AUDIT, RISK AND FINANCE COMMITTEE

Transcription

1 Civic Centre Fergusson Drive, Upper Hutt Private Bag 907, Upper Hutt 5140 Tel: (04) Fax: (04) Website: 3 May 2018 AUDIT, RISK AND FINANCE COMMITTEE Agenda for meeting to be held in the Council Chambers, Level 2, Civic Centre, Fergusson Drive, Upper Hutt, on - TUESDAY 8 MAY 2018 AT 4.30PM MEMBERSHIP OF THE COMMITTEE: Cr H Swales (Chair) Cr G T McArthur (Deputy Chair) His Worship the Mayor, Mr W N Guppy Cr C B G Carson Cr J C Gwilliam Cr A R McLeod NOTE: Agenda reports may be inspected at the following offices whenever they are open to the public: (a) (b) Public Counter, Reception, Level 1, Civic Centre, Fergusson Drive, Upper Hutt. The Pinehaven Branch Library, Corner Jocelyn Crescent and Pinehaven Road, Pinehaven, Upper Hutt.

2 2 Disclosure Register for the Audit, Risk and Finance Committee Elected Member Interest Hellen Swales (Chair) Coordinator at the Jackson Street Programme Inc Property Manager Business coaching/mentor Husband works in the IT Industry Chair, Audit, Risk and Finance Committee Member, Hutt Valley Flood Management Subcommittee National President, The New Zealand Federation for Business and Professional Women Glenn McArthur Property Investor/Developer self employed (Deputy Chair) Wife employed at Paino and Robinson Solicitors Upper Hutt Life Member Upper Hutt Rams RFC Trustee, BaseFit New Zealand Chair, Policy Committee Member Alternate, Wellington Water Committee His Worship the Director, MedicAlert Mayor, Wayne Guppy Trustee, Orongomai Marae Chair, Wellington Region Mayoral Forum President, Wellington Racing Club Deputy Chair, Hutt Valley District Health Board Member, Capital and Coast, Hutt Valley DHBs Community Public Health Advisory Committee and Disability Support Advisory Committee Member, Capital and Coast District Health Board, Finance Risk and Audit Committee Trustee, BaseFit New Zealand Life Member Upper Hutt Rams RFC Life Member, Wellington Rugby Football Union Chair, Wellington Regional Amenities Joint Committee Member, Civil Defence Emergency Management Joint Committee Member, Hutt Valley Flood Management Subcommittee Member, NZ Amateur Sports Association Member, Regional Transport Committee Member, Rimutaka Hill Road Committee Member, Safe Hutt Valley Member, Wellington Regional Strategy Committee Member, Wellington Water Committee Member, LGNZ National Council Wife employed by various community pharmacies in the Hutt Valley Deputy Mayor, Director, Main Street Legal Limited John Gwilliam Deputy Mayor, Upper Hutt City Council Trustee, Hutt Mana Charitable Trust Trustee, Timberlea Community House Trust Board Member Alternate, Regional Transport and Wellington Regional Strategy Committees Member, Upper Hutt Intermediate Schools Trust Chris Carson Principal, Carson Associates NZ Member of Chartered Accountants of Australia and New Zealand Treasurer, Upper Hutt Cosmopolitan Club Chairperson, Finance Committee, Upper Hutt Cosmopolitan Club Member of Donations and Grants Committee, Upper Hutt Cosmopolitan Club Secretary/Treasurer, Trentham Community House Charitable Trust Treasurer and Board member, Upper Hutt Bowling Club Incorporated Treasurer and Board member, Samaritans of Wellington Incorporated Treasurer, Wellington Samaritans Foundation Angela McLeod Shareholder, Maidstone Moto Centre (1996) Limited Chair, Community Grants Committee Chair, Wellington Waste Forum Member, Health Promotion Agency District Licensing Committee Advisory Group Member, Wellington Region Waste Management and Minimisation Plan Joint Committee President, Business and Professional Women Upper Hutt Last Reviewed Jan 2018 July 2017 March 2018 Nov 2017 Nov 2016 March 2018

3 3 AUDIT, RISK AND FINANCE COMMITTEE Agenda for Meeting to be held on TUESDAY 8 MAY 2018 at 4.30pm PUBLIC BUSINESS PAGES APOLOGIES 1. PUBLIC FORUM 2. GENERAL BUSINESS Declaration of issues to be discussed at the conclusion of Public Business as required by Standing Order CONFLICT OF INTEREST DECLARATION 4. MAIDSTONE PARK CHARITABLE TRUST (318/04-001) Report by the Director of Community Services dated 30 April Recommendation on Page FINANCIAL MANAGEMENT REPORT (RATE FUNDING STATEMENT) TO DATE 31 MARCH 2018 (310/01-003) Report by the Director of Corporate Services dated 17 April Recommendations on Page TREASURY REPORTING (310/03-015) Report by the Director of Corporate Services dated 30 April Recommendation on Page DIRECTOR S REPORT: CORPORATE SERVICES DEPARTMENT - MAY 2018 (301/25-004) Report by the Director of Corporate Services dated 20 April Recommendation on Page GENERAL BUSINESS 9. PUBLIC EXCLUSION Resolution as follows required: THAT the public be excluded from the following parts of the proceedings of this meeting, namely: 10. RECOMMENDATION OF DEBTS TO BE WRITTEN OFF YEAR ENDED 30 JUNE DEBTORS REPORT 12. DRAFT AUDIT MANAGEMENT REPORT 2018/2028 LONG TERM PLAN CONSULTATION DOCUMENT 13. HEALTH AND SAFETY REPORT 14. DIRECTOR S REPORT: CORPORATE SERVICES DEPARTMENT MAY 2018

4 4 15. GENERAL BUSINESS THAT the general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED (A) (B) (C) REASONS FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER GROUND UNDER SECTION 48(1) FOR THE PASSING OF THIS RESOLUTION Recommendation of Debts to be Written Off Year Ended 30 June 2018 Debtors Report Draft Audit Management Report Long Term Plan Consultation Document Health and Safety Report Director s Report: Corporate Services Department May 2018 General Business The withholding of information is necessary to protect the privacy of natural persons. The withholding of information is necessary to protect the privacy of natural persons. The withholding of information is necessary to protect information subject to an obligation of confidence. The withholding of information is necessary to avoid prejudice to measures protecting the health or safety of members of the public. The withholding of information to necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment The withholding of information is necessary to protect information subject to an obligation of confidence. Section 7(2)(a) Section 7(2)(a) Section 7(2)(c) Section 7(2)(d) Section 7(2)(f)(ii) Section 7(2)(c) This resolution is made in reliance on Section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of the Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column B above.

5 CHAIRPERSON AND MEMBERS AUDIT, RISK AND FINANCE COMMITTEE (8 May 2018) From Director Community Services 5 Maidstone Park Charitable Trust File: 318/ April 2018 Purpose The Audit, Risk and Finance Committee requested that the Maidstone Park Charitable Trust present a report to the Committee so that the Committee can better understand the financial model of the Trust and also how the Trust meets the objectives and purposes for which the Trust was established. This report was presented by the Chair of the Trust to the Committee on 28 November There were some questions pertaining to the finances tabled and the Committee requested further updates concerning the Trust and its financial performance which were presented to the committee on 13 February Comment The Deed of Trust of the Maidstone Park Charitable Trust was signed on 19 April The objectives and purpose of the Trust as outlined in clause 3 of the Deed of Trust are: to manage and maintain an artificial surface for sport, primarily football and rugby, at Maidstone Park; promote the use of the artificial playing surface at Maidstone Park as a public venue for recreation and amusement; manage, maintain and promote the use of any ancillary facilities at Maidstone Park; encourage public education and participation in sport; consult with and liaise with the Foundation for the National Hockey Stadium and with other relevant organisations and local authorities for the purposes of the Trust. A further report from the Maidstone Park Charitable Trust along with updated statements of financial position is attached as Appendix 1. Recommendation THAT Council receives the Maidstone Park Charitable Trust Report. Mike Ryan Director Community Services

6 6 Appendix 1 Maidstone Park Charitable Trust PO BOX Upper Hutt 5140 To the Audit, Risk and Finance Committee, Following the meeting in Audit, Risk and Finance Committee meeting in February, the Trust was asked to present a cashflow report showing the amount outstanding to the Council and how this will be reduced over time. The report is attached and details how, with a greater focus on grant funding to cover upcoming lease payments, the deficit will be reduced over the next 12 months. The structure of this repayment plan has the grant funding covering the future quarterly lease payments and costs for turf floodlighting. The ongoing rental charged to users of the turf, will pay for other expenses and the surplus used to reduce the amount outstanding with the council. A forecast of the Trust s income and expenses for the coming 12 months is attached. This shows in the coming 12 months the amount outstanding will be reduced by $36,000. The key to this forecast is the ability to secure grant funding for the lease payments. Trust Activity Since February the Trust has been working on increasing the resource it has available to generate grant funding as well as providing finance and marketing support. The trust advertised for trustees in March and has appointed: Fran Scholey marketing, communications and grant funding experience In addition the Trust is interviewing a candidate who could act as an independent trustee bringing with them commercial and financial expertise. This interview is scheduled for the 9 th May. A third candidate remains interested in joining, once their existing volunteer commitments are complete. They will provide a range of club and committee experience. In terms of resource focussed on grant funding, two of the Upper Hutt Football Club committee members, Fiona and Kim, have taken on this role. While Fiona and Kim won t join as trustees, they will be submitting grant applications in line with the attached cashflow report. Having these two resources on board greatly reduces the risk of the deficit increasing.

7 7 Appendix 1 Fiona and Kim are currently submitting applications for the June lease payment. I will provide an updated cashflow report in July Jamie Wood Chair Maidstone Park Charitable Trust

8 Appendix 1 8 Cash Flow and Repayment Report for Upper Hutt City Council Month Payment Type Payment Detail Credit Debit Outstanding Balance Summary April Income Upper Hutt City Manager Facilities Total Expenses Balance Outstanding to UHCC $ 60,053 May Receivable Upper Hutt City Football $ 10,000 Rental Income 54,950 May Receivable Capital Football $ 4,100 Capital Football May Receivable Other Hireage $ 250 Football 25,000 May Receivable Summer Hirage $ 3,000 Other Hireage 8950 May Payment Turf Manager $ 933 Wellington Hockey Contribution 5000 May Payment Floodlight Costs $ 700 Grant Funding May Payment Power Bill $ 350 May Payment GST $ 670 Total Income 134,950 May Payment Xero accounting software $ 54 $ 45,410 Expenses Turf June Receivable Capital Football $ 3,700 Floodlight Costs 4500 June Receivable Other Hireage $ 300 Power 2600 June Receivable Grant $ 19,000 GST 670 June Payment Turf Manager $ 933 Accounting Software 648 June Payment Floodlight Costs $ 800 Liability Insurance 546 June Payment Power Bill $ 350 Cleaning Products 450 June Payment Xero accounting software $ 54 Maintenance 5500 Payment Turf Lease $ 18,214 Turf Lease $ 42,761

9 Appendix 1 July College Sport Receivable Capital Football $ 3,400 July Receivable Other Hireage $ 1,500 Surplus 35,984 July Receivable Upper Hutt City Football $ 5,000 July Payment Turf Manager $ 933 July Payment Floodlight Costs $ 1, Other Hirage July Payment Power Bill $ 350 WRFU 1, July Payment Xero accounting software $ 54 Hilton Petone 3, July Payment Cleaning Products $ 150 NZ Army 1, July Payment Liability Insurance $ 546 Wellington Phoenix July Payment Facilities maintenance $ 5,000 Casual/ Schools 1, $ 40,894 St Pats 1, August Receivable Capital Football $ 3,500 9, August Receivable Other Hireage $ 500 August Payment Turf Manager $ 933 August Payment Floodlight Costs $ 700 August Payment Power Bill $ 350 August Payment Xero accounting software $ 54 August Payment Cleaning Products $ 150 August Payment Facilities maintenance $ 500 $ 39,581 9 September Receivable Capital Football $ 2,300 September Receivable Other Hireage $ 500 September Receivable WRFU Secondary Schools $ 1,000 September Receivable Upper Hutt City Football $ 5,000 September Receivable Grant $ 19,000 September Payment Turf Manager $ 933 September Payment Floodlight Costs $ 400 September Payment Power Bill $ 200 September Payment Xero accounting software $ 54 September Payment Turf Lease $ 18,214 $ 31,582 October Receivable Other Hireage $ 1,000

10 Appendix 1 10 October Payment Turf Manager $ 933 October Payment Floodlight Costs $ 200 October Payment Power Bill $ 200 October Payment Xero accounting software $ 54 November Receivable Other Hireage $ 500 November Receivable Upper Hutt City Football $ 5,000 November Payment Turf Manager $ 933 November Payment Floodlight Costs $ 200 November Payment Power Bill $ 200 November Payment Xero accounting software $ 54 November Payment Cleaning Products $ 150 December Receivable Capital Football $ 1,000 December Receivable Other Hireage $ 200 December Receivable Wellington Hockey $ 5,000 December Receivable Grant $ 18,000 December Payment Turf Manager $ 933 December Payment Floodlight Costs $ 100 December Payment Power Bill $ 100 December Payment Xero accounting software $ 54 December Payment Turf Lease $ 18,214 January Payment Turf Manager $ 933 January Payment Floodlight Costs $ 100 January Payment Power Bill $ 200 January Payment Xero accounting software $ 54 February Receivable Other Hireage $ 200 February Payment Turf Manager $ 933 February Payment Floodlight Costs $ 100 $ 31,969 $ 28,006 $ 23,207 $ 24,494

11 Appendix 1 11 February Payment Power Bill $ 100 February Payment Xero accounting software $ 54 March Receivable Capital Football $ 1,000 March Payment Turf Manager $ 933 March Payment Floodlight Costs $ 100 March Payment Power Bill $ 100 March Payment Xero accounting software $ 54 April Receivable Capital Football $ 2,000 April Receivable Grant $ 19,000 April Payment Turf Manager $ 933 April Payment Floodlight Costs $ 100 April Payment Power Bill $ 100 April Payment Xero accounting software $ 54 April Payment Turf Lease $ 18,214 $ 25,481 $ 25,668 $ 24,069 TOTAL $ 134,950 $ 98,966 $ 35,984 $ 35,984

12 Chairperson and Members Audit, Risk and Finance Committee (8 May 18) (From Director Corporate Services) 12 File: 310/ Ref: IJ: Date: 17 April 2018 Financial Management Report (Rate Funding Statement) to date: 31 March 2018 Purpose of Report A summarised Rate Funding Schedule for the nine months to 31 March 2018 is included as part of the last section of this report. The purpose of this report is to report on: 1. Variances for each activity; 2. Individual line item variances which are seen as permanent. Commentary The unadjusted year to date funding position is a surplus of $1,591,000 or 6.1%. After adjustment for significant timing variances and commitments this results in a YTD surplus of $616,000. RF YTD Surplus/Deficit Rate Funding Surplus/Deficit YTD 2,500 2,000 Adj RF YTD Surplus/Deficit Adj RF YTD Surplus/Deficit Prev FY RF Surplus/Deficit Prev FY 1,500 1, (500) Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

13 13 Leadership There an overall adjusted favourable variance of $22,000 for this activity. There are no line item variances greater than $20,000. Land Transport This activity overall has an adjusted favourable variance of $362,000. Subsidised roading Interest Expense has a favourable variance due to delays in starting capex works. Income relates to work actually done. Some Capex is currently significantly ahead of budget, however other projects are delayed by external factors. Non-subsidised roading There is also a favourable variance for Interest Expense due to delays in starting capex works. Capex is currently ahead of budget. Water Supply Overall this activity has a favourable variance of $110,000 currently after removing significant timing variances and contractual commitments. Bulk Water Levy is currently unfavourable with our share of consumption ahead of budget. Extraordinary Water Supply Income remains favourable year to date. Capex is overall behind the budgeted cashflows. Wellington Water has re-allocated the capex budgets between the three waters to reflect a revised programme. Wastewater This activity has a favourable variance of $198,000 after allowing for significant timing variances and contractual commitments. Drainage Levy and Interest are both currently favourable. Income is on budget at this point. Capex is currently behind revised budgeted cashflows. Stormwater After allowing for timing and commitment variances, this activity has an unfavourable variance of $29,000

14 14 Solid Waste This activity has an adjusted favourable variance of $76,000. WMMP project expenditure is currently behind the budgeted cash flow. Landfill income overall is well ahead of budget and Waste Levy income is also above budget. Planning and Regulatory Services City planning This activity has an adjusted favourable variance of $84,000 Consents and compliance Personnel Costs are favourable Income is favourable year to date Reserve Fund Contributions are ahead of budget. Planning Policy Personnel Costs are favourable but is partially offset by consultants costs. Building and compliance This activity has an unfavourable variance of $39,000. Weather tightness claims are not budgeted and are significant to date. Parking, Liquor Licensing Animal Control and Building Enforcement Income is all above budget. All building income - cumulative 1,400,000 1,200,000 1,000,000 This Year YTD Actual This Year YTD Budget This Year YTD Variance Last Year YTD Actual 800, , , ,000 -

15 15 Community Services Community Development This activity has an adjusted unfavourable variance of $4,000 for the year to date. Social Community Projects are always grant funded; to date there has been low expenditure in this area. Activation This activity is currently favourable by $8,000. Income is currently favourable but is tagged to and matched by additional Expenditure ($40,000). This income is largely unbudgeted. Emergency Management / Rural Fire There is a favourable adjusted variance of $10,000 in this activity. EOC Operation Expense has a favourable variance with little call on funding to date. There is no longer an ERFD Fee. There is unbudgeted income and expenditure for rainwater tanks. These continue to be sold (210 to reporting date). Facilities Parks and Reserves This activity currently has an adjusted unfavourable variance of $109,000. The largest component is higher than budgeted costs to relocate the dog training school with savings on interest costs plus a range of minor variances. H 2 O Xtream This activity overall has an adjusted unfavourable variance of $77,000. Main Pool Personnel cost are unfavourable to date. Energy costs overall are favourable. Income overall is on budget.

16 16 Pool Programmes Personnel costs are unfavourable to date. With a higher level of activity Expenses are over budget, this is not fully matched by additional income. Library This activity has an adjusted favourable variance of $75,000. Personnel Costs overall are favourable. Income overall is unfavourable. Capex is currently behind budget. Expressions This activity currently has a favourable adjusted position of $12,000. Extraordinary Maintenance is behind budget and no external grants have been received. Property This activity currently is at an adjusted favourable variance of $7,000. There is a favourable variance on Interest offset by Extraordinary Maintenance which is behind budget and unbudgeted expenditure on Land Disposal Investigation. Budgeted Maintenance for Harcourt Park, Cobb and Co and community houses has largely not been required to date. Akatarawa Cemetery This activity has an unfavourable variance of $41,000. Ground Maintenance and Contract Work are both unfavourable. Income overall is unfavourable. Economic Development This activity has an adjusted favourable variance of $45,000. The main drivers for this are Interest costs and a favourable variance in Personnel. Support Services This activity has an adjusted favourable variance of $6,000 LIMs, Interest Income and Rates Penalty Income are currently ahead of budget.

17 17 Conclusion At the three quarter point in the year there remain significant timing variances from original budgets which have been adjusted out. Especially with capital projects there is significant expenditure which is unlikely to (fully) occur this financial year. At this stage the main drivers of the adjusted favourable result remain interest savings and higher than budgeted income in a number of areas. Recommendations 1. THAT this report be received 2. THAT the Third Quarter Management Report be received. Ian Johnson DIRECTOR CORPORATE SERVICES

18 18

19 19 UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH

20 20 Contents Leadership... 3 Land transport... 6 Water supply... 9 Wastewater Stormwater Solid waste Planning and regulatory services Community and recreation Economic development Statement of financial position Statement of comprehensive revenue and expense UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH

21 21 Leadership Level of service 1 January to 31 March 2018 LEADERSHIP Performance measures Not due Not achieved for this quarter Achieved for this quarter 1. Community satisfaction with the ease of accessing Council information 1 Target: 80% of the community agree that Council information is easy to access 79% 2. Community satisfaction with the ease of navigating and using the Council website 1 Target: 80% of the community agree the Council website is easy to navigate and use 3. Council is meeting a high proportion of its performance measures Target: 80% of all performance targets are met at years end 1 Annual Community Survey - results for the third quarter , comprising of 100 respondents per quarter. PLEASE NOTE: ANNUAL COMMUNITY SURVEY Responses are collected from approximately one hundred residents each quarter (400 in total), with the responses consolidated into the final Community Survey report at the end of the financial year. UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH

22 22 Works programme LEADERSHIP ($'000) Projects Carryovers Actual Q1 Actual Q2 Actual Q3 Actual Q4 Budget 4 Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH 2108 UPPER HUTT CITY COUNCIL

23 23 Cost of service statement OPERATING STATEMENT Year to date actual 31 March 2018 ($ 000) Revised budget forecast 31 March 2018 ($ 000) Annual Plan forecast 30 June 2018 ($ 000) General rates 2,025 2,067 2,639 Operating revenue LEADERSHIP Total operating revenue 2,064 2,098 2,685 Operating costs 2,071 2,105 2,695 Interest Depreciation Total operating costs 2,071 2,105 2,695 Operating surplus/(deficit) (7) (7) (10) CAPITAL AND RESERVES FUNDING STATEMENT Capital expenditure Loans repayments Operating (surplus)/deficit Transfers to funds Total funding required Funded by Funding from non-cash expenses Loans raised Transfers from funds Accumulated funds Transfers from funds applied Additions may be incorrect due to rounding. UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH

24 24 LAND TRANSPORT Land transport Level of service 1 January to 31 March 2018 Performance measures Not due Not achieved for this quarter Achieved for this quarter 1. Community satisfaction with the street lighting throughout the city 1 Target: 90% of respondents rate street lighting as satisfactory or better 86% 2. Community satisfaction with the cleanliness of the city s streets 1 Target: 90% of respondents rate street cleanliness as satisfactory or better 90% 3. Road safety 2 The change from the previous financial year in the number of fatalities and serious injury crashes on the local road network, expressed as a number Target: Zero change from the previous year 4. Road conditions 3 The average quality of ride on a sealed local road network, measured by smooth travel exposure Target: Road maintenance 3 The area of the sealed local road network that is resurfaced Target: 93000m 2 6. Footpaths 3 The percentage of footpaths within Upper Hutt that fall within the level of service or service standard for the condition of footpaths that is set out in the council s relevant document (such as its annual plan, activity management plan, asset management plan, annual works programme or LTP). 6 Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH 2108 UPPER HUTT CITY COUNCIL

25 25 Target: 93% 7. Response to service requests * The percentage of customer service requests relating to roads and footpaths to which council responds within the timeframe specified in the Long Term Plan LAND TRANSPORT Target: 90% of requests are initially responded to within 3 days 94.7% 1 Annual Community Survey results for the third quarter , comprising of 100 respondents per quarter. 2 NZTA crash statistics 3 In-house monitoring using data received from the Road Asset Maintenance Management condition survey Smooth Travel Exposure is a measurement of the distance travelled on what is considered to be a smooth road. It is related to how bumpy a road is and the measurement is a relative and undertaken by specialist equipment. *New targets for mandatory measures have been based on previous year s measurements of a similar nature. Rationale for performance measure not being achieved STREET LIGHTING All streetlights in Upper Hutt are currently being upgraded to LEDs to improve light quality. The work was 66% complete (2470 of 3728) as at the end of December Lights on arterial roads will be upgraded between January and June Works programme 10,000 9,000 8,000 7,000 6,000 ($'000) 5,000 4,000 3,000 2,000 1,000 - Asset Management Capital Works Projects Carryovers Actual Q1 Actual Q2 Actual Q3 Actual Q4 Budget UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH

26 26 Cost of service statement LAND TRANSPORT OPERATING STATEMENT Year to date actual 31 March 2018 ($ 000) Revised budget forecast 31 March 2018 ($ 000) Annual Plan forecast 30 June 2018 ($ 000) General rates 3,328 2,583 5,975 Operating revenue 3,789 4,857 6,862 Total operating revenue 7,117 7,440 12,837 Operating costs 3,369 3,428 4,570 Interest Depreciation 3,330 3,289 4,386 Total operating costs 7,053 7,242 9,656 Operating surplus/(deficit) ,181 CAPITAL AND RESERVES FUNDING STATEMENT Capital expenditure 5,267 5,197 6,561 Loans repayments 0 0 1,255 Operating (surplus)/deficit (64) (198) (3,181) Transfers to funds Total funding required 5,251 5,173 4,868 Funded by Funding from non-cash expenses 3,354 3,316 2,806 Loans raised 1,567 1,567 1,653 Loans to be raised Transfers from funds Accumulated funds Transfers from funds applied 5,251 5,173 4,868 Additions may be incorrect due to rounding. 8 Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH 2108 UPPER HUTT CITY COUNCIL

27 27 Water supply Level of service 1 January to 31 March 2018 WATER SUPPLY Performance measures Not due Not achieved for this quarter Achieved for this quarter 1. Safety of drinking water (section 69A Health Act 1956) 1 The percentage to which the local authority s drinking water supply complies with part 4 of the drinkingwater standards (bacteria compliance criteria) Target: 100% compliance 2. Maintenance of the reticulation network 2 The percentage of real water loss from the local authority s networked reticulation system Target: Less than 17% 3. Fault response times 2 Where the local authority (LA) attends a call-out in response to a fault or unplanned interruption to its networked reticulation system, the following median response times measured from the time notification is received to the time that service personnel reach the site: Target: a. Attendance to urgent call-outs 60 minutes b. Resolution of urgent call-outs 4 hours c. Attendance for non-urgent call-outs 36 hours d. Resolution of non-urgent call-outs 15 days UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH

28 28 4. Customer satisfaction 2 WATER SUPPLY The total number of complaints received about any of the following (expressed per 1000 connections): a. Drinking water clarity b. Drinking water taste c. Drinking water odour d. Drinking water pressure or flow e. Continuity of supply Target: 140 complaints 5. Demand management 2 The average consumption of drinking water per day per resident Target: 335 litres/person/day 6. Interruptions to the water supply 3 Target: The number of unplanned supply cuts per 1000 connections <4 1 Ministry of Health Drinking Water Standards for New Zealand (Revised 2008) 2 Wellington Water in-house records 3 Wellington Water monitoring of maintenance contract Rationale for performance measure not being achieved Median response times There has been a significant increase in the number of water network bursts and leaks above normal levels over the extended summer period of this year. This is evident across the region and has meant that the initial response to lower priority (non-urgent) jobs has been slower, as more urgent jobs (eg; bursts) have taken precedence. The time taken to resolve urgent jobs has also been affected. With the return of wetter weather the number of reported leaks is beginning to drop and now contractors are clearing the back log of non-urgent work. 10 Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH 2108 UPPER HUTT CITY COUNCIL

29 29 Works programme ($'000 ) 1,800 1,600 1,400 1,200 1, Asset Management Capital Works Projects Carryovers WATER SUPPLY Actual Q1 Actual Q2 Actual Q3 Actual Q4 Budget UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH

30 30 Cost of service statement WATER SUPPLY OPERATING STATEMENT Year to date actual 31 March 2018 ($ 000) Revised budget forecast 31 March 2018 ($ 000) Annual Plan forecast 30 June 2018 ($ 000) General rates 3,892 4,628 5,593 Operating revenue 1, ,652 Total operating revenue 4,973 5,592 7,245 Operating costs 4,082 4,272 5,996 Interest Depreciation 1,344 1,351 1,802 Total operating costs 5,453 5,663 7,851 Operating surplus/(deficit) (480) (71) (606) CAPITAL AND RESERVES FUNDING STATEMENT Capital expenditure 1,119 1,579 1,837 Loans repayments Operating (surplus)/deficit Transfers to funds Total funding required 1,601 1,652 2,532 Funded by Funding from non-cash expenses 1,363 1,373 1,844 Loans raised Transfers from funds Accumulated funds Transfers from funds applied 1,601 1,652 2,532 Additions may be incorrect due to rounding. 12 Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH 2108 UPPER HUTT CITY COUNCIL

31 31 Wastewater Level of service 1 January to 31 March 2018 WASTEWATER Performance measures Not due Not achieved for this quarter Achieved for this quarter 1. System and adequacy 1 The number of dry weather sewerage overflows from the TA s sewerage system expressed per 1000 sewerage connections to the sewerage system. Target: Zero dry weather sewerage overflows 2. Discharge compliance 1 Breaches with resource consents for discharge from its sewerage system, measured by the number of; Target: a. abatement notices for discharges from wastewater system (section 322 of RMA 1991) b. infringement notices for discharges from wastewater system (issued under 343C of RMA 1991) c. enforcement orders for discharges from wastewater system, and d. convictions for discharges from wastewater system (of an offence under section 343C of RMA 1991) received by the Council in to the resource consents. Zero breaches Zero breaches Zero breaches Zero breaches UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH

32 32 3. Fault response times 1 WASTEWATER Where the Council contractor attends to sewerage overflows, resulting from blocked or other faults in the sewerage system, the following median response times will be measured: Target: a. attendance time: from the time that notification is received to the time that service personnel reach the site, and 60 minutes b. resolution time: from the time that notification is received to the time that service personnel confirm resolution of the blockage or other fault. 6 hours 4. Customer satisfaction 1 The total number of complaints received about any of the following: a. sewerage odour b. sewerage system faults c. sewerage system blockages, and d. Council s response to the sewerage system issues Expressed per 1000 connections to the TA s sewerage system. Target: Total number of complaints 30 1 In-house monitoring of UTCE contract 2 In-house response to customer service requests 14 Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH 2108 UPPER HUTT CITY COUNCIL

33 33 Works programme ($'000) 2,000 1,800 1,600 1,400 1,200 1, Asset Management Capital Works Carryovers WASTEWATER Actual Q1 Actual Q2 Actual Q3 Actual Q4 Budget UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH

34 34 Cost of service statement WASTEWATER OPERATING STATEMENT Year to date actual 31 March 2018 ($ 000) Revised budget forecast 31 March 2018 ($ 000) Annual Plan forecast 30 June 2018 ($ 000) General rates 4,304 4,887 6,835 Operating revenue Total operating revenue 4,481 5,051 7,606 Operating costs 3,217 3,581 5,075 Interest Depreciation 2,684 2,654 3,539 Total operating costs 6,319 6,768 9,324 Operating surplus/(deficit) (1,838) (1,717) (1,718) CAPITAL AND RESERVES FUNDING STATEMENT Capital expenditure 1,292 1,388 2,360 Loans repayments Operating (surplus)/deficit 1,838 1,717 1,718 Transfers to funds Total funding required 3,380 3,105 4,269 Funded by Funding from non-cash expenses 2,705 2,680 3,405 Loans raised Loans to be raised Transfers from funds Accumulated funds Transfers from funds applied 3,380 3,105 4,269 Additions may be incorrect due to rounding. 16 Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH 2108 UPPER HUTT CITY COUNCIL

35 35 Stormwater Level of service 1 January to 31 March 2018 STORMWATER Performance measures Not due Not achieved for this quarter Achieved for this quarter 1. System adequacy 1 a. The number of flooding events that occur in the district b. For each flooding event, the number of habitable floors affected. (Expressed per 1000 properties connected to the stormwater system) Target: Trend yet to be determined 2. Discharge compliance 1 Compliance with the council s resource consents for discharge from its stormwater system, measured by the number of: Target: a. abatement notices Zero notices b. infringement notices Zero infringement notices c. enforcement orders Zero enforcement orders d. convictions Zero convictions received by Council in relation to those resource consents. 3. Response times 1 Target: a. Number of complaints per 1000 stormwater connections 50 complaints UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH

36 36 STORMWATER b. Median response time to attend a flooding event, measured from the time that Council received notification to the time that service personnel reach the site 60 minutes 1 In-house monitoring service calls database Works programme 1, ($'000) Asset Management Capital works Projects Carryovers Actual Q1 Actual Q2 Actual Q3 Actual Q4 Budget 18 Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH 2108 UPPER HUTT CITY COUNCIL

37 37 Cost of service statement OPERATING STATEMENT Year to date actual 31 March 2018 ($ 000) Revised budget forecast 31 March 2018 ($ 000) Annual Plan forecast 30 June 2018 ($ 000) STORMWATER General rates 1,432 1,585 2,692 Operating revenue Total operating revenue 1,486 1,624 3,312 Operating costs 1,359 1,547 2,199 Interest Depreciation 1,316 1,365 1,820 Total operating costs 2,701 2,940 4,057 Operating surplus/(deficit) (1,215) (1,316) (745) CAPITAL AND RESERVES FUNDING STATEMENT Capital expenditure Loans repayments Operating (surplus)/deficit 1,215 1, Transfers to funds Total funding required 1,543 1,594 1,675 Funded by Funding from non-cash expenses 1,326 1,377 1,458 Loans raised Transfers from funds Accumulated funds Transfers from funds applied 1,543 1,594 1,675 Additions may be incorrect due to rounding. UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH

38 38 Solid waste SOLID WASTE Level of service 1 January to 31 March 2018 Performance measures Not due Not achieved for this quarter Achieved for this quarter 1. Promote the reduction of waste collected and sent to the local landfill 1 Target: Achieve an annual reduction in the waste collected from the Council refuse bags collections 2. Promote recycling within Upper Hutt with the goal of increasing the participation rate of households 1 Target: Promote recycling with a goal of increasing the number of participating households who recycle on a regular basis 1 In-house report using contractor s data Works Programme ($'000) Projects Capital Carryovers Actual Q1 Actual Q2 Actual Q3 Actual Q4 Budget 20 Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH 2108 UPPER HUTT CITY COUNCIL

39 39 Cost of service statement OPERATING STATEMENT Year to date actual 31 March 2018 ($ 000) Revised budget forecast 31 March 2018 ($ 000) Annual Plan forecast 30 June 2018 ($ 000) SOLID WASTE General rates (222) (110) (118) Operating revenue Total operating revenue Operating costs Interest Depreciation Total operating costs Operating surplus/(deficit) (1) CAPITAL AND RESERVES FUNDING STATEMENT Capital expenditure Loans repayments Operating (surplus)/deficit 1 15 (20) Transfers to funds Total funding required Funded by Funding from non-cash expenses Loans raised Transfers from funds Transfers from funds applied Additions may be incorrect due to rounding. UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH

40 40 PLANNING AND REGULATORY SERVICES Planning and regulatory services Level of service 1 January to 31 March 2018 Performance measures Not due Not achieved for this quarter Achieved for this quarter 1. Process resource consents within the statutory timeframes 2 Target: 100% of resource consents will be processed within the statutory timeframes 100% 2. Community satisfaction with Council s current resource management practices 1 Target: 75% of respondents are satisfied or very satisfied with the resource management service 3. Community satisfaction with Council s building and compliance services provided 1 AND 3 Targets: 92% of respondents are satisfied or very satisfied with the building consenting service 3 85% of respondents are satisfied or very satisfied with the control of dog nuisances in the city 1 92% 90% of respondents are satisfied or very satisfied with the enforcement of parking requirements within the city centre 1 81% 4. Process building consents within the statutory timeframes 2 Target: 100% of building consents will be processed within statutory timeframes 100% 5. Process LIMs within the statutory timeframes 2 Target: 100% of LIMs will be processed within statutory timeframes 98% 6. Timeliness of food and hairdresser premises inspections 2 22 Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH 2108 UPPER HUTT CITY COUNCIL

41 41 Target: Complete annual inspection of 100% of premises requiring health inspection for the future year by 30 June 7. Timeliness of response to complaints of excessive noise 2 Target: Respond within one hour to 90% of excessive noise reports being confirmed 8. Timeliness of initial response to reported dog attacks 2 PLANNING AND REGULATORY SERVICES Target: 100% of reported dog attacks will receive an initial response within two hours of the complaint being received 1 Annual Community Survey results for the third quarter , comprising of 100 respondents per quarter. 2 In house monitoring 3 Annual Community Group Survey Rationale for performance measure not being achieved in this quarter PARKING ENFORCEMENT Enforcement of parking requirements in the city is an activity that is inherently likely to attract more negative than positive comment as the most visible outcome is the issuing of infringements. LIMS Council did not meet the processing time for 2 LIMs, out of 95 LIMs for this quarter. Permission of the requestor to exceed the timeframes for each of these LIM s was obtained, due to the size and complexity of the properties involved. Works programme ($'000) Projects Carryovers Actual Q1 Actual Q2 Actual Q3 Actual Q4 Budget UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH

42 42 PLANNING AND REGULATORY SERVICES Cost of service statement OPERATING STATEMENT Year to date actual 31 March 2018 ($ 000) Revised budget forecast 31 March 2018 ($ 000) Annual Plan forecast 30 June 2018 ($ 000) General rates 1,719 1,854 2,293 Operating revenue 2,871 2,608 3,369 Total operating revenue 4,590 4,462 5,662 Operating costs 3,605 3,539 4,545 Interest Depreciation Total operating costs 3,613 3,551 4,560 Operating surplus/(deficit) ,102 CAPITAL AND RESERVES FUNDING STATEMENT Capital expenditure Loans repayments Operating (surplus)/deficit (977) (911) (1,102) Transfers to funds ,250 Total funding required Funded by Funding from non-cash expenses Loans raised Loans to be raised Transfers from funds Accumulated funds Transfers from funds applied Additions may be incorrect due to rounding. 24 Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH 2108 UPPER HUTT CITY COUNCIL

43 43 Community and recreation Level of service 1 January to 31 March 2018 Community performance measures Not due Not achieved for this quarter Achieved for this quarter COMMUNITY SERVICES 1. Satisfaction with the level of community group engagement by the community services 1 Target: 90% of respondents are satisfied or very satisfied 2. Community satisfaction with the level of customer service provided by library staff 2 Target: 95% of respondents are satisfied or very satisfied 93% 3. Visits to the library facilities in the 12 months to 30 June 3 Target: Minimum of 350,000 visitors 4. Level of digital engagement with the library in the 12 months to 30 June 3 Target: Minimum of 700,000 digital* connections made 5. Satisfaction with the quality of library programmes delivered 3 Target: 95% of respondents are satisfied or very satisfied 100% 6. Our community is increasingly prepared for a civil defence emergency 2 Target: 80% of households are prepared for a civil defence emergency 86% 1 Annual Community Group Survey 2 Annual Community Survey results for the third quarter , comprising of 100 respondents per quarter. 3 In-house monitoring *Digital connections refers to the use of technology by customers: Engaged users on social media: Daily users engagement. Website visits: Page views. Recollect: Page views. UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH

44 44 COMMUNITY SERVICES Use of public internet computers: sessions. Use of public Wifi: sessions. E-book downloads. Access to databases: as defined by the analytics for each database. Note: To be prepared for a Civil Defence emergency, households should have an emergency kit, which includes stored food, water, a radio, batteries and a torch, and also an emergency plan of what to do. Recreation performance measures Not due Not achieved for this quarter Achieved for this quarter 1. Community satisfaction with the range of high-quality aquatic leisure opportunities provided for people of all ages and abilities by H2O Xtream 1 Target: 95% of respondents are satisfied or very satisfied 94% 2. H 2 O Xtream will meet or exceed all required compliance standards for swimming pool operation 2 Target: PoolSafe Accreditation 3. H 2 O Xtream annual attendance figures 3 Target: At least 230,000 people visit over the year 4. Community satisfaction with the range and quality of events and exhibitions provided at Expressions Whirinaki Arts and Entertainment Centre 1 Target: 95% of respondents are satisfied or very satisfied 96% 5. Number of visitors to the Expressions Whirinaki Arts and Entertainment Centre 4 Target: 90,000 visitors per annum 6. Community satisfaction with the level of provision of open space, amenities, and gardens 1 Target: 95% of respondents are satisfied or very satisfied 96% 26 Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH 2108 UPPER HUTT CITY COUNCIL

45 45 7. Level of satisfaction with the range and quality of local initiatives and programmes delivered by Activation to meet the needs of the Upper Hutt community 5 Target: 80% of programme participants rate the initiatives as being satisfactory or better at meeting the specific needs of the community. (5 key programmes will be evaluated). 1 Annual Community Survey results for the first quarter , comprising of 100 respondents per quarter. COMMUNITY SERVICES 2 In-house monitoring 3 In-house computer software system (pool) 4 In-house Expressions monitoring 5 In-house Activation monitoring Rationale for performance measure not being achieved The closure of the Central Library significantly impacted Library services. Works programme 4,000 3,500 3,000 2,500 ($'000) 2,000 1,500 1, Asset Management Capital Works Projects Carryovers Actual Q1 Actual Q2 Actual Q3 Actual Q4 Budget UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH

46 46 COMMUNITY SERVICES Cost of service statement Amalgamations: Expressions H2O Xtream Library Activation Akatarawa Cemetery Parks and Reserves Community Development Property Support Services Emergency Management Year to date actual 31 Mar 2018 ($ 000) Revised budget forecast 31 Mar 2018 ($ 000) Annual Plan forecast 30 June 2018 ($ 000) OPERATING STATEMENT General rates 7,094 7,460 9,964 Operating revenue 1,967 2,467 5,288 Total operating revenue 9,061 9,927 15,252 Operating costs 8,263 8,445 11,095 Interest Depreciation 1,716 1,345 1,793 Total operating costs 10,153 10,083 13,269 Operating surplus/(deficit) (1,092) (156) 1,983 CAPITAL AND RESERVES FUNDING STATEMENT Capital expenditure ,270 Loans repayments 0 0 1,414 Operating (surplus)/deficit 1, (1,983) Transfers to funds ,743 Transfer of non-rate funds Total funding required 1,829 1,412 6,444 Funded by Funding from non-cash expenses 1,719 1,342 1,745 Non rate funded Loans raised ,381 Loans to be raised Transfers from funds ,318 Accumulated funds Transfers from funds applied 1,829 1,412 6,444 Additions may be incorrect due to rounding. 28 Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH 2108 UPPER HUTT CITY COUNCIL

47 47 Economic development Level of service 1 January to 31 March 2018 Performance measures Not due Not achieved for this quarter Achieved for this quarter ECONOMIC DEVELOPMENT 1. Engaged business satisfaction with the level of Council support in relation to economic development Target: 75% of respondents are satisfied or very satisfied 2. City centre retailers satisfaction with the level of support provided to build vibrancy in our city centre Target: 85% of respondents are satisfied or very satisfied 1 Business survey 2 City centre retailors survey Works Programme ($'000) Projects Carryovers Actual Q1 Actual Q2 Actual Q3 Actual Q4 Budget UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH

48 48 ECONOMIC DEVELOPMENT Cost of service statement OPERATING STATEMENT Year to date actual 31 March 2018 ($ 000) Revised budget forecast 31 March 2018 ($ 000) Annual Plan forecast 30 June 2018 ($ 000) General rates 949 1,160 1,664 Operating revenue Total operating revenue 975 1,184 1,687 Operating costs 1,100 1,295 1,640 Interest Depreciation Total operating costs 1,124 1,333 1,691 Operating surplus/(deficit) (149) (149) (4) CAPITAL AND RESERVES FUNDING STATEMENT Capital expenditure Loans repayments Operating (surplus)/deficit Transfers to funds Total funding required Funded by Funding from non-cash expenses Loans raised Loans to be raised Transfers from funds Accumulated funds Transfers from funds applied Additions may be incorrect due to rounding. 30 Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH 2108 UPPER HUTT CITY COUNCIL

49 STATEMENT OF FINANCIAL POSITION 49 Statement of financial position As at 31 March 2018 Actual parent 31 Mar 2018 ($000) Actual parent 31 Mar 2017 ($000) Forecast parent 30 Jun 2018 ($000) Actual parent 30 June 2017 ($000) EQUITY Accumulated funds 227, , , ,032 Restricted reserves 10,709 7,798 8,253 9,604 Asset revaluation reserves 455, , , ,265 Total Equity 693, , , ,901 ASSETS Current Assets Cash and cash equivalents 1, ,309 Other financial assets 12,004 13,372 7,563 8,000 Derivative financial instruments Trade & other receivables 4,461 1,567 2,718 3,245 Inventories & non-current assets available for sale 2, ,670 Total current assets 20,648 15,351 10,789 17,224 Non-current assets Non-financial assets Derivative financial instruments Intangible assets Trade & other receivables Properties available for sale 0 1, Property plant and equipment 100,634 92,897 97,122 92,197 Infrastructure assets 618, , , ,179 Total non-current assets 719, , , ,150 Total assets 740, , , ,374 LIABILITIES Current liabilities Accounts payable 7,765 8,126 6,191 9,414 Derivative financial instruments 1,561 2, Employee entitlements Public debt-current portion 9,000 9,140 2,176 7,000 Total current liabilities 19,262 20,573 8,939 17,118 UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH

50 STATEMENT OF FINANCIAL POSITION 50 Actual parent 31 Mar 2018 ($000) Actual parent 31 Mar 2017 ($000) Forecast parent 30 Jun 2018 ($000) Actual parent 30 June 2017 ($000) Non-current liabilities Derivative financial instruments 0 0 2,439 1,541 Employee entitlements Public debt-term portion 27,500 25,500 37,362 27,500 Total non-current liabilities 27,830 25,830 39,983 29,355 Total liabilities 47,092 46,403 48,922 46,473 NET ASSETS 693, , , ,901 Additions may be incorrect due to rounding. The accompanying accounting policies and notes form part of these financial statements. 32 Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH 2108 UPPER HUTT CITY COUNCIL

51 STATEMENT OF FINANCIAL POSITION 51 Statement of comprehensive revenue and expense For the nine months ended 31 March 2018 Actual 31 Mar 2018 ($000) Forecast Revised YTD 31 Mar 2018 ($000) Annual Plan Forecast 30 Jun 2018 ($000) Actual 30 June 2017 ($000) REVENUE Fees and charges 5,374 5,017 11,708 9,426 Subsidies and grants 3,626 5,120 5,540 4,634 Other income and insurance recovery Interest and dividends Development and financial contributions 1,041 1,006 1, Gains Rates 28,479 25,615 37,711 36,285 Total operating revenue 38,781 37,003 56,786 52,523 Operating expenditure Personnel costs and Councillor remuneration 7,952 7,164 10,957 10,332 Depreciation and amortisation expenses 10,392 10,005 13,340 13,438 Finance costs 1,030 1,469 1,959 1,674 Bulk drainage levy 1,879 2,084 2,779 2,573 Bulk water levy 2,322 2,291 3,055 2,920 Other expenses 15,025 16,764 21,363 21,116 Total operating expenditure 38,600 39,777 53,453 52,053 Surplus / Deficit before and after tax 181 (2,774) 3, Other comprehensive income Gains on infrastructure assets revaluation 0 0 4,232 0 Gains on operational and restricted assets revaluation Total other comprehensive income for the year, net of tax 0 0 4,232 0 Total comprehensive income for the year 181 (2,774) 7, Additions may be incorrect due to rounding. Interest and depreciation expense are also shown for each activity in the Cost of Service Statements UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY 31 MARCH

52 52 Dashboard YTD $ 000 FY unadjusted rate funding surplus/(deficit) Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total this Year to date Total Last Year to date building revenue Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Bldg Revenue Actual YTD Bldg Revenue Budget YTD Bldg Revenue Actual YTD Last Year 2000 accounting surplus/(deficit) 200 planning income Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Surplus/Deficit Actual YTD Surplus/Deficit Budget YTD Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Planning Income Actual YTD Planning Income Budget YTD Planning Income Actual YTD Last Year total deposits Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun reserve fund contributions Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Res Fnd Contribs Actual YTD code Res Fnd Contribs Budget YTD code Res Fnd Contribs Actual YTD Last Year term debt Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun personnel costs Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Personnel Costs Actual YTD Personnel Costs Budget YTD Personnel Costs Actual YTD Last Year reserve fund contributions a/c balance Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun UNADJUSTED Rate Funding Surplus/(Deficit) - YTD Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Leadership 13 (107) (2) Land Transport (51) (763) (788) (335) (293) (680) (219) (845) (745) Water Supply (36) (9) Wastewater Stormwater Solid Waste Planning & Regulatory Services City Planning Building & Compliance Services (42) (3) Community Services Community Development Activation Emergency Management Facilities Parks & Reserves H2O Xtream 13 (39) (68) 55 (12) (11) (32) (26) (82) Library 44 (2) Expressions (70) (123) (1) 4 52 (301) (233) (389) (444) Property Akatarawa Cemetery (4) (7) (16) (19) (42) (41) Support Services Economic Development Total this Year 479 (363) 411 1,155 1,689 1,574 1,894 1,576 1, Total Last Year ,032 2,086 2,752 3,316 3,552 2,865 1, capex Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Capex Actual YTD Capex Budget YTD UPPER HUTT CITY COUNCIL Q3 MANAGEMENT REPORT: 1 JANUARY MARCH

53 Chairperson and Members Audit Risk and Finance Committee (08 May 2018) (From Director Corporate Services) 53 File: 310/ Ref: IJ: 30 April 2018 Treasury Reporting Purpose The purpose of this report is to provide detail on treasury status and performance. Detail Attached are the treasury schedules as at 30 April Recommendation THAT the report be received Ian Johnson DIRECTOR OF CORPORATE SERVICE

54 Upper Hutt City Council 54 Treasury Report Treasury Compliance Checklist Borrowing Limit Position Item Borrowing Limit Position Net Debt / Total Revenue <140% Net Interest / Total Revenue <10% Net Interest / Annual Rates Income <15% Liquidity >110% Debt per capita <$3,000 (1)

55 Upper Hutt City Council 55 Interest Rate Risk Profile Funding Maturity Risk Profile

56 Upper Hutt City Council 56 Current Fixed Position

57 Upper Hutt City Council 57 Treasury Investment Profile Benchmark Performance