BOARD OF COMMISSIONERS MEETING MINUTES. November 5, 2018

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1 BOARD OF COMMISSIONERS MEETING MINUTES November 5, 2018 The regular meeting and public hearings of the Board of Commissioners of the Township of Upper St. Clair, duly advertised and posted in accordance with law, was called to order at 7:30 PM on Monday, November 5, 2018 in the Board of Commissioners Meeting Room, Township Municipal Building, 1820 McLaughlin Run Road, Upper St. Clair, PA The Pledge of Allegiance was recited by all present. PRESENT: Commissioner Christie President Commissioner Seitanakis Vice President Commissioner Del Re Commissioner Logan Commissioner Orchowski Commissioner Pardini EXCUSED: Matthew R. Serakowski Mark S. Mansfield Mark P. Romito Adam A. Benigni Jacque Rowden Marlene Peck Christopher Cahiliane Jennifer J. Slagle, P. E. Deborah A. Bakowski Michelle L. Hall Commissioner Paoly Irving S. Firman Township Manager Assistant Township Manager Director of Finance Director of Community Development Director of Information Technology Accounting Manager Township Attorney Representative Township Engineer Recording Secretary Court Reporter, Pittsburgh Reporting Service Township Attorney PUBLIC: Approximately eight people attended REVIEW OF BOARD OF COMMISSIONERS REGULAR MEETING MINUTES OF OCTOBER 1, 2018 Commissioner Orchowski moved to approve the Regular Meeting Minutes of October 1, This was seconded by Commissioner Logan and carried with a 6-0 voice vote. REVIEW OF BOARD OF COMMISSIONERS SPECIAL MEETING MINUTES OF OCTOBER 22, 2018 Commissioner Pardini moved to approve the Special Meeting Minutes of October 22, This was seconded by Commissioner Del Re and carried with a 6-0 voice vote. PUBLIC COMMENTS Mr. Howard Zelik, 2532 Shenandoah Drive, expressed his concern over the conditions along Morton Road. He stated that the road is narrow and winding with vehicles travelling too fast. He commented that he had come before the Board in June to discuss the large pothole near the edge of the road and that it caused a dangerous situation. Mr. Zelik explained that gravel had been placed in the large pothole but that storms had washed away the gravel. He commented that

2 November 5, 2018 BOARD OF COMMISSIONERS MEETING MINUTES 2 asphalt was then used to patch the 6-8 inch drop on the right edge of the road but that it is still a problem and with winter weather coming it is a hazard. Commissioner Christie thanked Mr. Zelik for coming to the meeting. Commissioner Del Re asked if he had recently reported these conditions to the Township and Mr. Zelik responded negatively. Commissioner Christie stated that Mr. Serakowski would have his team out to the area along Morton Road to inspect the situation. None. OLD BUSINESS NEW BUSINESS PUBLIC HEARING RE. PLC BOYCE ROAD CROSSROADS UNITED METHODIST CHURCH NONRESIDENTIAL CONDITIONAL USE APPROVAL Mr. Benigni explained that this is the initial public hearing re. PLC Boyce Road Crossroads United Methodist Church Nonresidential Conditional Use Approval. He reviewed the recommended public hearing procedures. Mr. Benigni entered Township Exhibits #1 #12 and Applicant Exhibits #1 #3 into the record. Mr. Benigni recommended that the hearing be continued to Monday, December 3, 2018, for the purpose of taking Staff testimony. This may be accomplished by a simple motion and voice vote. Those wishing to testify were sworn in by Commissioner Christie. Mr. Patrick Roddy, Director of Business Operations, Crossroads United Methodist Church, explained that they are requesting occupancy for the entire building, not just half. He stated that the main issue that he has been discussing with Mr. Benigni has been regarding the parking situation. Mr. Roddy explained that the peak usage time would occur on Sundays and also on holidays such as Christmas Eve and Easter. Even if the most conservative peak period parking demand rate (0.45 to 0.60 parking spaces per attendee) was utilized for purposes of this application, the available parking on the property (241 parking spaces) would still be accommodated. Commissioner Christie asked if there were any additional comments from the Board or the public and there were none. MOTION AND VOTE TO CONTINUE PUBLIC HEARING RE. PLC BOYCE ROAD CROSSROADS UNITED METHODIST CHURCH NONRESIDENTIAL CONDITIONAL USE APPROVAL TO DECEMBER 3, 2018 Commissioner Seitanakis moved to continue Public Hearing Re. PLC Boyce Road Crossroads United Methodist Church Nonresidential Conditional Use Approval to the December 3, 2018 Regular Board Meeting. This was seconded by Commissioner Del Re and carried with a 6-0 voice vote.

3 November 5, 2018 BOARD OF COMMISSIONERS MEETING MINUTES 3 PUBLIC HEARING RE. PLC BOYCE PLAZA ROAD SOUTHWOOD PSYCHIATRIC NONRESIDENTIAL AMENDED TENTATIVE AND FINAL APPROVAL OF BOYCE PLAZA COMPLEX PLANNED OFFICE/HOSPITAL CENTER Mr. Benigni explained that this is the initial public hearing re. PLC Boyce Plaza Road Southwood Psychiatric Nonresidential Amended Tentative and Final Approval of Boyce Plaza Complex Planned Office/Hospital Center. He reviewed the recommended public hearing procedures. Mr. Benigni entered Township Exhibits #1 #16 and Applicant Exhibits #1 #8 into the record. Those wishing to testify were sworn in by Commissioner Christie. Mr. Roger Hartung, AIA, NCARB / Principal, JKM Architecture, reviewed drawings of the proposed project on the overhead projector. He explained that the applicant is proposing an amendment to the Amended Tentative approval for Boyce Plaza Complex Planned Office/Hospital Center for an addition of 1,124 sq. ft. of administrative office space for the hospital and provide a secured 2,030 sq. ft. area for outdoor recreation activity. Mr. Hartung further explained that the changes are being requested so that there are more secure areas for staff and patients. Commissioner Orchowski asked if this was done for aesthetics or for security. Mr. Hartung said the renovations are being done for both reasons. Commissioner Christie asked if there were any comments from the Board or the public and there were none. MOTION AND VOTE TO CONTINUE PUBLIC HEARING RE. PLC BOYCE PLAZA ROAD SOUTHWOOD PSYCHIATRIC NONRESIDENTIAL AMENDED TENTATIVE AND FINAL APPROVAL OF BOYCE PLAZA COMPLEX PLANNED OFFICE/HOSPITAL CENTER TO THE DECEMBER 3, 2018 REGULAR BOARD MEETING Commissioner Orchowski moved to continue Public Hearing Re. PLC Boyce Plaza Road Southwood Psychiatric Nonresidential Amended Tentative and Final Approval to the December 3, 2018 Regular Board Meeting. This was seconded by Commissioner Logan and carried with a 6-0 voice vote. UPDATE RE. HUNTINGTON DRIVE AND COUNTRY CLUB DRIVE TRAFFIC CALMING FOLLOW-UP STUDY Mr. Benigni explained that Trans Associates has completed the Traffic Calming Follow-Up Study for Huntington Drive and Country Club Drive. As expected, the traffic calming measures have reduced the average daily volume of traffic between 4 and 21 percent and have reduced the 85 th percentile speeds between 4 mph and 9 mph. He stated that based upon the results of the study, Trans Associates has recommended no additional traffic calming measures. Mr. Benigni further explained that at the Board of Commissioners Informational meeting of October 29, 2018, the Board of Commissioners requested that Community Development send a letter to all of the residents of Huntington Drive and Country Club Drive detailing the results of the recent traffic calming follow-up study. He stated that the letter was sent to those residents on November 1, 2018.

4 November 5, 2018 BOARD OF COMMISSIONERS MEETING MINUTES 4 Commissioner Christie asked if there were any questions from the Board or the Public and there were none. DISCUSSION RE. PUBLIC HEARING 2019 PROPOSED BUDGET Mr. Romito reviewed the recommended Public Hearing procedures and stated that the 2019 Proposed Budget was advertised and posted as required by law. Those wishing to testify were sworn in by Commissioner Christie. Mr. Romito reviewed the 2019 Proposed Budget information during a computer aided PowerPoint presentation. He explained how several major items would affect the 2019 Budget. He reviewed the Township s 2019 Proposed Budget Highlights: Real Estate Tax remains at 3.83 mills Remains the same and has not been raised since 2010 Earned Income Tax Rate remains at 0.80% Stays the same and has not been raised since 2007 Sewer Usage Multiplier proposed to be set at 2.00 General Fund Balanced at $22, 014,855 All Other Funds Balanced at $25,310,067 He also reviewed revenues and expenditures of various funds. Mr. Romito stated that Real Estate Tax (RET) & Earned Income Tax (EIT) continue to be the major revenue sources in the General Fund. He stated that RET and EIT combine to be almost 80% of the total General Fund revenues and that the Sewer Fees and Recreation Fees are the primary recurring revenues in other funds. Mr. Romito explained that the largest programs, in terms of expenditures, are Public Safety (includes Police), Public Works (includes garbage, roads, snow / ice removal), Recreation (includes the Community & Recreation Center), and the Sanitary Sewer (includes Alcosan). He reviewed the following sections of the 2019 Proposed Budget: 2019 General Fund Revenues: Real Estate Tax and Earned Income Tax combined are about 79% of the total General Fund revenues Other taxes include: o Local Services Tax o Realty Transfer Tax o RAD Sales Tax (Portion of the 1% Allegheny County levy) Mr. Romito stated that the Operating revenue is up 1.87% over the 2018 Budget General Fund Expenditures: All expenditures up 1.87% from 2018 Budget Operating Expenditures proposed to go up 3.4% from the 2018 Budget (Up 2.44% without Refuse/Recycling)

5 November 5, 2018 BOARD OF COMMISSIONERS MEETING MINUTES General Fund Notable Items: Refuse/Recycling New contract increases by $184,000 in 2019 (Up 14.7%) Health Insurance Premium increase of 6% Workers Compensation Insurance Premium increase of over 14 % Minimal Municipal Obligation (Pension Plans) Net decrease of 11.4% 2019 General: Wages Full time non-contractual personnel budgeted at 2.75% Police Officers contract has a set hourly wage increase of 2.25% (Contract expires 12/2019) Public Works contract has a set hourly wage increase of 2.50% (Contract runs through 12/2021) 2019 Enterprise Funds: C&RC Membership Revenue (2019 is budgeted to remain in line with projected 2018 revenue) Operating Expenses (Very little overall change except for increases in software, credit card processing and marketing.) Prioritize and begin to implement facility assessment recommendations in Enterprise Funds: Sanitary Sewer Sanitary Sewer User Fee Multiplier Rate o ALCOSAN to increase rates again, increase will go up 7% in 2019 o Township multiplier proposed to decrease from 2.05 to 2.00 Sanitary Sewer Expenditures o Wastewater (sewage) treatment budgeted at $4.02M (60% of operating costs) o Continued source reduction work budgeted at $1.5M Looking Ahead o Continued focus on source reduction o Still uncertain about future requirements, but anticipating that the Township will be mandated to undertake major Sanitary Sewer construction. Administrative Consent Order (ACO) o Interim ACO expired at the end of A new order has not yet been negotiated. Municipalities in the region remain unclear as to what regulatory requirements will be mandated in the future Capital Projects Fund: Funding for the Road Program being proposed at $1,700,000 Funding for Storm Sewer projects at $500,000 Continued reinvestment in facilities Traffic Signal improvements for: o Rt. Boyce Road (partnership with PennDOT) o Rt. Old Washington Road (partnership with PennDOT) o Completion of McMurray McLaughlin Run Panther Pass (w/grant funding)

6 November 5, 2018 BOARD OF COMMISSIONERS MEETING MINUTES 6 o Completion of McMurray Johnston Road (w/grant funding) 2019 Fund Balance Projections: The General Fund s estimated Unassigned Fund Balance is projected at $3,950M or 18% of estimated revenues GFOA recommends at least two (2) months of revenues This is sufficient to demonstrate the budgetary flexibility needed for the Township to maintain its AA+ Bond Rating Looking Forward Long-term budget forecast shows structural stability o Assumes consistent growth in both revenues and expenditures Factors to consider beyond 2019 o Continued implementation of the C&RC Study o Potential for debt issuance in several areas Sanitary Sewer regulatory compliance MS4 regulatory compliance Continued reinvestment in facilities Commissioner Christie asked if there were any comments from the Board or the public. Commissioner Orchowski thanked Mr. Romito and his Staff for a wonderful job on the 2019 Proposed Budget. Commissioner Orchowski thanked Mr. Romito for providing information from the Compensation Consultant report. Commissioner Logan asked for an update regarding Sanitary Sewer compliance. Mr. Serakowski stated that the most recent 3 Rivers Wet Weather meeting that was scheduled for this Thursday has been cancelled because there is no new information. It is a consensus that there is not enough time by year s end to get an Agreement executed with the 83 municipalities. He said that they would be working on an Agreement into Commissioner Christie thanked Staff for the hard work that goes into preparing the Proposed Budget and commented that the Budget project began in May and that the Budget and Finance Committee has met many times over the past few months. Mr. Romito requested that the Public Hearing Re. the 2019 Proposed Budget be closed and stated that the adoption of the 2019 Budget is scheduled for the Board of Commissioners Meeting on December 3, 2018 in accordance with the Home Rule Charter. MOTION AND VOTE TO CLOSE THE PUBLIC HEARING RE. THE 2019 PROPOSED BUDGET Commissioner Pardini moved to close the Public Hearing Re Proposed Budget. This was seconded by Commissioner Del Re and carried with a 6-0 voice vote.

7 November 5, 2018 BOARD OF COMMISSIONERS MEETING MINUTES 7 RECOMMENDATION RE. APPROVAL OF CONTRACT Mr. Mansfield presented the following contract to the Board of Commissioners for their approval in accordance with the Township Code: Glassmere Fuel Service, Inc. Curtisville, PA Gasoline and Diesel Fuel and Winterized Diesel Fuel Additive OPIS Daily Pittsburgh Average Index Plus Fixed Margin of between $.0127 and $.0848 on each gallon of gasoline (depending on amount ordered), between $.0179 and $.0848 on each gallon of Diesel Fuel (depending on amount ordered) and $.0325 on Winterized Diesel Fuel additive on each gallon of Diesel Fuel. Mr. Mansfield stated that a simple motion and voice vote would authorize the above action. MOTION AND VOTE TO APPROVE THE ABOVE MENTIONED CONTRACT Commissioner Logan moved to approve the above-mentioned contract. This was seconded by Commissioner Seitanakis and carried with a 6-0 voice vote. OTHER BUSINESS RECOMMENDATION RE. APPOINTMENT TO THE CIVIL SERVICE BOARD Commissioner Del Re explained that earlier this evening, the Board of Commissioners interviewed three (3) candidates for the Civil Service Board. He stated that Staff is recommending approval of the following one (1) appointment. This may be accomplished by simple motion and voice vote. Civil Service Board (Term effective November 5, 2018 through December 31, 2020) Shon Worner MOTION AND VOTE RE. APPROVAL OF APPOINTMENT TO THE CIVIL SERVICE BOARD Commissioner Del Re moved to approve the above appointment to the Civil Service Board. This was seconded by Commissioner Pardini and carried with a 6-0 voice vote. Commissioner Del Re commented that for any resident that is interested, the Township has a few vacancies on various Boards. He said that the talent bank form is located on the Township website. Commissioner Christie stated that tomorrow is Election Day and to please take time and vote. Commissioner Christie stated the Township would be holding an observance on Monday, November 12, 2018 at 10:00 AM, to honor Veterans of all branches of the U.S. Armed Forces. He commented that it is always a wonderful event and asked everyone to please plan on attending. Commissioner Christie said that the Veterans deserve our time to honor them. Commissioner Orchowksi commented that the work being done on the Municipal Activity Center (MAC) is looking really good.

8 November 5, 2018 BOARD OF COMMISSIONERS MEETING MINUTES 8 Commissioner Del Re encouraged everyone to stop and see the Veterans Park and stated that no tax payer dollars were used to build the monument. There is a monument representing every branch of the military. ADJOURNMENT Following a motion for adjournment by Commissioner Orchowski and a second by Commissioner Pardini, which carried with a 6-0 voice vote, the meeting was adjourned at approximately 8:22 PM. Deborah A. Bakowski Recording Secretary November 2018