 Attachment 6A Environmental and Public Health Engineering May 22, 218 Jeff Condit Stormwater Program Manager Monterey Regional Stormwater Management Program (MRSWMP) 5 Harris Court, Building D Monterey, CA 9394 Subject: Revised Proposal for Trash Amendment Compliance Implementation Plan Assistance Dear Jeff: Thank you for the opportunity to provide the revised proposal to assist the Monterey Regional Stormwater Management Program (MRSWMP) via Monterey One Water with stormwater trash management planning services. Per your request, this letter transmits our revised proposal to assist five MRSWMP municipalities by conducting trash management planning tasks described below. This revised proposal is a refined version of the proposal submitted in response to the Request for Proposals issued by Monterey One Water. Scope of Services The following describes the Scope of Services that EOA will conduct to assist five MRSWP municipalities1 with planning for and beginning to implement prioritized pilotscale trash control measures to address the State Board s Trash Amendments and subsequent NPDES requirements. Deliverables are provided at the end of each task. Costs associated with the tasks are included in Table 1 and the project schedule is included as Table 2. TASK 1. REVIEW EXISTING DATA AND INFORMATION The goal of this task is to obtain all pertinent GIS data layers and information on current and planned projects and programs that may affect the selection and/or timing of new or enhanced pilot trash control measure implementation and the formation of a costeffective implementation plan. The following subtasks will be completed to achieve this goal: 1.1 Data/Information Request: To assist in the completion of project tasks, EOA will request and review existing data and information provided by the MRSWMP Project Manager. EOA will develop and submit a brief data request memorandum to the Project Manager, which at a minimum will request the following information in GIS format: Jurisdictional and priority land use maps; Baseline trash generation assessment data; Stormwater drainage system and catchment boundaries; Creek and receiving waters; and Locations of existing BMPs (structure, including full capture systems, and nonstructural). Additional information in nongis formats that EOA may request include the following: Planned capital projects list/capital improvement project (CIP) plans; 1 Cities/Towns of Carmel, Del Rey Oaks, Sand City, Seaside, and the Unincorporated Monterey County. EOA, Inc. 141 Jackson Street Oakland, CA Tel: (51) Fax: (51) S. Wolfe Rd., Suite 185 Sunnyvale, CA 9486 Tel: (48) Page 14 of 21

15 Jeff Condit Monterey Regional Stormwater Management Program (MRSWMP) Page 2 of 7 Attachment 6A Planned large redevelopment projects; Storm Drain Master Plan/Drainage Plans; Locations of known stormwater flooding and FEMA flood maps; Contact info for individuals in each municipality with working knowledge of the storm drain system (pump stations/collection systems/flooding issues, etc.); and Descriptions of current and planned nonstructural trash controls measures 1.2 Data Compilation: All information provided by municipalities will be compiled by EOA and be used to help prioritize catchment in Task 2. Deliverables: Data/information request memorandum (Memo #1) TASK 2. CALCULATE EXISTING TRASH REDUCTION The goal of this task is to estimate trash load reductions attributable to existing trash full capture systems that are operational in the five municipalities. The following subtask will be completed to achieve this goal: 2.1 Calculate Trash Reductions by Municipality and Stormwater Catchment: Based on the baseline trash generation assessment data and information provided on existing certified full capture systems, EOA will calculate the estimated trash reduction associated with certified trash full capture systems currently operational in the region using desktop techniques. Trash reductions will be calculated for each MRSWMP municipality. Reductions will be calculated using methods previously introduced to municipalities at the Onland Visual Trash Assessment (OVTA) training in September 217 and subsequently incorporated into a Trash Progress Calculator designed by EOA. Results of the existing trash reduction via certified full capture system analysis will be incorporated into the Implementation Plan (Task 5). Deliverables: One draft and one final memorandum (Memo #2) on baseline trash generation and current trash reductions associated with existing full capture systems. One draft trash reduction calculator for each municipality, completed with information on baseline trash generation and existing full capture systems. TASK 3. OPPORTUNITY AND CONSTRAINTS ANALYSIS FOR PRIORITY CATCHMENTS The goal of this task is to identify the opportunities (benefits) and constraints (costs/engineering feasibility) of implementing structural and institutional trash control measures within high priority catchments within the five municipalities. Identifying these opportunities and constraints is intended to assist municipalities in selecting which pilot control measures will be implemented in which stormwater catchments the nearterm. 3.1 Conduct Full Capture Feasibility Evaluation: For all stormwater catchments within the five municipalities that have priority land use (PLU) areas with moderate, high or very high baseline trash generation (as identified by the five municipalities), EOA will conduct a feasibility evaluation for installing and maintaining full capture systems within the associated stormwater drainage systems. EOA will perform an assessment of the magnitude of trash reduction gained by installing large capacity and small (inletbased) full capture systems, considering baseline trash generation levels, existing full capture systems/areas, and the calculation procedure included in the Trash Progress Calculator. The assessment of large capacity systems will be based on a hydraulic analysis and the topographic characteristics of each catchment, an optimal location and type of 2 Page 15 of 21

16 Jeff Condit Monterey Regional Stormwater Management Program (MRSWMP) Page 3 of 7 Attachment 6A large full capture system will be identified for each priority catchment. Analysis will include optimization of trash capture based on baseline trash generation levels and a review of the device hydraulics as they relate to the existing storm drainage system and site constraints posed by existing utilities and rightofway. To conduct this analysis, EOA will utilize its knowledge of the existing storm drain hydraulics to determine optimal locations within the system. This will include special consideration of existing stormwater pump stations and other planned capital improvement projects as potential locations. Additionally, EOA will identify priority locations for small (inletbased) full capture systems in high priority areas identified via baseline trash generation data. Recommendations will be based on the estimated trash reductions and the estimated costs of installing large and small full capture systems at the most optimal locations. 3.2 Identify Nonstructural Control Options: In parallel to Task 3.1, EOA will conduct costbenefit evaluations for implementing nonstructural trash controls in each of the catchments where the full capture feasibility evaluation was conducted. The evaluations will include preliminary planninglevel cost estimates for capital and maintenance/operation of agreed upon controls and estimated trash reduction benefits based on current estimates of trash control effectiveness. Similar approaches to siting full capture systems described in task 3.1 will also be used for the analysis of institutional (nonstructural controls). 3.3 Develop Memorandum and Recommendations: The results of opportunity and constraints analyses will be included in a technical memorandum prepared for Monterey One Water. The recommended and most costeffective approaches for each catchment will be included. EOA will develop and present the findings of the draft report to municipalities and receive input in preparation for finalization of the technical memorandum. Deliverables: One draft and one final memorandum (Memo #3) describing the methods, results and recommendations from the full capture and institutional trash control measure opportunity and constraints analysis conducted. One PowerPoint presentation (Presentation #1) on the findings and recommended next steps resulting from the full capture and institutional trash control measure opportunity and constraints analysis TASK 4. IDENTIFY AND SCOPE PILOT PROJECTS The goal of this task is to identify, conceptually scope, and provide planninglevel costs estimates for pilotscale structural and institutional trash control projects that will be implemented in the nearterm by the five municipalities. A review of the suitability of existing structural treatment controls to achieve the trash full capture system design standard (i.e., screening trash >5mm in peak flows generated by the 1yr/1hr storm event) will be included as one of the pilot projects. The following subtasks will be completed to achieve this goal: 4.1 Identify, Scope and Cost Pilot Projects: Based on the results of the analysis conducted in Task 3 and input from each applicable municipality, EOA will identify, scope and provide cost estimates for pilot control measure implementation projects for the 5 highest priority stormwater catchments identified by the five municipalities. EOA will meet with staff from each participating municipality and review the recommended trash control measures from Task 3 and discuss options for conducting a pilot project. Options for the scale and extent of control measure implementation will be discussed. As result of these discussions, EOA will develop twopage draft conceptual scopes and preliminary planning level cost estimates for each pilot project. The pilot projects will include consideration of both new full capture systems and institutional (nonstructural) controls. Up to 5 conceptual scopes and costs estimates for the pilot projects will be provided by EOA. 3 Page 16 of 21

17 Jeff Condit Monterey Regional Stormwater Management Program (MRSWMP) Page 4 of 7 Attachment 6A Deliverables: One draft set and one final set of 5 scopes of work and costs estimates for pilot trash control measures projects. One draft set and one final set of 5 appendices to the scopes of work that summarize the results of the suitability review of existing stormwater treatment controls as pilot projects. TASK 5. DEVELOP REGIONAL IMPLEMENTATION PLAN A regional 1year implementation plan that addresses all requirements of the Order will be developed via this task in preparation for submittal to the State/Regional Water Board by December 1, 218. The goal of this task is to create a phased, costeffective, and integrated plan that is based upon existing control measures and planned stormwater management in the region over the next decade. The following subtasks will be completed to achieve this goal: 5.1 Develop Regional Trash Control Measures Implementation Plan: EOA will develop a joint trash control measure implementation plan for the five municipalities that addresses the requirements of the Order. The Plan will utilize the structure of the BASMAA Phase II Trash Control Measure Implementation Plan Template recently developed by EOA. The Plan will include a discussion of the scope of the trash issues and generation in Monterey County, existing and planned (nearterm) pilot trash control measure implementation, and a summary of the Full Capture Equivalency (FCE) approach municipalities will take to demonstrate trash reduction over time in areas where full capture systems will not be installed. The FCE method will be more fully described in an appendix to the Plan, which will be developed via Task 6. Pilot project scopes developed via task 4 will also be included as an appendix to the Plan. A tentative time schedule for implementing trash controls and the FCE approach will also be included. Deliverables: One draft and one final annotated outline for the Trash Control Measure Implementation Plan One draft and one final Trash Control Measure Implementation Plan TASK 6. DEVELOP MONITORING/ASSESSMENT AND FULL CAPTURE EQUIVALENCY METHOD The Order also requires those municipalities choosing the Track 2 compliance approach to document the rationale for how the combination of trash control measures will achieve Full Capture System Equivalency (FCE) and how FCE will be demonstrated. Additionally, a rationale demonstrating that alternative land use areas generate trash at rates that are equivalent to or greater than the PLUs must be submitted. The goal of this task is to develop and provide MRSWMP with the documentation of the rationale and methods that are needed to address this requirement. The following subtasks will be completed to achieve this goal: 6.1 Develop Monitoring and Full Capture Equivalency Method: EOA will also develop and document (as an appendix to the Implementation Plan developed via task 5) the method that will be used by MRSWMP municipalities to demonstrate that PLU areas that are not addressed via full capture systems will be determined as equivalent to full capture. The method will fully describe the Onland Visual Trash Assessment (OVTA) method and the rationale behind how FCE is determined via OVTAs. Additionally, the method will describe the extent and frequency of monitoring and assessment that will be performed by municipalities to demonstrate FCE to the State/Regional Water Boards. 4 Page 17 of 21

18 Attachment 6A Jeff Condit Monterey Regional Stormwater Management Program (MRSWMP) Page 5 of 7 Deliverables: One draft and one final appendix to the Implementation Plan that describes and documents the definition of full capture equivalency, assessments need and selection of OVTA sites, planned assessment frequency, data interpretation techniques, and anticipated tracking and reporting outputs. SCHEDULE The schedule for completion of tasks described in this scope of services is included in Table 1. The schedule may be adjusted based on the noticetoproceed date given to EOA and revisions based on discussions/agreements with the Monterey One Water Project Manager. Table 1. Schedule for completion of Project Tasks. START DATE (218) COMPLETION DATE (218) 1.1 Data/Information Request June 8 June Data Compilation/Summary June 22 June 29 June 29 July 2 TASK TASK 1. REVIEW EXISTING DATA AND INFORMATION TASK 2. STORMWATER CATCHMENT PRIORITIZATION 2.1 Calculate Existing Trash Reduction TASK 3. OPPORTUNITY AND CONSTRAINTS ANALYSIS FOR PRIORITY CATCHMENTS 3.1 Conduct Full Capture Feasibility Evaluation July 2 August Identify Nonstructural Control Options July 13 August Develop Memo and Recommendations August 24 August 31 August 31 September 21 September 21 November 16 TASK 4. IDENTIFY AND SCOPE PILOT PROJECTS 4.1 Identify, Scope and Cost Pilot Projects TASK 5. DEVELOP REGIONAL IMPLEMENTATION PLAN 5.1 Develop Regional Trash Control Measures Implementation Plan TASK 6. DEVELOP MONITORING/ASSESSMENT AND FULL CAPTURE EQUIVALENCY METHOD 6.1 Develop Monitoring and Full Capture Equivalency Method September 21 5 November 16 Page 18 of 21

19 Attachment 6A Jeff Condit Monterey Regional Stormwater Management Program (MRSWMP) Page 6 of 7 COST PROPOSAL The estimated costs for completion of tasks outlined in this proposal are included in Table 2. Cost estimates are based on EOA 218 rate schedules (attached). Cost estimates are provided on a time and materials basis with a not to exceed cost of 7,. Costs estimates assume: Up to 2 inperson in Monterey County or virtual (WebEx) meetings/presentations, each lasting no longer than 3 hours. One full day (8 hour) meeting with staff from each of the five MRSWMP municipalities to scope and discuss pilot implementation projects. Approximately one conference calls per month between the EOA and the Monterey One Water Project Manager, each roughly onehour in duration. Table 2. Estimated costs for completion of project tasks. TASK COST ESTIMATE TASK 1. REVIEW EXISTING DATA AND INFORMATION 1.1 Data/Information Request 2, 1.2 Data Compilation/Summary 3, TASK 2. STORMWATER CATCHMENT PRIORITIZATION 2.1 Calculate Existing Trash Reduction 5,5 TASK 3. OPPORTUNITY AND CONSTRAINTS ANALYSIS FOR PRIORITY CATCHMENTS 3.1 Conduct Full Capture Feasibility Evaluation 12,5 3.2 Identify Nonstructural Control Options 6,5 3.3 Develop Report and Recommendations 1,5 TASK 4. IDENTIFY AND SCOPE PILOT PROJECTS 4.1 Identify, Scope and Cost Pilot Projects 8, TASK 5. DEVELOP REGIONAL IMPLEMENTATION PLAN 5.1 Develop Regional Trash Control Measures Implementation Plan 15,5 TASK 6. DEVELOP MONITORING/ASSESSMENT AND FULL CAPTURE EQUIVALENCY METHOD 6.1 Develop Monitoring and Full Capture Equivalency Method 6,5 Total 6 7, Page 19 of 21

20 Attachment 7 Monterey Regional Storm Water Management Program (MRSWMP) To: From: Date: Subject: MRSWMP Management Committee Jeff Condit, Program Manager May 3, 218 Action Item to Consider Participating in the Regional Sustainable Moments Public Awareness Campaign, Appropriating 5, from the Public Education and Public Outreach Budget Discussion The Monterey County Convention and Visitors Bureau (MCCVB) is launching the Sustainable Moments public awareness campaign to educate visitors and residents alike on sustainable practices to protect our natural landscapes and waterways. Partnering with the Monterey Bay Aquarium, the Monterey Regional Waste Management District, the Monterey Peninsula Water Management District, MontereySalinas Transit, and other organizations, MCCVB is working to present unified, effective messaging that will result in changed behaviors and the protection of our natural resources. The initiative provides an opportunity for the MRSWMP program to join forces with other local agencies and institutions to costeffectively reach extended targeted audiences while meeting minimum Public Education and Public Outreach permit requirements. In addition, the campaign offers the opportunity to transition to a heavier reliance on social media platforms to effectively target audiences. The proposed campaign will be comprised of advertising (TV, print, digital); press releases and press conferences; restaurant and hotel collateral (table tents and door hangers); a web video series; and speaking engagements with local community organizations. The initiative will assist in meeting minimum E.7 Permit Requirements. Financial Impacts The MRSWMP Program has Public Education and Public Outreach funds available for the current fiscal year that can meet the proposed 5, contribution. Recommendation Staff recommends the Management Committee approve the allocation of an amount not to exceed 5, of Public Education and Public Outreach funds to join the Sustainable Moments Public Awareness Campaign. Page 2 of 21

21 Attachment 8 Monterey Regional Storm Water Management Program (MRSWMP) To: From: Date: Subject: MRSWMP Management Committee Jeff Condit, Program Manager May 3, 218 Action Item to Extend the Program Managers Employment Agreement Discussion The Employment Agreement for the Program Manager currently terminates on June 3, 218. This date corresponds to the original end date for the current Phase II MS4 NPDES Permit (Order 2131DWQ). The end date has been subsequently extended as a new Stormwater Permit has yet to be issued. The expected start date for the next Stormwater Permit is tentatively scheduled for July 1, 22. Recommendation Staff recommends the Management Committee consider extending the Program Manager Employment Agreement through the life of the Phase II MS4 NPDES Permit (Order 2131DWQ). Page 21 of 21