CONTRA COSTA COMMUNITY COLLEGE DISTRICT MEASURE A BOND OVERSIGHT COMMITTEE AGENDA

Transcription

1 CONTRA COSTA COMMUNITY COLLEGE DISTRICT MEASURE A BOND OVERSIGHT COMMITTEE AGENDA I. CALL MEETING TO ORDER October 17, 2012 Meeting: 3:00 p.m. 5:00 p.m. New Member Training: 5:00 p.m. 6:00 p.m. Governing Board Room District Office II. III. IV. PRESENTATIONS FROM THE PUBLIC WELCOME AND INTRODUCTIONS ACTION ITEMS a. *Review and approve July 18, 2012 minutes (Committee Chair) b. *Review, revise and approve the draft letter for the annual report (Tim Leong) V. INFORMATION a. *Measure A 2002 update (Ray Pyle) b. *Measure A 2006 update (Ray Pyle) c. Costsaving measures (Ray Pyle) i. Districtdeferred maintenance ii. Mechanisms designed to reduce the cost of professional fees iii. Mechanisms to reduce the costs of site preparation iv. Recommendations for joint use of core facilities v. Mechanisms to reduce costs by efficiencies in school site design vi. Recommendations for the use of costeffective and efficient reusable plans d. Next Issuance and Sale of s (John alamin) VI. VII. VIII. IX. REPORTS a. Chancellor (Helen Benjamin) b. Contra Costa College (President Denise Noldon) c. Diablo Valley College (President Peter Garcia) d. Los Medanos College (President Bob Kratochvil) COMMENTS FROM COMMITTEE MEMBERS a. Future agenda items COMMITTEE INFORMATION a. *Committee membership list (Committee Chair) b. *Committee meeting schedule for (Committee Chair) OTHER a. Committee picture (Tim Leong) X. ADJOURN *Attachment

2 Contra Costa Community College District Measure A Oversight Committee Minutes July 18, :00 p.m. 3:00 p.m. Campus Tour 3:00p.m. 5:00 p.m. Meeting Fireside Room, Contra Costa College Present: Absent: Staff: Debora van Eckhardt, Jasmine Ramezanzadeh, James Clay, Mauna Wagner, Mark Ross, William van Dyk Jagjit Bhambra, John Cottrell, Jess Hurtado, Sean DeWoody, Enrique Ruiz Helen Benjamin, Peter Garcia, Denise Noldon, Bob Kratochvil, John alamin, Ray Pyle, Tim Leong, Christina Chellew I. CALL MEETING TO ORDER The meeting was called to order by Committee Chair, Mauna Wagner, at 3:20 p.m. II. PRESENTATIONS FROM THE PUBLIC There were no presentations from the public. III. WELCOME AND INTRODUCTIONS COMMITTEE AND GUESTS New committee member, Ms. Jasmine Ramezanzadeh representing Contra Costa College (CCC) Students, introduced herself to the committee followed by Dr. Benjamin introducing the new College Presidents; Dr. Denise Noldon from CCC and Mr. Bob Kratochvil from Los Medanos College (LMC). IV. Information A. Citizens Oversight Committee Procedures, Policies and Guidelines Dr. alamin reviewed changes of the procedures, policies and guidelines due to updates in Education Code which was included as an attachment in the agenda packet for all members to keep for future reference. He highlighted the change in size of the Oversight Committee from 15 members to 11 members and a new member application process that has now been implemented. He also explained that the procedures, policies and guidelines will be taken back to the Governing Board to extend the membership term from two years to three years. Dr. Benjamin expressed the necessity of this update because it had not been reviewed since its inception in She explained that during the revision process, the District received direction from legal counsel and also compared the document to other colleges bond oversight committee s policies and procedures. Dr. alamin noted that the Citizens Oversight Committee Procedures, Policies and Guidelines were approved at the May 23, 2012, Governing Board meeting. Dr. alamin asked if there were any comments, questions or concerns and there were none.

3 B. Americans with Disabilities Act (ADA) Update Mr. Pyle reviewed the ADA Barrier Removal Update on Measures A 2002 and 2006 Progress report, which was requested at the previous meeting. He noted that under the 2002 and 2006 bond update report, each campus has a repair and renovation line item which lists several small projects, some of which are directly related to ADA repair or renovation. He highlighted that each campus has ADA barrier removal projects which are explained in the report that was provided to the committee. He highlighted a larger standalone project that is currently in design at CCC to install an elevator at the Gym Annex building as an example of an ADA specific project that is currently in progress. He explained that this project was originally in the state funded projects, however, the state is delaying funding for Capital Outlay so the project was moved to a standalone project. He concluded that the campus constituencies will be coming back with a detailed ADA project list to report for the fall meeting. He asked if there were any questions regarding ADA projects and there were none. C. Measure A 2002 Update For the benefit of new members present, Mr. Pyle explained how he reviews the report with the committee, discussing projects colorcoded yellow and red only unless committee members had questions on projects colorcoded in green. He noted that the focus of these updates are mainly on budgets and schedules. District Overview Mr. Pyle noted that mitigation plans are in place within the detailed report to cover the cost projection increases as CCC is projected slightly over budget. He continued with stating that almost all 120M of the 2002 bond has been expensed so now the focus is on expensing the interest funding. He highlighted the Accessibility for Disabled projects that are listed within the Repair and Renovation Projects Completed report on page five of the quarterly report noting that CCC has expensed approximately 118k, Diablo Valley College (DVC) has expensed approximately 696k, and LMC has expensed approximately 80k. He concluded stating that no budget adjustments were made at the program level during this reporting period. CCC Mr. Pyle reminded the committee that the Music Building Remodel had extensive hazardous material abatement, beyond what was initially expected. Therefore, it has significantly impacted the cost and schedule of this project. He noted that the project is scheduled to be completed in September of this year so conversations are taking place with the campuses to discuss moving plans into the new building since the scheduled completion date is in the middle of the fall semester. He pointed out that the many projects that were highlighted yellow are due to minor schedule changes, but that any time a schedule is delayed it will be highlighted in yellow. He explained that the Card Access project has been delayed without a completion date due to a new District standard for the

4 controller software which was approved by the District Governing Board in May and a schedule to rebid the project is currently being developed. Mr. Pyle continued with discussion on the New College Center project explaining that in June an approval was finally received from the California Geological Survey office that the project can move forward. He noted that the architects projected that they could complete the redesign in approximately four months, but the committee should expect to see the completion date change by the next meeting. Dr. Benjamin added that this will be the largest construction project the District has ever done. Mr. Pyle moved forward to the Parking Lot 16 Repair project which will go through design and then be held. He explained that if additional funds are needed for the music building, then this project will move to the 2006 bond project list and the rest of the funds for this project will be used for the music building 2002 project. He added also that the project Admin/CM has been delayed as well due to the Music Building Remodel project and noted that the project Admin/CM is partially funded in both the 2002 and 2006 bond funds. Mr. Pyle began the review of the budget adjustments by explaining that in looking at the rules on spending principle versus spending interest funds, there is no difference. He continued by reiterating that the focus has been to fully expense the 120M first then work on expensing the interest which is the reasoning behind the budget transfers for this reporting period. Ms. Wagner asked if the other expenses listed on all the locations budget adjustments overview sheet would match up to the 9.8M interest total listed on the program allocation sheet and Mr. Pyle explained that the budget adjustment sheet did not include all expenses, just the budget transfers, so it would not match. DVC Mr. Pyle highlighted the campus contingency fund which has a very high budget and explained that this is generally used to fund many smaller projects, but because of the commons project, the teams do not have the ability to develop many smaller projects to use this money. He explained that instead, the team is looking for valid projects that are on both 2002 and 2006 project lists so that the 2002 DVC contingency fund can be expensed to 2006 bond projects. President Kratochvil asked if the campus contingency funds can be used at other locations. Mr. Pyle responded saying he would have to research if that was allowed, but generally no, it has not been done in the past. Dr. van Dyk asked if monies are expensed from one bond to another based on similarity and Mr. Pyle clarified that yes, therein lies the limit, that only by having projects listed in both bonds can expenses be adjusted between 2002 and 2006 bonds. Dr. Benjamin asked if Mr. Pyle would go through the 2002 and 2006 project lists so the committee could see which projects were similar. Mr. Pyle then reviewed Exhibit A which outlines the bond project lists for 2002 and Mr. Pyle concluded the DVC update with the budget adjustments noting that no significant adjustments were made. He explained that the adjustments that were made were to expense bond funds before interest funds.

5 LMC Mr. Pyle explained that time will be spent with President Kratochvil to discuss strategies for expense adjustments with the campus contingency fund. Mr. Pyle concluded the LMC update with the budget adjustments also noting that no significant adjustments were made and those made were again to expense bond funds before interest funds. D. Measure A 2006 update District Overview Mr. Pyle began by highlighting the interest rate which is much lower than anticipated. He noted the estimated unallocated revenue of 3.7M can be used to help adjust for the lower anticipated interest. President Garcia asked if the interest could be adjusted on the next report. Mr. Pyle said he would talk with Dr. alamin about adjusting that interest budget allocation. Mr. Pyle reviewed the Districtwide projects highlighting the IT Infrastructure project explaining what a large project this was for the IT department. He noted that the District Office and the San Ramon Center have now been converted to the new phone system Mr. Pyle continued to the budget adjustments where there was only one adjustment made that was required to fully fund a solar panel project (C633) with rebate funds. Mr. Pyle noted that the original projected rebate fund amount was 8.6M and that currently there is 7.9M with one more year of rebate funding to come. He asked if there were any questions and there were none. CCC Mr. Pyle noted that during Phase II of the Athletic Field project, it was found that there had been a 1974 pool project that was not certified as being Field Act compliant. He explained that the new policy with the Division of the Architect is that they will not approve another project until that previous project is certified. He noted that it has since been certified as of May 2012 which allows the project to move forward, this has resulted in a project delay. Mr. Pyle reminded the committee that the Physical Education Annex Renovation project was delayed due to lack of a state bond on the November 2010 election ballot for funding and the earliest funding fiscal year will be Mr. Pyle concluded the CCC update noting the budget adjustment made, which was the counterpart to the solar panel project needing to use rebate funding only.

6 DVC Mr. Pyle reminded the committee that the next opportunity for renovating the Engineering Technology building will be November 2014 if there is no bond in the 2012/2013 funding year. He explained that if no additional funds from the state are forthcoming, we may have to downscale the scope of the project in order to complete it using local funding only. Mr. Pyle continued discussion with the Ball Field Restoration project delay due to bids coming in over the construction budget. He explained that the bids were cancelled and bids will go back out in January before companies have filled up on construction projects and attempt to receive bid prices that fall within the District s construction budget. Mr. Pyle noted that there were no budget adjustments this reporting period. LMC Mr. Pyle began by explaining that the project delay with the Student Services project is mainly due to the project delay in the Nursing/EMT Remodel project. He noted that the major project delay for the Nursing/EMT Remodel project is due to ZCon Construction who is significantly behind schedule. He explained that he has met with the owners of ZCon and has impressed upon them the schedule significance of this project. He noted that ZCon has done very good work in the past. He mentioned that one of the problem areas he noticed is when ZCon submitted change orders they did not ask for extra time which is what is being looked at and adjusted now. Mr. Pyle reminded the committee that the Physical Education project was also delayed due to lack of a state bond on the November 2010 election ballot for funding and the earliest funding fiscal year will be Mr. Pyle concluded the LMC update with the budget adjustments which included approximately 1.5M from the Nursing/EMT Remodel project to the Student Services project. E. Grand Jury Report Dr. alamin presented the Grand Jury Report No. 1208, School Oversight Committees, Raising the Bar dated May 21, He explained that there are approximately 13 education districts that are affected by this report. He continued by reviewing the report page by page with the committee highlighting the paragraph on the bottom of page eight which discussed issues with Los Angeles Community College District s bond oversight committee failing to issue any reports to the public for seven years. He then moved forward to discuss the findings that the Grand Jury had reported. Ms. Wagner asked if each district was given a specific report on which findings were relevant to them. Dr. alamin explained that all districts received the same report and that the responsibility of each district is to respond with agreeing, disagreeing, or partially disagreeing with each finding. Dr. Benjamin added that before Dr. alamin joined us in February, the Grand Jury had requested a lot of

7 information regarding how the bond program is run at our District and that this report is a product of collecting bond oversight committee information from all districts involved. She further explained that Dr. alamin has been working on the response to this Grand Jury Report. Dr. alamin asked Ms. Chellew to forward a copy of the draft Grand Jury Response to each committee member for input before the July 25, 2012, Governing Board meeting. Dr. van Dyk asked if the committee has ever identified any instance of waste in the use of the bond funds to which Dr. Benjamin responded no. President Kratochvil noted that this issue of the Los Angeles CCD bond oversight committee not finding any waste in bond spending was indicated as a negative finding because they had wasted bond funding and the waste obvious. President Garcia noted that poor design was found at Los Angeles CCD as well, which is why our District takes the committee out on tours of the construction sites at each location. Mr. Pyle explained that the reason he uses the color coding is to highlight any changes that occur for the committee and allows for him to explain to the committee what the mitigation efforts are to get things back on track. Dr. Benjamin noted that continuity is difficult because of the rate of change the committee has. Ms. Wagner asked what happens after the response is sent back to the Grand Jury. No one was sure what the result of the response will be, but Dr. Benjamin noted that she was informed that there is now a Oversight Committee Group that has adopted some of our practices and Mr. Pyle added that there will be a county chapter soon as well. F. Costsaving measures Districtdeferred maintenance Mr. Pyle noted that deferred maintenance has been budgeted for FY He explained that the state would allocate money for deferred maintenance if the District could match it in the past, but the state has not funded in three years, so it is necessary that District begin budgeting for deferred maintenance by itself. He explained that discussions are occurring on how the budgeted amount is to be calculated and a business procedure is being worked on to get the calculation instated. Mechanisms designed to reduce the cost of professional fees Mr. Pyle noted that one of the project managers negotiated a business proposal down 250k from the initial request, which is an example that shows how every project is negotiated properly to reduce the cost of professional fees. There were no comments on the other costsaving measures at this time. G. New Member Orientation/Brown Act Training Dr. alamin requested that a time be set up for the committee to receive training on the Brown Act. He noted that the new members include Dr. van Dyk, Ms. Ramezanzadeh and Mr. Hurtado, though all are welcome to attend. The new members indicated that the hour after the next regularly scheduled meeting would work for them to have new member orientation/brown Act training.

8 V. Reports A. Chancellor Dr. Benjamin noted that the Governing Board will be putting a parcel tax measure on the November ballot. She explained that it will cost each property owner approximately 11 per year and that 66 2 / 3 % approval is needed to pass. She explained that if passed, the parcel tax would generate 3.9M in revenue per year for the District for six years. Dr. Benjamin concluded by thanking the committee for serving and welcomed the new committee members. B. CCC Dr. Noldon commented that the faculty are really looking forward to the completion of the Card Access project because security will be significantly increased and that the faculty are also excited about the Music Building Remodel project. She further commented that the Gym Annex elevator will be a great improvement which will make the second floor accessible to disabled students. She mentioned that the upgrade to electrical service will take out a portion of the aging systems and eliminate problems of major outages that have happened over the past couple years. C. DVC President Garcia commented on the Student Services project with Phase I moving dates scheduled to happen between October and January where different segments of student services will be moved. He explained that administration has been walking student services groups through the new building to see where they will be sitting. D. LMC President Kratochvil explained that the Admissions and Records office just moved last week and the department took all the moving efforts into their own hands and are now up and running. He explained that the Business office should be ready to move into their new space next week. He commented that there have been issues with the Nursing/EMT remodel, but knows that it is going to be a really gorgeous facility and that students will benefit immensely from it. E. Tim Leong Mr. Leong asked that the committee be prepared to take a group photo at the next meeting scheduled at the District Office. VI. Action Items A. The April 18, 2012 meeting minutes were unanimously approved. B. Mr. Clay volunteered and the committee approved the selection of Mr. James Clay as the new Oversight Committee Chairperson for the FY.

9 C. Mr. Clay also volunteered to work on the subcommittee with Mr. Leong for the annual report letter to the community. VII. Comments from committee members There were no comments from the committee members. VIII. Committee Information A. The updated membership list was included with the meeting packet. B. The meeting schedule was included with the meeting packet. IX. Adjourn The meeting was adjourned by Committee Chair, Mauna Wagner, at 4:55 p.m.

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11 CONTRA COSTA COMMUNITY COLLEGE DISTRICT Measure A 2002 and Measure A 2006 Oversight Committee Quarterly Report October 17,

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13 OVERVIEW 2002 October 17,

14 Contra Costa Community College District 2002 Program Allocation As of September 30, 2012 % Remaining Remaining Campus Allocation Expenses Projection After Projection of Allocation Projects Contra Costa College* 44,680,948 42,225,548 44,820,948 (140,000) *** 0% Diablo Valley College* 38,263,324 38,263,324 38,263,324 0% Los Medanos College 41,473,018 40,567,064 40,567, ,953 2% Total College Allocations 124,417, ,055, ,651, ,953 1% District Building Projects 676, , ,933 Program Allocation 4,706,393 4,706,391 4,706,393 Total Program 129,800, ,439, ,034, ,953 1% Approved Revenue 120,000,000 Interest** 9,800,616 *Includes contingency and interest **Through September 30, 2012 ***Projected shortfall due to the Music Building increases will be covered by reprograming funds from the Parking Lot 16 project K:\Oversight Presentation\FY12.13\October 2012\2002 projection & Expenses September

15 Contra Costa Community College District 2002 Projects Completed As of September 30, 2012 Contra Costa College Project Project # Completion Date Cost Vocational Technology Remodel C576 December ,788,062 ADA Path of Travel C501 May ,914 Perimeter Fencing C584 July ,316 Library Building Remodel C580 July ,883,920 ADA Improvements C520 August ,292 AA Roofing C522 July ,903 Remodel Student Activities C575 Deferred 1,072,165 Smart Classrooms C515 November ,183 Remodel Applied Arts Building C577 April ,642,750 Athletic Field ResurfacingPhase l (Partial) C605 May ,498 Student Service Center C572 June ,976,209 Art Building Seismic C578 Cancelled 332,865 Diablo Valley College Total 27,416,076 Project Project # Completion Date Cost Life/Health Science Remodel D552 January ,679,638 Life Science Remodel for Labs D275 August ,398,395 Tech Education Swing Space D550 October ,106 Gas Line Replacement D525 June ,039 New Bookstore D551 October ,334,067 Tech Education Seismic Upgrade D272 August ,205 San Ramon Center D276 November ,506,168 Planetarium D570 January ,582,123 Remodel Student Activities D556 Cancelled 336,962 Los Medanos College Total 27,616,703 Project Project # Completion Date Cost Planetarium L570 July ,005,795 Art Area Remodel L573 October ,359,600 Remodel College Complex L566 January ,583 Core Building Remodel L573 June ,680 Information Resource Center L274 February ,994,216 Math Building L565 C April ,861,589 Brentwood Expansion Phase 1 L567 April ,374 Science Building L565 B March ,669,778 Site Prep/New Quad Area L565 A April ,494,099 Brentwood Expansion Phase 2 L567 March ,645 Total 36,047,360 5

16 Contra Costa Community College District 2002 Repair and Renovation Projects Completed As of September 30, 2012 Contra Costa College Project Project # Cost Accessibility for Disabled ,714 Electrical Systems ,495 Safety Systems ,711 Campus Infrastructure ,460 Exterior Lighting ,716 Exterior Refinishing ,786 Grounds & Fields 507 1,082,690 Path & Roadway Repairs ,267 Roofing ,819 Signage ,195 Energy Management Systems ,166 HVAC Replacement ,704 Interior Refinishing ,123 Restrooms ,222 Tech & Network Wiring ,034 Window Replacement ,800 Planeterium Renovation ,851 Baseball Sunscreen ,776 Paving Rehabilitation ,377 BioScience HVAC ,967 Total 4,873,871 Diablo Valley College Project Project # Cost Parking Island Landscaping ,358 Accessibility for Disabled ,800 Electrical Systems ,871 Safety Systems ,569 Campus Infrastructure ,307 Exterior Lighting ,568 Exterior Refinishing ,419 BFL Water Proofing ,114 Grounds & Fields ,230 Path & Roadway Repairs 508 1,568,590 Roofing ,914 Signage ,368 Energy Management Systems ,607 Hardware Replacement ,301 HVAC Replacement 513 2,905,845 Interior Refinishing ,050 Restrooms 516 (351) Tech & Network Wiring ,199 Window Replacement ,519 Total 9,683,277 Los Medanos College Project Project # Cost Accessibility for Disabled ,271 Electrical Systems 502 5,248 Safety Systems ,746 Campus Infrastructure ,217 Exterior Lighting ,181 Exterior Refinishing ,939 Grounds & Fields ,434 Path & Roadway Repairs 508 2,160,906 Roofing ,408 Signage ,718 Energy Management Systems ,411 Hardware Replacement 512 7,481 HVAC Replacement ,409 Interior Lighting 514 5,263 Interior Refinishing ,157 Restrooms 516 2,794 Tech & Network Wiring ,975 Window Replacement ,079 Baseball Scoreboard (closed) ,067 Total 4,419,705 6

17 PROJECT CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2002 BOND SEPTEMBER 2012 PROJECT DESCRIPTION: Install minor capital improvements and update, repair and replace aged building and site components for the District Office. g Est At Completion Variance 0.0% Paid to Date Total 676, , , , , , , , ,933 PROJECT g Est At Completion Variance 0.0% Paid to Date Total 833, , , , , , , , ,724 PROJECT g Est At Completion Variance 0.0% Paid to Date Total 529, , , , , , , , ,401 PROJECT Repair and Renovation General Services Project # Project # PROJECT DESCRIPTION: Investment services bank charges and escrow charges O O901A Revenue Expenses Project # O902A PROJECT DESCRIPTION: issue expense Program Studies Project # O905A PROJECT DESCRIPTION: Programwide studies and reports such as California Environmental Quality Act (CEQA), Facility Assessment and Environmental Impact Report (EIR) reports. g Est At Completion Variance 0.0% Paid to Date Total 1,420,947 1,420,947 1,420,947 1,420,947 1,420,947 1,420,947 1,420,946 1,420,946 1,420,946 7

18 PROJECT CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2002 BOND SEPTEMBER 2012 Project Administration Project # O599A PROJECT DESCRIPTION: Provide administrative support for the g Est At Completion Variance 0.0% Paid to Date Total 1,922,320 1,922,320 1,922,320 1,922,320 1,922,320 1,922,320 1,922,320 1,922,320 1,922,320 8

19 DO QUARTERLY REPORT OVERVIEW 2002 BUDGET ADJUSTMENTS Previous Oversight Current Oversight Reason for Project Name Project # Changes Change Repair and Renovation O , ,933 General Services O901A 833, ,724 Revenue Expenses O902A 529, ,401 Program Studies O905A 1,420,948 1,420,948 Project Administration O599A 1,922,320 1,922,320 NET CHANGE 9

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21 PROJECT CCC CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2002 BOND SEPTEMBER 2012 Remodel Music Building Project # C581A PROJECT DESCRIPTION: The existing music building is being renovated to address seismic strengthening, general interior improvements and data systems upgrades. PROJECT SCHEDULE y Planned Completion: October 2012 r Est. At Completion Variance 3% Paid to Date Total 4,302,995 1,209,678 3,093,317 4,302,995 4,442,995 1,209,678 3,233,317 4,442,995 (140,000) (140,000) (140,000) 3,580,112 1,209,678 2,370,434 3,580,112 COMMENTS: Construction began in September Extensive hazardous material abatement, beyond what was initially expected, has significantly impacted the cost and schedule on this project. The mechanical control system is being installed, and acoustical panels along with building finishes remain. Construction completion is scheduled for the end of October One budget adjustment to use campus contingency funds has been made, and another adjustment is also expencted. 501,519,583, PROJECT CCC Repair and Renovation Project # 585,587,588, 591, 610 PROJECT DESCRIPTION: Install minor capital improvements and update, repair and replace aged building and site components. Includes baseball field sun screen, bio science HVAC, planetarium, paving rehabilitation and utility upgrade. PROJECT SCHEDULE g Planned Completion: Ongoing g Est. At Completion Variance 0.0% Paid to Date 5,712,496 5,712,497 (0) 5,712,496 87,385 87,385 87,385 5,618,697 5,618,698 (0) 5,618,698 6,413 6,413 6,413 Total 5,712,496 5,712,496 (0) 5,712,496 COMMENTS: There are no repair and renovation projects active at this time. 11

22 PROJECT CCC CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2002 BOND SEPTEMBER 2012 VA Building Renovation Project # C585 PROJECT DESCRIPTION: This cosmetic rehabilitation will add metal panel siding to the west and south side of the building to match metal panel siding added on the east end as part of the computer technology center remodel, will replace rollup doors, will replace the roof, and will paint the north side of the building, including window frames. PROJECT SCHEDULE y Planned Completion: October 2012 g Est. At Completion Variance 0.0% Paid to Date Total 649, ,291 66, , , ,291 66, , , ,290 5, ,862 COMMENTS: Project to modify 4 rollup doors started in July In an effort to meet department's program needs, a fifth door was added and the schedule was extended from August to October. Installation of the door hardware and items on the punch list are expected to be completed by end of October PROJECT CCC Card Access Project # C523 PROJECT DESCRIPTION: Provide card access security for various buildings on CCC campus. PROJECT SCHEDULE g Planned Completion: April 2013 g Est. At Completion Variance 0.0% Paid to Date 205, ,000 30,195 29,838 29,838 29, , , Total 205, ,000 30,195 COMMENTS: Additional scope was developed to include District, LMC and DVC card access upgrades. Project had been on hold pending approval of a new District standard for the controller software. The standard has now been approved by the Governing Board. Project is scheduled for bidding in October 2012 and a new completion in April 2013 has been projected. 12

23 PROJECT CCC CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2002 BOND SEPTEMBER 2012 New College Center Project # C617 PROJECT DESCRIPTION: A new college complex consisting of the new student activities building, the new classroom building and the quad area. PROJECT SCHEDULE y Planned Completion: February 2016 g Est. At Completion Variance 0.0% Paid to Date Total 4,756,544 1,902,746 2,853,798 4,756,544 4,756,544 1,902,746 2,853,798 4,756,544 4,204,608 1,902,746 2,301,862 4,204,608 COMMENTS: Project was on hold pending approval of modified seismic building zones by the California Geological Survey office. California Geological Survey approved the seismic zone modification in June and portions of the project are being redesigned to fit within the acceptable zone. DSA has reviewed the seismic zone modifications and the project is scheduled for DSA backcheck in November 2012, and a new completion in February 2016 has been projected. PROJECT CCC Parking Lot 16 Repair Project # C524 PROJECT DESCRIPTION: Review and provide engineering analysis and repair damaged parking lot 16. PROJECT SCHEDULE g Planned Completion: TBD g Est. At Completion Variance 0.0% Paid to Date 429, ,380 41,166 39,474 39,474 39, , ,906 1,691 Total 429, ,380 41,166 COMMENTS: Design is in progress. This project will be held up prior to bid due to the projected budget shortfall on the Music building remodel project. 13

24 PROJECT CCC CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2002 BOND SEPTEMBER 2012 Gym Annex Elevator Project # C526 PROJECT DESCRIPTION: This project will add an elevator to the gym annex so students with disability can access the entire building. PROJECT SCHEDULE y Planned Completion: March 2013 g Est. At Completion Variance 0.0% Paid to Date Total 500, , , , , ,000 25,563 25,563 25,563 COMMENTS: Project is currently in design. Lionakis Architects is currently reviewing topographic survey data for location of the elevator, ramp and stair for DSA approval. Submittal to DSA for approval is expected to occur in November 2012, and a new completion date in March 2013 has been projected. PROJECT CCC Project Admin/CM Project # C599 PROJECT DESCRIPTION: Provide fulltime onsite construction management services to coordinate and oversee construction projects on the campus throught design, construction and occupancy phases. r Est. At Completion Variance 0.0% Paid to Date 796, ,373 (0) 713, , , ,900 Total 144, , , ,373 (0) (0) 61, ,857 COMMENTS: Project delays have extended the amount of time required to manage 2002 bond projects beyond what was originally anticipated at CCC. A budget adjustment has been made durin this reporting period to account for the extended performance period. 14

25 PROJECT CCC CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2002 BOND SEPTEMBER 2012 Campus Contingency Project # N/A PROJECT DESCRIPTION: Funds from projects that have been completed and financially closed out. g Est. At Completion Variance 0.0% Paid to Date 0 0 Total COMMENTS: All contingency funds have been transferred to the Music Building Remodel project. 15

26 2002 Financial Summary September 30, 2012 Active Projects CCC 2002 Estimated at Completion Expenses Remodel Music Building 4,302,995 4,442,995 3,580,112 Repair and Renovation 5,625,110 5,625,111 5,625,111 VA Building Renovation 649, , ,862 Card Access 205, ,000 30,195 New College Center 4,756,544 4,756,544 4,204,608 Parking Lot 16 Repair 429, ,380 41,166 Project Admin/CM 796, , ,857 Campus Contingency 0 Gym Annex Elevator 500, ,000 25,563 Total Active Projects 17,264,873 17,404,873 14,809,473 Closed Projects ADA Path of Travel 836, , ,914 ADA Improvements 289, , ,292 Remodel Student Activities 1,072,165 1,072,165 1,072,165 Vocational Technology Remodel 5,788,062 5,788,062 5,788,062 Art Building Seismic 332, , ,865 Library Building Remodel 6,883,920 6,883,920 6,883,920 AA Roofing 332, , ,903 Smart Classrooms 417, , ,183 Remodel Applied Arts Bldg 1,642,750 1,642,750 1,642,750 Athletic Field ResurfacingPhase l (Partial) 629, , ,498 Student Service Center 8,976,209 8,976,209 8,976,209 Perimeter Fencing 214, , ,316 Total Closed Projects 27,416,076 27,416,077 27,416,077 Total 44,680,949 44,820,950 42,225,549 * Financial close out in process. 16

27 CCC QUARTERLY REPORT OVERVIEW 2002 BUDGET ADJUSTMENTS Previous Oversight Current Oversight Reason for Project Name Project # Changes Change Remodel Applied Arts Bldg C577A 801, ,733 (0) 841, ,017 0 Remodel Music Building C581A 1,209,678 1,209, ,927,888 3,093, ,429 transfer from Campus contingency to cover projected expenses Repair and Renovation 501,519,583, 585,587,588, 591, 87,385 87, ,618,697 5,618,697 (0) 6,413 6,413 0 VA Building Renovation C , ,291 (0) 66,180 66,180 (0) Card Access C ,838 29, , ,162 0 New College Center C ,902,746 1,902,746 (0) 2,853,798 2,853,798 0 Parking Lot 16 Repair C ,474 39, , ,906 (0) Gym Annex Elevator C , ,000 0 Project Admin/CM C , , , ,473 92,216 Revenue from bond interest, and budget transfer from campus contingency to cover projected expenses. Campus Contingency N/A ,429 0 (243,429) transfer to Music Building and Project Admin to cover projections. NET CHANGE 14,215 17

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29 PROJECT DVC CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2002 BOND SEPTEMBER 2012 PROJECT SCHEDULE g Planned Completion: Ongoing g Est. At Completion Variance 0.0% Paid to Date 10,922,442 10,922, ,922,441 1,093,913 1,093,913 1,093,913 9,828,529 9,828, ,828,528 Total COMMENTS: Repair and Renovation Project # D PROJECT DESCRIPTION: Install minor capital improvements and update, repair and replace aged building and site components. Includes business foreign language building exterior waterproofing, LHS ceiling replacement, and parking island landscaping. 10,922,442 10,922, ,922,441 COMMENTS: All repair and renovation projects have been completed. Waiting on the LHS ceiling replacement project closeout with DSA. PROJECT DVC Project Admin/CM Project # D559 PROJECT DESCRIPTION: Providing fulltime onsite construction management services to coordinate and oversee construction projects on campus throughout design, construction and occupancy phases. g Est. At Completion Variance 0.0% Paid to Date Total 350, , , , , , , , ,000 COMMENTS: 19

30 CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2002 BOND SEPTEMBER 2012 PROJECT DVC Commons Area Development Project # D611 PROJECT DESCRIPTION: New buildings and site improvements for culinary arts program, food services, all student services functions and a new central commons area. PROJECT SCHEDULE g Planned Completion: November 2014 g Est. At Completion Variance 0.0% Paid to Date Total 468, , , , , , , , ,092 COMMENTS: This element of the project was recently created in the 2002 bond program in order to fully expense the DVC 2002 bond allocation. This plan was discussed at the July Oversight Committee meeting with notes in the DVC Campus Contingency section, and is consistent with the 2002 bond language which includes a student services project and a culinary arts (hotel/restaturant management) project. This element of the larger project will be moved to the Projects Completed List in the next Quaterly Report. 20

31 2002 Financial Summary September 30, 2012 DVC 2002 Estimated at Completion Expenses Active Projects Repair and Renovation 9,828,529 9,828,529 9,828,528 Project Admin/CM 350, , ,000 Commons Area Development 468, , ,092 Total Active Projects 10,646,621 10,646,621 10,646,621 Closed Projects Tech Education Seismic Upgrade 158, , ,204 Life Science Remodel for Labs 1,398,395 1,398,395 1,398,395 San Ramon Center 9,506,168 9,506,168 9,506,168 Tech Education Swing Space 513, , ,106 New Bookstore 9,334,067 9,334,067 9,334,067 Gas Line Replacement 108, , ,039 Life/Health Science Remodel 3,679,638 3,679,638 3,679,638 Planetarium & Museum 2,582,123 2,582,123 2,582,123 Remodel Student Activities 336, , ,962 Total Closed Projects 27,616,703 27,616,703 27,616,702 Total 38,263,325 38,263,325 38,263,323 * Financial close out in process. 21

32 DVC QUARTERLY REPORT OVERVIEW 2002 BUDGET ADJUSTMENTS Previous Oversight Current Oversight Reason for Project Name Project # Changes Change Planetarium & Museum D570A 2,581,623 2,581, Repair and Renovation D ,093,913 1,093,913 (0) 9,828,529 9,828,529 (0) 4,249 (4,249) transfer to expense in full 2002 Project Admin/CM D , ,000 0 Commons Area Development D transfer to expense in full , ,091 4,248 transfer to expense in full 2002 NET CHANGE 0 22

33 PROJECT LMC CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2002 BOND SEPTEMBER 2012 PROJECT SCHEDULE g Planned Completion: Ongoing Total Repair and Renovation Project # g L501518, L 521 PROJECT DESCRIPTION: Install minor capital improvements and update, repair, and replace aged building and site components. Includes baseball scoreboard. Est. At CompletioVariance 0.0% Paid to Date 4,665,155 4,665,155 4,665, , , ,449 4,419,706 4,419,706 4,419,705 4,665,155 4,665,155 4,665,154 COMMENTS: There are no repair and renovation projects active at this time. PROJECT LMC Project Adm/CM Project # L599 PROJECT DESCRIPTION: Providing fulltime onsite construction management services to coordinate and oversee construction projects on campus throughout design, construction and occupancy phases. g Est. At CompletioVariance 0.0% Paid to Date Total 100, , , , , , , , ,000 COMMENTS: 23

34 PROJECT LMC CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2002 BOND SEPTEMBER 2012 Campus Contingency Project # N/A PROJECT DESCRIPTION: Funds from projects that have been completed and financially closed out. g Est. At CompletioVariance 0.0% Paid to Date Total 905, , , , , ,953 COMMENTS: The campus project manager is scoping some roof repair projects to apply to these funds. 24

35 2002 Financial Summary September 30, 2012 LMC 2002 Estimated at Completion Expenses Active Projects Repair and Renovation 4,419,706 4,419,706 4,419,705 Project Adm/CM 100, , ,000 Campus Contingency 905,953 Total Active Projects 5,425,659 4,519,706 4,519,705 Closed Projects Information Resource Center 3,994,216 3,994,216 3,994,216 Art Area Remodel 1,359,600 1,359,600 1,359,600 Core Building Remodel 409, , ,680 Brentwood Center Phase 1 58,374 58,374 58,374 Brentwood Center Phase 2 86,645 86,645 86,645 Remodel College Complex 107, , ,583 Planetarium 1,005,795 1,005,795 1,005,795 Science Building * 12,669,778 12,669,778 12,669,778 Math Building 2,861,589 2,861,589 2,861,589 Site Prep/New Quad Area * 13,494,099 13,494,099 13,494,099 Total Closed Projects 36,047,359 36,047,359 36,047,359 Total 41,473,018 40,567,065 40,567,064 * Financial close out in process. 25

36 LMC QUARTERLY REPORT OVERVIEW 2002 BUDGET ADJUSTMENTS Previous Oversight Current Oversight Reason for Project Name Project # Changes Change Repair and Renovation L501518, L , ,449 4,419,706 4,419,706 Project Adm/CM L , ,000 Campus Contingency D , ,953 NET CHANGE 26

37 OVERVIEW 2006 October 17,

38 Contra Costa Community College District 2006 Program Allocation As of September 30, 2012 % Remaining Remaining Campus Allocation Expenses Projection After Projection of Allocation Projects Contra Costa College 85,633,334 4,658,925 85,633,334 0% Diablo Valley College 70,433,333 31,301,574 70,433,333 0% Los Medanos College 69,333,333 20,177,696 69,333,333 0% Total College Allocations 225,400,000 56,138, ,400,000 0% Districtwide Projects Energy Management 36,087,097 35,785,495 36,087,097 0% IT Infrastructure Upgrades 13,700,000 2,876,601 13,700,000 0% Program Allocation 26,312,903 7,786,830 26,312,903 0% Total Districtwide Projects 76,100,000 46,448,926 76,100,000 0% Program Allocation Total 301,500, ,587, ,500,000 0% Approved Revenue 286,500,000 Additional Revenue Estimated Actual to Date Rebates 8,651,000 8,051,624 Interest 10,000,000 3,481,371 Total Additional Revenue 18,651,000 11,532,996 Total Program 305,151,000 Unallocated Revenue (estimated) 3,651,000 K:\Oversight Presentation\FY12.13\October 2012\2006 Projection & Expenses September

39 Costra Costa College Project Project # Completion Date Cost BioSci Remodel for Art N/A Cancelled New Science Bldg Planning C631 August ,211 Diablo Valley College Total 91,211 Project Project # Completion Date Cost Athletic Fields D605 April ,766,668 Walnut Creek Real Estate Valuation D625 4,900 Soccer Field D627 October ,948 Parking Lot Repaving D621 June ,175,031 Los Medanos College Contra Costa Community College District 2006 Projects Completed As September 30, 2012 Total 4,443,547 Project Project # Completion Date Cost Athletic Fields L605 May ,950,743 Parking Lot B L626 June ,932 Total 3,936,675 District Project Project # Completion Date Cost P415,416, Energy Management 417,607 January ,743,347 Total 35,743,347 29

40 CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2006 BOND SEPTEMBER 2012 PROJECT Program Studies Project # P901, P902 PROJECT DESCRIPTION: Programwide studies and reports, Master Plans for each college and other studies that have a districtwide scope such as access control, utility mapping and other standards development initiatives. Planned Completion: Ongoing Total PROJECT Est. At Completion Variance 0% Paid to Date 3,000,000 3,000,000 2,296,262 3,000,000 3,000,000 2,296,262 3,000,000 3,000,000 2,296,262 Program and Project Management Project # P599A PROJECT DESCRIPTION: Provide administrative support for the Primarily labor at program level, and consultant services. Planned Completion: Ongoing Est. At Completion Variance 0% Paid to Date 11,000,000 11,000,000 4,708,477 11,000,000 11,000,000 4,708,477 Total PROJECT 11,000,000 11,000,000 4,708,477 Related Charges Project # P599B PROJECT DESCRIPTION: Expenses for office supplies, equipments, travel and conferences, software licenses and other special studies. Planned Completion: Ongoing Total Est. At Completion Variance 0% Paid to Date 1,700,000 1,700, ,946 1,700,000 1,700, ,946 1,700,000 1,700, ,946 30

41 CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2006 BOND SEPTEMBER 2012 PROJECT Financing Fees Project # P925 PROJECT DESCRIPTION: Cost to issue bonds including bond counsel, financial adviser and paying agents. Total PROJECT Est. At Completion Variance 0% Paid to Date 1,100,000 1,100, ,987 1,100,000 1,100, ,987 1,100,000 1,100, ,987 Contingency Project # P999 PROJECT DESCRIPTION: Program wide contingency funds held in reserve for unforeseen cost increases. Total PROJECT Est. At Completion Variance 0% Paid to Date 8,700,000 8,700, , ,000 8,400,000 8,400,000 8,700,000 8,700,000 Districtwide Future Projects Project # N/A PROJECT DESCRIPTION: Excess funds that become available when district projects come in under budget. Total Est. At Completion Variance 0% Paid to Date 594, , , , , ,932 31

42 CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2006 BOND SEPTEMBER 2012 PROJECT PROJECT DESCRIPTION: Total PROJECT Districtwide Unallocated Funds Project # N/A Est. At Completion Variance 0% Paid to Date 3,651,000 3,651,000 3,651,000 3,651,000 3,651,000 3,651,000 Monitoring Based Commissioning Project # P632 PROJECT DESCRIPTION: This project will adjust the mechanical system controls on various buildings to be more energy efficient. PROJECT SCHEDULE Planned Completion: TBD Total Est. At Completion Variance 0% Paid to Date 343, ,750 42, , ,750 42, , ,750 42,148 COMMENTS: Electricity and gas metering is being installed at the San Ramon Campus. PROJECT Energy Conservation Study Project # P903 PROJECT DESCRIPTION: Professional Services for evaluating energy conservation measures Districtwide and help determine the feasibility and scope of individual projects, construction estimates, return on investment, submit rebate and loan application forms, help write bid specifications, and provide construction administration and commissioning as needed. PROJECT SCHEDULE Planned Completion: TBD Total Est. At Completion Variance 0% Paid to Date 217, ,971 20, , ,971 20, , ,971 20,157 COMMENTS: Project is on hold due to staffing cuts. 32

43 CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2006 BOND SEPTEMBER 2012 PROJECT IT Infrastructure Project # P609 PROJECT DESCRIPTION: IT upgrades Districtwide. PROJECT SCHEDULE Planned Completion: March 2014 Total Est. At Completion Variance 0% Paid to Date 13,700,000 13,700,000 2,876,601 12,500,000 12,500,000 2,876,601 1,200,000 1,200,000 13,700,000 13,700,000 2,876,601 COMMENTS: Work is underway at the District Office building and at DVC. 33

44 DO QUARTERLY REPORT OVERVIEW BUDGET ADJUSTMENTS 2006 BOND Previous Oversight Current Oversight Reason for Project Name Project # Changes Change IT Infrastructure P609 12,500,000 12,500,000 1,200,000 1,200,000 Monitoring Based Commissioning P , ,750 Program Studies P901, P902 3,000,000 3,000,000 Program and Project Management P599A 11,000,000 11,000,000 Financing Fees P925 1,100,000 1,100,000 Related Charges P599B 1,700,000 1,700,000 Contingency P , ,000 8,400,000 8,400,000 Energy Conservation Study P , ,971 Districtwide Future Projects N/A 602, ,015 NET CHANGE 34

45 PROJECT CCC CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2006 BOND SEPTEMBER 2012 PROJECT SCHEDULE Planned Completion: April 2013 Est. At Completion Variance 0% Paid to Date Total 3,305,950 3,305,950 3,305,950 3,305,950 3,305,950 3,305,950 2,962,925 2,962,925 2,962,925 COMMENTS: This project is funded by the 2006 bond with an additional 629,498 from the 2002 bond to supplement the project funding. A separate design package has been developed for the ADA and Fire and Life Safety required improvemememts to the concession, restroom and storage areas. Phase ll was being held up by a 1974 pool project that was not certified as Field Act compliant when it was completed. The pool project was finally certified this year. Phase II will be issued for bidding in November 2012 and a new completion of April 2013 has been projected. PROJECT CCC Athletic Field Project # C605 PROJECT DESCRIPTION: Work consists of demolition and resurfacing of the track and football field, associated grading and concrete flatwork, track events, fencing and landscaping. Site work includes placement of electrical and low voltage infrastructure for future work. Physical Education Annex Renovation Project # C608 PROJECT DESCRIPTION: The building will be remodeled to provide a modern circuit training laboratory/exercise facility, aerobics, and other physical fitness and wellness instructional spaces. Improvements include utility infrastructure, ADA code improvements and restroom renovations. PROJECT SCHEDULE Planned Completion: TBD Est. At Completion Variance 0% Paid to Date Total 9,235,000 3,792,000 5,443,000 9,235,000 9,235,000 3,792,000 5,443,000 9,235,000 45,118 45,118 45,118 COMMENTS: This project was previously approved for funding by the California Community College System Office Facilities Planning Unit. However, due to lack of a state bond on the November 2010 election ballot to fund this project, the project was resubmitted for consideration in the 2012/2013 funding year. The Chancellor's Office recently moved the earliest funding fiscal year to 2014/15. 35

46 PROJECT CCC CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2006 BOND SEPTEMBER 2012 New College Center Project # C617 PROJECT DESCRIPTION: A new college complex consisting of the new student activities building, the new classroom building and the quad area. PROJECT SCHEDULE Planned Completion: February 2016 Est. At Completion Variance 0% Paid to Date Total 67,618,950 67,618,950 67,618,950 67,618,950 67,618,950 67,618, , , ,847 COMMENTS: Project was on hold pending approval of modified seismic building zones by the California Geological Survey office. California Geological Survey approved the seismic zone modification in June and portions of the project are being redesigned to fit within the acceptable zone. DSA reviewed the seismic zone modifications and the project is currently scheduled for DSA backcheck in November 2012, and a new completion of February 2016 has been projected. PROJECT CCC ADA Improvement Projects Project # N/A PROJECT DESCRIPTION: A budget line item in the program has been established on each campus and funding has been allocated for future projects to remove barriers to access that were identified in an American with Disability Act study and transition plan. PROJECT SCHEDULE Planned Completion: TBD Est. At Completion Variance 0% Paid to Date 528, , , ,551 Total 528, ,551 COMMENTS: Campus and District staff are currently reviewing the transition plans and developing a list of access barrier removal projects. After draft project lists are complete, they will be taken to the college councils for review and consensus when faculty return from summer break. 36

47 PROJECT CCC CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2006 BOND SEPTEMBER 2012 Infrastructure Improvements Project # C587 PROJECT DESCRIPTION: funding has been allocated for various projects to upgrade aging infrastructure such as utilities and parking lots. A portion of the 12 KV high voltage upgrade is funded under this project. PROJECT SCHEDULE Planned Completion: November 2012 Est. At Completion Variance 0% Paid to Date Total 1,350,938 1,350,938 1,350,938 1,350,938 1,350,938 1,350, , , ,333 COMMENTS: Electrical tiein of new PG&E service was completed in June. Energizing of new switchgear was completed in July. Remaining work to build switchgear enclosure shall be complete by the end of November PROJECT CCC PROJECT SCHEDULE Planned Completion: TBD Total Seismic Retrofit Various Buildings Project # N/A PROJECT DESCRIPTION: This project will seismically retrofit several buildings on campus. There are no modernization or upgrades associated with this work. Est. At Completion Variance 0% Paid to Date 2,300,000 2,300,000 11,569 2,300,000 2,300,000 11,569 2,300,000 2,300,000 11,569 COMMENTS: The contract for the design effort to retrofit several buildings at Contra Costa College was approved by Governing Board on July 27, Engineers are gathering data and will be meeting with user groups soon. 37

48 CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2006 BOND SEPTEMBER 2012 PROJECT CCC AA Renovation 2015 Project # N/A PROJECT DESCRIPTION: Remodel of various spaces in the AA Building including culinary and administrative offices, which will be vacated following completion of the new college center project. PROJECT SCHEDULE Planned Completion: TBD Est. At Completion Variance 0% Paid to Date Total 2,340,000 2,340,000 2,340,000 2,340,000 2,340,000 2,340,000 COMMENTS: Planned renovation when occupants relocate to the new Student Activities building in PROJECT CCC Campus Project Admin/CM Project # C599 PROJECT DESCRIPTION: Providing fulltime onsite construction management services to coordinate and oversee construction projects on campus throughout design, construction and occupancy phases. Est. At Completion Variance 0% Paid to Date 1,700,000 1,700, ,922 1,700,000 1,700, ,922 Total 1,700,000 1,700, ,922 COMMENTS: 38

49 PROJECT CCC CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2006 BOND SEPTEMBER 2012 Future Projects Project # C999 PROJECT DESCRIPTION: for projects in early preliminary planning which have had no expenses yet. Est. At Completion Variance 0% Paid to Date Total 954, , , , , ,734 COMMENTS: 39

50 2006 Financial Summary September 30, 2012 CCC 2006 Estimated at Completion Expenses Active Projects Athletic Field 3,305,950 3,305,950 2,962,925 Physical Education Annex Renovation 5,443,000 5,443,000 45,118 College Center 67,618,950 67,618, ,847 ADA Improvement Projects 528, ,551 Infrastructure Improvements 1,350,938 1,350, ,333 AA Renovation ,340,000 2,340,000 Seismic Retrofit Various Buildings 2,300,000 2,300,000 11,569 Campus Project Admin/CM 1,700,000 1,700, ,922 Future Projects 954, ,734 Active & Future Projects 85,542,123 85,542,123 4,567,713 Closed Projects New Science Bldg Planning 91,211 91,211 91,211 Total Closed Projects 91,211 91,211 91,211 Total 85,633,334 85,633,334 4,658,924 * Financial close out in process. 40

51 CCC QUARTERLY REPORT OVERVIEW BUDGET ADJUSTMENTS 2006 BOND Previous Oversight Current Oversight Reason for Project Name Project # Changes Change Athletic Field C605 3,305,950 3,305,950 Physical Education Annex Renovation C608 3,792,000 3,792,000 5,443,000 5,443,000 New College Center C617 67,618,950 67,618,950 ADA Improvement Projects N/A 528, ,551 Infrastructure Improvements C587 1,350,938 1,350,938 Campus Project Admin/CM C599 1,700,000 1,700,000 Future Projects C , ,734 Seismic Retrofit Various Buildings N/A 2,300,000 2,300,000 AA Renovation 2015 N/A 2,340,000 2,340,000 NET CHANGE 41

52 42

53 CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2006 BOND SEPTEMBER 2012 PROJECT DVC Commons Area Development Project # D611 PROJECT DESCRIPTION: New buildings and site improvements for culinary arts program, food services, all student services functions and a new central commons area. PROJECT SCHEDULE Planned Completion: November 2014 Est At Completion Variance 0% Paid to Date Total 53,156,187 51,556,187 1,600,000 53,156,187 53,156,187 51,556,187 1,600,000 53,156,187 26,000,283 26,000,283 26,000,283 COMMENTS: DVC is scheduled to occupy the Phase 2 South Building in late October The Project remains on schedule with a LEED Gold certification target. PROJECT DVC Engineering Techonology Project # D628 PROJECT DESCRIPTION: This project renovates the entire Engineering Technology building to upgrade technology space and to support new technology programs. PROJECT SCHEDULE Planned Completion: TBD Est At Completion Variance 0% Paid to Date 20,827,000 20,827,000 10,646,000 10,646,000 9,533,852 9,533, , ,148 Total 20,827,000 20,827,000 COMMENTS: This project was previously approved for funding by the California Community College System Office Facilities Planning Unit. However, due to lack of a state bond on the November 2010 election ballot to fund this project, the project was resubmitted for consideration in the 2012/2013 funding year. The Chancellor's Office recently moved the earliest funding fiscal year to 2014/15. 43

54 CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2006 BOND SEPTEMBER 2012 PROJECT DVC PE Building/Gym/Locker Renovation Project # N/A PROJECT DESCRIPTION: Renovate physical education spaces. PROJECT SCHEDULE Planned Completion: TBD Est At Completion Variance Paid to Date Total 608, , , , , ,159 COMMENTS: Future project in very early planning stages. Scope will be dependent upon amount of funding used by other projects. PROJECT DVC Ball Field Restoration Project # D634 PROJECT DESCRIPTION: Renovation and upgrade of softball and baseball field components such as dugouts, bleachers, and backstops. PROJECT SCHEDULE Planned Completion: November 2013 Est At Completion Variance Paid to Date 1,500,000 1,500, ,931 1,500,000 1,500, ,931 Total 1,500,000 1,500, ,931 COMMENTS: Verde Design has provided the design documents for the softball and baseball field improvements. The project has been approved by the Division of Architect. The project was bid in May All bids were above the construction budget. The project will be rebid in January 2013 hoping that more competitive bids come in. Construction would begin in June

55 CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2006 BOND SEPTEMBER 2012 PROJECT DVC ADA Improvement Projects Project # N/A PROJECT DESCRIPTION: A budget line item in the program has been established on each campus and funding has been allocated for future projects to remove barriers to access that were identified in an American with Disability Act study and transition plan. PROJECT SCHEDULE Planned Completion: TBD Est At Completion Variance 0% Paid to Date Total 527, , , , , ,744 COMMENTS: Campus and District staff have reviewed the transition plans and the campus has developed a preliminary list of access barrier removal projects. They have initially selected a project to make the four bathrooms in the LA building accessible. A request for qualifications to be used to select an architect firm is now being developed. PROJECT DVC Campus Project Admin/CM Project # D599 PROJECT DESCRIPTION: Providing fulltime onsite construction management services to coordinate and oversee construction projects on campus throughout design, construction and occupancy phases. Est At Completion Variance 0% Paid to Date Total 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 1,200, , , ,814 COMMENTS: 45

56 CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2006 BOND SEPTEMBER 2012 PROJECT DVC Future Projects Project # D999 PROJECT DESCRIPTION: for projects in early preliminary planning which have had no expenses yet. Est At Completion Variance Paid to Date Total 463, , , , , ,843 COMMENTS: 46

57 2006 Financial Summary September 30, 2012 DVC 2006 Estimated at Completion Expenses Active Projects Commons Area Development 52,156,187 52,156,187 26,000,283 Engineering Technology 9,533,852 9,533,852 ADA Improvement Projects 527, ,744 PE Building/Gym/Locker Renovation 608, ,159 Ball Field Restoration 1,500,000 1,500, ,931 Campus Project Admin/CM 1,200,000 1,200, ,814 Future Projects 463, ,843 Total Active Projects 65,989,785 65,989,785 26,858,027 Closed Projects Athletic Fields 2,766,669 2,766,669 2,766,668 Parking Lot Repaving 1,175,031 1,175,031 1,175,031 Soccer Field Renovation 496, , ,948 Walnut Creek Real Estate Valuation 4,900 4,900 4,900 Total Closed Projects 4,443,548 4,443,548 4,443,547 Total 70,433,333 70,433,333 31,301,574 * Financial close out in process. 47

58 DVC QUARTERLY REPORT OVERVIEW BUDGET ADJUSTMENTS 2006 BOND Previous Oversight Current Oversight Reason for Project Name Project # Changes Change Commons Area Development D611 52,020,030 51,556,187 (463,843.41) Partial project expenses were covered under ,600,000 1,600,000 Engineering Techonology D628 10,646,000 10,646,000 9,533,852 9,533, , ,148 PE Building/Gym/Locker Renovation N/A 608, ,159 Ball Field Restoration D634 1,500,000 1,500,000 ADA Improvement Projects N/A 527, ,744 Campus Project Admin/CM D599 1,200,000 1,200,000 Future Projects D999 Partial project expenses for Commons Area Development were 463, , covered under 2002 thus creating a contingency amount for 2006 NET CHANGE 0 48

59 CONTRA COSTA COMMUNITY COLLEGE DISTRICT QUARTERLY PROJECT REPORT 2006 BOND SEPTEMBER 2012 PROJECT LMC Student Services Project # L612 PROJECT DESCRIPTION: Remodel of 27,920 sq.ft. of college complex now containing all of admissions, administration, nursing, business services and central services to accommodate student services. Project to include all architectural and engineering work, DSA coordination, construction and inspections. PROJECT SCHEDULE Planned Completion: 2015 Est At Completion Variance 0% Paid to Date Total 20,109,363 20,109,363 20,109,363 20,109,363 20,109,363 20,109,363 4,746,997 4,746,997 4,746,997 COMMENTS: The architect secured DSA approval of drawings and specs. Project is out to be bid and anticipate award of contract in November 14, Interim Swing Space remodel projects are 100% completed for spaces in support of the Student Services Remodel project. The schedule is being revised to reflect delay stemming from the nurse project. PROJECT LMC Nursing /EMT Remodel Project # L614 PROJECT DESCRIPTION: Planning, design and construction for the renovation of LMC's nursing complex to accommodate the relocated and expanded nursing and EMT program functions. PROJECT SCHEDULE Planned Completion: June 2012 Est At Completion Variance 0% Paid to Date 6,373,863 6,373,863 5,249,449 6,373,863 6,373,863 5,249,449 Total 6,373,863 6,373,863 5,249,449 COMMENTS: Construction is 100% completed. The Nursing and EMT departments have moved into the newly renovated spaces and are in operation. Additional work requested by College staff beyond original contract is in progress. Staff has negotiated the delay claim from the contractor. 49