$1.4m favourable over budget

Transcription

1 ASSETS AND INFRASTRUCTURE REPORT April 2018 EXECUTIVE SUMMARY COMMITTEE EXECUTIVE SUMMARY Lifelines has been focussed on capital works delivery. The construction season has been challenging due to wet weather and contractor availiblity but works have been able to continue into May and April as the weather later in the season has been favourable. We have a number of key vacancies which have been advertised and we will be working throughout the recruitment process to ensure we have strong candidates for roles and are looking forward to having these roles filled. COMMITTEE FINANCIAL SUMMARY We have been working with our contractors to better understand what capital works will be delivered by the end of the financial year and most capital projects will be delivered or close to being delivered this financial year. There are some bridge works that will not be completed by year end but these are due to specific concerns that have delayed these projects. We are working with our utiliites contractors to determine which works will be delivered within this financial year. The major outstanding project that will not be completed is the Waingake bush pipe renewal, which has an outstanding budget of approximately $900k (due to high ground water). All other activities are tracking to meet EoY budgets. OPERATING REVENUE $12.0m $1.4m favourable over budget The additional revenue has been generated largely from flood damage claims. All other activities are projected to meet revenue budget. OPERATING EXPENDITURE $36.5m $1.4m favourable under budget All activities are on track with operational budgets, focus will remain on Roading. CAPITAL EXPENDITURE $11.2m $8.7m under budget Capital expenditure will significantly increase over all activities. The objective remains to be on time, on budget. 1

2 PERFORMANCE TARGETS Monitor On Track Off Track No Targets Set 2

3 FINANCIAL RESULTS RATES REVENUE What rates revenue we have invoiced (excluding capital rates) $29.1m $0k under budget CAPITAL REVENUE Grants, subsidies and donations to fund our capital projects (excluding capital rates revenue) $5.1m $2.6m under budget Against a year to date budget of $29.1m full year budget of $29.1m Against a year to date budget of $7.7m full year budget of $9.3m OTHER OPERATING REVENUE What we earn - fees, charges and grants etc (excluding rates) $12.0m $1.4m favourable over budget CAPITAL RATES REVENUE What capital rates revenue we have invoiced $579k $0k under budget Against a year to date budget of $10.6m full year budget of $12.4m Against a year to date budget of $579k full year budget of $579k OPERATING EXPENDITURE The costs to operate Council's activities CAPITAL EXPENDITURE Costs for our capital projects $36.5m $1.4m favourable under budget $11.2m $8.7m under budget Against a year to date budget of $37.9m full year budget of $45.4m Against a year to date budget of $19.8m full year budget of $23.8m OPERATING (SURPLUS)/DEFICIT Council's total income less total operating expenditure (including rates and allocations/overheads) ($866k) $2.8m favourable under budget Financial Threshold Key + 2% > 2% and < 5% > 5% Against a year to date budget of $1.9m full year budget of $8.2m 3

4 ACTIVITY OPERATING REVENUE OPERATING EXPENDITURE Year To Date Actuals Budget Status Actuals Budget Status Rivers, Land and Coastal $222k $153k $1.3m $1.5m Solid Waste $451k $360k $2.9m $3.2m Stormwater $0k $0k $1.6m $2.4m Tairawhiti Roads $8.4m $7.5m $21.8m $20.5m Wastewater $385k $283k $5.1m $5.8m Water Supply $2.5m $2.3m $4.0m $4.4m ACTIVITY CAPITAL EXPENDITURE OPERATING (SURPLUS)/DEFICIT Year To Date Actuals Budget Status Actuals Budget Status Rivers, Land and Coastal $2.2m $1.4m ($765k) ($439k) Solid Waste $24k $98k ($1.3m) ($819k) Stormwater $162k $1.4m ($1.3m) ($469k) Tairawhiti Roads $7.4m $12.5m $4.1m $3.8m Wastewater $754k $3.5m ($1.1m) ($307k) Water Supply $643k $945k ($613k) $103k OTHER OPERATING REVENUE OPERATING EXPENDITURE 4

5 OPERATING (SURPLUS)/DEFICIT CAPITAL EXPENDITURE 5

6 MAJOR PROJECTS DRAINWISE Project Financial Codes: , , , , , , Total Financial Position 47% Current Year End Position 33% Project Schedule Position % Spend to Date Total Project Budget $10.3m $22.0m Spend this Year Annual Annual Plan Budget Forecast $450k $2.38m $1.4m General update: Gully trap watertests completed since early May: 1554 Gully trap sealing completed since early May: 532 Property inspections completed: 1295 A review of outstanding notices to remove downpipes from gully traps is underway. Planning for next year's capital projects for DrainWise has commenced and will look at where public drains on private property are required. 6

7 WAIPAOA RIVER FLOOD CONTROL SCHEME RESILIENCE IMPROVEMENTS Project Financial Codes: Total Financial Position 16% Current Year End Position 130% Project Schedule Position 15% Spend to Date Total Project Budget $2.6m $16.0m Spend this Year Annual Plan Budget Forecast $1.9m $1.7m $2.2m The Resource Consent application was successfully lodged on 29 June The final date for submissions closed on 8 August The general feedback to date from the public has been very supportive overall of the proposed stopbank improvement work. In contrast there have been some concerns from adjacent property owners regarding the proposed cycle trail and around potential privacy and security impacts. The Property Group are progressing land access and sale and purchase agreements on behalf of Council. Three properties were purchased at the end of 2016/17. Since then, an additional 12 properties have been purchased during 2017/18. Actual property acquisition expenditure to date on the project is $1.57m. The total amount of all the proposed land acquisitions is forecast to be just under $1.8m. Resource consent has been gained to undertake rock protection work along the stopbank near the Waipaoa River mouth where river erosion is threatening the toe of the stopbank. The physical works for this contract were successfully completed by late November The project was completed on-time and under budget. Additional funding was approved by Council on 29 June 2017 to bring forward $932k from future budgets into the 2017/18 financial year. This funding will cover the river mouth rock protection work, and ensure the completion of all the land purchases in one year instead of over multiple years. There has been a delay in construction by a year caused by a delay in holding the Resource Consent Hearing. The hearing is being planned to be held in August/September Construction for Stage 1 is being planned to occur in the 2018/19 summer construction season. Construction work for Stage 1 will start on the eastern stopbank, approximately between Ford Road and Ferry Road, downstream of Ormond Township. Risks: The cycle trail component of the consent has the potential to cause delays - meetings have been occurring with concerned land owners. This may reduce this risk. Any delay in receiving an approved resource consent has the potential to delay construction further. Time - Orange: Due to the notified resource consent process and approval timing. A one year delay has been incurred as a result of additional hydraulic modelling refinements being required to be done in order to improve confidence in the design approach. Cost - Orange: Budget has been moved forward for land acquisition and the rock work. The salary for the Waipaoa Projects Engineer was not factored into the original project estimate costs. Quality - Green. 7

8 WALKING AND CYCLEWAYS PROGRAMME Project Financial Codes: , Total Financial Position 5% Current Year End Position 23% Project Schedule Position 15% Spend to Date Total Project Budget $159.5k $11.9m Spend this Year (17.4%) Annual Plan Budget Forecast $0 $1.9m $0 The Wainui Stage 2 Link: Ritchie Civil Ltd was awarded the contract to construct the Wainui path extension and construction is now underway on the Wainui Road Stage 2 shared 1.6km concrete and pedestrian path. This new shared path is expected to be open for community use by September The project will extend the existing off-road path along the western side of Wainui Road, running from Sponge Bay towards the city centre, past Kaiti School and across the road to Craig Road. The path crosses a roadway on land owned by the Matuaokore Ahu Whenua Trust and a sod turning and blessing ceremony was held with the Trust on 5 April prior to works beginning. State Highway 2 safety improvements between Matawai to Te Wera Road- Rere Falls Heartland Ride (RFHR): A contract was awarded to Fulton Hogan Ltd for the physical works and construction started 23 April. The works are due to be completed on 30 June The budget for this project is $800k. Urban Cycleways Projects: Gladstone Bridge Widening: The historic Gladstone Bridge will be widened to allow walkers and cyclists to safely enter the CBD. Enabling works to relocate utilities are currently underway. Tenders have closed for the construction works and are currently being evaluated. Tairāwhiti Roads wish to work with iwi to incorporate bridge design features, which align with Gisborne District Council s current Tairāwhiti Navigation's project and Heritage New Zealand requirements. Construction is due to begin in June The cost of this project is $1.8m, fully funded from the NZTA and the Urban Cycleways Fund. Rutene Road Cycleway: The new Rutene Road cycleway, as currently proposed, will be a two-way (bi-directional) separated, on-road cycleway, running from Wainui Road along Rutene Road and Ormond Road to the Ormond Road/ Fitzherbert Street roundabout. The approximate $2.5m funding for this project comes from the Urban Cycleways Fund ($400k), National Land Transport Fund ($1.3m) and Gisborne District Council ($777k) and includes changes to the William Pettie Bridge. Council has requested a full programme of community engagement for this project. It is intended that community consultation will begin in June The concept as currently proposed involves removal of street parking and side road closures at Hinaki Street, Wildish Street and Craig Road intersections with Rutene Road. However, as noted above, the community consultation process for this project is being re-scoped to allow more effective early input from stakeholders, including affected residents. 8

9 WASTEWATER MANAGEMENT OPTIONS Project Financial Codes: Total Financial Position 16% Current Year End Position 70% Project Schedule Position 75% Spend to Date Total Project Budget $1.9m $12.0m Spend this Year Annual Plan Budget Forecast $132k $267k $187k Time Red: Time frames are extremely tight for required outcomes. It is unlikely the required consent applications will be lodged by December Cost Orange: The total budget is going to exceed the LTP amount of $12m for any consent compliant option adopted. However, revised budgets have been included in the LTP. Quality Green: The technical work is largely complete. High level community consultation has taken place, with more planned in the LTP process. Council has chosen their preferred option for the community to consider in the LTP consultation process, alongside an alternative. Key risks: Time frames are extremely tight for required outcomes. Any delay will put immense pressure on key project milestones. The project team are refining financial forecasts and working with the Finance Department to mitigate this risk. 9

10 ACTIVITY UPDATES LAND TRANSPORT (TAIRAWHITI ROADS) PERFORMANCE TARGETS Monitor On Track Off Track No Targets Set ACTIVITY SUMMARY The purpose of this report is to update the Committee with a high level summary on the Land Transport Activity. The team's direction for the last seven weeks of the financial year is to keep the combined network safe and open, work collaboratively with Downers to implement this, finish our capital projects, provide news stories where there are opportunities and look after the wellbeing of fellow team members. There is a growing focus to start looking beyond this financial year and delivery of the next Regional Land Transport Plan. ACTIVITY SPECIFIC ACTIONS 10

11 Resilience Improvements Waiomatatini Road Ruatoria: This is a staged project which will not be completed this financial year due to issues with the resource consent. Anaura Bay Road, Nuhiti: This action is completed. Tokomaru Bay Sea Wall Replacement: Project deferred: Report Cyclones Debbie and Cook Emergency Works to the Assets & Infrastructure Committee expressed that the existing $2m budget for emergency works had been exhausted, the Committee adopted the following resolution: Staying within Council s existing 2017/18 budget where possible (current operational position). Due to the financial shortfall, all flood damage work has now placed on hold, tenders withdrawn and contractors decommissioned. The remaining storm damaged sites will either be cordoned off or have more permanent fencing installed to make them safe. Wairangi Link Road Project: Project deferred, refer to the Assets & Infrastructure Committee Report Wairangi Tauwhareparae Link for details. Ongoing Passenger Transport The Regional Public Transport Plan consultation process is now complete and our funding bids were submitted to the Regional Land Transport Plan. Ongoing Township Upgrades Manutuke Township: Council will be returning to the community with a concept design and cost estimates for proposed priority projects at the next community meeting, yet to be confirmed. Muriwai Township: Muriwai community are working with Council to define actions and performance measures, which will inform the priority projects. Scoping of a concept for the upgrades has begun. Ongoing Environment We are working on a global consent process for our maintenance activities to take into effect the Draft Freshwater Plan. This may take 6-8 months to complete and will include emergency works. Over the next 12 months we will be targeting Pampas grass to meet our requirements of the Regional Pest Management Plan. Tairawhiti Roads Asset Management Completed and submitted as part of the Long Term Plan and Regional Land Transport Plan. Walkway and Cycleway Projects Projects underway include Wainui Stage 2, State Highway 2 cycleway improvements near Matawai and Gladstone Bridge Clip-on enabling works. Ongoing Ongoing Ongoing 11

12 Road Safety The focus is to complete a district-wide school prioritisation process to improve safety around schools. Minor Improvements Barkers Hill has been completed. Further project updates are included in Committee report Tairawhiti Roads Capital Projects Update. Journey Management Working with contractors to resolve outstanding Requests for Services and pushing network managers to ensure that customers are always front of mind when undertaking roadworks like Gladstone Road. Network Outcome Contract (NOC) Performance Updates The OPM scores are still being compiled every month, however they are only enforced on the Western SH2 network which is still in the NOC contract. The western SH2 scores are within tolerances. On the remainder of the network, the local roads non compliances have increased due to a lack of metal on the unsealed network and drainage related issues. This was expected but the heavy metalling programme over the next 5 months will see a reversal in this trend. SH35 scores have increased however is not a reflection of the network condition but unresolved reporting and faults starting to compound. The Contract Board has tasked the management team to address the SH35 trend over the next 2 months. Ongoing Ongoing Ongoing Ongoing Heavy Vehicle Road Impact Funding Investigation This has been superseded by Council wanting staff to pursue additional funding from the Transport Agency, which includes an increased funding assistance rate. LED Streetlights The roll-out of year three has been completed. Ongoing Ongoing Footpaths The Palmerston Road section of footpath by the St Johns to Peel Street bridge will be repaired once construction of the childcare facilities are completed. Ongoing Bridge Renewals The culvert on Bond Road has been completed while 85% of the work on the Manganaunu Bridge has also been completed. Ongoing LTP PERFORMANCE MEASURES 12

13 Tairawhiti Roads - Percentage of residents satisfied with the condition of Council rural roads (excluding state highways) as found in Resident Satisfaction Survey. TARGET 50.00% ACTUAL 26.00% Not Achieved. Increased forestry and heavy vehicle activity is having a major impact on our urban as well as rural roads. A more robust programme of works is being planned to address these issues. Increase in damage to urban and rural (mostly unsealed) roads can also be attributed to storm events that have affected the condition of our roads. NOTE: Sample size= 100 Customers Tairawhiti Roads - Percentage of residents satisfied with the condition of Council urban roads (excluding state highways) as found in Resident Satisfaction Survey. TARGET 60.00% ACTUAL 36.00% Not Achieved. Increased forestry and heavy vehicle activity is having a major impact on our urban as well as rural roads. A more robust programme of works is being planned to address these issues. Increase in damage to urban and rural (mostly unsealed) roads can also be attributed to storm events that have affected the condition of our roads. NOTE: Sample size= 101 Customers Tairawhiti Roads - Percentage of residents satisfied with the condition of footpaths as found in Resident Satisfaction Survey. TARGET 50.00% ACTUAL 51.00% Achieved. NOTE: Sample size= 97 Customers 13

14 Tairawhiti Roads - Percentage of residents using the walking and cycling networks as found in the Residents Satisfaction Survey TARGET 69.00% ACTUAL 70.00% Achieved. NOTE: Sample size= 101 Customers Tairawhiti Roads - Percentage of residents who feel that riding a bicycle is unsafe as found in the Resident Satisfaction Survey. TARGET 33.00% ACTUAL 35.00% Not achieved. Council are planning to undertake safety improvements on cycleways as well as run safety education workshops in schools aimed at teaching school children some basic skills on cycleway safety. NOTE: Sample size= 75 Customers Tairawhiti Roads - Response to service requests: The percentage of customer service requests relating to roads and footpaths which are responded to within the time frame specified in the long term plan. PERIOD: Apr 2018 TARGET 80.00% ACTUAL 67.00% Not Achieved. Tairawhiti Roads is currently improving the monitoring and management of responding to service requests. Additional staff are being engaged to improve the monitoring and management of responding to service requests. This will ensure that any necessary works are directed to the appropriate contractors and are adequately monitored and reported on. 14

15 RIVERS, LAND, AND COASTAL PERFORMANCE TARGETS Monitor On Track Off Track No Targets Set ACTIVITY SUMMARY The Field team have been undergoing various Health and Safety training courses such as chainsaw tree felling and digger operating. Spraying has been continually hampered by wet and/or windy weather conditions this season. Waipaoa Flood Control Scheme final model results are imminent. This will dictate a go-no-go on the consent. End of August is the new provisional hearing date. Land purchase is progressing well and within budget. Wainui update: consent declined for Tuahine Crescent seawall but granted for the 21 Wairere Roadd gabions and the removal of the rock. Turanganui River wall is finally completed (between rail bridge and Watties Wharf). Flood Warning Manual and associated roles and manuals (e.g. Flood Information Officer, Flood Monitoring and Sandbagging roles) are currently in the process of being updated. Work is expected to be completed mid A new etxt system has been launched for the community to register for flood alerts for our specific flood modelled rivers. ACTIVITY SPECIFIC ACTIONS City Revetment Renewals Completed Works are complete. PERIOD: 01/07/ /12/2017 TARGET 100% ACTUAL 100% Onepoto Bay Wooden Stormwater Flumes Renewal Deferred Options to replace the wooden flumes: have not been able to come up with a cost effective solution for the community. Further investigations are proceeding to identify a cost effective solution that won't financially burden this small community. PERIOD: 01/01/ /06/2018 TARGET 100% ACTUAL 25% 15

16 Ruatoria Flood Protection - provide a means of halting/slowing down erosion The last update report went to the Assets & Infrastructure Committee on 3 August A wider strategy for Waiapu River lateral erosion management is in the initiation phase, jointly between Science and Lands and Rivers & Coastal section. Funding through the Ministry of Primary Industries for planting is likely. Deferred PERIOD: 01/07/ /06/2025 TARGET 23% ACTUAL 10% Ratepayer funding from 2018/19 onwards has been withdrawn during the LTP project prioritisation process. Taruheru River Channel Improvements Deferred Project not proceeding. PERIOD: 01/10/ /06/2018 TARGET 0% ACTUAL 10% Tansley Road Drain Retaining wall renewal Deferred Project is deferred due to budget constraints and issue over incorrect rating scheme assigned to budget. Develop Implementation Strategy for Wainui Beach Erosion Further work will be needed on this due to the recent declined resource consent applications. Scoping of this work is underway and includes resourcing, project plan and timeframes. PERIOD: 01/06/ /03/2019 TARGET 10% ACTUAL 10% In Progress PERIOD: 01/01/ /06/2019 TARGET 5% ACTUAL 6% Wall Replacement Groyne to Tuahine Access Deferred Consent declined, no further work to occur. PERIOD: 01/08/ /06/2018 TARGET 12% ACTUAL 1% Pump Station Renewals Deferred Project is deferred due to budget constraints and issue over incorrect rating scheme assigned to budget. LTP PERFORMANCE MEASURES PERIOD: 01/07/ /12/2017 TARGET 30% ACTUAL 8% No LTP Performance Measures for this period 16

17 SOLID WASTE MANAGEMENT PERFORMANCE TARGETS Monitor On Track Off Track No Targets Set ACTIVITY SUMMARY The solid waste management activity continues to deliver levels of service for the District and and encourage waste minimisation and the decrease in the waste disposal to protect the environment from harm and provide environmental, social, economic and cultural benefits. The Re-Think Centre agreement continues, sending electronic waste to be recycled in the South Waikato. Composting workshops have continued. The community caretaker contracts were awarded for the nine rural communities on 1 July Working with the caretakers has continued and agreed reporting will allow better communication and information sharing for Council. Waste Management NZ Limited's contract continues. Working through cycleway rubbish collections viability in terms of Health and Safety. Consistency of collections and reporting will continue. The new Waste Management and Minimisation Plan has been approved. This plan will drive the waste minimisation for the district. Council takes Health and Safety (H&S) seriously. Solid waste contractors are now SHE compliant and have specific traffic management plans in place. Council's auditing process has started to access the contractors as well. 18

18 ACTIVITY SPECIFIC ACTIONS Implement the Waste Management and Minimisation Plan Council approved it s Waste Management and Minimisation Plan (WMMP) in May, following consultation during March/April The new plan will drive all waste management and minimisation priorities and actions from July onwards. The successful implementation of actions within the plan is also supported by the recent appointment of Darnelle Timbs to Council s new full-time Waste Minimisation Facilitator position. A delivery programme for the new WMMP will be reported to the Committee early in the new financial year. Ongoing Waiapu landfill review and implementation In Progress The operation of the Waiapu landfill continues until a decision is made through consultation with the Ruatoria community group Peer review completed - reporting being completed. PERIOD: 01/07/ /06/2018 TARGET 90% ACTUAL 90% Introduce Waste Minimisation Initiatives Council s new WMMP will reset Council s priorities for waste minimisation initiatives in the district. An immediate focus is the programming of activities for the upcoming Plastic Free July. Ongoing Paokahu landfill review and implementation Council leadership have met again with the Paokahu Trustees and a collaborative approach is required. The presentation to the Trust was also completed. Paokahu Closed Landfill is a project prioritisation in the LTP. Council will have sufficiently developed options and costs for the aftercare and management of the site moving forward. Ongoing 19

19 LTP PERFORMANCE MEASURES Waste Management - Resident satisfaction with Council's recycling services as found in the Resident Satisfaction Survey. TARGET 83.00% ACTUAL 72.00% Not Achieved. As part of the Waste Management and Minimisation Plan Council will be actively engaging with the community to provide information, education and resources to support community actions. Also to work with service providers to identify efficiencies while maintaining or improving service levels. NOTE: Sample size= 44 Customers Waste Management - Resident satisfaction with kerbside rubbish bag and recycling collections as found in the Resident Satisfaction Survey. TARGET 83.00% ACTUAL 89.00% Achieved. NOTE: Sample size= 64 Customers 20

20 STRATEGIC PLANNING PERFORMANCE TARGETS Monitor On Track Off Track No Targets Set ACTIVITY SUMMARY Progress for the development of the Infrastructure Strategy continues, with ongoing dialogue around strategic roading issues in addition to Utilities and Rivers & Coastal issues and opportunities. The development of this strategy remains on track. The Regional Land Transport Plan and associated activities is on track. ACTIVITY SPECIFIC ACTIONS Write the Infrastructure Strategy 2018 In Progress The majority of the draft strategy is complete. Addressing some alignment issues between budgets and strategies. PERIOD: 01/01/ /06/2018 TARGET 80% ACTUAL 80% 21

21 Review Regional Land Transport Plan (RLTP) In Progress Council has undertaken wide pre-engagement and consultation on land transport issues through the recent Long Term Plan. Council received 264 submission points on land transport through its LTP consultation. Council officers considered the submissions and recommended changes for approval by the Regional Transport Committee. PERIOD: 01/03/ /07/2018 TARGET 80% ACTUAL 60% The key proposed changes to the Regional Land Transport Plan are as follows: to incorporate the Integrated Transport Priorities Plan into the RLTP so the projects can attract government funding. The ITPP is seeking a total investment of $70.7m-79.6m. adjust budgets to reflect the new activity classes in the new draft Government Policy Statement on Land Transport change proposed budgets to align with Council s LTP funding decisions. The Regional Public Transport Plan does not propose any significant changes to the current network operation. It identifies: the public transport services integral to the region which Council subsidises the characteristics, status and functionality of those services. One minor change has been to increase bus funding over the next three years. This will provide for the additional costs to operate the services for the next three years. The additional funding aligns with the Council s Long Term Plan. On 31 May the Regional Transport Committee adopted the draft Regional Land Transport Plan (RLTP) and the draft Regional Public Transport Plan (RPTP). The plans will be presented to Council on 28 June for approval. Once approved the plans can be submitted to the New Zealand Transport Agency for consideration for the National Land Transport Fund. 22

22 Review Public Transport Plan In Progress In February 2018 the RTC approved the draft RPTP for consultation. The RPTP will be open for consultation alongside the draft LTP and RLTP. The draft RPTP provides for a first principles review in 2018/19 prior to implementation of any new provider contract. The review will consider demand, need, best options and routes. PERIOD: 01/03/ /07/2018 TARGET 70% ACTUAL 50% In June 2017 the RTC noted the process and proposed timeframes for review of the Regional Public Transport Plan (RPTP). This defines the scope and timeframe of the RPTP review. The RPTP review includes Gizzy Buses, Council supported school buses and the Total Mobility scheme. Data has been collated on usage trends for each service and user satisfaction survey results have been complied. Key issues to address in the review have been identified with analysis progressed. 40% complete Network Efficiency Investigation The Network Efficiency Investigation business case will be provided for in the draft RLTP. The funding for the business case project will be decided upon by RTC as part of recommending the RLTP for consultation. If council proceeds with the NEI the a consultant will be engaged to undertake the business case process including recommendations of preferred heavy vehicle routes. This may include specific stakeholder workshops and work done on the draft Priority Plan will be taken into account. In Progress PERIOD: 01/03/ /12/2018 TARGET 40% ACTUAL 20% Council will consider the business case report and whether to engage the community on preferred route options. After feedback and council decision the business case process would proceed to identification of more specific interventions to implement preferred routes. It is expected the first (preferred route) and second (specific interventions) will be subject to separate contracts. Confirmation of any second phase contract will occur after Council has considered next steps. Bylaw Review Programme The Bylaw review programme is complete with all future actions loaded into Interplan for monitoring. LTP PERFORMANCE MEASURES No LTP Performance Measures for this period Completed PERIOD: 28/08/ /06/2019 TARGET 85% ACTUAL 100% 23

23 URBAN STORMWATER PERFORMANCE TARGETS Monitor On Track Off Track No Targets Set ACTIVITY SUMMARY Operational: The spring and early summer have been particularly dry, then followed by a relatively wet summer causing delays in construction work. Maintenance work has been progressing on open drains and swales around the city with higher growth rates due to a wetter summer. Additional unplanned sump and grate cleaning was undertaken in the CBD area due to increase in observed ponding issues. Capital: Douglas Street stormwater upgrade as reported has been deferred due to high tender price, Lloyd George Road stormwater upgrade has commenced construction and is targeted to be completed in August. Rutene Road stormwater improvements in the proposed cycleway area will be completed by June this year. Parkinson Street (Tolaga Bay) stormwater piped drain design and tender documents is nearing completion. Construction is set to commence in the new financial year. Water Utilities now has the Supplier Panel in place, but did not produce the competition expected. Levels of Service: The non-financial performance measures for wastewater for the 2017/18 year to date are on track to meet the endof-year performance targets. Financials (March 2018): Operating revenue: no operating revenue is generated for stormwater. Operating expenditure: Year to date expenditure currently on target. $1.5m year-to-date, under budget $686k. Expenditure has been deliberately suppressed to achieve an overall Council saving. Capital expenditure: Year to date expenditure is on target to not overspend. Currently $1.1m YTD under budget expenditure is $162k (construction underway). 25

24 ACTIVITY SPECIFIC ACTIONS Stormwater Asset Management Plan In Progress Final Draft completed on 13 September Financials will be updated once the Long Term Plan has been confirmed. PERIOD: 01/07/ /07/2018 TARGET 100% ACTUAL 90% Lloyd George Road Stormwater Improvements In Progress Detailed design completed. Landowners have signed access agreement, resource consent approved. Contract tendered and construction commenced May This project is weather dependent with a targeted date for completion in August PERIOD: 01/07/ /08/2018 TARGET 45% ACTUAL 55% Rutene Road Pipe Renewals and Capacity Upgrades In Progress Investigation and detailed design completed in 2016/17, this was for renewal work along Rutene Road for the next 2-3yrs. The contract was tendered for Stage 1, the tender period closed in early April However due to only one tender being received and the tendered price almost double that of the Engineers Estimate. The physical works for this project will not start until 18/19. PERIOD: 01/07/ /06/2019 TARGET 45% ACTUAL 50% Funding will be sought in the LTP. Douglas Street Stormwater Improvements In Progress Project went to tender, with only 1 tenderer. The price was 60% over engineer's estimate. Tender was declined and will be tendered again in 2018/19. PERIOD: 01/12/ /06/2019 TARGET 90% ACTUAL 55% 26

25 LTP PERFORMANCE MEASURES Urban Stormwater - Customer Satisfaction: The number of complaints received by a territorial authority about the performance of its stormwater system per 1000 connections to stormwater system TARGET 3.75 ACTUAL 2.69 Urban Stormwater - Percentage of residents satisfied with the district s urban stormwater services as found in the Resident Satisfaction Survey. TARGET 50.00% ACTUAL 52.00% Achieved. NOTE: Sample size= 93 Customers 27

26 WASTEWATER PERFORMANCE TARGETS Monitor On Track Off Track No Targets Set ACTIVITY SUMMARY Operational: Cleaning of the eastern wastewater interceptor pipeline from Hirini Street to Stanley Road has been completed and visually there has been a reduction in material at the Wastewater Treatment Plant (WWTP). Normal maintenance work is ongoing with reticulation jet cleaning pump station maintenance and responding to RFS normally associated with sewer blockages. Capital: Contract for the replacement of the gravity sewer main in Hirini Street and Esplanade has been awarded to Fulton Hogan and includes the diversion of the Portside Pump Station rising main from Hirini Street manhole to the Wainui Pump Station. Construction has commenced and will be staged to reduce the impact on local businesses. This work is planned to be completed to avoid conflict with the Inner Harbour project. Crawford Road sewer main replacement is completed. Permanent Flow Loggers: Mangapapa Interceptor location has been determined. Site access agreements with property owners has been drafted installation is planned for 2018/19. Levels of Service: The non-financial performance measures for wastewater for the 2017/18 year to date are on track to meet the endof-year performance targets. Financial: Operating revenue: Wastewater revenue has exceeded budget YTD revenue is $376k against EOY budget of $339k. Operating expenditure: YTD is on target to not exceed budget. Expenditure YTD is $4.6m and is under budget YTD by $541k. Expenditure has been deliberately suppressed to achieve an overall Council savings. Capital expenditure: expenditure is on target to not exceed budget. Expenditure YTD is $503k and is under budget YTD by $2.6m with construction underway. Carryovers will be requested. 28

27 ACTIVITY SPECIFIC ACTIONS Te Araroa Septage Site Improvements In Progress Design, contract documents and tendering completed. Contract awarded to Fulton Hogan, completion of work mid-may PERIOD: 01/07/ /06/2018 TARGET 100% ACTUAL 85% Waiapu Septage Site Improvement In Progress The proposed scope of works set out for this site in the strategy document for the septage sites is being reviewed. Septage operators have been consulted on suitable locations for future septage sites and will form part of the review. Future use of the Ruatoria Landfill will assist in future improvements if any. PERIOD: 01/07/ /06/2018 TARGET 10% ACTUAL 10% Te Karaka Oxidation Pond Improvements In Progress The work includes redistribution of the sludge across the base of the pond, and improvements to the inlet and the outlet. Dewatering of pond has commenced in early December and was suspended when the Waipaoa Water Treatment Plant (located 32 km downstream) was started up. Work is expected to recommence in April after the peak water demand season. A review of contaminants in the sludge identified high levels of zinc and can not be disposed of locally. Likely undertake localised redistribution. PERIOD: 01/07/ /06/2020 TARGET 90% ACTUAL 80% LTP PERFORMANCE MEASURES Wastewater - Customer Satisfaction: The total number of complaints received by the territorial authority (per 1000 connections to wastewater system) TARGET 3.75 ACTUAL

28 Wastewater - Discharge Compliance: Compliance with the territorial authority s resource consents for discharge from its sewerage system. Measured by the number of: a) abatement notices received by the territorial authority in relation those resource consents. TARGET 0.00 ACTUAL 0.00 No abatement notices in Quarter 2 (Jan - Mar 2018). Wastewater - Discharge Compliance: Compliance with the territorial authority s resource consents for discharge from its sewerage system. Measured by the number of: b) infringement notices received by the territorial authority in relation those resource consents. TARGET 0.00 ACTUAL 0.00 No infringement notices in Quarter 2 (Jan-Mar 2018). Wastewater - Discharge Compliance: Compliance with the territorial authority s resource consents for discharge from its sewerage system. Measured by the number of: c) enforcement orders received by the territorial authority in relation those resource consents. TARGET 0.00 ACTUAL 0.00 No enforcement orders in Quarter 2 (Jan - Mar 2018). 30

29 Wastewater - Discharge Compliance: Compliance with the territorial authority s resource consents for discharge from its sewerage system. Measured by the number of: d) convictions received by the territorial authority in relation those resource consents. TARGET 0.00 ACTUAL 0.00 No convictions in Quarter 2 (Jan - Mar 2018). Wastewater - Fault Response Times: a) The median response time for a sewerage overflow. From the time that the territorial authority receives notification to the time that service personnel reach the site. TARGET ACTUAL 1.00hr 0.22hr Wastewater - Fault Response Times: b) The median resolution time for a sewerage overflow. From the time that the territorial authority receives notification to the time that service personnel confirm resolution of the blockage or other fault. TARGET ACTUAL 24.00hr 2.26hr 31

30 Wastewater - Percentage of residents satisfied with the Gisborne district s wastewater system as found in the Resident Satisfaction Survey. TARGET 50.00% ACTUAL 55.00% Achieved. NOTE: Sample size= 45 Customers Wastewater - System and Adequacy: The number of dry weather sewerage overflows from the territorial authority s sewerage system, expressed per 1000 sewerage connections to that sewerage system. TARGET 0.25 ACTUAL 0.00 Achieved in Quarter 3 (Jan - Mar 2018). Wastewater - The annual number of events where sewerage is discharged from Council s reticulation into rivers or streams (less than a 1 in 10 year event). TARGET 1.00 ACTUAL 0.00 Achieved in Quarter 3 (Jan - Mar 2018) 32

31 WATER SUPPLY PERFORMANCE TARGETS Monitor On Track Off Track No Targets Set ACTIVITY SUMMARY Operational: Water restrictions were lifted on 3 March, the Waipaoa WTP operated for 15 days, commencing 5 December. Compliance with the drinking water standards have been met. Water Safety plans have been completed for Gisborne City and Whatatutu and approval for Te Karaka supply is pending. Demand: The Mangapoike Dam levels are currently 87% full as at 8 May Dam levels are well above the normal levels for this time of year, which reflects the a wetter summer than normal. Levels of Service: The non-financial performance measures water supply for the 2017/18 year to date are on track to meet the endof-year performance targets. Capital: Contract for the replacement of asbestos water mains in the Mangapapa area was awarded to Fulton Hogan and is currently 40% completed. Esplanade water main replacement through the Works Car park is completed. Waingake Pipe Bridge refurbishment was awarded to Napier Sandblasting. The work is substantially completed (98%). Clapcott Dam Trunk main renewal, as reported, has again been suspended due to wet ground conditions. Financial: Operating revenue: Revenue is currently at $2.2m compared with a EOY budget of $2.7m, therefore on target to meet budget. Operating expenditure: YTD expenditure is currently at $3.6m compared with a YTD budget of $4.0m, EOY budget of $5.3m. Expenditure has been deliberately suppressed to achieve an overall Council saving. Capital expenditure: YTD expenditure is currently at $425k compared with a YTD budget of $851k, EOY budget $1.1m. Budget carryovers are likely. 33

32 ACTIVITY SPECIFIC ACTIONS Bulk Distribution - Waingake Trunk Main Refurbishment In Progress Structural repairs, high pressure water blasting and refurbishment have largely been complete for this year's contract (98%). This will leave three more pipe bridges to be completed between the Bush Intake and the Waingake Water Treatment Plant and will complete the full refurbishment of the raw water main section. PERIOD: 01/07/ /06/2018 TARGET 85% ACTUAL 85% Bulk Distribution: Waingake Raw Water Pipeline Renewal (Clapcotts Dam to Damline Booster Pump Station) The project was suspended in April 2017 due to adverse weather and ground conditions. Work restarted in Jan 2018 but was again suspended due to wet ground conditions - 230m remains to be completed out of the 520m. The work has proven to be extremely challenging due the pipe being in at water level with the adjacent stream in places. The pipe is fully welded, which extends the installation time. Distribution : Pipe Renewals [asbestos Main Replacement] Asbestos water main renewal contract was awarded to Fulton Hogan. Work has been completed in Mangapapa Road and Oswald Street. The contractor is now working on Elsthorpe Avenue and Buchanan Street. In Progress PERIOD: 01/07/ /06/2018 TARGET 90% ACTUAL 56% In Progress PERIOD: 01/07/ /06/2025 TARGET 80% ACTUAL 50% LTP PERFORMANCE MEASURES Water Supply - The percentage of residents satisfied with the water supply system as found in the Resident Satisfaction Survey. TARGET 70.00% ACTUAL 82.00% Achieved. NOTE: Sample size= 44 Customers 34

33 Water Supply - Customer Satisfaction: The total number of complaints received by the local authority (per 1000 connections to the reticulation system). TARGET ACTUAL 0.57 Water Supply - Fault Response Times: a) attendance for urgent call-outs. Achieved in Quarter 3 (Jan - Mar 2018). TARGET ACTUAL 2.00hr 0.13hr Water Supply - Fault Response Times: b) resolution of urgent call-outs. Achieved in Quarter 3 (Jan - Mar 2018) TARGET ACTUAL 8.00hr 1.56hr 35

34 Water Supply - Fault Response Times: c) attendance for non-urgent call-outs. Achieved in Quarter 3 (Jan - Mar 2018) TARGET ACTUAL 8.00hr 0.20hr Water Supply - Fault Response Times: d) resolution of non-urgent call-outs. Achieved in Quarter 3 (Jan-Mar 2018). TARGET ACTUAL 2.00Days 0.96Days 36