SCDOT COMMISSION ITINERARY Dress: Business Casual for All Meetings July 25-26, 2018

Transcription

1 SCDOT COMMISSION ITINERARY Dress: Business Casual for All Meetings July 25-26, 2018 WEDNESDAY, JULY 25: Event: Port Access Road Project Tour (estimated time 1 1/2 hours) Time/Date: 10:00 AM Place: Port Access Road Project Tour Dist. 6 Office, 6355 Fain Street, N. Charleston Members: All Commissioners and DOT Staff THURSDAY, JULY 26 Event: Finance Committee Meeting (estimated time 1 hour) Time/Date: 9:00 AM Place: Dorchester County Council Chambers, 546 North Cedar Street, Summerville, SC Committee Chairman: Ben Davis, Chairman Members: All Commissioners Staff: Participating DOT Personnel Event: Commission Meeting (immediately following Finance Committee Meeting) Time/Date: Upon Adjournment of Finance Committee Meeting Place: Dorchester County Council Chambers, 546 North Cedar Street, Summerville, SC Commission Chairman: Ben Davis, Chairman Members: All Commissioners Staff: Participating DOT Personnel Event: Volvo Project Tour - Optional (estimated time 2 hours) Time/Date: 2:00 PM Place: CEI Construction Trailer, Stable Lane, Summerville Members: All Commissioners and DOT Personnel 1

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3 Committee Members: Woodrow W. Willard, Chairman Kristen E. Blanchard, At-Large Commissioner David E. Branham, Sr., Commissioner John H. Burriss, Sr., Commissioner Tony K. Cox, Commissioner Dr. Ben H. Davis, Jr., Commissioner J. Barnwell Fishburne, Commissioner James T. McLawhorn, Jr., At-Large Commissioner Robert D. Robbins, Commissioner Finance Committee Meeting Thursday, July 26, :00 AM Dorchester County Council Chambers, Summerville AGENDA I. Call to Order Chairman Woody Willard II. Roll Call Chairman Woody Willard III. Approval of Agenda Chairman Woody Willard (Action Required) IV Budget Director of Budgets and Financial Planning (No Action Required) Scott Ludlam V. Annual Accountability Report Director of Strategic Planning and Reporting (No Action Required) Rob Manning VI. Old Business Chairman Woody Willard (No Action Required) VII. Adjourn Chairman Woody Willard (Action Required) Post Office Box Park Street, Room 308 An Equal Opportunity Columbia, SC Affirmative Action Employer Fax 855-GO-SCDOT ( ) 3

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5 Budget Presented: July 26, 2018 By: Mr. Scott Ludlam, Director of Budgets & Financial Planning 1 5

6 Revenue 2 6

7 Federal Reimbursements Partnered Project Reimb State Revenues 1 Revenue Trends SFY In Millions $3,000 $2,500 $2,000 $1,500 $1,000 $500 $0 Actual 2015 Actual 2016 Actual 2017 Estimated 2018 Estimated 2019 Estimated

8 Proposed 2020 Federal Reimbursements $ 853 $ 999 $ 1,031 $ 1,265 State Revenues ,020 1,067 Partnered Projects Total $ 1,990 $ 2,091 $ 2,466 $ 2, South Carolina Department of Transportation Revenues (In Millions) Funding Source Actual 2017 Actual 2018 Approved 2019

9 South Carolina Department of Transportation Estimated Revenues for FY 2020 $2.443B Federal Reimbursements $1.265B State Revenues $1.067B Including IMTF $401M Partnered Projects $ 112M Total Estimated Revenues FY 2020 $2.443B 5% 5 43% 52% 9

10 Estimated Revenues SFY 2019/20 Federal Reimbursements Subject to annual Congressional Budget Appropriation Based on eligible project expenditures Average reimbursement rate of 84% on eligible activities Typically this level of project activity would require an equivalent of $237M in matching funds 52% Federal Reimbursements, $1,

11 Estimated Revenues SFY 2019/20 Infrastructure Maintenance Trust Fund $ 210M Infrastructure Maintenance Fee $ 163M Gasoline Tax $ 52M Special Fuel Tax $ 27M DMV -Vehicle Registration Increase $ 14M Fees, Taxes, & Earnings -$ 44.0M Refundable Income Tax Credit -$ 20.5M Fund (CTC Donor Bonus Act 40) Non-Federal Aid, $53M Fees, Fines, Permits $128M 2% 5% Infrastructure Maintenance Trust Fund $401M* Fees, Fines, Tolls, Etc. $ 87M SC DMV Fees & Fines $ 27M Goods, Services, & Permits $ 9M Cross Island Parkway Tolls Revenues $ 5M SCTIB Exchange Payments 16% Non-Federal Aid Act 176 funds are for use on Non-Federally eligible state roads Significant Items Include: $ 18M Gasoline Tax $ 17M Motor Vehicle License $ 13M Petroleum Inspection & Electric Power Tax 11 *Annual 2 increase, year 3 of 6 7

12 IMTF Highway Fund Non-Federal Aid $163.0 Gasoline $375.9 Gasoline $18.0 Gasoline $52.3 Diesel $125.1 Diesel ($44.0) Tax Credits ($16.9) International Fuel Tax Agreement ($20.5) CTC Donor Bonus ($28.9) SCTIB 1 cent Gasoline Equivalent Transfer $150.8 Net $455.2 Net $18.0 Net Estimated Revenues SFY 2019/20 12 State Motor Fuel $860.8 Forecasted Gross Collections ($8.5) Dept. of Revenue Deductions ($17.8) DHEC SUPERB Fund 0.5 cents/gallon ($3.7) DNR Watercraft fund 1% of 13 cents ($96.5) CTC Transportation cents/gallon $734.3 Transmitted to SCDOT $624.0 Available for SCDOT Use

13 Partnered Projects $112M 5% Estimated Revenues SFY 2019/20 Partnered Projects $ 35M SC Transportation Infrastructure Bank (SCTIB) $ 42M State Ports Authority $ 25M Participation Agreements $ 10M SC Department of Commerce 9 13

14 Expenditures 10 14

15 South Carolina Department of Transportation Expenditures (In Millions) Proposed 2020 Approved 2019 Actual 2018 Actual 2017 Maintenance & System Preservation $ 775 $ 882 $ 1,170 $ 1,302 Capacity & Operational Improvements Project Debt Service Remaining Operations Total $ 1,722 $ 1,850 $ 2,408 $ 2,

16 South Carolina Department of Transportation Requested Budgeted Expenditures for FY 2020 $2.611B Maintenance & System Preservation $1.302B Capacity & Operational Improvements $ 966M Project Debt Service $ 58M Remaining Operations $ 285M Total Budgeted Expenditures FY 2020 $2.611B % 2% 49% 37%

17 Budgeted Expenditures SFY 2019/20 49% Maintenance & System Preservation $1.302B 13 Maintenance & System Preservation $796M Pavement Rehabilitation & Resurfacing $204M Bridges $156M Field Maintenance Personnel Services/Fringe $146M Field Maintenance Materials & Equipment 17

18 Budgeted Expenditures SFY 2019/20 Capacity & Operational Improvements $578M Federal-Aid Road Widenings & New Location $239M Federal-Aid Highway Operational & Safety Improvements $ 42M State Ports Authority Port Access Road $ 29M SCTIB 1 Gasoline Equivalent Transfer $ 78M Other Operating (ER Project, Miscellaneous) Capacity & Operational Improvements $966M 37% New Location Projects by MPOs and COGs: $6.9M for the SC 153 Extension project in Pickens County $8.9M Andrews Bypass in Williamsburg 14 18

19 Budgeted Expenditures SFY 2019/20 Debt & Project Loans $ 58M Project Debt Service Intermodal Planning & Mass Transit $37M Tolls & Other $9M General Administration $84M Federal Enhancement Program $ 16M Enhancements 1% Engineering & Project Management $139M Engineering & Project Management including Fringe 3% 2% 5% Engineering & Project Management Federal Enhancement $139M Program 1% $16M General Administration $ 71M General Administration including Fringe $ 13M Land & Buildings Statewide Facility Maintenance 2% Total Debt & Project Loans $58M Intermodal Planning & Mass Transit $ 37M Intermodal Planning & Mass Transit including Fringe Tolls & Other $ 8M Cross Island Toll Operations $ 1M Misc. Allocations Municipalities/Counties/Other 19 15

20 July August September October February March November April December January SCDOT Budget Process SCDOT prepares revenue and expenditures estimates for the budget Department of Administration - Executive Budget Office (EBO) provides instructions and templates to state agencies and universities SCDOT Commission approves budget SCDOT submits budget request to EBO Governor s Office reviews requests and coordinates with agencies as necessary Revenue and Fiscal Affairs (RFA) releases revenue estimates used in the Executive Budget preparation Governor s Office prepares Executive budget draft Governor presents Executive Budget 16 20

21 Revenues Internal Working Document Updated 7/19/218 Actual Revenues Actual Revenues as of July 16, 2018 General Assembly Approved Revenue Budget Proposed Executive Budget FEDERAL REIMBURSEMENTS Federal Operating Grants-Restricted 835,474, ,910,855 1,009,210,628 1,243,701,229 Intermodal Federal Operating Grants-Restricted 6,247,141 9,340,955 11,058,200 10,538,200 Intermodal Federal Capital Grants-Restricted 8,511,802 8,311,843 11,058,200 10,538,200 Federal Capital Grants-Unrestricted FEMA 3,327,138 36,489, Total Federal Reimbursements 853,560, ,053,607 1,031,327,028 1,264,777,629 STATE REVENUES AND TRANSFERS STATE MOTOR FUEL Gasoline Tax 367,043, ,580, ,049, ,919,723 Special Fuel Tax 118,220, ,101, ,661, ,199,646 Total State Motor Fuel 485,263, ,681, ,710, ,119,369 INFRASTRUCTURE MAINTENANCE TRUST FUND ACCOUNT Gasoline Tax (Bea Increase 18-19;.78%) 0 51,880, ,548, ,963,957 Special Fuel Tax (Bea Increase 18-19; 2.93%) 0 15,917,917 34,409,284 52,374,043 Infrastructure Maintenance Fee (Act 40) $500 Car Tax 0 222,410, ,440, ,487,200 Tax On Aircraft, Boats, Trailers Etc. 0 3,070,547 1,678,000 1,686,390 Refundable Income Tax Credit 0 0 (20,000,000) (44,000,000) DMV - Vehicle Registration Increase ($16) 0 17,735,741 26,090,000 26,732,000 Hybrid/Alternative Fuel Vehicles (Starts 1/1/18) 0 768,810 1,453,000 1,566,000 Motor Carrier Road Use Fee 0 0 4,274,000 8,905,000 Investment Earnings 0 846, ,200,000 Misc Trnsf-Other Fund (CTC Donor Bonus Act 40) 0 (17,022,713) (20,500,000) (20,500,000) Total Infrastructure Maintenance Trust Fund Account 0 295,607, ,393, ,414,590 FEES, FINES, & PERMITS Car Sales Tax 151,753,104 13,664, DMV Fees 86,676,326 82,354,316 87,219,528 87,188,193 Mortgage Servicing Revenue - Mtg Principal 3,402 2,527 7,000 5,000 Misc - Motor Transport Fee, etc. 5,622 9,289 6,000 6,000 DHPT-Outdoor Ads 180, , , ,000 DHPT-Veg Main Agree 525, , , ,000 Court Fine 0 2, Dishonored Checks Collection Fees Msc Perm Over Sz/Wt 3,631,237 3,532,407 3,500,000 3,500,000 Other Grants-Unrestricted 1,263, Fees And Receipts -Other 54,819 73, Refund Prior Yr Expenditure 3,175,053 4,982, , ,000 Refund Prior Yr Revenue 2,789 (2,298) 0 0 Parking Fee 119, , , ,000 Misc Int Earned 15,501 98,335 7,000 7,000 Loan Interest Received 2,874 1,009 7,200 6,000 Non-Cash Asset Donat 14,394 16, Non-Cash - Non-Prog 0 5, Investment Earnings 4,862,658 7,270,989 4,582,000 6,840,000 Misc Revenue 71, ,779 70, ,000 21

22 Revenues Internal Working Document Updated 7/19/218 Actual Revenues Actual Revenues as of July 16, 2018 General Assembly Approved Revenue Budget Proposed Executive Budget Misc Trnsf-Other Fd (4,693,476) (4,693,476) (4,700,000) (4,700,000) Misc Trnsf-Other Fd (9,500,000) Purchasing Card Rebate Program 132, , , ,000 Rent-State Own Prop 248, , , ,000 Insurance Claim 1,182,129 1,627,319 1,200,000 1,200,000 Insurance Prem & Proceeds Sale Of Goods 3,539,196 3,760,585 3,500,000 3,500,000 Sale Of Services 17,803,402 11,574,478 18,000,000 15,500,000 Sale Of Maps 40,173 34,926 46,000 30,000 Sale Of Recycling Materials Sale Of Land 1,587,934 2,017,701 1,500,000 1,500,000 Sale Of Build (Cap) 12, ,390 10,000 10,000 Sale Of Vehicles 538, , , ,000 Sale - Mach/Equip 402, , , ,000 Sl-Otr Items/Assets 118, , , ,000 Transfer In 89,867,430 12,663,074 4,700,000 4,700,000 Transfer Out(Includes PRT) (158,738,323) (60,460,897) (3,563,560) (3,563,560) Electric Power Tax 0 2,153, Motor Vehicle License 23,813 26,022 30,000 30,000 Penalties-Forfeitures & Returned Items 114, , , ,000 Toll Road Fee 7,986,480 8,441,798 9,000,000 9,000,000 Miscellaneous Fee 63, ,237 95, ,000 Other Penalties, Costs, Settlements (4,387) Total Fees, Fines & Permits 203,084,046 93,034, ,129, ,926,733 NON-FEDERAL AID ACCOUNT Non-Federal Aid Fund- Gasoline Tax 18,000,000 18,000,000 18,000,000 18,000,000 Non-Federal Aid Fund- Special Dyed Fuel 7,000 Non-Federal Aid Fund-Petroleum Inspection Tax 8,969,896 9,982,589 8,900,000 9,000,000 Non-Federal Aid Fund-Electric Power Tax 4,139,134 3,425,038 4,200,000 4,200,000 Non-Federal Aid Fund-Motor Vehicle License 16,937,923 18,700,988 17,000,000 16,950,000 Penalties-Forfeitures 3,314,035 3,171,282 3,500,000 3,500,000 Investment Earnings 1,307,077 1,752, , ,000 Transfer In 80,280, Transfer Out (39,646,687) 0 Environmental Inspection Fee 0 0 (32,000) (48,000) Motor Fuel Inspection Fee (Act 40) , ,000 Refund Prior Year Expenditures Total Non-Federal Aid Account 93,302,274 55,039,641 53,193,000 53,291,000 Total State Funds 781,650, ,363,466 1,019,426,084 1,066,751,692 GENERAL AND CAPITAL RESERVE FUNDS General Funds Appropriation-Transit 57,270 57,270 57,270 57,270 General Funds Appropriation - Act 98 50,000,000 50,000, General Fund Appropriation Transfer 680, , Total General and Capital Reserve Funds 50,737,543 50,644,087 57,270 57,270 22

23 Revenues Internal Working Document Updated 7/19/218 Actual Revenues Actual Revenues as of July 16, 2018 General Assembly Approved Revenue Budget Proposed Executive Budget Total State Funds and Transfers 832,387, ,007,553 1,019,483,354 1,066,808,962 Partnered Projects Participation Agreements with Counties & Cities 38,993,206 24,626,378 35,000,000 24,200,000 SCTIB Reimbursement Act 98 Projects 97,262,602 40,497, ,605,014 35,000,000 Port Access Road Reimbursements 160,288,181 29,941,033 77,625,160 42,430,128 SC Commerce - Berkeley County Interchange Reimb 7,977,012 19,763,472 13,128,785 10,000,000 Total Partnered Projects 304,521, ,828, ,358, ,630,128 Total Agency Revenues All Funds 1,990,469,759 2,090,889,195 2,466,169,341 2,443,216,720 23

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25 Internal Working Document Updated 07/19/2018 Actual Expenditures Actual Expenditures as of July 11, 2018 General Assembly Approved Budget Expenditures Proposed Executive Budget Highway Operating Account 4490 Infrastructure Maintenance Trust Fund 4491 State Funds 1001 Port Authority Funds 4095 Volvo-Berkeley Fund 4380 Non-Federal Aid 4862 Toll Operations 47D7 Total Budget 2020 ENGINEERING CONSTRUCTION MAINTENANCE & SYSTEM PRESERVATION Permanent Improvements Bridges 153,138, ,239, ,787, ,001,298 24,642, ,644,155 Permanent Improv Rehabilitation & Resurf (Pavements) 305,896, ,312, ,642, ,642, ,648, ,291,510 Gen Fund Trans (Act 98 Bridge Match) (11,753,393) HIGHWAY MAINTENANCE - Classified Positions 94,998,641 93,369,594 98,620,294 98,620, ,620,294 Unclassified Positions Other Personal Services (Over Time, Temps) 7,040,028 5,730,348 8,060,000 8,060, ,060,000 Other Operating (Materials, Supplies) 127,371, ,716, ,487, ,487, ,487,500 Permanent Improvements 171, , Fringe Allocation to Maintenance 43,077,692 43,173,014 49,072,935 49,072,935 49,072,935 - NON-FEDERAL AID HIGHWAY FUND - Other Operating Bridges Minor Repair 5,793,947 2,932,452 2,000, ,000,000-5,000,000 Other Operating Rehabilitation & Resurface (Pavements) 49,272, ,398, ,476, ,761,178-33,761,178 Other Operating Other 31, , ,000,000-10,000,000 TOTAL MAINTENANCE & SYSTEM PRESERVATION 775,039, ,558,922 1,170,147, ,884, ,291, ,761,178-1,301,937,572 CAPACITY & OPERATIONAL IMPROVEMENTS Other Operating SIB 1 Cent Equivalent Transfer 28,792,519 28,500,000 28,770,750 28,914, ,914,604 Other Operating (ER Projects & misc.) 107,808,031 44,165,508 45,000,000 77,628, ,628,000 Permanent Improv Operational & Safety 206,501, ,819, ,088, ,361,118 23,716, ,077,242 Perm. Improv Widening & New Location 197,277, ,025, ,660, ,147, ,113, ,000, ,261,402 Permanent Improve Port Access Road 50,128,865 72,646,264 77,625, ,430, ,430,128 Permanent Improve Fund SIB (Act 98 Transfer to SCTIB) 50,000,000 50,000,000 50,000, TOTAL CAPACITY & OPERATIONAL IMPROVEMENTS 640,508, ,157, ,145, ,051, ,829,630-42,430,128 10,000, ,311,376 DEBT & PROJECT LOANS Other Oper Debt Serv SIB Ravenel Bridge 8,000,000 8,000,000 8,000,000 8,000, ,000,000 Other Oper Debt Serv SIB Conway By-pass II 7,600,000 7,600,000 6,966, Other Oper Debt Service SIB Multi 10,000,000 10,000,000 10,000,000 10,000, ,000,000 25

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27 Internal Working Document Updated 07/19/2018 Actual Expenditures Actual Expenditures as of July 11, 2018 General Assembly Approved Budget Expenditures Proposed Executive Budget Highway Operating Account 4490 Infrastructure Maintenance Trust Fund 4491 State Funds 1001 Port Authority Funds 4095 Volvo-Berkeley Fund 4380 Non-Federal Aid 4862 Toll Operations 47D7 Total Budget 2020 Debt Service (MPO/COG & Interstate) 50,184,484 49,510,802 48,842,967 35,370, ,370,991 Debt Service-Principal (US 17) 2,003,898 2,094,071 2,003,898 2,288, ,288,848 Debt Service Interest (US 17) 2,975,853 2,885,679 2,975,853 2,690, ,690,903 TOTAL DEBT & PROJECT LOANS 80,764,235 80,090,553 78,789,385 58,350, ,350,742 ENHANCEMENTS Permanent Improv Federal Enhancement Program 15,291,669 18,633,506 15,291,669 15,750, ,750,419 TOTAL ENHANCEMENTS 15,291,669 18,633,506 15,291,669 15,750, ,750,419 HIGHWAY ENGINEERING Engineering Admin & Project Mgmt. Classified Positions 76,939,940 75,337,799 79,775,810 79,775, ,775,810 Unclassified Positions 151, , , , ,294 Other Personal Services (Over Time, Temps) 3,039,247 3,242,460 3,060,000 3,060, ,060,000 Other Operating (Materials, Supplies) 8,785,661 9,922,872 11,098,904 17,598, ,598,904 Fringe Allocation to Engineering Admin 33,828,777 34,302,549 38,170,161 38,177,288 38,177,288 TOTAL HIGHWAY ENGINEERING 122,745, ,963, ,247, ,770, ,770,296 ADMINISTRATION General Secretary of Transportation 182, , , , ,200 Classified Positions 14,722,358 14,164,456 14,474,136 14,474, ,474,136 Unclassified Positions 135, , , , ,000 Other Personal Services (Over Time, Temps) 506, , , , ,000 Other Operating (Materials, Supplies) 24,588,985 26,404,231 37,500,000 47,500, ,500,000 Debt Service CTC 1,314,998 1,317,127 1,303,586 1,303, ,303,586 Fringe Allocation to General Admin 6,563,879 6,649,212 6,978,815 6,978,815 6,978,815 Other Operating (Land, Buildings) 1,739, ,877 4,023,000 6,386, ,386,000 Permanent Improvements (Land, Buildings) 783,914 2,164,515 5,734,635 6,386, ,386,000 TOTAL ADMINISTRATION 50,539,257 52,133,655 70,711,372 83,725, ,725,737 27

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29 Internal Working Document Updated 07/19/2018 Actual Expenditures Actual Expenditures as of July 11, 2018 General Assembly Approved Budget Expenditures Proposed Executive Budget Highway Operating Account 4490 Infrastructure Maintenance Trust Fund 4491 State Funds 1001 Port Authority Funds 4095 Volvo-Berkeley Fund 4380 Non-Federal Aid 4862 Toll Operations 47D7 Total Budget 2020 INTERMODAL & PLANNING Classified Positions 5,220,555 4,990,864 5,549,937 5,549, ,549,937 Unclassified Positions 131,104 68, , , ,000 Other Personnel (Over Time, Temps) 148, ,561 Other Operating (Materials, Supplies) 973,191 1,308, Allocation - Municipal Restricted (FTA) 320,508 1,045,294 2,700,000 2,700, ,700,000 Allocation Other Entities Restricted (FTA) 21,415,441 22,203,161 26,345,500 26,345, ,345,500 Aid to Other Entities (Transit) 57,270 57,270 57,270 57,270-57, ,540 Fringe Allocation to Intermodal 2,321,818 2,277,030 2,617,371 2,617,371 2,617,371 TOTAL INTERMODAL & PLANNING 30,587,950 32,118,075 37,410,078 37,410,078-57, ,467,348 TOLL OPERATIONS Classified Positions 109,010 58, , , ,266 Other Operating (Supplies, CIP Operating Contract) 3,559,535 3,629,049 4,500, ,500,000 4,500,000 Debt Service 3,149,443 3,086,921 3,086, ,086,921 3,086,921 Fringe Allocation to Tolls 46,021 25,699 50, ,722 50,722 - OTHER - Allocations Municipalities - Restricted 0 0 1,000,000 1,000, ,000,000 Allocations Counties - Restricted , , ,000 Allocations Other Entities - Restricted , , ,000 TOTAL TOLL OPERATIONS & OTHER 6,864,009 6,800,658 9,097,910 1,350, ,747,910 9,097,910 EMPLOYEE BENEFITS Employee Benefits for FY 2020 are allocated to the respective areas above $98,897,131. TOTAL SCDOT Budget 1,722,339,971 1,849,456,442 2,407,840,458 2,045,293, ,121,372 57,270 42,430,128 10,000,000 48,761,178 7,747,910 2,611,411,399 29

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31 Prepared 07/11/2018 CTC Revenue Forecast Proposed SFY County Transportation Committee (CTC) Fund Budget Internal Working Document Actual Revenues as General Assembly Proposed Executive Actual Revenues of July 11, 2018 Approved Budget Budget Gasoline Tax* 75,822,222 74,898,617 86,220,219 96,480,715 Fees and Receipts Counties 27,804,563 16,047,493 43,230,494 8,000,000 Investment Earnings 4,469,579 4,017,170 4,500,000 2,000,000 Transfer SCTIB 50,000,000 Misc Transfer Other Fund 9,500,000 17,022,713 20,500,000 20,500,000 Total CTC Fund Revenue 167,596, ,985, ,450, ,980,715 CTC Expenditure Forecast Expenditures Actual Expenditures General Assembly Proposed Executive Actual Expenditures as of July 12, 2018 Approved Budget Budget Permanent Improvements 46,734,185 93,560,812 56,138, ,416,436 Other Operating 2,707,565 1,434,488 3,252,393 1,570,264 Allocations to Municipalities 7,334,003 3,780,153 8,809,784 4,137,949 Allocations to Counties 101,333,751 77,975, ,724,578 85,356,066 Total CTC Budget 158,109, ,751, ,925, ,480,715 *2.66 Cent Allotment of Gas User Fee for 'C' Funds (SEC (A)) **increase by July 1, 2019 to cents FY ***1/2 percent increase plus the 1/3 cent increase RFA. Proviso Supp 2016 H4230 $50m in 2017 $216 m in 2016 End of Year Cash Balance 06/30/18 208,561,314 Fiscal 2016 $ 12,568,031 Fiscal 2017 $ 5,873,595 $ 73,140,572 Fiscal 2018 $ 20,625,000 $ 56,700,000 Fiscal 2019 $ 11,001,405 $ 19,591,397 Fiscal 2020 $ 12,500,000 $ 54,000,000 Total $ 50,000,000 $ 216,000,000 31

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33 SCDOT Fiscal Year Proviso Recommendations Proviso Background Information: Provisos are text-based directions in the budget of particular ways that the legislature wishes funds to be spent or for agencies to take specific actions. There are usually 15 to 20 provisos in the budget that have direct impact on SCDOT. Provisos are only effective for the year of the budget. Every year when we submit the budget, we are asked to indicate if we want provisos deleted, revised, or codified (made permanent law). Usually when we request codification of a proviso it s because it has been in the budget for decades. 33

34 SCDOT Fiscal Year Proviso Recommendations 34 FY19-20 Base Submission Proviso Title Recommendations Section 84 DEPARTMENT OF TRANSPORTATION 84.1 Expenditure Authority Limitation Recommend Codification 84.2 Special Fund Authorization Recommend Codification 84.3 Secure Bonds & Insurance Recommend Codification 84.4 Benefits Recommend Codification 84.5 Document Fees Recommend Codification 84.6 Meals in Emergency Operations Recommend Codification 84.7 Rest Area Water Rates Recommend Codification 84.8 Shop Rd. Farmers Mkt Bypass Carry Fwd Recommend No Change 84.9 Bridge Replacement McCormick Recommend No Change DOT Project Priority List Recommend No Change General Fund Balance Carry Forward Recommend No Change Reimbursement for Vehicle Damage Recommend No Change Preventative Maintenance Credit Recommend No Change Emergency Meetings Recommend No Change CTC Donor Bonus Recommend No Change Public Utility Relocation Recommend No Change Section 117 GENERAL PROVISOS Welcome Centers Recommend Deletion Charleston & Dorchester County Sound Barriers Recommend No Change

35 SCDOT Fiscal Year Proviso Recommendations FY19-20 Proviso Proviso Title Proviso Description The Department of Transportation is hereby authorized to expend all cash balances brought forward from the previous year and all income including all federal funds, unexpended general funds and proceeds from bond sales accruing to the Department of Transportation, but in no case shall the expenditures of the Department of Transportation exceed the amount of cash balances brought forward from the preceding year plus the amount of all income including federal funds, general funds and proceeds from bond sales Expenditure Authority Limitation The Department of Transportation with the approval of the State Treasurer, is hereby authorized to set up with the State Treasurer such special funds out of the Department of Transportation funds as may be deemed advisable for proper accounting purposes Special Fund Authorization The Department of Transportation is hereby authorized to secure bonds and insurance covering such activities of the department as may be deemed proper and advisable, due consideration being given to the security offered and the service of claims Secure Bonds & Insurance 84.4 Benefits Employees of the Department of Transportation shall receive equal compensation increases, health insurance benefits and employee bonuses provided in this act for employees of the State generally. The amount will be funded from Department of Transportation funding sources Document Fees The Department of Transportation is hereby authorized to establish an appropriate schedule of fees to be charged for copies of records, lists, bidder's proposals, plans, maps, etc. based upon approximate actual costs and handling costs of producing such copies, lists, bidder's proposals, plans, maps, etc. The Department of Transportation may provide meals to employees of the department who are not permitted to leave assigned duty stations and are required to work during deployment, emergency simulation exercises, and when the Governor declares a state of emergency Meals in Emergency Operations 84.7 Rest Area Water Rates For the current fiscal year, rest areas of the Department of Transportation shall be charged in-district water rates by providers of water and sewer services, unless the rate currently charged by the provider is less than in-district rates. Unexpended funds appropriated for the Shop Road Farmers Market Bypass may be carried forward into the current fiscal year and expended for the matching requirement for the widening and expansion of Leesburg Road from Fairmont to Wildcat Road (Lower Richland roads-phase I) Shop Rd. Farmers Mkt Bypass Carry Fwd 35

36 SCDOT Fiscal Year Proviso Recommendations 36 Proviso Description (continued) Proviso Title (continued) FY19-20 Proviso (continued) Planning and construction on a new U.S. 378 bridge crossing Lake J. Strom Thurmond must provide for and allow McCormick County to affix water lines to the new bridge just as the water lines are affixed to the existing bridge. McCormick County shall bear the cost of affixing the water lines to the new bridge Bridge Replacement McCormick Project Priority List From the funds appropriated to the department, the Department of Transportation Commission project priority lists, as required under Act 114 of 2007, shall be published in a conspicuous place on the department s website in a manner easily accessible to the public. The priority lists shall be accompanied by the associated engineering directives explaining the ranking process and methodology for applying the commission approved criteria. The Department of Transportation may carry forward any unexpended general fund balance from the prior fiscal year and expend those funds in the current fiscal year General Fund Balance Carry Forward Of the funds appropriated to the Department of Transportation, the department must develop direct internet access from the department's home page to any document or claim form that may be used by the public to seek reimbursement for vehicle damages caused by poor road conditions. The department must post a link to the documents or claim forms on the department's home page in a prominent, easily viewed location Reimbursement for Vehicle Damage The Department of Transportation is authorized to transfer a portion of proceeds of the motor fuel user fee received from Section (D) to the Department of Revenue in order to satisfy the requirements of the preventive maintenance credit in Section (B)(2) Preventative Maintenance Credit Emergency Meetings The Department of Transportation Commission is authorized to use funds under this Act in order to convene a meeting in cases of emergency as determined by the Secretary of Transportation when a natural disaster or other dire situation requires immediate action. Notice shall be given to the press and the public as soon as a decision is made to convene an emergency meeting. Only emergency matters may be considered in such a meeting. The meeting shall be open to the public, and may be conducted over a conference call if necessary. The Department of Transportation is authorized, in order to meet the requirements of Act 40 of 2017, to transfer a portion of the proceeds of the motor fuel user fee received from Section (D) of the 1976 Code to satisfy the donor bonus for County Transportation Committees in Section (H) CTC Donor Bonus

37 SCDOT Fiscal Year Proviso Recommendations Proviso Description (continued) Proviso Title (continued) FY19-20 Proviso (continued) Public Utility Relocation From the funds authorized in the current fiscal year, the Department of Transportation may use its federal-aid road and bridge program funds for the relocation of public water and sewer lines in accordance with federal guidelines Welcome Centers The Department of Parks, Recreation and Tourism and the Department of Transportation shall maintain a Memorandum of Understanding (MOU) that provides that the Department of Parks, Recreation and Tourism shall control operations of all South Carolina Welcome Centers. The MOU shall include replacement, renovation and maintenance of the facilities, daily operations, and grounds maintenance and upkeep and shall clearly define responsibility for additional portions of Welcome Centers to include paving and sidewalks. The Department of Transportation shall transfer to the Department of Parks, Recreation and Tourism the amount of $3,563,560 less any state funds appropriated by the General Assembly for the same purpose. The Department of Parks, Recreation and Tourism assumes responsibility for this amount and the timing of the transfer of these funds shall be defined as part of the MOU. The funds transferred to the Department of Parks, Recreation and Tourism shall be placed in a separate and distinct fund and these funds shall be carried forward from the prior fiscal year into the current fiscal year and be expended for the same purposes. From the funds authorized to the Department of Transportation, the department shall take the appropriate measures to allow the counties of Charleston and Dorchester to construct sound barriers in the department s easements along Interstate 26 within the borders of Charleston County and along Dorchester Road within Dorchester County, provided, no funds appropriated or authorized in Part IA to the Department of Transportation, any other section of this act, any Federal Funds, unless otherwise agreed to by the local Metropolitan Planning Organization or Council or Governments for use of a portion of their annual federal allocation, or any Other Funds, shall be used in the construction of the sound barriers, and only local dollars shall be used in the construction of sound barriers. The sound barriers must meet the state and federal noise abatement guidelines and must be constructed to meet any and all state and federal regulations. Consistent with the requirements of Section (E) of the 1976 Code, or regulations adopted pursuant thereto, including construction by a local government in a state right of way, the owner of a legally erected and maintained billboard shall have the option to relocate such billboard sign to another location as close as practicable to the sign being relocated or adjust the height or angle of the billboard sign to a height or angle that restores the visibility of the billboard sign to the same or comparable visibility as before construction of a sound barrier. Costs for re-location or alteration of a billboard due to sound barrier installation by a local government in a state right of way shall be paid by the local government. The provisions of Section et seq. of the 1976 Code will apply regarding any compensation to be paid by local governments for billboard signs which cannot be relocated or altered Charleston & Dorchester County Sound Barriers 37

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39 Annual Accountability Report 1 39

40 40 Accountability Reporting Requirements SC Code of Law: Section Each agency and department of state government shall submit an annual accountability report to the Governor and the General Assembly covering a period from July first to June thirtieth. Proviso of the FY Appropriations Act. Agencies annual accountability reports for the prior fiscal year, as required in Section , must be accessible to the Governor, Senate Finance Committee, House Ways & Means Committee, and to the public on or before September 15. Agencies must identify key program area descriptions and expenditures and link these to key financial and performance results measures. 2

41 The Accountability Report What it Was: An aligned, systematic approach for conducting business based on the Baldrige Criteria that included more than 50 Baldrige-related essay type questions 3 41

42 The Accountability Report The Present: Bring about the introspection the report was originally intended to promote 4 In recent years, many agencies have made only peripheral revisions to their reports Original intent: Cause agencies to think critically about their legal mandates, efforts in pursuit of goals, and the actual outcomes realized in the past twelve months 42

43 The Accountability Report Submission Form - Agency s Discussion and Analysis (Word document ) Risk Assessment and Mitigation Strategies Restructuring Recommendations Major Areas of Emphasis (Excel Spreadsheets) Strategic Planning and Performance Management Program Expenditures Legal Standards Customers Partners Reports and External Review 5 43

44 The Accountability Report 6 44 Governor s Statewide Strategic Objectives Education, Training, and Human Development Healthy and Safe Families Maintaining Safety, Integrity, and Security Public Infrastructure and Economic Development Government and Citizens

45 The Accountability Report SCDOT s Five Strategic Goals 1. Improve safety programs and outcomes in our high-risk areas 2. Maintain and preserve our existing transportation infrastructure 3. Improve SCDOT program delivery to increase efficiency and reliability of our road and bridge network 4. Provide a safe and productive work environment for SCDOT employees 5. Earn public trust through transparency, improved communications and audit compliance 7 45

46 8 46 The Accountability Report SCDOT s Accountability Report and Strategic Plan are synchronized and fit into the Governor s Statewide Objectives

47 Last Year's Submittal - FYI Only Department of Transportation AGENCY CODE: U12 SECTION: 084 AGENCY NAME: AGENCY MISSION Fiscal Year Accountability Report SUBMISSION FORM SCDOT connects communities and drives our economy through the systematic planning, construction, maintenance and operation of the state highway system and the statewide intermodal transportation and freight system. AGENCY VISION It is SCDOT s vision to rebuild our transportation system over the next decade in order to provide adequate, safe and efficient transportation services for the movement of people and goods in the Palmetto state. Please select yes or no if the agency has any major or minor (internal or external) recommendations that would allow the agency to operate more effectively and efficiently. Yes No RESTRUCTURING RECOMMENDATIONS: Please identify your agency s preferred contacts for this year s accountability report. Name Phone PRIMARY CONTACT: Rob Manning manningrl@scdot.org SECONDARY CONTACT: Susan Johnson johnsonsc@scdot.org The information provided herein is true and accurate to the best of my knowledge based on information provided by staff. AGENCY DIRECTOR (SIGN AND DATE): On file. (TYPE OR PRINT NAME): Christy A. Hall, P.E., Secretary BOARD/CMSN. CHAIR (SIGN AND DATE): On file. (TYPE OR PRINT NAME): Woodrow "Woody" W. Willard, Jr., Chairman A-1 47

48 Department of Transportation AGENCY CODE: U12 SECTION: 084 AGENCY NAME: AGENCY S DISCUSSION AND ANALYSIS The South Carolina Department of Transportation (SCDOT) is one of the largest state agencies in South Carolina and has a staff of approximately 4,500 men and women who work in all of the state s 46 counties, with the central headquarters located in Columbia. An eight-member Transportation Commission is the policy making body for SCDOT. The Commission appoints and works closely with the Secretary of Transportation who carries out the policies of the Commission, the daily operations of the agency and provides the direction of staff. The Secretary of SCDOT recognizes that the statewide network of all SCDOT divisions, department, and units in offices at Headquarters and throughout the Districts are one team One SCDOT. In retrospect of the extraordinary events of the past year, the SCDOT workforce not only serves to accomplish the mission and achieve the vision, it has also embodied the following SCDOT values: Team Excellence Accountability Make a Difference INTERNAL FACTORS AFFECTING PERFORMANCE SCDOT is charged with connecting communities and driving our economy through the systematic planning, construction, maintenance and operation of the state highway system and providing mass transit services. We operate and maintain over 41,000 miles (90,000 lane miles) of roads and over 8,400 bridges, ranking SC as the fourth largest state-owned highway system in the nation according to the Federal Highway Administration (FHWA). Some of the biggest challenges we have identified with the existing system are (1) poor pavement conditions, (2) structurally deficient bridges, (3) much-needed road widenings, and (4) deadly roads, which are detailed below: POOR PAVEMENT CONDITIONS: 80% of our pavements need fixing. This has been the single largest area of underinvestment over the past 3 decades. More than half of our pavements have decayed so much that they need to be completely rebuilt from the foundation up. This is an $11 billion problem for South Carolina. STRUCTURALLY DEFICIENT BRIDGES: As of June 1, 2017, SC has 750 bridges with structural concerns. If a bridge is not safe, we will close it to traffic. However, there is a subset of these 750 that we are closely monitoring and have restricted the type of traffic that uses them.we call them load-restricted. There are about 315 of these types of bridges across the state where school buses, garbage trucks and fire trucks have to go around them due to the restrictions. ROAD WIDENINGS: We are at least 10 years behind on our widening projects. These projects are very expensive and SCDOT has simply not been able to keep up with the pace of growth in SC. DEADLY ROADS/SAFETY: We have the highest fatality rate in the nation. About 1,000 people die on our roads annually. The major roads in our rural areas are some of the deadliest roads in South Carolina. Higher travel speeds combined with deferred maintenance and decay of the roads have been a recipe for disaster. A-2 48

49 Department of Transportation AGENCY CODE: U12 SECTION: 084 AGENCY NAME: EXTERNAL FACTORS AFFECTING PERFORMANCE To help resolve these infrastructure challenges, the South Carolina General Assembly passed 3 separate measures relating to road funding for DOT over the past several legislative sessions. Last year the General Assembly made history by passing the Roads Bill (Act 40) to put SCDOT on the right path of transforming our road system over the next 10 years. Prior to the passage of the Roads Bill, the General Assembly increased SCDOT s funding by about $200 million annually. At full implementation, the 2017 Roads Bill will add about another $600 million for South Carolina s infrastructure. The gas tax is increased by 2 cents a year for six years, beginning July 2017, for a total of 12 cents by July By combining that increase with prior years funding efforts, means the General Assembly has set in motion a plan to incrementally increase DOT s funding over the next 6 years, eventually growing our investment in roads and bridges by $800 million annually. Here is the plan for the use of the funding Additional Priorities After Tax Credit Sunsets (1) RESURFACING - The largest funding gap we have had in the past 30 years has been on resurfacing. The result has been crumbling roads, especially over the past 5 years. Currently ONLY about 20% of our pavements are in Good Condition. 80% need some kind of repair, with many needing complete reconstruction. The hole we have dug for ourselves on pavements is $11 billion deep. Because of this great need, we are dedicating half of the new funding to resurfacing. It will be a slow, incremental increase over a 6-year period to match our ability to ramp up with our road contractor and material suppliers ability to grow. At full implementation, we will be whittling away at this $11 billion problem with $407 Million annually from the new funding. It will take a long time to completely fix the pavements. We will prioritize our spending to ensure that our major routes and longer two lane roads A-3 49

50 Department of Transportation AGENCY CODE: U12 SECTION: 084 AGENCY NAME: in our urban and rural communities are improved first. Low traffic roads will take longer for a turnaround. (2) BRIDGES: Following the investment in resurfacing, we will continue the bridge program first envisioned by the General Assembly in Our intent is to address 465, or two-thirds, of the 750 structurally deficient bridges across the state. Over the next 10 years, we intend to specifically target the loadrestricted ones to try to completely eliminate this problem for our citizens and businesses. (3) INTERSTATE WIDENNGS: We will also continue the interstate widening programs that were laid out in 2013 and This aggressive plan will leverage these funds by issuing bonds and combine these resources with our federal funds. The net result will be nearly $5 Billion worth of work on 140 miles of our interstate system. While this funding will address many of the 10-year-old needs on the interstate system, it will not address all of the interstate needs. (4) ROAD SAFETY PROGRAM: The Roads Bill will enable SCDOT to start a Rural Roads Safety Program. SC s fatality rate is the highest in the nation. This program has been designed to target the worst of the worst roads in our state. 30% of our fatalities and serious injuries are happening on just 5% of our network. This $50 million annual investment will enable us to reclaim the safety features on the major roads that connect our communities together. Widened shoulders, rumble strips, signing, paint, moving ditches back, removing fixed objects next to the pavements and resurfacing are tools in the tool box for this program. Each road will receive a tailored approach; this is not a one-size-fits-all approach as some roads have scenic characteristics that are important to the local community. In six years, it is expected that the Safety Maintenance Tax Credit will sunset, which would return approximately $115 million back to roads. Our recommendation would be to add additional priorities that enhance the movement of freight in our state to our current program. The widening of the rest of I-26 from Charleston to Columbia and I-95 at the Georgia line will be dependent on the tax credit sunsetting and those funds returning to the DOT. 10-YEAR RESULTS forthcoming SCDOT Secretary Hall and the SCDOT Commission have moved the agency to embrace performance and asset management philosophies. This means tying investment levels to a desired outcome of the condition and performance of our transportation system. Targets have been established and the entire organization is aligned to achieve those targets. It is also designed to effectively manage and hold accountable the agency to achieving the targets outlined with the precious resources entrusted to the state s lead transportation agency. At a high level, this is what to expect for our network in the next 10-years. RESURFACING: Pavement Conditions will have improved all across the state, reversing the decay and making good progress towards restoring our network. This was the single largest area of need on our system and we were going to commit half of the new funding to it. BRIDGES: 465 structurally deficient bridges (of 750 identified) should be replaced, including 400 loadrestricted bridges. This downward trend will continue in years 11 and beyond. A-4 50

51 Department of Transportation AGENCY CODE: U12 SECTION: 084 AGENCY NAME: INTERSTATE WIDENNGS: 140 miles of Interstate are being worked on in and around our urban areas in the Lowcountry, Midlands and Upstate. These include 3 of our biggest pinch-points for the movement of freight across our state: I385/85 in Greenville, I26/526 in Charleston and Malfunction Junction in Columbia. Some of these much-needed projects have been stalled for the past decade or longer. Thanks to the General Assembly, we can finally start work on the I-26 / I-20 / I-126 interchange, also known as Malfunction Junction, in the center of our state. This single project alone is expected to cost $1.5 Billion and will be our most expensive project in the history of SCDOT. ROAD SAFETY PROGRAM: Address the safety needs on more than 1,000 miles of the worst-of-the-worst or deadliest rural roads in our state. New STRATEGIC PLAN With the passage of the Roads Bill, we are able to begin our journey to repair of the crumbling and deadly roads in South Carolina. We expect to put the funding to work immediately and make excellent progress to restore our roads and bridges. It is imperative that we embrace a new direction to move us forward. With this in mind, on July 1, 2017, the entire SCDOT Agency embarked on a new Strategic Plan. This plan is expanded on the attached Strategic Planning spreadsheet and includes 5 goals: 1: Improve safety programs and outcomes in our high-risk areas. 2: Maintain and preserve our existing transportation infrastructure. 3: Improve SCDOT program delivery to increase the efficiency and reliability of our road and bridge network. 4: Provide a safe and productive work environment for SCDOT employees. 5: Earn public trust through transparency, improved communications and audit compliance. RISK ASSESSMENT & MITIGATION STRATEGIES SCDOT is committed to make a difference. Under the leadership of Christy Hall, P.E. as Secretary, we have increased our transparency by publishing on our webpage our audits, financial reports and dashboards reflecting the condition of the system and organizational performance. Secretary Hall has led the way in tying investment levels to achieving desired outcomes and increasing accountability. We understand the need for SCDOT to earn and keep the trust of the public. We continue to look at ways to improve our efficiency. In previous Accountability Reports we identified that our roads and bridges were in crisis. Thanks to the General Assembly we have been entrusted with the new Roads Bill. We are very thankful for the opportunity to make a difference for our Great State as we know our citizens and economy depends on it. The reform measures passed with the 2017 Roads Bill will be instrumental in ensuring that politics and undue influence are removed from the daily operations of the agency, the prioritization of projects and the awarding of DOT contracts. A-5 51

52 Department of Transportation AGENCY CODE: U12 SECTION: 084 AGENCY NAME: TRANSPORTATION ASSET MANAGEMENT PLAN An additional tool used as a performance and risk-based decision making tool, is the Transportation Asset Management Plan (TAMP). This debuted in June of 2016, and was designed to assist SCDOT in analyzing longterm system performance and condition and guide our investment decisions. It focuses on business and engineering practices for resource allocation and utilization, with the objective of better decision-making based upon quality information and well-defined goals. The intent of the plan is to minimize the life-cycle costs for managing and maintaining transportation assets, including roads, bridges, and roadside features. Asset Management principles support the strategic process of resource allocation that uses a risk and performancebased approach to maintain and preserve the condition of physical assets. The TAMP is based on a 10-year horizon and is delivered in two phases. Phase 1 is to establish fiscally constrained performance goals for pavements and bridges. Phase 2 will be to establish fiscally constrained performance goals for the remaining elements. The intent is to provide a roadmap for the agency to use to achieve our targeted 10-year performance goals. To understand where we are going, it is important to understand where we have been. The chart below is a detailed view of our historical and predicted Pavement Conditions trend lines. After the funding is fully phased in 6 years from now, we will be able to double our investment in resurfacing from today s levels. Unfortunately, because so many of our roads have decayed to the point of needing complete rebuilding from the foundation up, the costs to repair are steep and it will take time. GETTING TO GOOD Our pavements are expected to continue to improve in years 11 and beyond to the tune of about 2-3% a year. It will take us about 2 decades to completely restore the network. All counties in our state should see a gradual increase in the number of roads resurfaced annually. Most of the network will see a near doubling of % Good pavements over the next 10 years, with another 10 years needed to finish closing the gap. Our Goal is to be able to say again, See the Best State on the Best Roads. Below is a breakdown of how we get to Good: A-6 52

53 Department of Transportation AGENCY CODE: U12 SECTION: 084 AGENCY NAME: (1) About 2/3 of our interstates are considered to have good pavement conditions today. With this new infusion of funding, we are predicting that by 2026, 90% of our interstate pavements will be in good condition. (2) Our highest priority on pavement side is to address the major routes in our urban and rural areas, these are the roads with a US or SC shield on them. These roads are referred to by the Secretary of Transportation as in a state of crisis. It carries almost half of all of our traffic daily and serves as the arteries of our transportation network all across the state. Today, more than 75% of this network needs repairs. Our target is to have at least half of the system to a state of Good Condition in 10 years. (3) Our farm-to-market secondary roads are predicted to double in percent good to 40%. (4) Similar improvements are expected for the state-owned neighborhood streets, which alone are more than the entire state systems in 42 other states. ACCOMPLISHMENTS During the fiscal year, SCDOT earned major achievements and awards. These successes reflect the strong leadership and the hard work of the SCDOT employees. Below are a few SCDOT highlights: March 10, 2017 SCDOT commemorated 100 years of service in a historic ceremony in front of the Headquarters building. The Governor proclaimed it as South Carolina Department of Transportation Centennial Celebration Day and encouraged all South Carolinians to recognize the agency for its work on behalf of the citizens of the Palmetto State. The day highlighted a year-long celebration. April 25, The agency s State Highway Emergency Program SHEP at a news conference celebrated the progress and successes the program has made during its 20 years of operation. SHEP has helped more than 771,000 stranded motorists across the major routes of South Carolina. May 10, 2017 The SC House and Senate give final approval to the Roads Bill which provides SCDOT with the first sustainable and significant increase in revenue in the 30 years. New programs are planned using the new revenue to Rebuild South Carolina s Roads. (See June 20, 2017) June The Highway Workers Safety Bill is signed into law. After a five-year journey through the legislative process, Gov. Henry McMaster signed the legislation at SCDOT s Aiken County Maintenance facility where two SCDOT workers assigned to that unit lost their lives in one work zone crash. The law creates specific penalties for motorists who speed through work zones above the posted limits. Significant fines have been set for endangering a highway worker without causing bodily harm to the death of a highway worker. The fines collected will be used to fund more law enforcement officers who will focus on patrolling work zones. June 20, 2017 The SCDOT Commission approves a 10-Year Plan for the expenditure of the new revenue provided by the Roads Bill. The plan uses a six-year gradual accumulation of new highway revenues to address four major programs. Over the next ten year, we will: 1. Improve the worst-of-the-worst dangerous rural roads at a rate of 100 miles per year. 2. Replace 50% of the state s 750 Structurally Deficient bridges, including all of the load-restricted bridges. 3. Resurfacing and rebuilding 50% of the state s highways that are rated in poor condition. (80% of the state s 42,000-mile system). 4. Embarking on Interstate widening projects. The previous decade saw only four of these projects get underway. A-7 53

54 Department of Transportation AGENCY CODE: U12 SECTION: 084 AGENCY NAME: As the revenue increase over the six-year ramp-up period, South Carolinians will see an increasing number of work zones related to these projects with each passing year. LEADERSHIP CHANGES RESTRUCTURING RECOMMENDATIONS There are no recommendations for restructuring at this time. However, since the submittal of the 2016 Annual Accountability Report, there have been several changes in Agency Leadership, which are also reflected in the organizational chart below. At the January 2017 meeting, Woodrow Woody W. Willard, Jr., who represents the 4 th Congressional District, was elected Chairman of the Transportation Commission (not shown on chart below). Tony K. Cox who represents the 7 th Congressional District joined the Commission on June 23, 2017 (not shown on chart below). Karl McCottry was named Director of Human Resources on December 17, Rontreal J. Tyler was named Human Resources Director of Operations on February 17, Chad Long was named the Director of Environmental Services on June 8, Kevin Gantt, P.E., became the District Engineering Administrator for District 7 on February 6, A-8 54

55 Department of Transportation AGENCY CODE: U12 SECTION: 084 AGENCY NAME: IN HONOR On March 13, 2017, a three-person SCDOT crew was working along Augusta Road in Aiken County when they were struck by a car. Two of our employees died at the scene and a third was injured. We submit this Annual Accountability Report in honor of our fallen employees, Anthony Redmond and Robert Clark. We have pledged to never forget our employees who have been killed doing their jobs. At SCDOT, our employees are our most valuable asset, and safety is our top priority. Our motto remains: Let Em Work, Let Em Live. A-9 55

56 Type Agency Name: Department of Transportation Fiscal Year Accountability Report Agency Code: U12 Section: 084 Strategic Planning Template Item # Goal Strat Object Associated Enterprise Objective Description G 1 S 1.1 O S 1.2 O G 2 S 2.1 O S 2.2 O O O O S 2.3 O G 3 S 3.1 O S 3.2 O Maintaining Safety, Integrity and Security Public Infrastructure and Economic Development Improve safety programs and outcomes in our high-risk areas. Continue implementation of Highway Safety Plan. Reduce fatalities by 6% by end of calendar year Develop and implement a data-driven, rural road safety program. Reduce fatalities on roads in our rural communities. Maintain and preserve our existing transportation infrastructure. Improve SCDOT's reliability on resolving reported maintenance issues. Increase responsiveness regarding customer service requests for routine maintenance items. Utilize the Transportation Asset Management Plan to drive outcomes on system and asset condition. Increase the Percentage of Good Pavements on the road network across the state. Decrease the number of structurally deficient bridges across the state. Improve the level of service of our day-to-day maintenance of the State System for key safetyrelated items. Decrease the number of mass transit vehicles in poor condition. Increase competition by growing the number of South Carolina contractors capable of bidding on road and bridge work. Enhance the network of small businesses that are ready, willing, and able to assist the Agency Improve SCDOT program delivery to increase the efficiency and reliability of our road and bridge network. Target known congestion areas. Improve the reliability of the movement of people and goods across the major portions of our road network. Increase SCDOT's reliability of delivering projects on-time and on-budget. Projects proceed on schedule and within budget in accordance to SCDOT's 10-year Program Delivery Plan. 1 of 22 56

57 Type Agency Name: Department of Transportation Fiscal Year Accountability Report Agency Code: U12 Section: 084 Strategic Planning Template Item # Goal Strat Object Associated Enterprise Objective Description O G 4 S 4.1 O O S 4.2 O O S 4.3 O O O G 5 S 5.1 O O S 5.2 O O S 5.3 O Expedite the environmental permitting process for road and bridge projects. Provide a safe and productive work environment for SCDOT employees. Promote workforce safety throughout the state. Increase the public's awareness of highway worker safety in our work zones. Establish programs to provide unit and individual safety awards and incentives. Reinforce a culture of excellent customer service at SCDOT. Launch updated Customer Service Training. Increase responsiveness. Plan for an evolving workforce. Prepare for an anticipated loss of workforce experience and expertise due to TERI program completion and other requirements. Train and develop a strong bench of future leaders through participation in leadership programs. Continue and enhance efforts to promote a more diverse and inclusive workforce. Earn public trust through transparency and improved communications and partnership with industry partners. Utilize multiple ways to facilitate interactive communication about SCDOT. Simplify the website to create a more user-friendly interface. Launch Speaker's Bureau to provide forums for agency personnel to provide updates directly to the public and our industry partners. Retool our existing reports to make them easier to understand. Simplify public reporting on the use of taxpayer dollars. Develop an effective method for communicating how projects are prioritized. Provide continuous assurance of audit compliance. Institute a process for providing verification that corrective actions implemented as a result of an audit are continuous. 2 of 22 57

58 58 Department of Transportation Fiscal Year Accountability Report Agency Name: Agency Code: U12 Section: 084 Performance Measurement Template Current Value Future Target Value Time Applicable Data Source and Availability Calculation Method Associated Objective(s) Meaningful Use of Measure Current Target Value Item Performance Measure Last Value Save lives , , , 2.2.1, , , , , Annually Traffic Engineering Fatalities from Jan 1 to Dec 31. Decrease by 2% as compared to previous calendar year. 622 Baseline to be established 1 Number of fatalities in the calendar year Annually Traffic Engineering Per centerline mile , , , 2.2.1, Reduce fatalities om our rural roads. 300 miles of rural roads treated by close of calendar year Program being initialized 100 Program being initialized 2 Miles of Rural Roads treated annually Keep public safe on roads and bridges statewide. Access database using HMMS data to identify the number of work requests marked "Closed" or "Completed" within 30 days of receipt. Monthly/ Annually Maintenance 75% resolved within 30 days in each county, each state fiscal year. 75% 81% (FY 17) N/A - new measure Annual average of percentage of routine maintenance work requests resolved within 30 days Make progress towards reversing 30 years of neglect. Values taken from the TAMP Performance Viewer. Annually Maintenance Increase the % Good Pavements on the Interstate System by June 30, Increase the % Good on the Major roads (Primary System) by June 30, % 92% (in 2026) 65% Make progress towards reversing 30 years of neglect. Values taken from the TAMP Performance Viewer. Annually Maintenance 5 19% 53% (in 2026) 23% Make progress towards reversing 30 years of neglect. Values taken from the TAMP Performance Viewer. Annually Maintenance Increase the % Good on the Farm-to-Market roads (FA Secondaries) by June 30, Percentage of Pavements in Good Condition. 6 19% 40% (in 2026) 19% Make progress towards reversing 30 years of neglect. Values taken from the TAMP Performance Viewer. Annually Maintenance Increase the % Good on the Neighborhood streets (NFA Secondaries) in the State System by June 30, % 25% (in 2026) 15% School buses, garbage trucks, and fire trucks have to go around load-restricted bridges Actual number of Load Restricted bridges. Maintenance and Preconstruction Annually Decrease the number of load-restricted bridges on the State System by June 30, Number of Load-Restricted bridges (in 2026) Ensuring safety of our bridges. Actual number of Structurally Deficient Bridges on the National Highway System. Maintenance and Preconstruction Annually Decrease the number of structurally deficient bridges on the National Highway System by June 30, (in 2026) 96 Number of Structurally Deficient Bridges on the National Highway System. 9 Making steady and incremental progress to climb out of a deep hole due to 30 years of under funding MAP assessment data - See MAP Data for Strategic Plan Analysis Excel Document. Annually Maintenance Reduce the statewide percentage of deficient pavement markings by 10% by June 30, % Baseline to be established 10 36%

59 4% Reduce the statewide percentage of unacceptable shoulders by 10% by June 30, Annually Maintenance MAP assessment data - See MAP Data for Strategic Plan Analysis Excel Document Baseline to be established 11 4% 10% Reduce the statewide percentage of roadway with deficient brush management by 10% by June 30, Annually Maintenance MAP assessment data - See MAP Data for Strategic Plan Analysis Excel Document Making steady and incremental progress to climb out of a deep hole due to 30 years of under funding. Baseline to be established 12 Maintenance Assessment Program Scores 10% for individual asset categories. 10% Reduce the statewide percentage of roadway with deficient limb height by 10% by June 30, Annually Maintenance MAP assessment data - See MAP Data for Strategic Plan Analysis Excel Document Making steady and incremental progress to climb out of a deep hole due to 30 years of under funding. Baseline to be established Conduct 4 mowing cycles annually in all counties statewide for all route types by June 30, Annually Maintenance MAP assessment data - See MAP Data for Strategic Plan Analysis Excel Document Making steady and incremental progress to climb out of a deep hole due to 30 years of under funding % % 40% 47% Decrease the percentage operating past their useful life by June 30, Annually Intermodal & Freight Programs Number of public transit vehicles operating past the prescribed useful life divided by the total number of vehicles Making steady and incremental progress to climb out of a deep hole due to 30 years of under funding. Number of SCDOT titled public transit vehicles operating past their useful life (As of July 31, 2017) N/A - new measure From July 1, 2017 to June 30, 2020, annually serve a minimum of 125 DBE and SBE firms that align with the Agency s needs. Annually Minority & Small Business Affairs Information tracked through DBE tracking system and FHWA Monthly reports Planning, developing, and coordinating a comprehensive intermodal transportation plan. Number of certified Disadvantaged Business Enterprises (DBEs) and Small Business Enterprises (SBEs) that receive technical training, business development and management assistance through SCDOT. 16 On schedule for 5/24/19 opening By June 30, 2020, all lanes are fully open to traffic for the I85/I385 interchange improvement project in Greenville. Annually Construction and Preconstruction Utilizing project milestones in contract or approved by SCDOT Build and maintain relationships by facilitating the development of socially and economically disadvantaged businesses; thereby, enhancing their capability of doing business with SCDOT. Project currently scheduled for complete open to traffic on 5/24/19 Developing, designing, and delivering engineering projects for the construction of highways and bridges. 17 N/A 59

60 60 Developing, designing, and delivering engineering projects for the construction of highways and bridges Schedule located on com/. Construction and Preconstruction Annually By December 31, 2019, award a design-build contract for the I26/I20/I126 interchange improvement project in Columbia. On Schedule Project award currently scheduled before 12/31/19 On-time delivery of critical interstate-tointerstate 18 interchanges improvement N/A projects. Developing, designing, and delivering engineering projects for the construction of highways and bridges Future updates will be located at: rg/default.aspx. Construction and Preconstruction Annually By June 30, 2020, the design-build contract Request for Proposals is issued for the I26/I526 interchange improvement project in Charleston. On Schedule Project Request for Proposals currently scheduled before 6/30/20 19 N/A Easing known congested areas and improves safety. Measured from detection to roadway clearance mins 20 minutes or less. Annually Traffic Engineering N/A - new measure Average time to clear travel lanes for traffic incidents along our Incident Management Zones. 20 Providing greater public awareness to the challenges of work zone areas. Annually Communications Number of messages transmitted Beginning July 1, 2017, issue at least 100 messages each state fiscal year. First report due January N/A - new measure Number of Let Em Work, Let Em Live messages transmitted to the public. 21 Annually Safety Office Number of fatalities Save the lives of our SCDOT teammates. Zero each state fiscal year Number of SCDOT fatalities in our work zones Live by the SCDOT motto of, "Safety 1st - Live by It." Total number reported from "Total first report of injury filed by year." Annually Safety Office Beginning July 1, 2018, achieve a 5 percent annual reduction over the previous 5-year rolling average Number of reportable workplace injuries at SCDOT. 23 Being more responsive, cordial, and helpful to our citizens. Saying thank you for basic items Percentage of total FTEs who have completed updated customer training. Annually Human Resources 100% of workforce has received training by July 1, Training just launched 0% 50% Number of SCDOT Team members that have received updated Customer Service Training. 24 Providing timely, accurate, and relevant information to customers making the inquiries Response times will be tracked and percentage will be calculated within the call center tracking system. Completion times are currently tracked, but acknowledgement times are not. Meeting with IT Services was held 7/18/17 to discuss needed changes to tracking system. Daily/ Annually Call Center From July 1, 2017 through June 30, 2020, 95% of customer inquiries to call center are acknowledged by the responsible unit within 2 business days. First report due January % N/A - new measure Percentage of customer inquiries to call center acknowledged by responsible unit within two business days Encroachment Permit Processing System (EPPS) Report. Annually Maintenance 90% processed within 30 calendar days, each state fiscal year between July 1, 2017 and June 30, % 90% 93% Number of days to decision for commercial development permits following complete package submittals. 26

61 Development and implementation of Succession Management planning Prior to January 1, 2018, 100% of our Divisions have developed and are utilizing a Succession Management plan. Annually Human Resources Number of Direct Reports to the Secretary who have completed and submitted succession management plans National Bridge Inspection Standards certified inspectors are readily available to assist in the inspection and monitoring of our bridges. 28 New initiative for 2017/18 N/A Contract Proposals Under Review Prior to January 1, 2018, an outsourcing bridge inspection contract is in place to assist our staff. Annually Maintenance Director of Maintenance information Ensuring the right leaders are in place prior to major periods of transition (i.e. TERI retirement). Number of graduates of the LEAD, CPM and AASHTO leadership development programs From July 1, 2017 through June 30, 2020, add 60 leadership program graduates to our ranks. Annually Human Resources Number of graduates of respective courses who are in FTE positions in the Agency Must ensure critically important skilled personnel are available to inspect and monitor bridges. Number of employees that participate in Affirmative Action Overview training, including requirement for a 3-year refresher. 30 N/A - new measure 100% of workforce New program being initialized By July 1, 2019, 100% of SCDOT workforce will have received training. Annually Minority & Small Business and Human Resources The HR Learning Management System will be utilized to track/monitor employees upon completing the AA Overview training Building a bench of future leaders to maintain continuity and effectiveness of policies, procedures, and programs. Development and implementation of an Affirmative Action training component for newly hired managers and supervisors. 31 N/A - new measure 60 per year 28/60 = 46% 7/2017 8/2017 By January 2018, the new component has been incorporated into the Human Resources Fundamental course. Annually Minority & Small Business and Human Resources The AA Office will provide training during the Fundamentals of HR Management course. This course is offered 6 times per year, to include at least 10 hiring officials per class A top priority and especially important skill set during hiring actions. Revamping the website to focus on the core areas. 32 N/A N/A N/A By January 1, 2018, the website has been simplified to no more than 6 main buttons. Annually Information Technology and Communications We are culling content from our site by working with individual departments, trying to attain feedback and design web pages Enhancing equal opportunities through small business development, contracting, monitoring and workforce development. 33 Number of public speaking engagements. N/A - new measure 100 First report due January 2018 Between July 1, 2017 and June 30, 2018, SCDOT staff to engage in at least 100 speaking engagements. Annually Communications Number of speaking engagements recorded across the state Making our site more customer and user friendly and easier to do operations with SCDOT via the net. Statewide, District and County reports are published monthly on the webpage. 34 N/A N/A N/A By January 1, 2018, the financial reports have been updated and are published monthly on the webpage. Annually Finance After SCEIS closes monthly transactions, a report of major funding activity is generated and published on webpage Getting the SCDOT story out to the public. Making SCDOT operations more transparent. Making it easier to address and view technical reports

62 A simpler description of the process has been published on the webpage. Current Project Ranking webpage New webpage that simplifies the project ranking process narrative Current Project Ranking webpage By January 1, 2018, a simpler description of the process has been published on the webpage. Annually Communications and Planning NA Putting technical highway engineering language into material that is easier for the public to understand. 36 Creation of a repository with regular updates, including verified management action plans. N/A - new measure N/A N/A By January 1, 2018, a repository has been created and regular verification procedures established for assurance to responsible SCDOT leadership. Annually Internal Audit Services Number of days past 1/1/ Asking the "why" of what we do and ensuring we stay in compliance like a professional organization should

63 Agency Name: Department of Transportation Fiscal Year Accountability Report Agency Code: U12 Section: 084 FY Expenditures (Actual) FY Expenditures (Projected) Program/Title Purpose General Other Federal TOTAL General Other Federal TOTAL I. Administration $ - Program Template Associated Objective(s) I.A. General Provide support services needed to facilitate the delivery of SCDOT's mission. $ 41,451,926 $ 41,451,926 $ 42,988,470 $ 42,988, , , , , , , , , , , , , , , , , , , , I.B. Land & Buildings Statewide maintenance facilities, district offices, sign shop, lab, and land (i.e. right-ofway). $ 716,847 $ 2,680,903 $ 3,397,750 $ 6,523,000 $ 6,523, , , , , , , , , , , II. Highway Engineering $ - II.A. Engineering Admin & Project Management Program funds the core engineering project management to support the statewide delivery of the highway program. $ 88,916,310 $ 88,916,310 $ 94,077,514 $ 94,077, , , , , , , , , , , , , , , , , , , II.B. Engineering Construction Program funds the construction and repair of roads and bridges statewide. $ 69,715,818 $ 1,133,846,184 $ 1,203,562,002 $ 50,000,000 $ 1,472,434,951 $ 1,522,434, , , , , , , , , , , , II.C. Highway Maintenance Program funds the routine maintenance of statewide roads, bridges, buildings, and rightsof-way, as well as work requests received. $ 229,581,222 $ 229,581,222 $ 233,167,794 $ 233,167, , , , , , , , , , , , , , , , , , , , , III. Toll Operations Annual debt service and operations of Cross Island Parkway. $ - $ 6,817,988 $ 6,817,988 $ 7,697,187 $ 7,697, , $ - Page 8 of 22 63

64 Agency Name: Agency Code: U12 Section: 084 Program/Title Purpose Department of Transportation Fiscal Year Accountability Report FY Expenditures (Actual) FY Expenditures (Projected) General Other Federal TOTAL General Other Federal TOTAL Program Template Associated Objective(s) IV. Non-Federal Aid Highway Fund Operating expenses for maintenance activities and contracts on non federal aid secondary roads. $ 50,000,000 $ 55,098,570 $ 105,098,570 $ 1 $ 93,476,262 $ 93,476, , , , , , , , , , , , , , , , , , , , , , V. Mass Transit VI. Employee Benefits Intermodal Planning and allocations and aid for transit services, equipment and operating expenses. State employer contribution and total fringe benefits. $ - $ 57,270 $ 28,208,861 $ 28,266,131 $ 57,270 $ 34,735,437 $ 34,792,707 $ , , , , $ 85,838,187 $ 85,838,187 $ 92,780,456 $ 92,780, , , $ - Totals $ 120,489,935 $ 1,672,440,151 $ - $ 1,792,930,087 $ 50,057,271 $ 2,077,881,071 $ - $ 2,127,938,342 CG424 6/30/17 1,793,408,002 CG424 07/01/17 2,127,938,342 Note: Earmarked 2017 Expenditures on the CG 424 6/30/17 : 632, Less Ear/Salts 470,364 Above 2,127,938,342 Earmarked Expenditures for SHEP and Orangeburg Office ONLY: 157, Correct Total 1,792,937,638 Diff - Earmarked Expenditures on CG 424 Salt Sheds (state funds): 470, Earmarked Expenditures ONLY included above in Land/Building: 157, (7,551.63) *capital projects not rolled yet by EBO. Will add once rolled forward to Page 9 of 22 64

65 Agency Name: Department of Transportation Fiscal Year Accountability Report Agency Code: U12 Section: 084 Item # Law Number Jurisdiction Type of Law Statutory Requirement and/or Authority Granted Does this law specify who (customer) the agency must or may serve? (Y/N) Legal Standards Template Does the law specify a deliverable (product or service) the agency must or may provide? (Y/N) The entirety of Title 57 applies to the Department of Transportation. Title 57 contains the following Chapters: 1. General provisions, 3. Department of Transportation, 5. State Highway System, 7. Obstruction or Damage to Roads or Drainage, 9. Abandonment or Closing of 1 SC Code Title 57 State Statute Streets, Roads or Highways, 11. Financial Matters, 13. Provisions Affecting Bridges Only, 15. Y Y Provisions Affecting Ferries Only, 17. County Roads, Bridges, and Ferries Generally, 19. County Road Taxes and Assessments, 21. Paving Districts in Counties with City of Over 70,000, 23. Highway Beautification and Scenic Routes, 25. Outdoor Advertising and 27. Junkyard Control. Chapter 63 of the SC Code Regulations applies to the Department of Transportation. The regulations include: Transportation Project Prioritization; Commission approval of actions; Secretary of Transportation Approval of Actions; to Prequalification and Disqualification of Bidders; Relocation of Displaced Persons; 63-2 SC Code of Regulations, Chapter 63 State Regulation Highway Advertising Control Act; Movement of Machinery over Highways; 63- Y Y Driveways; Erosion Control ; Tandem Trailer Combinations and Other Larger Vehicle Access Control Act ; , et seq. Disadvantaged Business Enterprises Program; Bus Shelters; Scenic Byways, Sign requirements for petitions to close roads. 3 SC Code Sections and 830 State Statute Consent required for highway work within municipalities. Y Y Department of Transportation is a department within the executive branch of state 4 SC Code Section (A) State Statute government. N N 5 SC Code Sections (G)(1) and (G) (2) Restructuring Report and Seven Year Cost Savings Plan that provides initiatives and/or planned State Statute actions that implement cost savings and increased efficiencies of services and responsibilities Y Y within the projected seven year period. Restructuring Report Department reports giving detailed and comprehensive recommendations for the purposes of merging or eliminating duplicative or unnecessary 6 SC Code of Law: (G)(1) State Statute divisions, programs, or personnel within each department to provide a more efficient Y Y administration of government services. 7 SC Code Sections and 200 State Statute These statutes imply that SCDOT can advertise on SCDOT facilities. 8 SC Code Section State Statute Current law does not allow collection of fines from toll violators who are nonresidents. Y Y 65

66 Agencies, departments, and subdivisions of this State that use real property, as owner or 9 SC Code Section State Statute tenant, in any county or municipality in this State are subject to the zoning ordinances. Y Y 10 SC Code Section (12) State Statute Amended in 2007 to include District Engineering Administrators. Y Y The South Carolina Eminent Domain Procedure Act requires 8% interest on condemnation trial 11 SC Code Section (A) State Statute awards in takings of real property cases. Y Y 12 SC Code Section State Statute Proceedings to challenge condemner's right to condemn. Y Y 13 SC Code Sections and 210 State Statute Penalties for obstructions in the right of way without a permit. Y N 14 SC Code Section State Statute Minority Business Enterprise (MBE) Utilization Plan. Y Y Distribution of gasoline user fee among counties also referred to as C-Fund. Includes 15 SC Code Section State Statute apportionments, formula distribution, and requirements for expenditure of funds; county Y Y transportation committees. State set-asides for small businesses owned and controlled by socially and economically ethnic 16 SC Code Section State Statute minorities (MBE's) and disadvantaged females (WBE's). Y Y Recycling programs of state government; state procurement policy; report of the Department 17 SC Code Section State Statute of Transportation. Y Y 18 US Code of Laws: Title 23 Federal Statute Federal Statutes applicable to federally funded highway programs. Y Y Code of Federal Regulations Federal Federal Regulations applicable to federally funded highway programs. Y Y US Code, Title 49, Subtitle III Federal Statute Section 5301, et seq. - Public Transportation. Y Y Code of Federal Regulations Federal Regulation Federal regulations applicable to federally funded transportation programs. Y Y 22 FY16-17 Proviso 84.1 State Proviso Expenditure Limitation. Y Y 23 FY16-17 Proviso 84.2 State Proviso Special Fund Authorization. Y Y 24 FY16-17 Proviso 84.3 State Proviso Secure Bonds & Insurance. Y Y 25 FY16-17 Proviso 84.4 State Proviso Benefits. Y Y 26 FY16-17 Proviso 84.5 State Proviso Document Fees. Y Y 27 FY16-17 Proviso 84.6 State Proviso Meals in Emergency Operations. Y Y 28 FY16-17 Proviso 84.7 State Proviso Rest Area Water Rates. Y Y 29 FY16-17 Proviso 84.8 State Proviso Shop Rd. Farmers Market Bypass Carry Forward. Y Y 30 FY16-17 Proviso 84.9 State Proviso Tree removal. Y Y 31 FY16-17 Proviso State Proviso Bridge Replacement in McCormick County. Y Y 32 FY16-17 Proviso State Proviso Publication of Project Priority List. Y Y 33 FY16-17 Proviso State Proviso CTC Project Expansion. Y Y 34 FY16-17 Proviso State Proviso General Fund Balance Carry Forward. Y Y 35 FY16-17 Proviso State Proviso Reimbursement for Vehicle Damage. Y Y 36 FY16-17 Proviso State Proviso Discrimination Policy. Y Y 37 FY16-17 Proviso State Proviso What fee increases are allowed. Y Y 38 FY16-17 Proviso State Proviso Per diem for boards and commission. Y Y 39 FY16-17 Proviso State Proviso Subsistence Expenses and Mileage. Y Y 40 FY16-17 Proviso State Proviso Carry forward of General Fund Appropriations. Y Y 66

67 41 FY16-17 Proviso State Proviso Travel Report. Y Y 42 FY16-17 Proviso State Proviso Base Budget Analysis. Y Y 43 FY16-17 Proviso State Proviso Debt Collections Report. Y Y 44 FY16-17 Proviso State Proviso Parking Fees. Y Y 45 FY16-17 Proviso State Proviso Personnel Organization Chart. Y Y 46 FY16-17 Proviso State Proviso Employee Bonuses. Y Y 47 FY16-17 Proviso State Proviso Attorney Dues. Y Y Printed Report Requirements/Combine Annual Report and Mass Transit Report in Annual 48 FY16-17 Proviso State Proviso Accountability Report. Y Y 49 FY16-17 Proviso State Proviso Fines and Fee Report. Y Y 50 FY16-17 Proviso State Proviso Cost Savings When Filling Vacancies Created by Retirements. Y Y 51 FY16-17 Proviso State Proviso Bank Account Transparency and Accountability. Y Y 52 FY16-17 Proviso State Proviso Data Breach Notification. Y Y 53 FY16-17 Proviso State Proviso Welcome Centers. Y Y 54 FY16-17 Proviso State Proviso Charleston/Dorchester Sound Barriers. Y Y 55 FY16-17 Proviso State Proviso IT & Information Security Plans. Y Y 56 FY16-17 Proviso State Proviso Statewide Strategic IT Plan Implementation. Y Y 57 FY16-17 Proviso State Proviso DOT Structural Efficiencies Study. Y Y 58 SC Code (Act 176 of 2005) State Statute Non Federal Aid Highway Fund. Y Y 59 SC Code Section (B)(8) Promote transparency and consistency in the transportation decision making and project State Statute (Act 114 of 2007) selection processes. Y Y State Infrastructure Bank to receive annual contribution not to exceed one cent a gallon of tax 60 SC Code (A)(1) State Statute imposed pursuant to Section Y Y SCDOT transfer annually $50M to State Infrastructure Bank to finance bridge replacement, 61 SC Code (Act 98 of 2013) State Statute rehabilitation projects, and expansion and improvements to existing mainline interstates. Y Y 62 SC Code (Act 275 of 2016) State Statute Revenue from additional Fines & Fees to State-Funded Resurfacing Program. Y Y Revenue from Sales, Use, and Casual Excise Taxes to State-Funded Resurfacing Program and 63 SC Code (Act 275 of 2016) State Statute Bridge & Road Projects. Y Y 64 SC Code Title 12, Chapter 28 State Statute Imposition and Distribution of Fuel Tax. Y Y 65 SC Code State Statute Road tax to State Highway Fund. Y Y USC 4321, et seq. Federal Statute National Environmental Policy Act of Y Y USC 1344, et seq. Federal Statute Clean Water Act of Y Y CFR Parts 325 Federal Regulation US Army Corps of Engineer Permits. Y Y CFR Parts 332 Federal Regulation Compensatory Mitigation Requirements. Y Y CFR 230 Federal Regulation 404(b) (1) Permits. Y Y 71 SC Regs State Regulation DHEC 401 Water Quality Certifications. Y Y 72 SC Code , et seq. State Statute S. C. Mining Act. Y Y 73 SC Code , et seq. State Statute S. C. Storm water Management and Sediment Reduction Act. Y Y 74 SC Regs , et seq. State Regulation S. C. Storm Water Management Regulations. Y Y 75 SC Code , et seq. State Statute Erosion and Sediment Reduction Act. Y Y 76 SC Regs , et seq. State Regulation Erosion and Sediment Reduction Regulations. Y Y 67

68 77 SC Code , et seq. State Statute S. C. Pollution Control Act. Y Y 78 SC Regs 61-9, et seq. State Regulation SC Pollution Control Act Regulations. Y Y 79 SC Code , et seq. State Statute SC Coastal Zone Management Act. Y Y 80 US Public Law Federal Statute MAP Moving Ahead for Progress in the 21st Century - Federal Highway Funding Bill. Y Y 81 US Public Law Federal Statute FAST Act - Fixing America's Surface Transportation Act - Federal Highway Funding Bill. Y Y 68

69 Fiscal Year Accountability Report Department of Transportation Agency Name: Agency Code: U12 Section: 084 Customer Template Specify only for the following Segments: (1) Industry: Name; (2) Professional Organization: Name; (3) Public: Demographics. Divisions or Major Programs Description Service/Product Provided to Customers Customer Segments Executive Branch/State Agencies Assist in development of the agency mission, budget and general management of the agency. Leadership and support services to facilitate the delivery of SCDOT's mission. Administration - General General Public (3)The motoring public regardless of age, race, gender, education levels, and/or religion. Plan and construct SCDOT statewide maintenance facilities, district offices, sign shop, lab, right-of-way and rest areas. Also, acquire and clear right-of-way for construction in accordance with federal and state laws. Oversight of statewide maintenance facilities, district offices, sign shop, lab, and land (i.e. right-of-way). Administration - Land and Buildings General Public (3) The motoring public regardless of age, race, gender, education levels, and/or religion. Local Govts. (2) ACEC Oversee and manage road and bridge projects. Also, host public road hearings for projects. Program funds the core engineering project management to support the statewide delivery of the highway program. Highway Engineering - Engineering Admin & Project Management General Public (3) The motoring public regardless of age, race, gender, education levels, and/or religion. Industry (1) Multiple contractors and certified Disadvantaged Business Enterprise firms that are on file for construction projects. Professional Organization (2) Association of General Contractors (AGC) Professional Organization (2) Portland Cement Association (PCA) Professional Organization (2) South Carolina Asphalt Paving Association (SCAPA) Professional Organization (2) SC Chapter of Minority Contractors Local Govts. General Public (3) The motoring public regardless of age, race, gender, education levels, and/or religion. Construct federal aid program and state funded resurfacing program which provides for the preservation, safety improvements, and increased mobility of federa-aid portion of the state highway system. Program funds the construction and repair of roads and bridges statewide. Highway Administration - Engineering Construction Local Govts. (2) Multiple vendors and DBE vendors. Maintain roads, bridges, buildings, rest areas, and work requests received. Program funds the routine maintenance of statewide roads, bridges, buildings, rights of way, and rest areas. Highway Administration - Highway Maintenance Annual debt service and operations of Cross Toll Operations Island Parkway. Annual debt service and administration. General Public (3) The motoring public regardless of age, race, gender, education levels, and/or religion. General Public (3) The motoring public regardless of age, race, gender, education levels, and/or religion. Local Govts. Oversee statewide maintenance on nonfederal aid, secondary roads across the state. Operating expenses for maintenance activities and contracts on non federal aid secondary roads. Non-Federal Aid Highway Funds (3) Provides transit service in 94% of SC Counties regardless of age, race, gender, education levels, and/or religion. General Public Local Govts. Provide buses, cutaways, and operational functions. Intermodal Planning and allocations and aid for transit services, equipment and operating expenses. Mass Transit Executive Branch/State Agencies A stable workforce and leadership team is critical to being able to reliably deliver the annual program. State employer contribution and total fringe benefits for all employees. Employee Benefits 69

70 Department of Transportation Agency Name: 70 Fiscal Year Accountability Report Agency Code: U12 Section: 084 Partner Template Name of Partner Entity Type of Partner Entity Description of Partnership Associated Objective(s) , , , , , , , , , , , , Guidance, training, unchallenged expertise, research, environmental, safety, mobility, livability, innovation, legislation, regulations, and media assets. Federal Government Army Corps of Engineers (ACOE), Federal Highway Administration (FHWA), Federal Motor Carriers Safety Administration (FMCSA), Federal Rail Administration (FRA), Federal Transit Administration (FTA), National Cooperative Highway Research Program (NCHRP), National Highway Traffic Safety Administration (NHTSA), National Scenic Byway (NSB), United States Department of Transportation (USDOT) , , , , , , , , , , , , , , , , Safety training and information. Federal Government National Safety Council Assists with training, provides recommendations and guidance. Federal Government Occupational Safety & Health Administration (OSHA) US Small Business Administration (SC District) Federal Government Partner for training and outreach events , , , , , , Partner to identify and inform existing and potential Disadvantaged Business Enterprises (DBEs). Federal Government US Department of Commerce - SC Minority Business Development Agency (MBDA) The SC Governor's Division of Small and Minority Business includes their Governor's Office State Government , , , use of the Unified Certification Program in lieu of their state certification , , , , , , , , , , , , , , , , , , , , , , Oversight, resource allocation and legislation. State Government General Assembly , , , Provides AAA driver "train the trainer" for employees to train fellow employees internal, minimizing costs; report vehicle accidents for fleet. State Government Department of Administration - State Fleet Maintenance

71 1.1.1., , , , , , , , Develops the Highway Safety Improvement Plan and partners with SCDOT to develop and implement Target Zero Strategic Highway Safety Plan. Provides driving records for evaluating potential new hires, as well as determining the need for employee driver training or suspension of driving privileges to include third party tester training. State Government Department of Motor Vehicles , , , , , , , , , , , , Environmental impact of any new construction, maintenance projects. State Government Department of Health & Environmental Control , , , , , , , , , , , , , , , , , , , , , , , , Economic impact of highways and bridges to key outlets of commerce. State Government Department of Commerce Economic impact of infrastructure to key outlets of commerce. State Government South Carolina Ports Authority Department of Corrections State Government Feasibility of using inmates for litter control , , , , , , , , , , , , , , , , , , , , , , , , , , , Partner in developing the Highway Safety Improvement Plan and implement the Target Zero- Strategic Highway Safety Plan. State Government Department of Public Safety , , , , , , , , , , , , , , , , , , , , , , Effectiveness in responding to and recovery for hurricanes, earthquakes, tornadoes, chemical spills, wild fires, dam failures, and winter weather advisories. State Government Emergency Management Division Provides health screenings, immunizations, and mammograms for Public Employee Benefits Authority (PEBA) State Government , employees , Partner to conduct baseline business development assistance. State Government South Carolina Small Business Development Centers , , , , , , , , , , , , , , , , , , , , , , Provide project financing. State Government South Carolina Transportation Infrastructure Bank 71

72 1.1.1., , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , Local Government Local Government Identify local priorities. Local Government Identify local priorities. Local Government Sub recipient relationship; Interagency transit coordination. Local Government Sub recipient relationship; Interagency transit coordination. Higher Education Institute Research, discussion, and focus group studies. Private Business Organization Locally-derived funding for road improvement projects , , , , , , , , , , , , , , , , , , , , , , Congressional Delegation, 7 Rural Transit Authorities (RTAs), 46 Counties, County Transportation Committees, Municipalities, Regional Economic Development Elected, and various law enforcement entities 11 Metropolitan Planning Organizations (MPOs) 10 Councils Of Government (COGs) 12 Public Transit Providers SC Human Services Agencies Clemson University, University of South Carolina, South Carolina State University Chambers of Commerce, Corporate Partners, Penny's-for-Progress

73 American Association of Highway Transportation Officials (AASHTO), American Council of Engineering Companies (ACEC), American Society of Safety Engineers (ASSE), Certified Public Manager (CPM), Governmental Finance Officers Association (GFOA), Institute of Transportation Engineers (ITE), Outdoor Advertising Association, Northeast Association of State Transportation Officials (NASTO), North Eastern Strategic Alliance (NESA), Southern Association of State Highway Transportation Officials (SASHTO), South Carolina Concrete Pavement Association (SCCPA), South Carolina For Our Roads (SC-FOR), South Carolina Trucking Association (SCTA) States for Passenger Rail (SPRC), Transportation Research Board (TRB) Professional Association Smart solutions, training, direct technical assistance, unchallenged expertise, research, safety, mobility, livability, innovation, economic and peer review. Professional Association Communication with the industry. Training opportunities. Professional Association Communication with the industry. Training opportunities. Professional Association Communication with the industry. Training opportunities. Professional Association Partner to identify and educate existing and potential Disadvantaged Business Enterprises (DBEs). Association of General Contractors (AGC), , , , , , , , , , , , , Portland Cement Association (PCA) South Carolina Asphalt Paving Association (SCAPA) , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , National Association of Minority Contractors (SC Chapter ) ,

74 Environmental impact of any new construction or maintenance project. Non-Governmental Organization Cherokee Foothills National Scenic Byways (multiple chapters), Coastal Conservation League, Drayton Hall Plantation, Edisto Island Land Trust, I-73 Coalition, I-95 Coalition, Nature Conservatory, National Heritage Corridor, State Scenic Byway Program (SSBP), and South Carolina Scenic Highway Committee , , , , , , , , , , , , , , , , , , , , , , Tolls, vehicle usage fees, safety, and stewardship of funds. Individual Motoring Public, Transit Riders Provides training for first aid; Cardiopulmonary Resuscitation (CPR); American Red Cross Private Business Organization Automated External Defibrillators (AED); blood drives. Provides counseling to employees involved in accidents and those affected Post Trauma Services Private Business Organization , by fatality or severe incident while on the job.

75 Agency Name: Agency Code: U12 Section: 084 Item Report Name 1 Restructuring Report (House) 2 Restructuring and Cost Savings Plan (Senate) 3 Accountability Report Department of Transportation Fiscal Year Accountability Report Name of Entity Requesting the Report General Assembly (House Oversight Committee) Type of Entity Reporting Frequency Submission Date (MM/DD/YYYY) General Assembly State Annually 1/12/2015 General Assembly (Department of Administration) State Annually 1/12/2016 State Annually 9/15/ Project Priority List General Assembly State Monthly 6/31/ Procurement Card Report General Assembly State Monthly 6/31/2016 Summary of Information Requested in the Report Method to Access the Report Recommendations for Restructure of Agency; increased efficiency. Increased efficiency & cost savings. Report due every seven years. Financial, organizational, and accountability improvements. List of ranked projects with ranking process and methodology for selection. Procurement Card Statements/Monthly report containing Procurement Card information posted on agency website. _Savings_Plan.pdf Report Template pdf 6 Indefinite Delivery of Contracts Report State Fiscal Accountability Authority (Office of State Engineer) State Quarterly 7/1/2015 Notify State Highway Engineer of all indefinite delivery contract work/ delivery orders. ort_2015.pdf 7 8 Sole Source Procurement & Emergency General Assembly State Quarterly Procurements 10/1/2015 Trade in sales (combined with sole source procurement report) General Assembly State Quarterly 9 Illegal Procurements General Assembly State As needed As needed Record of procurement actions to include sole source and emergency procurements. Trade in sales (combined with sole source procurement report). Illegal Procurements submitted only if illegal procurement occurs. 10 C-Fund Expenditures General Assembly State Annually 1/7/2016 C-Fund Expenditures for previous fiscal year SCDOT's Annual Report General Assembly (State Budget Office) State Annually 1/12/2016 Annual accomplishments, Ten Year Needs plan, Five year plan detailing traffic regulation, mass transit coordination, and all firm's contract amounts. overletter.pdf 12 Transit Report General Assembly State Annually Office of Public Transit Report Transit Progress Report General Assembly State Annually 1/15/2016 Progress report containing planning and coordination efforts (and is combined with transit report). pdf 14 Office of Railroad Report General Assembly Annually 1/26/2016 State railroad corridor preservation, revitalization, and comprehensive rail plan for passenger, freight, and infrastructure services Rail Plan General Assembly State Annually 1/26/2016 State railroad corridor preservation, revitalization, and comprehensive rail plan for passenger, freight, and infrastructure services. Report due every five years. Affirmative Action Plan and Non General Assembly / / Personnel report by race and sex; includes rt.pdf 75

76 16 Affirmative Action Plan and Non Discrimination Plan General Assembly (State Human Affairs Commission) State Annually 10/31/2015 discrimination policy. Also referred to as EEO Progress Report Debt Collection Reports General Assembly State Annually 2/28/2016 Report of outstanding debt and methods used to collect Federal Enhancement Grants (aka Legislative Alternatives Program) 19 Statements of Economic Interest Report on Disadvantaged Enterprises Program Minority Business Enterprise (Utilization Plan & Procurement Contracts) Information Technology & Information Security Plans 23 Annual Energy Conservation Report General Assembly State Annually 2/25/2016 Show award of Federal Enhancement Grants. General Assembly (State Ethics Commission) pdf State Annually 3/30/2016 Statements of Economic Interest. General Assembly State Annually 3/31/2016 General Assembly (Small & Minority Business Assistance Office) General Assembly (Dept. of Administration - Division of Technology) General Assembly (Office of Regulatory Staff - Energy Office) Allocation of Contracts awarded pursuant to Not submitted online. SCDOT, Attn: Communications Office, 955 Park Street, Columbia, SC State Quarterly 12/23/2015 Procurement Contracts. State Annually 8/1/2015 Agency plan for information technology and information security. For security reasons, this report is not published online. SCDOT, Attn: Communications Office, 955 Park Street, Columbia, SC State Annually 9/2/2015 Report energy used by SCDOT for buildings Fines and Fees Report General Assembly State Annually 6/30/2015 Promote accountability and transparency Personnel Organization Chart 26 Recycling Report 27 SCDOT Specific Recycling Report on compost, fly ash, ground rubber, and mixed plastics 28 Travel Report 29 Bank Transparency & Accountability Report General Assembly (Dept. of Administration - Human Resources Division) General Assembly (Dept. of Health & Environmental Services) State Annually 9/1/2015 State Annually 9/15/2015 General Assembly State Annually 9/15/2006 General Assembly (Comptroller General) General Assembly (State Fiscal Accountability Authority) Agency organization chart of Personnel, now automatically updated and available in SCEIS. Transportation solid waste reduction and general recycling. SCDOT Specific Recycling Report on compost, fly ash, ground rubber, and mixed plastics. State Annually 10/30/2015 Travel Report for agency for prior fiscal year. State Annually 9/23/ Annual Audit General Assembly State Annually 10/15/ Comprehensive Permanent Improvement Program (CPIP) General Assembly and Joint Bond Review Committee (Dept. of Administration) State Annually 2/22/2016 Disclosure of transactions on the agency account for the prior fiscal year. Audit of agency performed by certified public accountant. Exempt from reporting by Proviso but internally used as a planning document. df N/A Report.pdf ncy.pdf Statements.pdf 32 Online Transaction Register General Assembly State Annually continual Complete record of funds expended Feasibility Studies for sidewalk, bike and HOV lanes General Assembly (State Energy Office) State As needed As needed Feasibility Studies on primary routes for sidewalk, bike and HOV lanes on individual project basis. N/A 34 Real Property General Assembly (Dept. of Administration - Division of General Services) State Annually N/A 35 Railroad Crossing General Assembly State Annually N/A Exempt from reporting by Proviso Exempt from reporting by Proviso N/A N/A 36 Employee Bonuses General Assembly (Dept. of Administration - Division of Human Resources) State Annually 8/31/2015 Report of bonuses provided to select employees by agency. 76

77 Agency Name: Department of Transportation Fiscal Year Accountability Report Agency Code: U12 Section: 084 External Review Template Item Name of Entity Conducted External Review Type of Entity External Review Timeline (MM/DD/YYYY to MM/DD/YYYY) Method to Access the External Review Report 1 2 Office of the State Auditor Division of Internal Audit Services State 7/1/16 through 1/17/17 Office of the State Auditor Division of Internal Audit Services State 7/1/16 through 1/17/17 l Audit Follow-Up Report SiteManager Construction Management System.pdf l Auditor%27s Follow-up Report - BAMS (002).pdf Office of the State Auditor/Scott & Company, LLC Office of the State Auditor/Scott & Company, LLC SFAA Division of Procurement Services State 7/1/15 through 6/30/16 State 7/1/15 through 6/30/17 State 7/1/15 through 6/30/16 d2016/u1216.pdf d2016/u1216(singleaudit).pdf 77

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79 Commission Meeting Agenda Thursday, July 26, 2018 Dorchester County Council Chambers, Summerville (Upon Adjournment of Finance Committee Meeting) Commission Members: Dr. Ben H. Davis, Jr., Chairman Robert D. Robbins, Vice Chairman Kristen E. Blanchard, At-Large Commissioner David E. Branham, Sr., Commissioner John H. Burriss, Sr., Commissioner Tony K. Cox, Commissioner J. Barnwell Fishburne, Commissioner James T. McLawhorn, Jr., At-Large Commissioner Woodrow W. Willard, Commissioner I. Call to Order received Chairman Ben Davis II. Roll Call Chairman Ben Davis III. Approval of Agenda (Action Required) Chairman Ben Davis IV. Prayer Commissioner J. T. McLawhorn V. Pledge of Allegiance Commissioner Kristen Blanchard VI. VII. Approval of June 20, 2018, Workshop Meeting Minutes and Actions (Action Required) Approval of June 21, 2018, Commission Meeting Minutes and Actions (Action Required) Chairman Ben Davis Chairman Ben Davis VIII. Public Comment Chairman Ben Davis IX. Commission Resolution (Action Required) Chairman Ben Davis X. Finance Committee Report Out Finance Committee Chairman Woody Willard XI. Dorchester County Update on Economic Development Director John M. Truluck XII. Dorchester County Sales Tax Authority Update Chairman Mike Murphree XIII. Safety Program (No Action Required) State Traffic Safety Engineer Brett Harrelson XIV. Proposed Revisions of S.C. Code Regs (Action Required) Chief Counsel Linda McDonald XV. Recommendations Review: Deputy Secretary Brian Keys and A. For Approval (Action Required) Director Brent Rewis B. For Ratification (Action Required) C. Finding (Action Required) D. Cuff Item (Action May Be Required) XVI. For Information Only (No Action Required) Deputy Secretary Brian Keys XVII. Financial Update (No Action Required) Chief Financial Officer Kace Smith XVIII. Old Business Chairman Ben Davis XIX. Secretary of Transportation Comments Secretary Christy Hall XX. Commissioner Comments Commissioners XXI. Adjourn Chairman Ben Davis Post Office Box Park Street, Room 308 An Equal Opportunity Columbia, SC Affirmative Action Employer Fax 855-GO-SCDOT ( ) 79

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81 Commission Members: Dr. Ben H. Davis, Jr., Chairman Robert D. Robbins, Vice-Chairman Kristen E. Blanchard, Commissioner David E. Branham, Sr., Commissioner John H. Burriss, Sr., Commissioner Tony K. Cox, Commissioner J. Barnwell Fishburne, Commissioner James T. McLawhorn, Jr., Commissioner Woodrow W. Willard, Commissioner DRAFT Commission Minutes and Actions SC Department of Transportation Commission Workshop June 20, 2018 The South Carolina Department of Transportation (SCDOT) Commission Workshop was held in Room 306 of the SCDOT Headquarters Building, 955 Park Street, Columbia, South Carolina, on June 20, 2018, at 2:00 PM. In compliance with the Freedom of Information Act, the news media was advised in advance in writing of the time, date, and place of this meeting. 81

82 Commission Workshop Minutes and Actions June 20, 2018 Page 2 COMMISSION MINUTES AND ACTIONS S C DEPARTMENT OF TRANSPORTATION COMMISSION Commission Workshop June 20, 2018 Section Table of Contents Page Section 1 Call to Order 2 Section 2 Approval of Agenda, Approved 2 Section 3 DOT Funding & Budget Process, No Action 2 Section 4 Programs and Priorities, No Action 3 Section 5 Open Discussion, No Action 3 Section 6 Old Business 3 Section 7 Closing Remarks/Adjourn, Action 3 Section 1: Call to Order No Action The workshop was called to order by Chairman Ben Davis on June 20, 2018, at 2:00 PM. Vice- Chairman Robby Robbins participated in the Workshop by phone for the first part of the meeting and arrived at Headquarters for the second half of the meeting. Section 2: Agenda Approved Chairman Davis asked for a motion to approve the June 20, 2018, Commission Workshop Agenda. A motion was made by Commissioner McLawhorn and seconded by Commissioner Branham. The motion passed unanimously. A copy of the agenda is included in the June 20, 2018, Commission Workshop Minutes and Actions. Section 3: DOT Funding & Budget Process No Action Deputy Secretary for Finance and Administration Brian Keys gave an educational presentation on SCDOT s funding and budget process. The purpose of the presentation was to give the Commission an overview of revenues and expenditures trends since 2015 along with an overview of the budget process. A copy of the presentation and handouts are included in the June 20, 2018, Commission Workshop Minutes and Actions. 82

83 Commission Workshop Minutes and Actions June 20, 2018 Page 3 Section 4: Programs and Priorities No Action Next, Deputy Secretary Jim Feda discussed the various programs and funding that comprise the Department s 10-year plan. Deputy Feda described how projects for the programs categories are selected and prioritized in accordance with Act 114. A copy of the presentation and handouts are included in the June , Commission Workshop Minutes and Actions. Section 5: Open Discussion No Action The Commissioners thanked the Deputy Secretaries for their informative presentations. Section 6: Old Business No Action There was no old business. Section 7: Closing Remarks/Adjourn Action Chairman Davis asked for a motion to adjourn. The motion was made by Commissioner Fishburne and seconded by Commissioner Willard. It was approved unanimously. Chairman Davis declared the Workshop adjourned at 5:34 PM. Minutes Approved on July 26, 2018 Dr. Ben H. Davis, Jr., Chairman 83

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85 Commission Members: Dr. Ben H. Davis, Jr., Chairman Robert D. Robbins, Vice Chairman Kristen E. Blanchard, Commissioner David E. Branham, Sr., Commissioner John H. Burriss, Sr., Commissioner Tony K. Cox, Commissioner J. Barnwell Fishburne, Commissioner James T. McLawhorn, Jr., Commissioner Woodrow W. Willard, Commissioner DRAFT Commission Minutes and Actions SC Department of Transportation Commission Meeting June 21, 2018 The South Carolina Department of Transportation (SCDOT) Commission held it meeting in the 5 th Floor Auditorium of the SCDOT Headquarters Building, 955 Park Street, Columbia, South Carolina, on June 21, 2018, at 9:00 AM. In compliance with the Freedom of Information Act, the news media was advised in advance in writing of the time, date, and place of this meeting. 85

86 Synopsis of Commission Actions June 21, 2018 Page 2 COMMISSION MINUTES AND ACTIONS S C DEPARTMENT OF TRANSPORTATION COMMISSION Commission Meeting June 21, 2018 Section Table of Contents Page Section 1 Call to Order 3 Section 2 Roll Call 3 Section 3 Approval of Agenda, Approved 4 Section 4 May 17, 2018, Commission Meeting Minutes and Actions, Approved 4 Section 5 May 16, 2018, Workshop Minutes and Actions, Approved 4 Section 6 Public Comment 4 Section 7 Award, No Action 4 Section 8 Resolution, Adopted 4 Section 9 Workshop Report Out, No Action 5 Section State Maintenance Program, No Action 5 Section Pavement Program, Approved 5-6 Section 12 Recommendations Review: A. For Approval, Approved 6 B. For Ratification, Ratified 6 C. Finding, No Action 6 D. Cuff Items, No Action 6 Section 13 For Information Only, No Action 6 Section 14 Financial Update, No Action 6 Section 15 I-526 Over Wando River: Bridge Update, No Action

87 Synopsis of Commission Actions June 21, 2018 Page 3 Section 16 Old Business, No Action 7 Section 17 Secretary of Transportation Comments, No Action 7 Section 18 Commissioner Comments, No Action 7 Section 19 Adjournment, Approved 8 Section 1: Call to Order No Action The meeting was called to order by Chairman Ben Davis on June 21, 2018, at 9:05 AM. Section 2: Roll Call Action Chairman Davis called the roll of the Commissioners. Commissioners present at the meeting were: Kristen Blanchard, At-Large Commissioner Gene Branham, Commissioner for the Fifth Congressional District John H. Burriss, Commissioner for the Second Congressional District Tony Cox, Commissioner for the Seventh Congressional District Ben Davis, Chairman and Commissioner for the Third Congressional District Barnwell Fishburne, Commissioner for the Sixth Congressional District J. T. McLawhorn, At-Large Commissioner Robby Robbins, Vice-Chairman and Commissioner for the First Congressional District Woody Willard, Commissioner for the Fourth Congressional District The Chairman declared that a quorum was present. Also present at the meeting were: Christy A. Hall, Secretary of Transportation Jim Feda, Deputy Secretary for Intermodal Planning Brian Keys, Deputy Secretary for Finance and Administration Leland Colvin, Deputy Secretary for Engineering Wendy Nicholas, Chief of Staff Kace Smith, Chief Financial Officer Pete Poore, Director of Communications Brent Rewis, Director of Planning Karl McCottry, Director of Human Resources Greg Davis, Director of Minority and Small Business Affairs Doug Frate, Director of Intermodal and Freight Programs Allen Hutto, Legislative Liaison Linda McDonald Chief Counsel Wayne Sams, Director of Internal Audit Services Emily Lawton, Federal Highway Administrator (FHWA) 87

88 Synopsis of Commission Actions June 21, 2018 Page 4 Section 3: Agenda Approved Chairman Davis asked for a motion to approve the June 21, 2018, Commission Meeting Agenda. A motion was made by Commissioner Willard and seconded by Vice-Chairman Robbins. The motion passed unanimously. A copy of the agenda is included in the June 21, 2018, Commission Meeting Minutes and Actions. Section 4: Commission Meeting Minutes and Actions Approved Chairman Davis called for a motion to approve the May 17, 2018, Commission Meeting Minutes and Actions. A motion was made by Commissioner Blanchard and seconded by Commissioner Cox. The motion passed unanimously. A copy of the May 17, 2018, Commission Meeting Minutes and Actions is included in the June 21, 2018, Commission Meeting Minutes and Actions. Section 5: Workshop Minutes and Actions Approved Chairman Davis called for a motion to approve the May 16, 2018, Workshop Minutes and Actions. A motion was made by Commissioner Burriss and seconded by Commissioner Cox. The motion was passed unanimously. A copy of the May 16, 2018, Workshop Minutes and Actions is included in the June 21, 2018, Commission Meeting Minutes and Actions. Section 6: Public Comment No Action Amy Johnson Ely, Executive Director of the Palmetto Cycling Coalition spoke. She said she is working with the South Carolina Livable Communities Alliance. The Alliance supports the planning, designing, operation, and maintenance of public highways in a manner that provides safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. The group supports SCDOT s efforts to improve multimodal transportation solutions. Section 7: Award No Action Secretary Christy Hall was recognized by the Conference of Minority Transportation Officials (COMTO) with the 2018 Celebrating Women Who Move the Nation Award. The Award was presented by Paula Hochstetler in recognition of SOT Hall s professional achievements and exemplary leadership in the transportation industry. For additional information about the award, refer to a letter and attachment from COMTO that can be found in the June 21, 2018, Commission Meeting Minutes and Actions. Section 8: Resolution Adopted Pete Poore read a Resolution honoring former At-Large Commissioner Clifton Parker for his seven years of service to the Department of Transportation as a Commissioner ( ). The Commission expressed its gratitude to Mr. Parker and commended him for his exemplary service to the citizens of the State of South Carolina. A motion was made by Vice-Chairman Robbins and seconded by Commissioner Willard to adopt the Resolution as read. The motion was passed unanimously. A copy of the Resolution can be found in the June 21, 2018, Commission Minutes and Actions. 88

89 Synopsis of Commission Actions June 21, 2018 Page 5 Section 9: Workshop Report Out No Action Chairman Davis reported that a Commission Workshop was held on Wednesday, June 20, 2018, at SCDOT Headquarters Building in Room 306 at 2:00 PM. Deputy Secretary Brian Keys presented SCDOT revenues and expenditures trends since 2015 and included a synopsis of the budget process. Deputy Secretary Jim Feda provided the Commission with an overview of the various programs and funding that comprise the Department s 10-year plan. Information describing how projects for the program categories are selected and prioritized in accordance with Act 114 was also presented. No Commission action was requested or taken. Section 10: 2019 State Maintenance Program No Action Maintenance Director David Cook presented the 2019 State Maintenance Program. He said that the anticipated budget authority would be $285,505,000 for routine maintenance that includes routine operations, classified positions, and overtime. He went over funding distribution for the Districts, maintenance operations breakdown, and the roadway maintenance assessment program (MAP). Director Cook also explained how the Department s Strategic Plan relates to MAP, maintenance work requests, commercial permits, encroachment permits, bridge metrics, and maintenance metrics. He further explained that the Commission would be asked later to approve the 2019 State Maintenance Program as presented on pages , under the Recommendations tab, in the Commission Notebook for June 21, A copy of the presentation can be found in the June 21, 2018, Commission Minutes and Actions. Section 11: 2019 Pavement Program Action The 2019 Pavement Program was presented by Deputy Secretary Leland Colvin who explained that the Pavement Program includes the preservation, rehabilitation, and reconstruction of Interstates, Non-interstate NHS, Non-NHS Primaries, Federal Aid Secondaries, and Non-Federal Aid Secondaries. Deputy Colvin went over pavement funding levels under the 10-year Plan, established performance targets, and 2017 pavement condition data. He also explained how the Pavement Program funding is distributed to various road systems and subsequently divided into preservation and reconstruction/rehabilitation on a county-by-county allocation. Deputy Colvin went on to say that the Commission would be asked to approve, under the Recommendations tab on pages , the 2019 ranked rehabilitation and reconstruction projects recommended by the Secretary. In the meantime, the following Motion needed to be presented for Commission approval and was read by Chairman Davis: Motion: In accordance with the Transportation Asset Management Plan (TAMP) and the 10-year plan for rebuilding South Carolina s roads, the Commission approves the Secretary s recommended 2019 Pavement Program funding levels for preservation, rehabilitation, and reconstruction of the Interstate system, Non-Interstate NHS system, Non-NHS Primary system, Federal-Aid Eligible Secondary system, and the Non-Federal- Aid Eligible Secondary system across the state. The Secretary is authorized to adjust the program as necessary in the future to align to projected vs actual variances in revenues or program expenses. Any adjustments to the funding levels made by the Secretary are to be ratified by the Commission. 89

90 Synopsis of Commission Actions June 21, 2018 Page 6 The Motion was made by Commissioner Willard and seconded by Commissioner Cox. The Motion was passed unanimously. A copy of the presentation can be found in the June 21, 2018, Commission Minutes and Actions. Section 12: Recommendations Action Deputy Secretary Brian Keys and Director Brent Rewis reviewed all recommendations: A. Approval A motion to approve was entertained by Chairman Davis. The motion was made by Commissioner Branham and seconded by Commissioner Fishburne to approve the recommendations as presented by staff on pages The motion passed unanimously. Copies of the recommendations for approval are included in the June 21, 2018, Commission Meeting Minutes and Actions. B. Ratification A motion to ratify was entertained by Chairman Davis. The motion was made by Commissioner McLawhorn and seconded by Commissioner Blanchard to ratify the ratifications as presented by staff on pages The motion passed unanimously. Copies of the ratifications are included in the June 21, 2018, Commission Meeting Minutes and Actions. C. Finding There were no findings. D. Cuff Items There were no cuff items. Section 13: For Information Only No Action Deputy Secretary Brian Keys reviewed all For Information Only items. These approvals, made previously by Secretary Hall (pages ), were supplied to the Commission for information only. No action was needed. Copies of the For Information Only items are included in the June 21, 2018, Commission Meeting Minutes and Actions. Section 14: Financial Update No Action (Inserted at meeting by Commission before I-526 Over Wando River: Bridge Update) Chief Financial Officer Kace Smith reported on the SFY revenue all funding sources, YTD April SFY expenditures by program, open commitments, construction program excluding emergency work, cash balances & 3-year projection, and 4491 Infrastructure Maintenance Trust Fund. Also included were additional detailed revenue reports, a 2018 IMTF year-to-date statement of receipts and disbursements, and IMTF project commitments as of April 30, No action was needed. Copies of the presentation and additional hand-outs are included in the June 21, 2018, Commission Meeting Minutes and Actions. Section 15: I-526 Over Wando River: Bridge Update No Action Chairman Davis called on Deputy Secretary Leland Colvin to give the I-526 Wando River Bridge Update. There were nine topics covered in the presentation: What Happened, Bridge Overview, Inspection, Repairs, Engineering Modeling, Forensic Analysis, Decision to Re-open, Historical Review, and Path Forward. During the presentation, Deputy Colvin shared photos of the interior 90

91 Synopsis of Commission Actions June 21, 2018 Page 7 of the bridge that showed the compromised cable. He distributed a handout that illustrated, in detail, the span arrangement of the bridge and also went over the decision to re-open the bridge after repairs were made. Several slides were dedicated to the historical review of the bridge dating from 1991 to the present. When Deputy Colvin discussed the Path Forward one major item was stressed Safety Is Our Top Priority!!!! Copies of the presentation and handout are included in the June 21, 2018, Commission Meeting Minutes and Actions. Section 16: Old Business There was no Old Business to consider. No Action Section 17: Secretary of Transportation Comments No Action Secretary Christy Hall handed out her Monthly Management Report for June In the report she highlighted SCDOT participation in the State s annual hurricane drill, the SOT s participation in the National Webinar on Transportation Funding & Finance Issues. Syrees Oliver, Affirmative Action Officer, was recognized at the meeting as the recipient of AASHTO s annual 2018 Civil Rights Trailblazer Award. Additional recognition was given to Brian Klauk as the Team Leader of the project team that received a Mercury Award from the Public Relations Society of America. Communication efforts by SCDOT are on-going and were noted on page 3 of the report. Next, SOT Hall gave a presentation entitled A Record Breaking Year. In her presentation, the Secretary noted that over $3 Billion in road work is underway. In accordance with our 10-year plan all paving, rural road safety, bridges, and Interstates are targeted with projects ranked and selected based on objective and quantifiable criteria. Because South Carolina has the number one fatality rate in the nation, rural roads are being targeted for safety upgrade features with 187 miles already underway. The paving program is ahead of the 10-year plan with 2,200 miles contracted out this year alone. The Department is on schedule to fix load-restricted and structurally deficient bridges with 51 bridges under construction. Interstate improvements have commenced with 70+ miles underway. In spite of Hurricane Irma, a major snow storm, a train accident, Interstate bridge damage, and a cable snapping on the Wando River Bridge, the Department has managed to stay the course. Copies of the Monthly Management Report, along with the presentation, are included in the June 21, 2018, Commission Meeting Minutes and Actions. Section 18: Commissioner Comments No Action Chairman Davis reminded everyone present that the Commission will meet on July 26 in Summerville. The Chairman also said that due to the late hour, the Public Relations Working Group that was scheduled to meet immediately following the adjournment of the Commission Meeting would be rescheduled for a later date. Commissioner Branham thanked the Department, from top to bottom, for solving the many issues that it faced this year. Commissioner Cox gave his congratulations to SOT Hall and Syrees Oliver for their respective awards. 91

92 Synopsis of Commission Actions June 21, 2018 Page 8 Section 19: Adjournment Approved Chairman Davis asked for a motion to adjourn. The motion was made by Commissioner Willard and seconded by Commissioner Blanchard. It was approved unanimously. Chairman Davis declared the meeting adjourned at 1:10 PM. Minutes Approved on July 26, 2018 Dr. Ben H. Davis, Jr., Chairman 92

93 SCDOT Highway Safety Investment Plan D. Brett Harrelson, PE State Safety Engineer 1 93

94 TAMP Safety Targets Safety 2016 Baseline Condition 10-Year Target Fatalities (Statewide) Year Rolling Average Year Rolling Average Fatality Rate Year Rolling Average Year Rolling Average Number of Serious Injuries Year Rolling Average Year Rolling Average Serious Injury Rate Year Rolling Average Year Rolling Average Non-Motorized Fatalities & Serious Injuries Year Rolling Average 368* 5 Year Rolling Average *Ped/Bike Safety Program Average Annual Funding Level $99M $67M 2 94

95 SCDOT Safety Office Annual Investment Plan Emphasis Area: Roadway Departure $70M Emphasis Area Allocation Rural Road Safety Program $50M Interstate Safety Program $11M Rumble Strip Installation Program $9M Emphasis Area: Intersections & Other High Risk Locations $22M Emphasis Area Allocation Intersection Safety Program $13M Railroad Safety Program $4M Road Safety Assessments Program $5M Safety Enforcement / Partnership Initiatives Safety Improvement Teams (SIT) included in project costs Target Zero Enforcement Teams (TZT) previously allocated Emphasis Area: Non-motorized Users $5M Emphasis Area Allocation Pedestrian & Bicycle Safety Program $5M Safety Data Research & Analytics $2M 95 Total Annual Funding $99M 3

96 SCDOT Safety Office Annual Investment Plan Emphasis Area: Roadway Departure $70M Emphasis Area Allocation 96 Rural Road Safety Program $50M Project List (Phase II) 4

97 Rural Road Safety Program Recap Rural roads are not just the secondaries. It includes our Interstates and Primaries. 97 5

98 Rural Road Safety Program Rural F/SI Crashes Collectors 39% Local 14% 43% of Mileage 40% of Mileage 17% of Mileage Arterials 46% 46% Fatal & Severe Injury collisions occurred on 17% of Rural roadway mileage

99 Rural Road Safety Program Rural F/SI Crashes Collectors 39% Local 14% 12% of Volume 20% of Volume Arterials 46% 68% of Volume 46% Fatal & Severe Injury collisions occurred on 17% of Rural roadway mileagethat carries 68% of the traffic 7 99

100 55% 50% 45% 40% 35% 30% What are the safety issues? Rural Arterials 8 25% 20% 15% 10% 5% 0% 100

101 Interstate: mi. US: 2,145 mi. SC: 2,442.1 mi. 101Secondary: 72.4 mi. Rural Arterials 9

102 Rural Road Safety Program Where to begin a 10 year program? Rural F/SI Crashes Mileage 44% 39% Local Streets Arterials Collectors 17% 2000 mi. Arterials Collectors Local Streets

103 Rural Roads Safety Program Further analysis identified that nearly 30% of the Rural Fatal & Serious Injury Crashes are happening on just over 5% of the State s Roads. Rural F/SI Crashes Mileage 39% 44% Local Streets Arterials Collectors 17% 2000 mi. Arterials Collectors Local Streets

104 Rural Roads Safety Program

105 RRSP Phase I 463 miles (Approved 13 Sept 2017) 105

106 Rural Road Safety Program Year 1 Mileage Summary Improvements added to Resurfacing 87 miles Strip Map Projects 100 miles Preliminary Engineering* 276 miles

107 RRSP Phase II Proposed miles 107

108 SCDOT Safety Office Annual Investment Plan Emphasis Area: Roadway Departure $70M Emphasis Area Allocation 108 Rural Road Safety Program - Phase II $50M Interstate Safety Program $11M Project List 16

109 Interstate Safety Program Fatal and Serious Injury Crashes Local 8% Interstate 8% Secondary 36% Primary (US & SC) 48%

110 Interstate Safety Program Fatal & Serious Injury Crashes per mile RRSP Interstate Primary (US & SC) Secondary Local

111 What are the safety issues? Interstates Only Fatal and Serious Injury Crashes % 55% 50% 45% 40% 35% 30% 25% 20% 15% 10% 5% 0% 111

112 Interstate Safety Program Project Map

113 SCDOT Safety Office Annual Investment Plan Emphasis Area: Roadway Departure $70M Emphasis Area Allocation Rural Road Safety Program $50M Interstate Safety Program $11M Rumble Strip Installation Program $9M Total Annual Funding $99M

114 Rumble Strip Installation Safety Program Programmatic by Policy - No project list 114 RS Policy (est. 2008) Roadway classified as rural day 46% of Mileage 1% of Mileage Roadway width at least 20 feet 41% of Mileage 22

115 Rumble Strip Installation Safety Program Programmatic by Policy - No project list Approx. 15,000 miles eligible per policy Installed primarily through 1% of Mileage resurfacing / restriping Approx. 11,000 miles of rumble strips installed to date (incl. those installed through other projects) Avg. cost $10,000 / mi

116 Rumble Strip Installation Safety Program Evaluation Roadway Departure F&SI on Rural Roads 65% 46% of Mileage 1% of Mileage 54% 41% of Mileage

117 SCDOT Safety Office Annual Investment Plan Emphasis Area: Roadway Departure $70M Emphasis Area Allocation Rural Road Safety Program $50M Interstate Safety Program $11M Rumble Strip Installation Program $9M Emphasis Area: Intersections & Other High Risk Locations $22M Emphasis Area Allocation Intersection Safety Program - Under Development $13M Railroad Safety Program - Programmatic by Federal Formula $4M Road Safety Assessment Program $5M Project List Total Annual Funding $99M

118 Road Safety Assessment Program 118 A formal study by team of multidisciplinary, qualified examiners Assess crash data & identify safety concerns Written report with prioritized recommendations Available to all stakeholders 26

119 Road Safety Assessment Program Project Map

120 Road Safety Assessment Program Project Map

121 SCDOT Safety Office Annual Investment Plan Emphasis Area: Roadway Departure $70M Emphasis Area Allocation Rural Road Safety Program $50M Interstate Safety Program $11M Rumble Strip Installation Program $9M Emphasis Area: Intersections & Other High Risk Locations $22M Emphasis Area Allocation Intersection Safety Program $13M Railroad Safety Program $4M Road Safety Assessments Program $5M Safety Enforcement / Partnership Initiatives Safety Improvement Teams (SIT) included in project costs Target Zero Enforcement Teams (TZT) previously allocated Total Annual Funding $99M

122 SCDOT Safety Office Annual Investment Plan Emphasis Area: Roadway Departure $70M Emphasis Area Allocation 122 Rural Road Safety Program $50M Interstate Safety Program $11M Rumble Strip Installation Program $9M Emphasis Area: Intersections & Other High Risk Locations $22M Emphasis Area Allocation Intersection Safety Program $13M Railroad Safety Program $4M Road Safety Assessments Program $5M Safety Enforcement / Partnership Initiatives Safety Improvement Teams (SIT) included in project costs Target Zero Enforcement Teams (TZT) previously allocated Emphasis Area: Non-motorized Users $5M Emphasis Area Allocation Pedestrian & Bicycle Safety Program $5M Project List Total Annual Funding $99M 30

123 Non-motorized User Safety Program Fatal and Serious Injury Crashes

124 Non-motorized User Safety Program 124 Non-motorized User Crashes by Severity Non-motorized User Crashes by Location F&SI Crashes 25% Intersection 17% For all road users, only 3% of crashes result in Fatal or Severe Injury Crash Non F&SI Crashes 75% Non- Intersection 83% 32

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127 SCDOT Safety Office Annual Investment Plan Emphasis Area: Roadway Departure $70M Emphasis Area Allocation Rural Road Safety Program $50M Interstate Safety Program $11M Rumble Strip Installation Program $9M Emphasis Area: Intersections & Other High Risk Locations $22M Emphasis Area Allocation Intersection Safety Program $13M Railroad Safety Program $4M Road Safety Assessments Program $5M Safety Enforcement / Partnership Initiatives Safety Improvement Teams (SIT) included in project costs Target Zero Enforcement Teams (TZT) previously allocated Emphasis Area: Non-motorized Users $5M Emphasis Area Allocation Pedestrian & Bicycle Safety Program $5M Safety Data Research & Analytics $2M 127 Total Annual Funding $99M 35

128 Commission Recommendation In accordance with the Transportation Asset Management Plan (TAMP) and the 10-year plan for improving safety on South Carolina s roads, the Commission approves the Secretary s recommended Safety Project Lists for the Rural Road Safety Program Phase II, Interstate Safety Program, Nonmotorized Safety program, and the Road Safety Assessment Program. 41% of Mileage

129 SCDOT Highway Safety Investment Plan D. Brett Harrelson, PE State Safety Engineer

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131 Revisions to S.C. Code of Regulations Transportation Project Prioritization Staff recommends that the Commission revise the SCDOT Transportation Project Prioritization regulations to: 1) Change the definition of the State Transportation Improvement Program ( STIP ) to include state funded projects. Currently, the STIP is defined only to include federally funded projects. 2) Eliminate the concept of a stand-alone State Program. Currently, the regulations define the State Program as a program of projects and maintenance activities funded solely with state funds. There is no need for this stand-alone State Program if we include the state funded projects in the STIP. Staff requests that Commission direct staff to proceed with the regulatory process necessary to make these revisions. Regulatory process for revisions August 2018 September 2018 October 2018 November 2018 Publish Notice of Drafting in the State Register Publish Proposed Regulations in State Register Last day for public to submit comments or request a hearing If hearing requested by 25 people or more, Commission must hold hearing to hear public comments and determine the reasonableness of the revisions. If no hearing requested, Commission will approve final revisions and submit to Legislative Council January 2019 March 2019 End of Session Legislative Council submits proposed revisions to Senate and House of Representatives Revisions automatically placed on Legislative Committee agendas, if not before If a joint resolution not enacted in regard to revisions, the revisions will become effective upon publication in State Register. 131

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133 CHAPTER 63 Department of Transportation ARTICLE 1 Project Prioritization (Statutory Authority: 1976 Code Section (8)) Transportation Project Prioritization. A. Definition of Terms. 1. Commission means the governing board of the Department of Transportation. 2. Council of Government ( COG ) means the entity organized pursuant to S.C. Code Section and designated to carry on the continuing, comprehensive, cooperative transportation planning process for a rural area. 3. Department or SCDOT means the South Carolina Department of Transportation. 4. Metropolitan Planning Organization ( MPO ) means the entity designated to carry on the continuing, comprehensive, cooperative transportation planning process for an urbanized area in accordance with 23 USCA 134 and applicable regulations. 5. Project priority lists means priority ranking of projects within program categories proposed for inclusion in the State Transportation Improvement Program ( STIP ) or State Program. The priority lists shall be established by the Commission based upon engineering recommendations and advice, application of the relevant criteria set out in S.C. Code Section (B)(8), and any other criteria that supports the purpose and need for the projects in each program category. 6. Secretary means the Secretary of Transportation of the Department. 7. State Highway Engineer means the deputy director of the division of engineering of the Department. 8. State Highway System means the system of roads that the Department is responsible for maintaining pursuant to Section of the S. C. Code of Laws, 1976, as amended. 9. Statewide Multimodal Transportation Long Range Plan ( Multimodal Plan ) is a long-range statewide transportation plan with a minimum 20-year forecast period at the time of adoption that provides for the development and implementation of the multimodal transportation system for the State as required by Section (A). It shall be consistent with federal planning requirements. It includes by reference all applicable plans, policies or reports relevant to the development of the plan. Projects from the Multimodal Plan may be ultimately included in the STIP or State Program. 10. Statewide Transportation Improvement Program ( STIP ) means a comprehensive prioritized program of state and federally funded transportation projects or phases of projects and other regionally significant projects. The STIP must cover a period of at least four years and must be updated at least once every four years. The STIP must be consistent with the Multimodal Plan and MPO Transportation Improvement Programs ( TIPs ). All federally funded projects and/or categories of projects are required to be included in the STIP in order to be eligible for federal funds pursuant to Title 23 and Title 49, Chapter 53 of the United States Code. 11. State Program includes the state non-federal aid improvement program and maintenance activities funded wholly by state funds administered by the Department without federal funding participation. 12. Transportation Asset Management Plan ( TAMP ) is a performance and risked based decision making tool designed to assist the Department in analyzing long-term system performance and condition to guide investment decisions. The TAMP is based on a 10-year horizon. It includes objectives and performance measures for preservation and improvement of the State Highway System. It is used to establish fiscally constrained performance goals for transportation infrastructure assets such as pavements and bridges. 133

134 B. The Statewide Multimodal Transportation Long Range Plan ( Multimodal Plan ). 1. The Multimodal Plan will be updated approximately every five years, or more frequently if deemed appropriate by the Commission. The plan will be developed in accordance with all applicable federal guidelines and regulations, including a minimum 20-year forecast period estimating future transportation needs and projected costs. It will include goals and objectives for long-term strategies for addressing transportation needs across the State. 2. The Multimodal Plan will be subdivided into at least the following categories: a. bridges; b. interstates; c. pavements; d. mass transit; e. statewide significant corridors; f. passenger and high speed rail; g. rail corridor preservation; h. non-motorized transportation modes; i. State Strategic Highway Safety Plan; j. MPO long-range plans; k. COG long-range plans; and l. statewide plan for 20-year routine maintenance needs. 3. The Multimodal Plan will include a public involvement plan providing for multiple opportunities for input by an advisory task force or committee, COG or MPO, transportation user groups and the general public. A copy of the draft plan will be made available to the public for review and comment at each engineering district office and COG office. 4. The Secretary of Transportation will present the Multimodal Plan to the Commission for approval along with all comments received. After approval by the Commission, the final Multimodal Plan will be published on the SCDOT website. The Multimodal Plan may be revised from time to time as permitted by federal law or regulation. C. Project Priority Lists. 1. The Commission shall establish project priority lists for each program category proposed to be included in the STIP and the State non-federal aid program. The Secretary shall present a recommendation for Commission approval using a detailed analysis and evaluation applying the specific criteria applicable to each program category. Local option sales tax projects and projects funded solely by C-Funds are excluded from the project prioritization process established by S.C. Code Section (B)(8). 2. The project priority lists provide information to the Commission and the public. The order in which projects appear in the priority lists is the order in which those projects will be placed in the STIP unless the Commission provides a written justification based upon circumstances that warrant a deviation from the established order on the lists. The circumstances upon which the Commission may deviate from the lists are significant financial or engineering considerations, delayed permitting, force majeure, pending legal actions directly related to the proposed project that is bypassed, federal law or regulation, or economic growth. 3. The State Highway Engineer shall develop a ranking process for applying uniform and objective criteria applicable to each program category. The ranking processes will be described in engineering directives issued by the State Highway Engineer. The ranking processes shall list the criteria to be considered in each program category, and include a methodology for applying the criteria and the weight to be accorded each criterion where applicable. The criteria shall include any criteria listed in S.C. Code Section (B)(8) which is relevant to the program category and any other criteria relevant to the program category. 4. In program categories where evaluating environmental impacts is an approved criterion for prioritization, environmental impacts to be evaluated should consider the potential adverse effects of the project on natural resources. 134

135 5. Alternative transportation solutions will be considered as a part of the environmental review process rather than during the project prioritization process. 6. Local land use plans will be considered as part of the long range planning process rather than during the project prioritization process. 7. In program categories where evaluating potential for economic development is an approved criterion for prioritization, the evaluation of potential economic development will include a consultation with the Department of Commerce as well as the use of transportation economic development models. 8. Financial viability, including a life cycle analysis of estimated maintenance and repair costs over the expected life of the project, will be considered in the development of the TAMP rather than during the project prioritization process. D. Statewide Transportation Improvement Program. 1. A draft of a new STIP or any revision to the STIP to adjust category or project information relating to cost, schedule, scope, and priority will be prepared under the direction of the Secretary of Transportation and presented to the Commission for consideration and approval. The draft STIP will include fiscally constrained project cost and schedule information for the reporting period and will be based on estimated federal-aid and state funding levels by program. The draft STIP will be made available to the public for review and comment at each SCDOT district office and at the COG offices. 2. The draft STIP will be presented to the Commission for review along with any relevant project priority rankings, the recommendations of local transportation technical committees, and all public comments received. The Secretary may make recommendations to the Commission regarding any funding changes to the annual allocation plan resulting from federal or state legislation. 3. The STIP adopted and approved by the Commission will reflect Commission decisions on the overall funding distribution for the federal-aid and state funded programs during the years covered by the STIP. After approval by the Commission the STIP will be submitted to the Federal Highway Administration and the Federal Transit Administration for final approval and published in the SCDOT website. E. State Program. 1. A draft of a new State Program or any revision to the State Program to adjust category or project information relating to cost, schedule, scope, and priority will be prepared under the direction of the Secretary and presented to the Commission for consideration and approval. The draft State Program will include fiscally constrained project cost and schedule information for the reporting period and will be based on estimated funding levels by program. The draft State Program will be made available to the public for review and comment at each SCDOT district office and at the COG offices. 2. The draft State Program will be presented to the Commission for review along with any relevant project priority rankings, and all public comments received. The Secretary may make recommendations to the Commission regarding any funding changes to the annual allocation plan. The State Program adopted and approved by the Commission will reflect Commission decisions on the overall funding distribution for the program during the years covered by the State Program. HISTORY: Added by State Register Volume 32, Issue No. 6, eff June 27, Amended by State Register Volume 41, Issue No. 5, Doc. No. 4683, eff May 26,

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137 South Carolina Department of Transportation Commission Recommendations Approval Ratification Finding TAB ITEM 1 State Transportation Improvement Program ACTION RECOMMENDED PAGE(S) A. Public Comment Period Approval B. Revisions Approval State Highway System Additions/Deletions/Revisions Approval Construction Contracts Extension/Modification > $150,000 Approval SC Transportation Infrastructure Bank none 5 Annual A. Statewide Transportation Improvement Program (STIP) B. Long Range Statewide Transportation Plan (Long Range Plan) C. State Funded Maintenance Program D. Annual Budget E. Transportation Asset Management Plan (TAMP) F. State Transit Plan 6 Capital Improvements Capital Improvement Request >$1,000 - Section Items 7 Construction Contracts Extension/Modification < $150,000 Ratification Emergency Repair Requests Per Section A. None B. None 137

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161 South Carolina Department of Transportation Secretary Approvals for Commission Information For Information Only TAB ITEM ACTION RECOMMENDED PAGE(S) 1 Surplus Property Surplus Property Relinquished For Information Only Procurement Contracts Contracts > $500,000 (Individual or Aggregate) For Information Only Construction Contracts A. Execution of Regular Letting - June 2018 For Information Only B. Execution Design-Build Contract C. Execution (by locals) D. Change Order > $250,000 For Information Only E. Emergency Contracts For Information Only Professional Services Contracts A. Execution For Information Only B. Execution (by locals) C. Extension/Modification For Information Only Transportation Alternative Program (TAP) Funding Requests 161

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189 SCDOT Commission Presented July 26, 2018 Financial Update 189

190 Funding Source SFY17-18 Revenue All Funding Sources Revenue Projection (In Millions) YTD Actuals Thru 5/31/2018 YTD Projected Revenue Variance Actuals- Projections State Revenues $ 1,009 $ 920 $ 876 $ 43 Partnered Project Reimb (223) Federal Reimbursements 1, (92) Total $ 2,367 $ 1,850 $ 2,121 $ (272) ANALYSIS: Overall, revenues are tracking within 13% of forecasted levels. Project reimbursement revenue is driven by project expenditures, which are lower than projected one year ago. No adjustment to our planned programs are recommended at this time

191 YTD May SFY17-18 Expenditures by Program Project Debt Service $77,542,240 5% Remaining Operations $221,437,026 14% Capacity & Operational Improvements $510,453,232 32% Maintenance & System Preservation $776,150,692 49% 3 191

192 4 SFY17-18 Expenditures by Program (In Millions) 192 Variance Actuals- Projections YTD Projected Expenditures YTD Actuals Thru 5/31/2018 Appropriations Budget SFY 2018 Maintenance & System Preservation $ 1,121 $ 776 $ 929 $ 153 Capacity & Operational Improvements _ Project Debt Service Remaining Operations Total $ 2,233 $ 1,585 $ 1,817 $ 232 ANALYSIS: Overall, expenditures are tracking within 13% of forecasted levels. No adjustment to our planned programs are recommended at this time.

193 Open Commitments (In Millions) 5 193

194 Construction Program Excluding Emergency Work Includes SCDOT construction contracts along with Partnered and Participation Projects 6 Feb-09 Jun-09 Oct-09 Feb-10 Jun-10 Oct-10 Feb-11 Jun-11 Oct-11 Feb-12 Jun-12 Oct-12 Feb-13 Jun-13 Oct-13 Feb-14 Jun-14 Oct-14 Feb-15 Jun-15 Oct-15 Feb-16 Jun-16 Oct-16 Feb-17 Jun-17 Oct-17 Feb-18 Jun-18 $3.1B $1.3B $0.9B Under Contract Work Completed Cash Balance 194 $3,400 $3,200 $3,000 $2,800 $2,600 $2,400 $2,200 $2,000 $1,800 $1,600 $1,400 $1,200 $1,000 $800 $600 $400 $200 $0 Millions Oct-08 As of: 7/12/18

195 7 Apr-21 Cash Balances & 3-year Projection July 26, 2018 Projected SCDOT & Other Transportation Entity Funds Available to Support Programs & Operations SCDOT Main Operating Accounts $2,000,000 Highway Funds $ 383,490,667 Projects Under Contract Plus Submitted Lettings include the June, July, & August 2018 Lettings that either bids have been received, contracts have been advertised, or S&E packages are being prepared. $1,800,000 Project Pipeline includes Lettings beyond August 2018 and STIP Placeholder estimates for planned programs where individual projects do not yet exist such as Resurfacing. $1,600,000 Infrastructure Maintenance Fund 259,785,772 Non Fed Aid - Act ,410,737 Non Fed Aid - Act ,404,644 $1,400, SCEIS Balance $ 712,091,820 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 Jun-18 Aug-18 Oct-18 Dec-18 Feb-19 Apr-19 Jun-19 Aug-19 Oct-19 Dec-19 Feb-20 Apr-20 Jun-20 Aug-20 Oct-20 Dec-20 Feb-21 Other Transportation Entity Funds, Held by SCDOT SPA Port Access Road Fund $ 58,340,013 Commerce - Berkeley Cty (Volvo) 1,295,950 Highway Fund - Held in Trust 93,408,811 Berkeley County Sales Tax Program 34,225,009 Georgetown County Sales Tax Program 3,191,533 $ 190,461,316 Funds to Support Programs & Operations $ 902,553,136 Project Pipeline Projects Under Contract Plus Submitted Lettings 195

196 4491 Infrastructure Maintenance Trust Fund July 26, Jun-18 Aug-18 Oct-18 Dec-18 Feb-19 Apr-19 Jun-19 Aug-19 Oct-19 Dec-19 Feb-20 Apr-20 Jun-20 Aug-20 Oct-20 Dec-20 Feb-21 Apr-21 Projects Under Contract Plus Submitted Lettings include the June, July, & August 2018 Lettings that either bids have been received, contracts have been advertised, or PS&E packages are being prepared. Project Pipeline includes Lettings beyond August 2018 and STIP Placeholder estimates for planned programs where individual projects do not yet exist such as Resurfacing. $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 Project Pipeline Projects Under Contract Plus Submitted Lettings 196

197 SFY Revenue Component: All Funding Sources In Millions, Through May 31, 2018* State Revenues Summary (see next page for details) Revenue Projection SFY YTD Actuals YTD Projected Variance SFY17-18 Thru May 31, 2018 Revenue Receipts Actuals-Projections State Gas Tax (Gasoline & Diesel) $581 $ $ $13.77 Petroleum Inspection Tax $8 $9.11 $7.79 $1.32 Infrastructure Maintenance Fee (aka Vehicle Sales Tax) $223 $ $ ($0.76) DMV Fees & Fines $88 $69.18 $66.26 $2.92 Motor Vehicle License Fees $14 $15.03 $13.02 $2.01 Registration Fee $13 $10.54 $8.67 $1.87 Hybrid Vehicle Fee $1 $0.45 $0.618 ($0.17) Electric Power Tax $4 $2.17 $3.420 ($1.25) Cross Island Parkway Tolls $9 $7.93 $8.25 ($0.32) ACT 98 General Fund Transfer $50 $50.00 $50.00 $0.00 Sale of Services $16 $11.41 $14.21 ($2.80) Sale of Goods $4 $0.00 $3.21 ($3.21) Over Size/Over Weight Permits $4 $2.82 $3.21 ($0.39) Other Misc Revenues $9 $33.46 $8.53 $24.93 Interest Earned $3 $8.57 $3.60 $4.97 CTC Donor Bonus ($17.5) ($17.02) ($17.50) $0.48 $1,009 $920 $876 $43 Other Revenues: Partnered Projects Revenue Projection SFY YTD Actuals YTD Projected Variance SFY17-18 Thru May 31, 2018 Revenue Receipts Actuals-Projections Participation Agreements with Counties & Cities $10 $15.17 $9.17 $6.00 SCTIB Reimbursements for Act 98 Projects $192 $38.23 $ ($137.63) State Ports Authority Reimbursements for Port Access Road $102 $14.27 $94.24 ($79.97) SC Dept of Commerce: Volvo Interchange $22 $8.23 $20.02 ($11.79) $326 $76 $299 ($223) Other Revenues: Federal Reimbursements Revenue Projection SFY YTD Actuals YTD Projected Variance SFY17-18 Thru May 31, 2018 Revenue Receipts Actuals-Projections Reimbursement for Eligible Project Activities $1,032 $854 $946 ($92) ALL REVENUES COMBINED $2,367 $1,849 $2,121 ($272) ANALYSIS: Overall, revenues are tracking within 13% of forecasted levels. Project reimbursement revenue is driven by project expenditures, which are lower than projected one year ago. No adjustment to our planned programs are recommended at this time. * As reported by South Carolina Information Enterprise System (SCEIS) 197

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199 SFY Revenue Component: Detailed Information In Millions, Through May 31, 2018* Act 40 (Roads Bill) Existing Revenues Swept into the Account IMTF (Infrastructure Maintenance Trust Fund) Revenues Year 1 Revenue Projection SFY YTD Actuals Forecasted YTD Variance SFY17-18 Thru May 31, 2018 Revenue Receipts Actuals-Projections Gasoline Portion of the Gas Tax 12 cents (2 cents per year for 6 years) $53 $47.67 $44.12 $3.55 Diesel Portion of the Gas Tax 12 cents (2 cents per year for 6 years) $15 $14.26 $12.67 $1.59 Drivers License Fees $0 $0.00 $0.00 $0.00 Registration Fee ($16 increase) $13 $10.54 $8.67 $1.87 Hybrid Vehicles / Alternative Vehicles $1 $0.45 $0.62 ($0.17) Motor Carrier Road Use Fee $0 $0.00 $0.00 $0.00 Infrastructure Maintenance Fee aka Vehicle Sales Tax (New Portion generated from increasing $300 cap to $500) $74 $57.86 $58.11 ($0.25) Maintenance Fee Out of State ($250 cap) $0 $0.00 $0.00 $0.00 Tax Relief Additional Transfer from DOT $0 $0.00 $0.00 $0.00 CTC Donor Bonus Transfer from DOT (Act 40 Revisions) ($8) ($17.02) ($17.02) ($0.00) Act 40: Roads Bill Revenues $149 $114 $107 $7 Existing SCDOT Funds now swept into IMTF account: Act 275 Original Vehicle Sales Tax (80% of the first $300 portion) $149 $ $ ($0.52) Interest $0 $0.76 $0.76 $0.00 Sales and Use Tax - Portion coming from DOR to DOT direct $0 $1.82 $1.82 $0.00 Existing SCDOT Revenues swept into the IMTF Account $149 $122 $123 ($1) TOTAL IMTF Revenues $298 $236 $230 $6 Other State Revenues in the Highway Fund, Non-Federal Aid Acct Revenue Projection SFY YTD Actuals YTD Projected Variance SFY17-18 Thru May 31, 2018 Revenue Receipts Actuals-Projections Act 98 General Fund Transfer $50 $50.00 $50.00 $0.00 Gas Tax Original 16 cent portion - Gasoline $386 $ $ $1.48 Gas Tax Original 16 cent portion - Diesel (Gross of IFTA $13.12m) $127 $ $ $7.15 Act 275 SCDMV Fees & Fines $84 $66.51 $63.05 $3.46 Sale of Services $16 $11.41 $14.21 ($2.80) Act 176: Motor Vehicle License Fees $14 $15.03 $13.02 $2.01 Act 176: Petroleum Inspection Tax $8 $9.11 $7.79 $1.32 Act 176: Electric Power Tax $4 $2.17 $3.42 -$1.25 Act 176: DMV Penalties $4 $2.67 $3.21 ($0.54) Cross Island Parkway Tolls $9 $7.93 $8.25 ($0.32) Sale of Goods $4 $0.00 $3.21 ($3.21) Over Size/Over Weight Permits $4 $2.82 $3.21 ($0.39) Other Misc Revenues $9 $33.46 $8.53 $24.93 Interest earned outside of IMTF and Tolls $3 $7.81 $2.84 $4.97 General Fund Request: $65M Backfill for NFA Paving $ General Fund Request: $10M for Rest Area Rehabilitation $ CTC Donor Bonus (Original Projection) ($9.5) $712 $685 $649 $37 * As reported by South Carolina Information Enterprise System (SCEIS) 199

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201 Infrastructure Maintenance Trust Fund State Fiscal Year 2018 Year to Date Statement of Receipts and Disbursements as of May 31, 2018 Balance of funds as of July 1, 2017 $ - Monthly Cumulative Receipts: Motor Fuel 12,650, ,930, Infrastructure Maintenance Fee (Note C) 48,683, ,539, Registration Fee (Note C) 4,616, ,539, Sales and Use Tax - Max Tax 672, ,816, Road Use Fee 350, , Investment Earnings 418, , Total receipts to date $ 253,031, Disbursements (Note A) (1,588,798.34) (19,149,048.18) Total disbursements to date $ (19,149,048.18) Balance of Funds as of May 31, 2018 (Note B) $ 233,882, Project Commitments 381,014, Less project payments (2,126,335.66) Outstanding Project Commitments 378,888, Difference between Cash Balance and Project Commitments $ (145,006,171.21) Center Lane Miles Awarded to Contract by Category Pavements Rural Road Safety Total Miles Awarded to Contract Note A: Disbursements do not include SCDOT internal expenses relating to Infrastructure Maintenance Trust Fund Projects. Note B - SCDOT has reviewed and coordinated this information with records of the South Carolina Comptroller General's Office. Note C - SCDOT was notified in early June 2018 that the increase in registration fees had inadvertantly been recorded in the Infrastructure Maintenance Fee revenue account by another state agency. The error has been corrected and this statement has been retroactively adjusted. 201