OPERATING FUND OPERATING FUND ADMINISTRATION AND BUSINESS AFFAIRS
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1 OPERATING FUND ADMINISTRATION AND BUSINESS AFFAIRS OPERATING FUND ADMINISTRATION AND BUSINESS AFFAIRS
2 ABA Home Page 1 of 1 10/22/2013 My Sac State Contact Directories Go ABOUT ACADEMICS ADMISSIONS ATHLETICS MAKE A GIFT QUICK LINKS ABA Home About ABA Office of the VP/CFO Initiatives Departments Committees Forms Directory A to Z previous next ABA and others support black student enrollment, retention & graduation. more info ABA Quick Links ABA Calendar VP/CFO Messages ABA Strategic Planning FOCUS Newsletter ABA Thank-You Blog Spotlight Event Facilities Police Media Log Ticket Office Vendor Corner Visitor Parking BPRT Event Parking Facilities Requests Mailing & Printing Travel Guidelines Commute Choices Hornet Bucks Lost & Found Payments/Refunds Safety Tips Accounting Accounts Payable/Travel Capital Planning & Construction Environmental Health & Safety OneCard Services Mail Services Procurement & Contracts Reprographics Space Management Student Financial Services Center Risk Management & Insurance University Transportation & Parking Services Workers' Compensation Justine Heartt appointed Chair of the CSU Financial Officers' Association Safety & Compliance Emergency Management Jeanne Cleary Act Policies Records Management Tax Compliance Whistleblower Act CALIFORNIA STATE UNIVERSITY, SACRAMENTO Comments & Questions A to Z Index Accessibility 6000 J Street Sacramento, CA (916)
3 Administration and Business Affairs Operating Fund Summary for FTE $ Amount Prior Year Carry Forward Balance $3,896,074 Sources (Budget) Initial Allocations $12,307,205 Prior Year Encumbrance Allocations $1,149,741 One-Time Allocations from University Reserves $71,770 Centrally Funded Compensation Increases $31,214 CO Cash Posting Orders $5,692 Release Time ($850) Benefits Allocations $7,778,716 Miscellaneous Budget Transfers $7,000 Revenue from Various Sources $4,510,799 Total Sources (Budget) $25,861,288 Uses (Expenditures) by Program Center Budget Planning and Admin 4.00 $431,254 Business Admin Services 9.97 $827,212 Facilities Services $16,085,931 Financial Services $4,577,971 Public Safety $4,010,304 Risk Management Services $1,159,891 VP's Office - ABA 6.31 $846,710 Total Uses (Expenditures) by Program Center $27,939,273 Uses (Expenditures) by Expense Type MPP Salaries $3,292,249 Staff Salaries $11,453,080 Student Asst Salaries $300,474 Benefits $7,778,716 Operating Expenses $5,114,754 Total Uses (Expenditures) by Expense Type $27,939,273 Budget Balance Available Prior Year Carry Forward Balance $3,896,074 Total Sources (Budget) $25,861,288 Total Uses (Expenses) ($27,939,273) Year-End Encumbrances ($1,772,940) Budget Balance Available $45,
4 Administration Business Affairs Uses (Expenditures) by Program Center and Expense Type Uses (Expenditures) by Program Center Financial Services 16.4% Public Safety 14.4% Facilities Services 57.6% Risk Management Services 4.2% VP's Office ABA 3.0% Business Admin Services 3.0% Budget Planning and Admin 1.5% Uses (Expenditures) by Expense Type Operating Expenses 18.3% MPP Salaries 11.8% Benefits 27.8% Staff Salaries % Student Asst Salaries 1.1% 167
5 Administration and Business Affairs Operating Fund Summary by Program Center, Department and Expense Type Program Center Department MPP Salaries FTE Staff Salaries FTE Student Asst Salaries Benefits Operating Expenses 1213 Expenses Budget Planning and Admin 117, , ,107 22, ,254 Budget Planning & Admin 117, , ,107 22, ,254 Business Admin Services 260, , , ,088 5, ,212 Business and Admin Svcs 189, , ,171 5, ,293 Mail Services 70, , , , ,919 Reprographic Services 0 0 Facilities Services 1,167, ,443, ,430 4,136,622 4,257,070 16,085,931 Bldg Trades Electrical 251, ,835 Bldg Trades Lockshop 66,372 66,372 Bldg Trades Metal 18,186 18,186 Bldg Trades MultiCraft 56,181 56,181 Bldg Trades Paint 24,694 24,694 Bldg Trades Plumbing 101, ,113 Building Maintenance Trades 11, ,705, , ,671 2,230,040 Campus Conservation 50, ,323 7, ,803 Custodial Services 131, ,949, ,533, ,551 4,113,995 Customer Service Center 149, , ,387 8, ,735 Energy Management 196, , ,642 Engineering Services 95, , , ,729 1,728,548 Fac Mgmt-Cap Outlay Fac Mgmt-Union 2,175 2,175 Facilities Planning 195, , , , ,659 Facilities Services 523, , , ,691 91,066 1,225,358 FM Work Orders 280, , , ,274 Grounds Maintenance 61, , , ,468 1,210,722 Hornet Stadium-FM 59,061 59,061 Improve Univ Facilities 1,315,197 1,315,197 IRT Chargeback 0 0 Maintenance Contract 222, ,288 Special Repair 790, ,369 Transportation Maintenance 175, , , ,002 Utility/Hazwaste 100, ,262 Financial Services 747, ,018, ,802 1,444, ,512 4,577,971 Accounting Services 200, , ,307 17,910 1,173,021 Accounts Payable 63, , ,667 13, ,073 Financial Services 136, , ,730 16, ,372 Procurement Services 105, , , ,650 21, ,
6 Administration and Business Affairs Operating Fund Summary by Program Center, Department and Expense Type Program Center Department MPP Salaries FTE Staff Salaries FTE Student Asst Salaries Benefits Operating Expenses 1213 Expenses Receiving & Shipping 158, ,846 77,714 4, ,807 Student Fin Services Center 242, , , , ,174 1,454,529 Ticket Office 82, ,452 45,254 67, ,656 Public Safety 395, ,840, ,053 1,195, ,530 4,010,304 Public Safety 395, ,839, ,550 1,195, ,452 3,839,065 Public Safety Cadet Program 1, , ,239 Risk Management Services 261, , ,676 38,354 1,159,891 Risk Management Services 258, , ,997 37, ,155 Space Management 2, , , ,736 VP's Office - ABA 343, , ,695 58, ,710 Auditing Services 107, , ,346 4, ,324 Space Rental 19,213 19,213 Vice President for Admin 235, , ,349 34, ,173 Grand Total 3,292, ,453, ,474 7,778,716 5,114,753 27,939,273 The CSU system-wide payroll distribution software has a known issue where the calculated FTE is not always accurate when a payroll reduction occurs. Occasionally, the FTE is posted as a positive rather than a negative value for a reduction in payroll, thereby inflating the total FTE amount. 169
7 Miscellaneous Student Fees Miscellaneous Student Fees Fee Level 3 Per Student Actuals 6/30/2013 Min Max Revenue 1 Expense Fund Equity 2 Administration & Business Affairs Financial Services $373,759 ($387,772) $8,159 MS030 Re-Enrollment Fee $100 $100 $63,204 ($71,240) $5,610 TS004 Reg Fee/Tuition Inst $33 $33 $310,556 ($316,533) $2,549 Public Safety $25,870 ($18,234) $21,239 MC004 Public Safety Service Fees $5 $260 $25,870 ($18,234) $21,239 Total $399,629 ($406,007) $29,397 Notes: 1 Prior year revenue includes allowance for uncollectibles posted to global dept ID's 2 Fund equity (aka retained earnings) reflects net worth and does NOT equal cash (includes receivables and payables); equity is POST-CLOSE (as of 7/01/2013) so net revenue and expense from are reflected in fund equity 3 Fee level information provided by Gina Curry, University Bursar Program center determined by dept ID used for majority of transactions The natural accounting values for revenues and fund equity are credits, while expense normally appears as a debit. These values have been reversed for the purpose of this report. 170
8 Budgets (excluding carryover) vs Expenses Carryover Budgets from Prior Year $35,000,000 Budgets (excl carryover) $6,000,000 $30,000,000 Expenses $5,000,000 $25,000,000 $4,000,000 $20,000,000 $15,000,000 $3,000,000 $10,000,000 $2,000,000 $5,000,000 $1,000,000 $0 2009/ / / /2013 $0 2009/ / / / /2014 Fiscal Year Fiscal Year Budgets in the above graph only include new amounts for the fiscal year. These are listed as Initial Baseline and Misc Budget Entries in the below table. Budgets in the above graph only include carryover amounts from the prior fiscal year. These are listed as Prior Year Carryover and Prior Year Encumbrances in the below table. Description 2009/2010 % 2010/2011 % 2011/2012 % 2012/2013 % 2013/2014 Prior Year Carryover 1,659,360 94% 1,557, % 3,491, % 3,896,074 1% 45,149 Prior Year Encumbrances 862, % 1,209, % 2,038,502 56% 1,149, % 1,772,940 Initial Baseline 14,352,009 99% 14,256,769 95% 13,595,988 91% 12,307, % 13,832,847 Misc Budget Entries 9,959, % 15,503,495 95% 14,747,656 84% 12,404,341 Year End Budget 26,833, % 32,527, % 33,873,568 88% 29,757,362 Year End Expenditures (24,066,222) 112% (26,998,188) 107% (28,827,752) 97% (27,939,273) Year End Encumbrances (1,209,415) 169% (2,038,067) 56% (1,149,741) 154% (1,772,940) Budget Balance Available 1,557, % 3,491, % 3,896,075 1% 45,
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