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1 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Meeting Agenda Finance and Government Committee Tuesday, May 2, :30 PM Council Briefing Room Regular Meeting Call to Order Staff Presentations Parks Master Plan - Presented by Rick Herold, Parks, Arts and Recreation Director Insurance Fund Monthly/Quarterly Review Attachments: Ins Fund thru Mar 2017.pdf Ins Fund Monthly and UHC Slides March 2017.pdf Quarterly Risk Fund Review Attachments: Risk Fund Summary thru pdf Risk Prop-Liab-WC slides Q2.pdf Internal Audit FY nd Quarter Report Attachments: Internal Audit nd Quarter Report.xlsx Consent Agenda Consider Minutes of April 4, 2017 Attachments: Minutes pdf Contract with Stageline Mobile Stage, Inc. in the amount of $277,165, for a mobile stage at Grand Central and special events Attachments: Mobile Stage- Capital Projects Budget Summary City of Grand Prairie Page 1 Printed on 4/28/2017

2 Finance and Government Committee Meeting Agenda May 2, Contract with the recommended low bid contractor, C. Greenscaping, LP, for the installation of a landscape irrigation system at the Charles V. England Training Center at a cost of $63,400; and authorize the City manager to execute change orders with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation for the change order Attachments: City Hall Bldg Irrigation - Capital Projects Budget Summary.xlsx FY17 CH Bldg Irrigation - Capital Projects Budget Summary.xlsx FY16 City Gateway Landscaping - Capital Projects Budget Summary C Greenscaping - Bid tab - CVE.docx Change Order/Amendment No. 9 in the net amount of $150,000 with Austin Bridge and Road, L.P. for MacArthur Paving and Drainage Improvements Attachments: MacArthur.xlsx Professional Services Contract with H. W. Lochner for engineering services for three intersection improvements in the amount of $134,473 with a 5% contingency of $6,724 for a total request of $141,197 Attachments: High Accident Ordinance amending the FY 2016/2017 Capital Improvement Projects Budget; Change Order/Amendment No. 2 for engineering and surveying services contract with KSA Engineers, Inc. for Waterwood Drive Extension from Arkansas Lane to north of Warrior Trail, for Drainage, Water and Wastewater Improvements in the total amount of $15,000 Attachments: Waterwood Drive Ordinance amending the FY 2016/2017 Capital Improvements Projects Budget; Change Order/Amendment No. 2 with SYB Construction in the net amount of $166, for Clean Water State Revolving Fund (CWSRF) Wastewater Rehabilitation project Attachments: CWSRF.xlsx Items for Individual Consideration Award bids for the completion of two residential reconstruction projects as part of the HOME Reconstruct Program to Johnson Construction Services in the amount of $172,390 Attachments: Attachment A.pdf Attachment B.pdf Attachment C.pdf City of Grand Prairie Page 2 Printed on 4/28/2017

3 Finance and Government Committee Meeting Agenda May 2, Contract with PlayGrand Adventures non-profit Corporation to allow Corporation to offer City assets to potential sponsors as part of sponsorship packages to aid in Corporation fundraising for PlayGrand Adventures Playground; Contract has a five-year term with the option to renew for three additional five-year terms Contract with Pepsi for exclusive pouring rights at the EPIC, EPIC Waters, Playgrand and Grand Lawn for five years with two optional one-year renewals that includes payments to the City for the following: annual payment for pouring rights in the amount of $150,000 per year, signing bonuses of $50,000 for year one and $25,000 bonus for year six and seven, $35,000 marketing support for year one and $25,000 marketing support per year for years two through seven, and 30% share of vending machine gross revenue Attachments: Evaluation BAFO.pdf Ordinance amending the FY 2016/17 Capital Improvement Project Budget; Change Order/Amendment No. 8 with Lee Lewis Construction, Inc. for Epic and Epic Waters in the amount of $252,377 for low voltage/fiber pathway, domestic water sub-meter, revised retaining wall detail at safety walls, credit for eliminated HVAC pumps, 8 domestic water line stop, Oncor service for site amenities and additional construction testing; and ratification of change of funding source on Change Order/Amendment No. 7 Attachments: EPIC Wtr EPIC STRT EPIC Wwst Ordinance amending the FY 2016/2017 Capital Improvement Projects Budget; award contract to Lemco Construction Services L.P. in the amount of $195,000 for security upgrades to the Public Safety Building and Auto Pound, and authorize a 5% contingency of $9,750 for a total project cost of $204,750 Attachments: PSB Security Upgrades.xlsx Ordinance Amending the Code of Ordinances, Chapter 24 "Taxation," to increase the Homestead Exemption to from $7,500 to $10,000. Attachments: ORD (2).pdf Homestead F&G pdf Executive Session City of Grand Prairie Page 3 Printed on 4/28/2017

4 Finance and Government Committee Meeting Agenda May 2, 2017 The Finance and Government Committee may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A. to discuss the following: 1. Section Consultation with Attorney 2. Section Deliberation Regarding Real Property 3. Section Personnel Matters 4. Section Deliberations Regarding Economic Development Negotiations Adjournment Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Finance and Government Committee agenda was prepared and posted April 28, Gloria Colvin, Secretary The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call or Gloria Colvin (gcolvin@gptx.org) at least three (3) business days prior to the scheduled meeting to request an accommodation. City of Grand Prairie Page 4 Printed on 4/28/2017

5 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Parks Master Plan Briefing Type: Presentation Status: Staff Presentations File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 4/19/2017 In control: City Secretary 5/16/2017 Final action: Parks Master Plan - Presented by Rick Herold, Parks, Arts and Recreation Director Date Ver. Action By Action Result Title Parks Master Plan - Presented by Rick Herold, Parks, Arts and Recreation Director City of Grand Prairie Page 1 of 1 Printed on 4/28/2017 powered by Legistar

6 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Employee Insurance Fund Monthly Review Type: Agenda Item Status: Agenda Ready - Committee File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 4/26/2017 In control: Finance and Government Committee 5/2/2017 Final action: Insurance Fund Monthly/Quarterly Review Ins Fund thru Mar 2017.pdf Ins Fund Monthly and UHC Slides March 2017.pdf Date Ver. Action By Action Result From Lisa Norris, Human Resources Director Title Insurance Fund Monthly/Quarterly Review Presenter Ashley Land, Human Resources Manager Recommended Action Review Only Analysis This analysis covers the experience in the Employee Insurance Fund through March 2017: Employee Insurance Fund Summary (Attachment 1): As our 2nd quarter comes to a close, you can see in our Fund Summary that the Operating Balance (Column 3, row 85) remains in the black! The projections shown on the fund summary were only including up through February as these were submitted during the budget process that was due March 24th (so March had not completed at that time). With those projections, we reflected an imbalance at year-end of $222,726 (column 4 in green, row 85). In this fund summary, you can also see that we have included the high claimant reimbursement of $1,011,396 noted in column 4, row 31. This correlates to the amount being taken out of the Risk Fund Stoploss reserve (separate item on today's agenda - Risk Fund Quarterly Review). However, if you review the month-to-month fiscal year summary, you can see March numbers and year-end projections inclusive of March data (column 7). March active claims were the highest month of the fiscal year so far at $1,440,984 (column 7, row 29). However, overall year-end projections (column 13, row 40) have improved from -222,726 that was originally reflected on the Fund Summary (1st attachment you reviewed) to -117,444 as shown on this month-to-month review with March revenues and expenses calculated. Using current projections and data, retirees are only expected to reach about 89% of the budgeted number, and actives are projected to reach 102% of City of Grand Prairie Page 1 of 2 Printed on 4/28/2017 powered by Legistar

7 File #: , Version: 1 budgeted. UHC Slides As of March, only 4 claimants have exceeded $100,000 in claims. On the last slide, our high claimants had a positive month with only a few hitting the light blue amounts of $1,000-$49,999 in claims for the month, and none of them exceeding $50,000 during March. F&G members questioned the number of "Current ER Visits" shown on that slide at our last meeting as to whether those numbers were for the 3-year period or the current year. United Healthcare confirmed that is the number of visits over that 3-year period from January 2015 through March Financial Consideration The current budget is approved and no financial consideration is necessary at this time until additional claims data based on future months can be reviewed. City of Grand Prairie Page 2 of 2 Printed on 4/28/2017 powered by Legistar

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13 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Quarterly Risk Fund Review Type: Agenda Item Status: Agenda Ready - Committee File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 4/26/2017 In control: Finance and Government Committee 5/2/2017 Quarterly Risk Fund Review Risk Fund Summary thru pdf Risk Prop-Liab-WC slides Q2.pdf Final action: Date Ver. Action By Action Result From Lisa Norris, Human Resources Director Title Quarterly Risk Fund Review Presenter Ashley Land, Human Resources Manager Recommended Action Review Analysis Risk Fund (Attachment, page 1): The Risk fund continues to run fairly well, but we are in storm season so we will remain cautiously optimistic. Revenues are doing well, especially with the work from our City Attorney's office and staff who have collected $115,652 in subrogration recoveries s far this year! This exceeds total collections for fiscal year On the expense side, we were hit pretty hard with Property premium increases (row 36, column 3) due to losses over the past several years resultant from flooding, storms and ice. However, we are running well as we reach the end of the 2nd quarter (column 3) for Auto Losses (row 31), Liability losses (row 34), Property losses (row 37) and current year Workers Compensation losses (row 39). As we go over the insurance fund, our large claimant hit 1,411,396 in plan year As a result, we are transferring $1,011,396 from Risk Fund Stoploss reserves (row 60, highlighted in yellow) to the Insurance Fund. This was our communicated practice to reimburse (following the close of quarter 2), any amount over $400,000 in paid claims per claimant which is the self-imposed stoploss deductible. Liability and Property (Attachment pages 2-3): Liability and Auto-Property costs and number of claims filed for the second quarter of fiscal year 2017 are down, as noted by the green arrows, as compared to the prior year! On Slide 3, most of the damage noted so far City of Grand Prairie Page 1 of 2 Printed on 4/28/2017 powered by Legistar

14 File #: , Version: 1 this year is from wind/storms. Funds Recovered (Attachment, page 4): As mentioned earlier, our City Attorney's office staff are killing it in collections! Nice work as they have brought in $115,652 so far this year in the first 6 months. Workers Compensation (Attachment pages 5-7): Overall, our total workers compensation number of occurences and costs per claim have decreased from the prior year as reflected on slide 5. As a result, on slide 6 you can also see cumulative costs are also down for both paid claims and reserved amounts. Results so far are very positive as indicated on slide 7 showing incurred costs are down by 51%, paid costs are down by 40% and reserved costs have decreased by 58%. Let's hope this trend continues through year-end. Financial Consideration None. Information only. City of Grand Prairie Page 2 of 2 Printed on 4/28/2017 powered by Legistar

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22 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Internal Audit 2nd Qtr Report Type: Agenda Item Status: Agenda Ready - Committee File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 4/26/2017 In control: Finance and Government Committee 5/2/2017 Final action: Internal Audit FY nd Quarter Report Internal Audit nd Quarter Report.pdf Date Ver. Action By Action Result From Cathy Patrick Title Internal Audit FY nd Quarter Report Presenter Cathy Patrick Recommended Action N/A Analysis N/A Financial Consideration N/A City of Grand Prairie Page 1 of 1 Printed on 4/28/2017 powered by Legistar

23 CUMULATIVE LISTING OF REPORTS & PROJECTS COMPLETED MANAGEMENT SERVICES DEPARTMENT Fiscal Year nd Quarter FIELD WORK REPORT HOURS REPLY REPLY REPLY COMPLETED REPORTS DEPARTMENT COMPLETE DATE TO DATE REQUIRED DUE DATE RECEIVED Steens Motel Occupancy Tax Review Marketing 1/31/2017 1/31/ Yes 2/28/2017 2/7/2017 Studio 6 Occupancy Tax Review Marketing 2/7/2017 2/7/ N/A N/A N/A La Quinta Inn & Suites Occupancy Tax Review Marketing 2/27/2017 2/28/ Yes 3/20/2017 4/25/2017 Super 8 GSW Occupancy Tax Review Marketing 3/13/2017 3/13/ Yes 4/25/2017 4/25/2017 Police State & Federal Seizure Audit Police 2/3/2017 2/9/ Yes N/A N/A IT Laptop Inventory Information Technology 3/15/2017 3/20/ N/A N/A 3/20/2017 Work In Progress Enviromental Services Animal Shetler Policies 113 Police Payroll Audit 36 Prairie Lakes Golf Course Follow-Up Payroll/Cash Handling 14 Public Works City Works 52 Grand Prairie Football Association 8 Miscellaneous Projects Purchasing P-Card Policies 80 Complete AirHogs 152 In process Procurement Cards and American Express 126 Continual Cash Handling Training 22 Continual Housing Promissory Notes 9 Continual Housing and Neighborhood Services Portability Checks 22 Continual

24 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: April 4, 2017 F&G Minutes April 4, 2017 F&G Minutes Type: Agenda Item Status: Agenda Ready - Committee File created: On agenda: 4/26/2017 In control: Finance and Government Committee 5/2/2017 Title: Consider Minutes of April 4, 2017 Sponsors: Indexes: Code sections: Attachments: Minutes pdf Final action: Date Ver. Action By Action Result Title Consider Minutes of April 4, 2017 Presenter Jim Swafford, Chairman Recommended Action Approve City of Grand Prairie Page 1 of 1 Printed on 4/28/2017 powered by Legistar

25 MINUTES CITY COUNCIL FINANCE AND GOVERNMENT COMMITTEE April 4, 2017 The City of Grand Prairie Finance and Government Committee convened at 2:32 PM on April 4, 2017 in the Grand Prairie City Hall; 317 College Street, Grand Prairie, Texas. The following persons were in attendance: COMMITTEE MEMBERS PRESENT Jim Swafford, Chairman Greg Giessner Jorja Clemson Chairman Swafford mentioned that the Finance and Government Committee meeting agenda has been changed to mirror the City Council agenda. Chairman Swafford asked Council Member Giessner and Mayor Pro Tem Clemson if they would like to pull off any of the agenda items from the Consent Agenda for Individual Consideration. Council Member Giessner and Mayor Pro Tem Clemson said they did not. Items #1-#7 on Consent Agenda: Mayor Pro Tem Clemson moved, seconded by Council Member Giessner to approve items 1 through 7 on the Consent Agenda. The motion carried unanimously. Item #8: Insurance Fund Monthly Review Ms. Norris reviewed the Employee Insurance Fund through February February came to a close with another positive Operating Balance and cumulative balance in the black! February claims reached just over one million and were beneath both the Fiscal Year monthly average and the running 12-month average. Retiree claims for February were the lowest of the year, reaching only $198,594. This projects our active claims year-end estimate to $13,906,232 - right at our budgeted number! Additionally, that projection is using the "running 12-month average" of $126,473 for all remaining 7 months, instead of the actual fiscal year monthly average. If we were to use the lower monthly average, our year-end projection would only be $13.1 million. We are using the conservative approach, which is what I recommend and believe we have agreed to use in the past. With this fiscal year to date estimates, retirees are only expected to reach about 90% of the budgeted number, $3,339,586, by projecting at $3,034,648. Overall, the fund is projected to end in the black by $113,314 at year-end. Let's hope this positive trend continues. In the first two months of the new plan year which began January 1, 2017, only 4 claims have gone over $100,000 so far as shown on the UHC attachment, slide number 3. Our high claimant from previous periods is one of those and was expected as reflected in Case 1 on the last slide

26 Item #9: Award Bids for the Completion of Two Residential Reconstruction Projects as part of the HOME Reconstruct Program to Johnson Construction Services in the amount of $172,390 Mr. Hills informed the committee that two families residing at the locations listed in attachments A and B have met all of the eligibility requirements of the HOME Reconstruct Program as described below. The City Council is therefore requested to award bids for these two residential projects as part of the HOME Reconstruct Program to the low bidder for each project, Johnson Construction Services, for $77,440 and $94,950, respectively, totaling $172,390. The Housing and Neighborhood Services Department, as part of the Housing rehabilitation program, takes applications from citizens of Grand Prairie for assistance in the rehabilitation of their homes. All HNS programs are federally funded, with the reconstruction program being the most comprehensive rehabilitation effort. The detailed procedures/guidelines for the reconstruction program can be found in attachment C. The HOME Reconstruct Program has specific eligibility requirements. The applicant must be 60 years of age or older, or have a long-term disability supported statement; the home must be owner occupied with a valid Deed of Trust; the property must be located within the city limits of Grand Prairie; the applicant must have owned the property at least 3 years; the current taxes must be paid (county, city and schools); the insurance must be current (minimum value of the home); and the property must be more than 75% deteriorated from its appraisal value, as provided by the appropriate appraisal district. To qualify for the program, the applicant's income must not exceed 80% of the median income for the City of Grand Prairie, as determined by the US Department of Housing and Urban Development (HUD). This program is a Deferred Payment Loan (DPL), not a grant, and a lien is placed on the property for the total amount of the reconstruction with a 0% to 3% interest rate, based on the applicant's income. Chairman Swafford states not hearing any objection, the committee is in support of this item and recommended bringing forward to City Council for final approval on April 18, Item #10: Purchase of Phillips LED (Light Emitting Diode) light fixtures from Dealers Electrical Supply in the amount of $85, through a national inter-local agreement with BuyBoard. Mr. McCuller informed the committee that this purchase will be for the Public Works, Street/Traffic department to continue upgrading the existing HPS (High Pressure Sodium) lighting to LED (Light Emitting Diode) for all streetlights maintained by the City of Grand Prairie. The City currently maintains 703 streetlights throughout the City. This year, the City will also become responsible for maintenance to an additional 32 high-mast streetlight structures on Interstate Highway 30, resulting in an additional 384 streetlight fixtures. W.W. Grainger was awarded this contract August 15, Since that time new products have emerged. Dealers Electrical Supply can supply these products for $10,000 less than W.W. Grainger. Chapter of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including BuyBoard

27 The BuyBoard is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities, counties, other local governments, and nonprofits across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now. Dealers Electrical Supply through their BuyBoard contract offers Highmast LED and Road Focus fixtures. Chairman Swafford states not hearing any objection, the committee is in support of this item and recommended bringing forward to City Council for final approval. Item #11: Price agreement for Asbestos Survey Services from Farmer Environmental (up to $100,000 annually) for one year with the option to renew for four additional one-year periods totaling $500,000 if all extensions are exercised and authorize the City Manger to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the orignal maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms Mr. Cummings informed the committee that this agreement is for the asbestos surveying services and monitoring of abatement services for the City of Grand Prairie Environmental Services Department. This service will be used for property owned or of interest to or by the City of Grand Prairie, Texas. The award was based on best value criteria set up in the specification, including reputation, experience, price, and TDSHS compliance. Chairman Swafford states not hearing any objection, the committee is in support of this item and recommended bringing forward to City Council for final approval. Item #12: Creek Erosion Buyout - Purchase of house and lot located at 410 Windhurst Drive Mr. Khavari informed the committee that the house located at 410 Windhurst is located in the Kirby Creek area (see Exhibit A for aerial ). Stephen Kille and Yoko Kille have asked the City to buy their house under the Creek Erosion Policy. The house meets all the requirements for our voluntary buyout program. An appraisal by an independent fee appraiser determined the market value to be $165,000 (without recognizing any current problems to the house and lot caused by creek erosion). Mr. and Mrs. Kille have agreed to the City s offer and signed a Sales Agreement (see attached Sales Agreement dated March 15, 2017). Property owners will pay for all moving expenses and are responsible for locating replacement housing at their own expense. The property owners have located replacement housing in the City of Grand Prairie and are currently in negotiations. The City will pay also all title insurance expenses and closing costs. Chairman Swafford states not hearing any objection, the committee is in support of this item and recommended bringing forward to City Council for final approval. Item #13: Change Order No. 1 with Durable Specialties, Inc. in the amount of $85, for signal modification at Main and NW 4 th St. Mr. Shumac informed the committee that on August 2 nd, 2016, the City Council approved traffic signal construction contract with Durable Specialties, Inc. for constructing three new traffic signals in the amount of $364,

28 Change order No. 1 with Durable Specialties, Inc. in the amount of $85,205 is for signal modification at Main and NW 4th Street. As part of the signal modification at Main and NW 4 th street, contractor will remove existing pedestrian signal and marked crosswalks that were installed for old fire station 1 administration building and provide provisions for pedestrian crossings at the intersection. Contractor will construct barrier free ramps at the intersection of Main and NW 4th street for pedestrian crossings. The proposed improvements include traffic signal equipment upgrade including replacement of existing traffic signal poles with black powder coated traffic signal poles. The proposed improvements were not part of the F&G Eats restaurant incentive program to encourage restaurant owner into our downtown area. These improvements are needed to improve traffic signal operations at Main and NW 4th street and provide provision for safe crossings of pedestrian at signalized intersection rather than mid-block. Staff proposes to use Durable Specialties, Inc. to complete traffic signal modifications at Main and NW 4th street. We propose a change order to the three traffic signal construction project in the amount of $ 85, and extend the contract period to December 31, 2017 for Durable Specialties, Inc. to complete traffic signal modifications at Main and NW 4th street. Chairman Swafford states not hearing any objection, the committee is in support of this item and recommended bringing forward to City Council for final approval. Item #14: Resolution authorizing the City Manager to enter into a Force Account Agreement with Texas Department of Transportation and Union Pacific Railroad for Railroad Advance Preemption at the Union Pacific Railroad mainline crossings (Bagdad Road, SE 14th Street, Beltline Road, Center Street, 2nd Street, 19th Street and 23rd Street) in the total project cost of $1,713,200, of which $1,273,692 is federally funded, $40,188 is State funded, $171,320 is Railroad funded, and $228,000 is locally funded Mr. Shumac informed the committee that on October 15th, 2013, the City Council approved a resolution authorizing the City Manager to enter into a Local Advance Funding Agreement (LPAFA) with the State for railroad advance preemption. On November 17 th, 2015, the City Council reaffirmed their support of the project by authorizing the City Manager sign a formal response to NCTCOG in order to avoid cancellation of the project as part of the RTC 10-year project policy through their TIP development effort. Regional Transportation Council (RTC) reapproved the project on their May 2016 meeting. State and Railroad entered into Highway-Railroad force account Agreement, authorizing reimbursement to the Railroad for actual costs of project implementation. Railroad agrees to furnish materials and labor to perform the work in connection with the project and any cost overruns in excess of the force account estimate will be at the Railroad s expense. Total Railroad force account project cost estimate is $1,713,200 of which $1,273,692 is federally funded, $40,188 is State funded, $171,320 is Railroad funded, and $228,000 is locally funded. The funds will be used to update the current antiquated system and make the crossings much safer. Chairman Swafford states not hearing any objection, the committee is in support of this item and recommended bringing forward to City Council for final approval

29 Item #15: Resolution authorizing the City accept a purchase offer by the Texas Department of Transportation (TxDOT) to sell (14,012) of one acre as fee title from the north side of IH 30 along their project limits from Northwest 7 th Street to Beltline Road, Grand Prairie, Dallas County, Texas, required for the construction of a frontage road Mr. Shumac informed the committee that in an offer letter (see attached offer letter Exhibit B ) dated February 8, 2017, the Texas Department of Transportation (TxDOT) has offered to buy (14,012 sf) of one acre as fee title from the north side of IH 30 along their project limits from Northwest 7 th Street east to Belt Line Road, Grand Prairie, Dallas County, Texas, (see attached aerial map for location). In order to accept this offer, the City must pass a resolution agreeing to the sale. The offer amount was prepared by a State certified appraiser which represents fair, reasonable and market value for the City s interests. This parcel is vacant land only. The outdoor advertising sign located on the City s property is not being acquired and is not required to be moved. Any City ownership of oil, gas, and sulphur is not included in the sale. Passage of this resolution is required by TxDOT and their title company to give the City Manager, or his delegate, authority to the sign all required documents to complete the sale. It will provide TxDOT the required authorization to proceed with this purchase from the City. Conveyance of this parcel will be by a Special Warranty Deed (designated as Parcel No. 3 by TxDOT) for the fee parcel. Chairman Swafford states not hearing any objection, the committee is in support of this item and recommended bringing forward to City Council for final approval. Executive Session There is no executive session. Adjournment: There being no further business, the Finance and Government Committee Meeting adjourned at 3:09 p.m. Jim Swafford Finance and Government Chairman Date - 5 -

30 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Parks and Recreation - Mobile Stage SL260 Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 4/20/2017 In control: Parks & Recreation 5/2/2017 Final action: Contract with Stageline Mobile Stage, Inc. in the amount of $277,165, for a mobile stage at Grand Central and special events Mobile Stage- Capital Projects Budget Summary Date Ver. Action By Action Result From Linda Townley Title Contract with Stageline Mobile Stage, Inc. in the amount of $277,165, for a mobile stage at Grand Central and special events Presenter Rick Herold, Director of Parks, Arts and Recreation Recommended Action Approve Analysis Bid was advertised in the Fort Worth Star Telegram, BidSync, and provided to 14 potential vendors. Bids were received at the office of the Purchasing Manager on April 14, 2017 for a mobile stage for Grand Central Park, to be located in the Grand Lawn. Only one bid was received. This vendor has previously provided a mobile stage to the City of Grand Prairie, and is known throughout the industry as a quality provider of mobile stages for entertainment services. The low bid includes fabrication, set-up accessories, delivery to Grand Prairie and operation training. This unit will primarily be located at Grand Central for regularly scheduled performances on the Grand Lawn. The stage is similar in size to the unit that is rented for Main Street and can be moved to reduce rental costs for the Main Street event. The item was presented to the Finance & Government Committee on May 2, 2017 and recommended for City Council approval. City of Grand Prairie Page 1 of 2 Printed on 4/28/2017 powered by Legistar

31 File #: , Version: 1 Financial Consideration Funding in the amount of $277,165 is available in the Park Capital Project Fund (317193) WO # (Mobile Stage) (68300) Other Equipment. City of Grand Prairie Page 2 of 2 Printed on 4/28/2017 powered by Legistar

32 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY Mobile Stage $277, ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Other Machinery (68300) $300,000 $300,000 $300,000 $300,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $300,000 $300,000 $0 $300,000 $300,000

33 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: C. Green Scaping - Landscape Irrigation Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 4/20/2017 In control: Parks & Recreation 5/2/2017 Final action: Contract with the recommended low bid contractor, C. Greenscaping, LP, for the installation of a landscape irrigation system at the Charles V. England Training Center at a cost of $63,400; and authorize the City manager to execute change orders with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation for the change order City Hall Bldg Irrigation - Capital Projects Budget Summary.pdf FY17 CH Bldg Irrigation - Capital Projects Budget Summary.pdf FY16 City Gateway Landscaping - Capital Projects Budget Summary.pdf C Greenscaping - Bid tab - CVE.pdf Date Ver. Action By Action Result From Linda Townley Title Contract with the recommended low bid contractor, C. Greenscaping, LP, for the installation of a landscape irrigation system at the Charles V. England Training Center at a cost of $63,400; and authorize the City manager to execute change orders with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation for the change order Presenter Rick Herold, Director of Parks, Arts and Recreation Recommended Action Approve Analysis Notice of bid #17082 was viewed by 32 vendors. A total of 2 bids were received in the office of the Purchasing Manager on April 10, 2017 ranging from a low of $63,400 to a high of $73, The bid format was for the low bidder meeting all requirements and specifications. Based on review of the bids, C. Greenscaping is the recommended low bidder for this contract. The item was presented to the Finance & Government Committee on May 2, 2017, and recommended for City City of Grand Prairie Page 1 of 2 Printed on 4/28/2017 powered by Legistar

34 File #: , Version: 1 Council approval. Financial Consideration Funding for this contract is available in the Municipal Facilities Capital Projects Fund (405090) in the following work orders; $39,436 in WO # (City Hall Building Irrigation) (Irrigation System Maintenance), $15,399 in WO # (FY17 CH Bldg Irrigation) (Irrigation System Maintenance), $8,565 in WO # (FY16 City Gateway Landscaping) (Bldg & Ground Maintenance). City of Grand Prairie Page 2 of 2 Printed on 4/28/2017 powered by Legistar

35 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY City Hall Building Irrigation $ ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Irrigation System (63065) $75,000 $39,436 $39,436 $75,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $75,000 $39,436 $0 $39,436 $75,000

36 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY FY17 CH Building Irrigation $ ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Irrigation System (63065) $50,000 $15,399 $15,399 $50,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $50,000 $15,399 $0 $15,399 $50,000

37 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY FY16 Gateway Landscaping $ ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Bldg & Ground Main (63010) $56,225 $36,572 $36,572 $56,225 Eng/Consult/Geo (68560) $68,775 $0 $0 $68,775 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $125,000 $36,572 $0 $36,572 $125,000

38 LANDSCAPE IRRIGATION SYSTEM FOR CVE RFB# TABULATION LANDSCAPE IRRIGATION SYSTEM FOR CVE TABULATION ~ RFB #17082 All prices shall include any and all delivery fees, including but not limited to freight, fuel surcharge, and environmental fees Vendor: Contact: Phone: C. Green Scaping, LP Valle Verde Systems Curtis Green Jason Littleton cgreen@greenscaping.com jlittleton.vvs@gmail.com City/State: Ft. Worth, TX Midlothian, TX DESCRIPTION QTY UOM UNIT PRICE UNIT PRICE 1 Landscape Irrigation System Installation CVE 1 JA $ 63, $ 73, SCORECARD Evaluation Score Card C. Green Scaping Lanscape Irrigation System for C LP RFB #17082 Ft Worth, TX Valle Verde Systems Midlothian TX Evaluation Criteria Maximum Score Score Score Price References Experience Past Relationship Locally Owned Total

39 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Change Order/Amendment No. 9 with Austin Bridge and Road, LP for MacArthur Paving and Drainage Improvements Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 4/21/2017 In control: Engineering 5/2/2017 Final action: Change Order/Amendment No. 9 in the net amount of $150,000 with Austin Bridge and Road, L.P. for MacArthur Paving and Drainage Improvements MacArthur.pdf Date Ver. Action By Action Result From max Title Change Order/Amendment No. 9 in the net amount of $150,000 with Austin Bridge and Road, L.P. for MacArthur Paving and Drainage Improvements Presenter Romin Khavari, City Engineer Recommended Action Approve Analysis On April 21, 2015 the City of Grand Prairie ( ) awarded a construction contract to Austin Bridge and Road, L.P in the bid amount of $14,707, and a total project cost of $16,205,025 for MacArthur Blvd Paving and Drainage improvements between IH 30 and West fork of the Trinity River inside Irving City limits. This project provided for the construction of 4,743 linear feet of 4-lane divided thoroughfare in MacArthur Blvd from IH-30 to north of the West fork of Trinity River to connect to the existing concrete roadway. The project also included the construction of Two-700 linear feet bridges over the Trinity River; 555 linear feet of 37 - wide new concrete roadway to the Land fill Road; construction of approximately 1400 linear feet of bypass channel across the existing Trinity River ox-bow to the west of MacArthur Blvd. to improve channel hydraulics and mitigate for the approximate 4 feet embankment fill required for the roadway. On a Separate CIP approved project, The City has hired Halff Associates to remove the existing undersized storm drain culverts under Tarrant Road at Arbor Creek and replace them with larger culverts in order to adequately convey the flows in Arbor Creek during higher intensity rainfall events. As a result of these larger City of Grand Prairie Page 1 of 3 Printed on 4/28/2017 powered by Legistar

40 File #: , Version: 1 culverts, the road elevation will need to be raised approximately 5 to 6 feet, which necessitates the need for imported fill material. Meanwhile, the MacArthur project has a surplus of spoil material of good quality which is suitable for fill material,. In order to save significant costs on the Tarrant Road culvert project, the City is proposing to haul the excess spoils from the MacArthur project to a site adjacent to the Tarrant Road project and stockpile it for use on the Tarrant Road culvert project. This proposed Change order/ Amendment No. 9 in the amount of $150,000 provides for the hauling of the material to the stockpile location adjacent to the Tarrant Road project site, installation of erosion control measures around the stockpile to keep the stockpile contained within its designated area, updating of the Storm Water Pollution Prevention Plan to include this stockpile site, and other miscellaneous items related to this work. The City received a price of $8 per cubic yard of material from Austin Bridge & Road to haul this material to the Tarrant Road site, which is substantially less than the $15 to $20 per cubic yard the City has received from contractor bids on previous projects for borrow material brought in from off-site, so the City anticipates a significant savings for the approximately 11,000 cubic yards of material to be hauled from the MacArthur site to the Tarrant Road site. Change order/ Amendment No.1 approved by Council April 5, 2016 ( ) in the net negative amount of - $27, provided for revisions of bridge lighting conduit plans and the addition of an electrical service for bridge lighting on the north side of the Trinity river inside Irving City limits; Irving will take over Bridge maintenance following completion of construction; change order No.1 also provided for additional storm drain pipe to convey storm water from a low spot area inlet on Forterra plant site and other miscellaneous adjustments. Change order/ Amendment No.2 in the amount of $49, provided for the under cutting and removal of unsuitable bedding material encountered during storm drain construction and replacing it with clean density controlled compacted fill; it also provided for installation of concrete safety barriers. Change order/ Amendment No.3 approved by Council August 16, 2016 ( ) in the amount of $54, provided for the decorative painting of proposed concrete bridge rails, additional temporary HMAC pavement for a driveway approach access from the landfill road to an adjacent property to the north and the installation of a 2 HDPE water service; it also provides for reductions and adjustments of miscellaneous contract quantity items. Change order/ Amendment No.4 in the amount of $4, provided for Landfill gate relocation and Tree removal. Change order/ Amendment No.5 in the amount of $5, provided for off -duty officers furnished by contractor to direct traffic during MacArthur closures through detours at IH-30 and Hunter Ferrell Road. Change order/ Amendment No.6 in the amount of $425, provided for additional quantities of the concrete retaining walls and bridge bents and other miscellaneous items work; Change order/ Amendment No.7 in the amount of $38,745 provided for quantity overruns of Extra depth 48 drilled shafts at the bridge; it also provided for quantity underruns of 36 and 18 drilled shafts. Change order/ Amendment No.8 in the net amount of $63, provided for additional rubble removal found during channel excavation and for quantity overruns of driveway pavement repairs including flex base and Asphalt transition; it also provides for quantity underruns of Sidewalk, hand rail and retaining wall at Forterra s entrance. The revised completion date for this project is March 19, The total revised contract amount with approval of this change order/amendment will be $15,283, City of Grand Prairie Page 2 of 3 Printed on 4/28/2017 powered by Legistar

41 File #: , Version: 1 Financial Consideration Funding for the Change Order/Amendment No. 9 request for net $150,000. Cumulative amounts over $50,000 require City Council approval prior to execution. Funding of the $150,000 is available in the Street Capital Projects Fund (400192) WO# (Arbor Creek at Tarrant Rd STRT) City of Grand Prairie Page 3 of 3 Printed on 4/28/2017 powered by Legistar

42 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY / Arbor Creek at Tarrant Rd STRT $150, ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Appraisal Fees (61435) $5,650 $0 $0 $5,650 Eng/Con/Geo (68560) $155,403 $0 $0 $155,403 Labor (68999) $24,600 $23,726 $23,726 $24,600 Construction (68540) $1,166,347 $1,166,097 $1,166,097 $1,166,347 ROW/Easement (68610) $83,000 $83,000 $83,000 $83,000 $0 $0 $0 $75,000 $0 $0 TOTAL $1,435,000 $1,272,823 $0 $1,272,823 $1,510,000

43 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Professional Services contract with H. W. Lochner for engineering services for three intersection improvements Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 4/21/2017 In control: Engineering 5/16/2017 Final action: Professional Services Contract with H. W. Lochner for engineering services for three intersection improvements in the amount of $134,473 with a 5% contingency of $6,724 for a total request of $141, High Accident Date Ver. Action By Action Result From max Title Professional Services Contract with H. W. Lochner for engineering services for three intersection improvements in the amount of $134,473 with a 5% contingency of $6,724 for a total request of $141,197 Presenter Walter Shumac, Director of Transportation Services Recommended Action Approve Analysis Staff has proposed to improve the traffic flow at three intersections that are currently experiencing delays due to the current configurations. The intersections are Belt Line Road and Lone Star Parkway; Lake Ridge Parkway and Great Southwest Parkway; and Marshall Road and SW 3 rd Street. The work to be performed shall consist of providing preliminary engineering services for the development of a schematic design layout, data collection analysis, and design alternatives for intersection improvements. Belt Line Road at Lone Star Parkway is experiencing significant delays during heavy events at the Entertainment District and shall take top priority. The design will be the addition of a right turn lane. The intersection at Lake Ridge Parkway and Great Southwest Parkway in its current configuration has received numerous complaints. The intersection at Marshall Road and SW 3 rd Street experiences heavy truck volumes but is geometrically constrained. The consultant will consider alternatives and propose improvements for these intersections. City of Grand Prairie Page 1 of 2 Printed on 4/28/2017 powered by Legistar

44 File #: , Version: 1 Financial Consideration Funding in the total amount of $141,197 is available in Street Capital Projects Fund (400192) WO # (FY17 High Accident) City of Grand Prairie Page 2 of 2 Printed on 4/28/2017 powered by Legistar

45 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY / Fy17 High Accident $141, ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Tools $6,460 $0 $0 $0 $6,460 Prof Service $36,000 $0 $0 $0 $36,000 Survey/Studies $110,000 $100,000 $0 $100,000 $110,000 Software Leasing $8,450 $23 $0 $23 $8,450 Construction $195,340 $186,900 $0 $186,900 $195,340 Labor $18,750 $18,750 $0 $18,750 $18,750 $0 $0 TOTAL $375,000 $305,673 $0 $305,673 $375,000

46 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Change Order/Amendment No. 2 for engineering and surveying services contract with KSA Engineers for Waterwood Drive Extension at the Epic from Arkansas Lane to Warrior Trail, Drainage, Water and Wastewater Improvements Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 4/21/2017 In control: Engineering 5/2/2017 Final action: Ordinance amending the FY 2016/2017 Capital Improvement Projects Budget; Change Order/Amendment No. 2 for engineering and surveying services contract with KSA Engineers, Inc. for Waterwood Drive Extension from Arkansas Lane to north of Warrior Trail, for Drainage, Water and Wastewater Improvements in the total amount of $15, Waterwood Drive Date Ver. Action By Action Result From max Title Ordinance amending the FY 2016/2017 Capital Improvement Projects Budget; Change Order/Amendment No. 2 for engineering and surveying services contract with KSA Engineers, Inc. for Waterwood Drive Extension from Arkansas Lane to north of Warrior Trail, for Drainage, Water and Wastewater Improvements in the total amount of $15,000 Presenter Romin Khavari, City Engineer Recommended Action Approve Analysis The engineering and surveying services contract with KSA Engineers, Inc. for Waterwood Drive Extension from Arkansas Lane to north of Warrior Trail, for drainage, water and wastewater improvements in the total amount of $263,500 was approved by City Council on September 9, 2015 ( ). This project provides for engineering and surveying services for the construction of approximately 3,000 linear feet of 24 wide concrete pavement for Waterwood Drive Extension adjacent to the future Epic site from Arkansas Lane to north of Warrior Trail. This project is being coordinated with the design for the Epic and includes nine (9) parking lot and/or driveway connections and 8-12 sidewalks. This project also provides for City of Grand Prairie Page 1 of 3 Printed on 4/28/2017 powered by Legistar

47 File #: , Version: 1 the design of approximately 8,000 SY of concrete pavement, 2,400 L.F of various sized storm drain pipes with curb inlets, 6,200 L.F of 24, 16, 12 and 8 waterlines, 1,600 LF 12 wastewater line, Street lighting, electrical conduits, Entry signage, landscaping and irrigation. Change Order/Amendment No. 1 in the amount of $95,500 approved by Council February 6, 2016 ( ) provided for additional professional surveying and engineering design services for the extension of the sanitary sewer outfall line from the EPIC project. The original scope included the anticipated design of 1,600 LF of 12" sanitary sewer line and excluded evaluations of capacities of the existing City sewer systems. During the design phase, it became apparent the existing sanitary sewer line instructed to connect to was undersized, therefore, the proposed outfall sewer line to support the EPIC project, would have to be resized, extended and relocated to connect to an adequate capacity City sewer line. KSA Engineers, Inc. also be provided the City with the civil design elements of the Play/Grand project parking lots off of Waterwood Drive and utility support for an adjacent public restroom. The current proposed Change Order/Amendment No. 2 in the total amount of $15,000 reallocates $5,000 from the bidding phase into the construction phase to allow for additional design time correcting a low spot on Espanade that was brought to light during the sewer coordination meetings. The additional services requested will be for the redesign of the lighting and signage along Waterwood Drive to include light poles alternating on either side of the streets, reorient the landscaping accordingly and provisions for the video board sign east of the intersection of Waterwood Drive and Arkansas Lane. After approval of the current Change Order/Amendment No. 2 the contract amount will be $374,000 with an expiration date of December 31, This item was taken to the Finance and Government Committee on May 2, 2016 for their review and approval. Financial Consideration Funding for engineering and surveying services contract with KSA Engineers, Inc. for Waterwood Drive Extension from Arkansas Lane to north of Warrior Trail, for Drainage, Water and Wastewater Improvements in the amount of $15,000 is available from the unobligated fund balance of Street Capital Projects Fund (400192) to WO # (One EPIC Way) (Eng/Con/Geo). Body AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2016/2017 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $15,000 FROM THE UNOBLIGATED FUND BALANCE IN THE STREET CAPITAL PROJECTS FUND (400192) TO WO# (ONE EPIC WAY) NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS: SECTION 1. THAT THE FY 2016/2017 Capital Improvement Projects Budget be amended by transferring and appropriating $15,000 from the unobligated fund balance in the Street Capital Projects Fund (400192) WO # (One EPIC Way). PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 2ND DAY OF MAY, City of Grand Prairie Page 2 of 3 Printed on 4/28/2017 powered by Legistar

48 File #: , Version: 1 City of Grand Prairie Page 3 of 3 Printed on 4/28/2017 powered by Legistar

49 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY / One EPIC Way $15, ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Eng/Design (68450) $19,055 $0 $0 $19,055 Construction (68540) $4,907,266 $39,094 $15,000 $54,094 $4,922,266 Eng/Geo/Con (68560) $106,368 $0 $0 $106,368 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $5,032,689 $39,094 $15,000 $54,094 $5,047,689

50 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Ordinance; Change Order/Amendment No. 2 w/syb Construction for Clean Water State Revoling Fund (CWSRF) Wastewater Rehabilitation project Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 4/21/2017 In control: Engineering 5/2/2017 Final action: Ordinance amending the FY 2016/2017 Capital Improvements Projects Budget; Change Order/Amendment No. 2 with SYB Construction in the net amount of $166, for Clean Water State Revolving Fund (CWSRF) Wastewater Rehabilitation project CWSRF.pdf Date Ver. Action By Action Result From max Title Ordinance amending the FY 2016/2017 Capital Improvements Projects Budget; Change Order/Amendment No. 2 with SYB Construction in the net amount of $166, for Clean Water State Revolving Fund (CWSRF) Wastewater Rehabilitation project Presenter Ron McCuller, Director of Public Works and Romin Khavari, City Engineer Recommended Action Approve Analysis As part of the City s ongoing Capital Improvements Program, wastewater locations in decaying condition are recommended for replacement by the Water Utilities staff on a yearly basis. The City contracted with an engineering consultant, RPS Group, to prepare plans and specifications to replace aged wastewater mains in various locations throughout the city with new wastewater mains. For this design package, six (6) locations were identified. On October 11, 2016, the City Council awarded this project to SYB Construction for the low bid amount of $2,604, Included as part of the contract award was a 5 percent contingency of $130, for project changes while under construction, which is typical for Capital Improvements projects. The current Amendment/Change Order No. 2 in the net amount of $166, provides for a change in the project scope and design for the wastewater line on NE 5 th Street between High School Drive and Small Hill Street due to conflicts with existing utilities. The contractor attempted to construct the line as originally designed, but due to unforeseen conflicts with utilities, this location required a re-design to utilize other City of Grand Prairie Page 1 of 2 Printed on 4/28/2017 powered by Legistar

51 File #: , Version: 1 construction methods in order to alleviate the utility conflicts. This Amendment/Change Order No. 2 also provides for a change in the project scope and design for the wastewater line at the intersection of Corn Valley Rd. and Blueberry Ln. due to conflicts with existing utilities. Amendment/Change Order No. 1 in the net amount of $177, provided for the re-construction of a 15- inch wastewater line under Turner Park which was not included in the original scope of the construction contract but was deemed in danger of an imminent failure and therefore required an emergency repair. Amendment/Change Order No. 1 included costs for constructing an 18-inch wastewater line in place of the existing 15-inch wastewater line via pipe bursting, investigation of the existing 15-inch line in Turner Park which was in poor condition, and quantity corrections for pipe rehabilitation and wastewater manholes. City Staff recommends approval of Change Order Number 2. The revised overall project completion date for this construction contract is October 16, Financial Consideration Funding in the total amount of $166,792 is available as follows: 1. $38,182 is available in Grant (500892) (FY14 WWMP-CWSRF) contingency. 2. $128,610 is available by appropriating and transferring from the unobligated fund balance of Water Capital Projects Fund (500592) to Grant (500892) (FY14 WWMP-CWSRF). Body AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2016/2017 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $128,610 FROM THE UNOBLIGATED FUND BALANCE IN THE WATER CAPITAL PROJECTS FUND (500592) TO GRANT (500892) (FY14 WWMP-CWSRF) NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS: SECTION 1. THAT THE FY 2016/2017 Capital Improvement Projects Budget be amended by transferring and appropriating $128,610 from the unobligated fund balance in the Water Capital Projects Fund (500592) to Grant (500892) (FY14 WWMP-CWSRF). PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 2ND DAY OF MAY, City of Grand Prairie Page 2 of 2 Printed on 4/28/2017 powered by Legistar

52 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY / FY14 WWMP - CWSRF $166, ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Construction (68540) $2,761,314 $0 $166,792 $166,792 $2,928,106 Eng/Con/Geo (68560) $106,463 $1 $0 $1 $106,463 Contingency/Resv (68570) $103,853 $38,181 ($38,181) $0 $65,672 TOTAL $2,971,630 $38,182 $128,611 $166,793 $3,100,241

53 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Reconstruct Bids: Lake Crest, NW 17th St Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 3/21/2017 In control: Housing and Neighborhood Services 5/2/2017 Final action: Award bids for the completion of two residential reconstruction projects as part of the HOME Reconstruct Program to Johnson Construction Services in the amount of $172,390 Attachment A.pdf Attachment B.pdf Attachment C.pdf Date Ver. Action By Action Result From Katherine Garcia-Thomson Title Award bids for the completion of two residential reconstruction projects as part of the HOME Reconstruct Program to Johnson Construction Services in the amount of $172,390 Presenter William A. Hills, Director, Housing and Neighborhood Services Recommended Action Approve Analysis Two families residing at the locations listed in attachments A and B have met all of the eligibility requirements of the HOME Reconstruct Program as described below. The City Council is therefore requested to award bids for these two residential projects as part of the HOME Reconstruct Program to the low bidder for each project, Johnson Construction Services, for $77,440 and $94,950, respectively, totaling $172,390. The Housing and Neighborhood Services Department, as part of the Housing rehabilitation program, takes applications from citizens of Grand Prairie for assistance in the rehabilitation of their homes. All HNS programs are federally funded, with the reconstruction program being the most comprehensive rehabilitation effort. The detailed procedures/guidelines for the reconstruction program can be found in attachment C. The HOME Reconstruct Program has specific eligibility requirements. The applicant must be 60 years of age or older, or have a long-term disability supported statement; the home must be owner occupied with a valid Deed of Trust; the property must be located within the city limits of Grand Prairie; the applicant must have City of Grand Prairie Page 1 of 2 Printed on 4/28/2017 powered by Legistar

54 File #: , Version: 1 owned the property at least 3 years; the current taxes must be paid (county, city and schools); the insurance must be current (minimum value of the home); and the property must be more than 75% deteriorated from its appraisal value, as provided by the appropriate appraisal district. To qualify for the program, the applicant's income must not exceed 80% of the median income for the City of Grand Prairie, as determined by the US Department of Housing and Urban Development (HUD). This program is a Deferred Payment Loan (DPL), not a grant, and a lien is placed on the property for the total amount of the reconstruction with a 0% to 3% interest rate, based on the applicant's income. Financial Consideration The bid sheets for the projects are attached (attachments A and B). Sufficient funding is available and was approved in the CDBG/HOME PY 16 program budget to complete the projects using HOME Grant Funding. City of Grand Prairie Page 2 of 2 Printed on 4/28/2017 powered by Legistar

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58 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 2 Name: Contract with PlayGrand Adventures Corporation Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 4/21/2017 In control: City Attorney 5/2/2017 Final action: Contract with PlayGrand Adventures non-profit Corporation to allow Corporation to offer City assets to potential sponsors as part of sponsorship packages to aid in Corporation fundraising for PlayGrand Adventures Playground; Contract has a five-year term with the option to renew for three additional five -year terms Date Ver. Action By Action Result From Megan Mahan, Assistant City Attorney Title Contract with PlayGrand Adventures non-profit Corporation to allow Corporation to offer City assets to potential sponsors as part of sponsorship packages to aid in Corporation fundraising for PlayGrand Adventures Playground; Contract has a five-year term with the option to renew for three additional five-year terms Presenter Megan Mahan, Assistant City Attorney Recommended Action Approve Analysis As part of the fundraising efforts for the PlayGrand Adventures Playground, City staff created a non-profit corporation called PlayGrand Adventures Corporation. This corporation will be the entity governing the sponsorship and donations to the PlayGrand Adventures Playground. The Parks, Arts and Recreation Department has created sponsorship packages so that companies can receive certain benefits when making pledges of money toward the Playground. This contract allows the Corporation to utilize the City owned assets (tickets to City events, etc.) in order to entice potential Sponsors into pledging funds to the playground, and the contract governs the terms in which the money will be later devised to the City. Certain sponsorships and/or donations will be specific to a project phase, pod or piece of equipment, and some will be general grants of money to the Playground; this delegation of funds will be based on a separate agreement between the Corporation and the Donor/Sponsor. Once the Playground begins the construction phase, and as certain pods and/or equipment are being constructed, Corporation will transfer the money raised City of Grand Prairie Page 1 of 2 Printed on 4/28/2017 powered by Legistar

59 File #: , Version: 2 through donations or sponsorship to the City to be utilized in the creation of those specific pods or equipment. As part of this Agreement, the City reserves the right to reject any sponsorship if the City determines that the sponsorship is not in the best interest of the City. Financial Consideration Staff anticipates between $500,000 and $1,000,000 to be raised through sponsorship and donations through the PlayGrand Adventures Corporation to be spent on the construction and maintenance of the Playground. City of Grand Prairie Page 2 of 2 Printed on 4/28/2017 powered by Legistar

60 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: EPIC Beverage Package Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 4/21/2017 In control: City Council 5/2/2017 Final action: Contract with Pepsi for exclusive pouring rights at the EPIC, EPIC Waters, Playgrand and Grand Lawn for five years with two optional one-year renewals that includes payments to the City for the following: annual payment for pouring rights in the amount of $150,000 per year, signing bonuses of $50,000 for year one and $25,000 bonus for year six and seven, $35,000 marketing support for year one and $25,000 marketing support per year for years two through seven, and 30% share of vending machine gross revenue Evaluation BAFO.pdf Date Ver. Action By Action Result From Robert Myers Title Contract with Pepsi for exclusive pouring rights at the EPIC, EPIC Waters, Playgrand and Grand Lawn for five years with two optional one-year renewals that includes payments to the City for the following: annual payment for pouring rights in the amount of $150,000 per year, signing bonuses of $50,000 for year one and $25,000 bonus for year six and seven, $35,000 marketing support for year one and $25,000 marketing support per year for years two through seven, and 30% share of vending machine gross revenue Presenter Rick Herold, Parks & Recreation Director Recommended Action Approve Analysis This contract is for the exclusive pouring rights at the EPIC, EPIC Waters, Playgrand, and Grand Lawn. The contract will be for the sale of all soft drinks, tea, water, and sports drinks throughout these facilities in fountains, vending machines and concession stands. The City and American Resorts Management will purchase these products directly from Pepsi and resale to customers and the public at these facilities. The contracts will begin two months prior to the opening of Epic Waters to allow the vendor time to coordinate the installation of all related equipment. RFP was advertised in the Fort Worth Star Telegram, Bidsync, and distributed to three known vendors. Three responses were received by the deadline of 2pm on March 17, 2017 as shown on exhibit A. Staff City of Grand Prairie Page 1 of 2 Printed on 4/28/2017 powered by Legistar

61 File #: , Version: 1 conducted interviews with all three vendors and held discussions to gain additional benefit for the City on the proposals offered. After discussions staff requested each vendor return with their best and final offer by April 14 th After receipt and evaluation of best and final offers from all three proposers staff determined the best value proposal was received from Pepsi. Financial Consideration Funding for the purchase and resale of products will be available in the FY 2017/2018 budget. Revenue payments to the City will begin ninety days after the open of the EPIC Waters and will be reflected in the FY 2017/2018 budget. City of Grand Prairie Page 2 of 2 Printed on 4/28/2017 powered by Legistar

62 Evaluation Score Card Beverage Package for the EPIC - BAFO RFP # Pepsi Coca Cola Dr. Pepper Evaluation Criteria Maximum Score Score Score Score Proposed revenue, pouring rights, rebates, and revenue sharing Direct price of products and total product line offered Marketing and promotional opportunities Qualifications, experience, customer service, and approach to mobilization of services Total Complete and accurate bid Notes Bid Tabulator: Robert Myers Bid Open Date: Friday March 17, 2017 Bids were publically opened and read at the City of Grand Prairie Office of the Purchasing Division at the time indicated above. The bid tabulation has been verified, by tabulator, as accurate based on the Unit Cost presented by each bidder.

63 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: c/o 8 w/lee Lewis Construction for modifications at Arkansas Lane for the EPIC site; Ratification of funding for Change Order/Amendment No. 7 Type: Ordinance Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 4/21/2017 In control: Engineering 5/2/2017 Final action: Ordinance amending the FY 2016/17 Capital Improvement Project Budget; Change Order/Amendment No. 8 with Lee Lewis Construction, Inc. for Epic and Epic Waters in the amount of $252,377 for low voltage/fiber pathway, domestic water sub-meter, revised retaining wall detail at safety walls, credit for eliminated HVAC pumps, 8 domestic water line stop, Oncor service for site amenities and additional construction testing; and ratification of change of funding source on Change Order/Amendment No EPIC Wtr EPIC STRT EPIC Wwst Date Ver. Action By Action Result From max Title Ordinance amending the FY 2016/17 Capital Improvement Project Budget; Change Order/Amendment No. 8 with Lee Lewis Construction, Inc. for Epic and Epic Waters in the amount of $252,377 for low voltage/fiber pathway, domestic water sub-meter, revised retaining wall detail at safety walls, credit for eliminated HVAC pumps, 8 domestic water line stop, Oncor service for site amenities and additional construction testing; and ratification of change of funding source on Change Order/Amendment No. 7 Presenter Tom Cox, Deputy City Manager Recommended Action Approve Analysis On December 9, 2014 the City Council awarded the Construction Manager at Risk (CMAR) contract to Lee Lewis Construction, Inc. for pre-construction services in the amount of $20,000. This award provided the CMAR services including development of project estimates, preliminary construction schedules, value engineering and constructability review during the Design Phase. The current Change Order/Amendment No. 8 in the amount of $252,377 is divided as follows: City of Grand Prairie Page 1 of 3 Printed on 4/28/2017 powered by Legistar

64 File #: , Version: 1 1. $49,538 for multiple conduit provisions for City and internet provider fiber routing and connection to the PSB and Arkansas Lane 2. $22,733 for a domestic water sub-meter for separation of water usage monitoring between the Epic and Epic Waters 3. $20,769 for revised retaining/safety wall details increasing the foundation width due to existing contour and soil conditions 4. -$3,409 credit for unnecessary HVAC pumps that were removed from the project 5. $23,637 for an 8 domestic water line stop necessary due to unforeseen location and elevation of the existing piping with no shut-off valves incorporated 6. $6,213 for additional Oncor electric service provisions for site amenities and the new lake system water well 7. $132,896 for the balance of construction testing required of CMJ Engineering, Inc. Change Order/Amendment No. 1 in the amount of $1,100,000 was approved by City Council on November 3, 2015 ( ) allowing for the pre-purchase of aluminum materials that would be utilized in the construction of the OpenAire retractable roof system for the EPIC Waters portion of the project. Change Order/Amendment No. 2 in the amount of $6,794, was approved by City Council on March 3, 2016 to get early phase construction activities underway. The elements included in Change Order No. 2 covered the direct subcontract costs for dirt and site work ($2,217,205.10), underground site utilities installation work ($2,253,997.20), design and fabrication of confirmed water park feature rides to allow for their timely installation ($1,412,117.40), and associated CMAR costs for General Conditions ($650,000) and Insurance and Fees ($261,332.79) for a total approved amount of $6,794, Change Order/Amendment No. 3 in the amount of $76,067,529 was approved by City Council May 3, 2016 ( ) was comprised of three components: 1. $70,142,492 for the balance of the EPIC Water Park construction 2. $650,000 for the walking trail restroom facility, and 3. $5,275,037 for Waterwood/Epic Place previously approved roadway and utilities. Change Order/Amendment No. 4 in the amount of $90,953 was approved by City Council August 2, 2016 ( ) was for landscape grading and grubbing for the EPIC PlayGrand Adventures. Cost savings associated with EPIC Waters will be possible due to EPIC PlayGrand Adventures receiving excavated soil from the basement construction of EPIC Waters versus paying to haul off-site. Funding for the complete EPIC PlayGrand will be from the Sports Corp in the amount of a $2,000,000 one time donation. A resolution on the current council will reimburse the Capital Lending and Reserve Fund after the donation. Change Order/Amendment No. 5 in the amount of $96,178 was approved by City Council October 11, 2016 ( ) was for additional material testing with CMJ Engineering, Inc. Change Order/Amendment No. 6 in the amount of $81,269 was approved by City Council November 1, 2016 ( ) and was comprised of three components as follows: 1. $52,174 for the added bore at Arkansas Lane and the adjustment at the AT&T conduit lines, Oncor duct bank and re-mobilization 2. $19,685 for installation of a line stop on the 8" waterline and the cut in of a gate value at the PSB 3. $9,410 for a 13'-5" deeper connection on the 16" waterline connection in Arkansas Lane Change Order/Amendment No. 7 in the amount of $98,526 was approved by City Council March 7, 2017 ( ) and was comprised of three components as follows: 1. $77,966 for additional work regarding a conflict between the sanitary and storm drains at Esplanade 2. $13,729 for additional scope of work regarding the upsizing of the transformers, feeder and panels for the City of Grand Prairie Page 2 of 3 Printed on 4/28/2017 powered by Legistar

65 File #: , Version: 1 video sign 3. $6,831 for video sign electrical coordination revisions All items will be incorporated into the current Lee Lewis Construction, Inc. contract for a revised total contract amount of $84,349, This item was taken to the Finance and Government Committee on May 2, 2017 for their review and recommendation for approval. Financial Consideration Funding for Change Order/Amendment No. 8 with Lee Lewis Construction, Inc. in the amount of $252,377 for additional utility work along Arkansas Lane as well as video board sign power coordination associated with the EPIC in GrandCentral is available as follows: 1. $206,007 is available by appropriating and transferring from the unobligated fund balance in Street Capital Projects Fund (400192) to WO # (EPIC Way) 2. $46,370 is available by appropriating and transferring from the unobligated fund balance of Water Capital Projects Fund (500692) to WO # (Waterwood Phase II WTER) We are also requesting a ratification of funding for Change Order/Amendment No. 7 by asking $12,224 be funded from Wastewater Capital Projects Fund (500692) WO# (Waterwood Phase II WWST) instead of Street Capital Projects Fund (400192) WO# (EPIC Way) for the sanitary sewer drain conflict at Esplanade. City of Grand Prairie Page 3 of 3 Printed on 4/28/2017 powered by Legistar

66 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY / Waterwood Phase I $46, ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Construction (68540) $498,895 $29,095 $46,370 $75,465 $545,265 Labor (68999) $23,105 $5,951 $0 $5,951 $23,105 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $522,000 $35,046 $46,370 $81,416 $568,370

67 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY / One EPIC Way $206, ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Design (68450) $19,055 $0 $0 $0 $19,055 Construction (68540) $4,907,266 $39,094 $206,007 $245,101 $5,113,273 Eng/Con/Geo (68560) $106,368 $0 $0 $0 $106,368 $0 $0 $0 $0 $0 $0 TOTAL $5,032,689 $39,094 $206,007 $245,101 $5,238,696

68 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY / Waterwood Ph I $12, ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Construction (68540) $162,204 $12,224 $0 $12,224 $162,204 Eng/Con/Geo (68560) $27,320 $0 $0 $0 $27,320 Labor (68999) $7,476 $5,491 $0 $5,491 $7,476 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $197,000 $17,715 $0 $17,715 $197,000

69 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Ordinance; Award Contract to Lemco Construction Services LP in the amount of $195,000 for security upgrades to the Public Safety Building and Auto Pound, and authorize a 5% contingency of $9,750 for a total project cost of $204, Type: Ordinance Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 4/21/2017 In control: Engineering 5/2/2017 Final action: Ordinance amending the FY 2016/2017 Capital Improvement Projects Budget; award contract to Lemco Construction Services L.P. in the amount of $195,000 for security upgrades to the Public Safety Building and Auto Pound, and authorize a 5% contingency of $9,750 for a total project cost of $204, PSB Security Upgrades.pdf Date Ver. Action By Action Result From max Title Ordinance amending the FY 2016/2017 Capital Improvement Projects Budget; award contract to Lemco Construction Services L.P. in the amount of $195,000 for security upgrades to the Public Safety Building and Auto Pound, and authorize a 5% contingency of $9,750 for a total project cost of $204,750 Presenter Steve Dye, Chief of Police Recommended Action Approve Analysis These contracts are for upgrades at the Public Safety Building and Auto Pound to include bullet-resistant glazing provisions, glass door removal and replacement with solid core wood doors and kevlar incorporation into existing entry lobby millwork. Bid # was advertised in the Fort Worth Star Telegram, Bidsync, and provided directly to 462 potential vendors. Four bids were received as shown on attachment A. Staff evaluated the lowest bid and determined the apparent low bidder was non-responsible as the prior work they have performed for the City over the past 5 years was not completed successfully and satisfactorily as City of Grand Prairie Page 1 of 2 Printed on 4/28/2017 powered by Legistar

70 File #: , Version: 1 required in the bid specifications. The second low bid from Lemco Construction Services was determined to be responsive and responsible and is recommended award of phases 1-2 and 4-6 of the project. Phase 3 of the project was removed from the award as staff is evaluating different alternatives. The Public Safety, Health and Environment Committee reviewed this item on May 1, 2017, and recommended that it be forwarded to City Council for approval. Financial Consideration Funding for a contract to Lemco Construction Services L.P. in the amount of $195,000 for security upgrades to the Public Safety Building and Auto Pound, and authorize a 5% contingency of $9,750 for a total project cost of $204,750, is available by approving an ordinance transferring and approving in the Capital Reserve Fund (402590), WO # (FY17 PSB Security Improvements ) Body AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2016/2017 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $204,750 FROM THE UNOBLIGATED FUND BALANCE IN THE CAPITAL RESERVE FUND (402590), WO # (FY17 PSB SECURITY IMPROVEMENTS) NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS: SECTION 1. THAT THE FY 2016/2017 Capital Improvement Projects Budget be amended by transferring and appropriating $204,750 from the unobligated fund balance in the Capital Reserve Fund (402590) WO # (FY17 PSB SECURITY IMPROVEMENTS) PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 2ND DAY MAY, City of Grand Prairie Page 2 of 2 Printed on 4/28/2017 powered by Legistar

71 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY / FY17 PSB Security Improvements $204, ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Building Security $0 $204,750 $0 $204,750 $0 $0 $0 TOTAL $0 $204,750 $0 $204,750 $0

72 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Homestead Exemption Amendment 2017 $10,000 Type: Ordinance Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 4/26/2017 In control: Finance and Government Committee 5/16/2017 Final action: Ordinance Amending the Code of Ordinances, Chapter 24 "Taxation," to increase the Homestead Exemption to from $7,500 to $10,000. ORD (2).pdf Homestead F&G pdf Date Ver. Action By Action Result Title Ordinance Amending the Code of Ordinances, Chapter 24 "Taxation," to increase the Homestead Exemption to from $7,500 to $10,000. From Cheryl Davenport, Treasurer Title An ordinance amending Chapter Homestead Exemption to increase the Homestead Exemption amount from $7,500 to $10,000. Presenter Diana G. Ortiz, Chief Financial Officer Recommended Action Approve Analysis Ordinance 7467 (Homestead Exemption) was passed on September 16, 2006 and amended by Ordinance 7694 on November 6, 2007 to set the homestead exemption amount to the greater of 1% or $5,000. On February 7, 2017, the Homestead Exemption was amended again to increase the amount of the homestead exemption to the greater of 1% or $7,500. This ordinance will increase the Homestead Exemption amount to the greater of 1% or $10,000. Financial Consideration It is estimated that property tax revenues will be reduced by $520,454 if the Homestead Exemption is increased to the greater of 1% or $10,000. Body City of Grand Prairie Page 1 of 3 Printed on 4/28/2017 powered by Legistar

73 File #: , Version: 1 AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING CHAPTER 24 "TAXATION", SECTION "HOMESTEAD EXEMPTION" OF THE CODE OF ORDINANCES TO INCREASE THE HOMESTEAD EXEMPTION TO THE GREATER OF ONE (1) PERCENT OF THE APPRAISED VALUE OR TEN THOUSAND DOLLARS ($10,000) OF ALL OWNER OCCUPIED RESIDENCES; CONTAINING A SAVINGS CLAUSE; REPEALING ALL ORDINANCES IN CONFLICT THEREWITH WHEREAS, Ordinance 7694 was adopted on November 6, 2007 granting a Homestead Exemption for all persons owning the primary residence they are residing in. WHEREAS, the amount of the Homestead Exemption adopted in 2007 was the greater of 1% of the appraised value or $5, WHEREAS, the Homestead Exemption was amended on February 7, 2017 by Ordinance increasing the Homestead Exemption to the greater of 1% of the appraised value of $7, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS: SECTION 1. That Chapter 24, Section of the Code of Ordinances is hereby amended to read as follows: "Section Homestead Exemption - Granted for all persons owning the primary residence that are residing in under the following conditions. That pursuant to Section 11.3 of the Texas Tax Code, the greater of 1% of the appraised value or $10,000 of the residential homestead of all persons shall be exempt from City ad valorem taxes when taxes are levied for the year 2017 and for all subsequent levies, upon the owner's compliance with the following requirements: 1. The owner shall primarily dwell in the residence claimed as homestead for the tax year claimed. If the owner claims in the same tax year a homestead exemption on any other property, regardless of its location, the homestead exemption shall be denied. 2. The owner of the residence homestead shall submit to the County Appraisal District of the County in which they reside before May 1 that the owner of the residence homestead used it as a primary residence in the tax year. An exemption, once allowed, need not be claimed in subsequent years; the exemption applies to the property until it changes ownership or the person's qualification for the exemption changes. 3. To receive an exemption, the eligibility for which is determined by the claimant's qualifications on January 1 of the tax year, a person required to claim an exemption must file a completed exemption application form before May 1 and must furnish the information required by the form. A person who, after January 1 of a tax year, acquires a property that qualifies for an exemption covered by Section 11.42(d) of the Texas Tax Code must apply for the exemption for the applicable portion of that tax year before the first anniversary of the date the person acquires the property. SECTION 2. That it is further provided that in case a section, clause, sentence, or part of this Ordinance shall be deemed or adjudged by a Court of competent jurisdiction to be invalid, then such invalidity shall not affect, impair or invalidate the remainder of the ordinance. City of Grand Prairie Page 2 of 3 Printed on 4/28/2017 powered by Legistar

74 File #: , Version: 1 SECTION 3. That all ordinances or parts of ordinances in conflict herewith are specifically appealed. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 16TH DAY OF MAY, City of Grand Prairie Page 3 of 3 Printed on 4/28/2017 powered by Legistar

75 ORDINANCE NO AN ORDINANCE OF THE CITY OF GRAND PRAIRIE TEXAS AMENDING CHAPTER 24 TAXATION SECTION HOMESTEAD EXEMPTION OF THE CODE OF ORDINANCES TO INCREASE THE HOMESTEAD EXEMPTION TO THE GREATER OF ONE 1 PERCENT OF THE APPRAISED VALUE OR SEVEN THOUSAND FIVE HUNDRED DOLLARS OF ALL OWNER OCCUPIED RESIDENCES CONTAINING A SAVINGS CLAUSE REPEALING ALL ORDINANCES IN CONFLICT THEREWITH WHEREAS Ordinance 7694 was adopted on November granting a Homestead Exemption for all persons owning the primary residence they are residing in WHEREAS the amount of the Homestead exemption adopted in 2007 was the greater of 1 of the appraised value or NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE TEXAS SECTION 1 THAT Chapter 24 Section of the Code of Ordinances is hereby amended to read as follows Section Homestead Exemption Granted for all persons owning the primary residence that are residing in under the following conditions That pursuant to Section 11 3 of the Texas Tax Code the greater of 1 of the appraised value or of the residential homestead of all persons shall be exempt from City ad valorem taxes when taxes are levied for the year 2017 and for all subsequent levies upon the owner s compliance with the following requirements 1 The owner shall primarily dwell in the residence claimed as homestead for the tax year claimed If the owner claims in the same tax year a homestead exemption on any other property regardless of its location the homestead exemption shall be denied 2 The owner of the residence homestead shall submit to the County Appraisal District of the County in which they reside before May 1 that the owner of the residence homestead used it residence in the tax year An exemption once allowed need not be claimed in as a primary subsequent years the exemption applies to the property until it changes ownership or the person s qualification for the exemption changes 3 To receive an exemption the eligibility for which is determined by the claimant s qualifications on January 1 of the tax year a person required to claim an exemption must file a completed exemption application form before May 1 and must furnish the information required by the form A person who after January 1 of a tax year acquires a property that qualifies for an exemption covered by Section d of the Texas Tax Code must apply for the exemption for

76 Ordinance No Page 2 of 2 the applicable portion of that tax year before the first anniversary of the date the person acquires the property SECTION 2 THAT it is further provided that in case a section clause sentence or part of this Ordinance shall be deemed or adjudged by a Court of competent jurisdiction to be invalid then such invalidity shall not affect impair or invalidate the remainder of the ordinance SECTION 3 THAT all ordinances or parts of ordinances in conflict herewith are specifically appealed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE TEXAS ON THIS THE 7TH DAY OF FEBRUARY 2017 APPROVED Ro en Mayor ATTEST APPROVED AS TO FORM i C Secretary City Attorney

77 Homestead Exemption Analysis May 2, 2017