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1 8/10 12:40pm REPORT OF THE SECRETARY General Fund - Fund 10 (including subfunds 16, 17 & 18) Interim Balance Sheet For 1 Month Period Ending 07/31/2012 ====================== ASSETS AND RESOURCES ====================== Page A S S E T S Cash in bank $7,610, Cash and cash equivalents $1,000, Tax levy receivable $60,349, Accounts receivable: 132 Interfund ($100,555.38) 141 Intergovernmental - State $13,931, $13,830, Other Current Assets $1, R E S O U R C E S Estimated Revenues $79,035, Less Revenues ($78,521,900.91) $513, Total assets and resources $83,305, ================
2 REPORT OF THE SECRETARY General Fund - Fund 10 (including subfunds 16, 17 & 18) Interim Balance Sheet For 1 Month Period Ending 07/31/2012 ============================= LIABILITIES AND FUND EQUITY ============================= --- L I A B I L I T I E S Accounts Payable $1,960, Other current liabilities $1,141, TOTAL LIABILITIES $3,102, =============== F U N D B A L A N C E --- A p p r o p r i a t e d Reserve for encumbrances - Current Year $21,550, Reserve for encumbrance - Prior Year $1,315, Reserved fund balance: Page Appropriations $81,464, Less : Expenditures $4,303, Encumbrances $22,865, ($27,169,023.86) $54,295, Total Appropriated $77,161, U n a p p r o p r i a t e d Fund Balance - $3,781, Budgeted Fund Balance ($739,865.82) TOTAL FUND BALANCE $80,203, TOTAL LIABILITIES AND FUND EQUITY $83,305, ===============
3 General Fund - Fund 10 (including subfunds 16, 17 & 18) Interim Balance Sheet For 1 Month Period Ending 07/31/2012 Page 3 RECAPITULATION OF FUND BALANCE: Budgeted Actual Variance Appropriations $81,464, $27,169, $54,295, Revenues ($79,035,193.00) ($78,521,900.91) ($513,292.09) $2,429, ($51,352,877.05) $53,782, Less: Adjust for prior year encumb. ($1,689,897.86) ($1,689,897.86) Budgeted Fund Balance $739, ($53,042,774.91) $53,782, ============== =============== =============== Recapitulation of Budgeted Fund Balance by Subfund Fund 10 (includes 10, 11, 12, and 13) $739, ($53,042,774.91) $53,782, Fund 16 (Restricted ARRA-ESF) $0.00 $0.00 $0.00 Fund 17 (Restricted ARRA-GSF) $0.00 $0.00 $0.00 Fund 18 (Restricted ED JOBS) $0.00 $0.00 $0.00 TOTAL Budgeted Fund Balance $739, ($53,042,774.91) $53,782, ============== ============== ==============
4 Page 4 REPORT OF THE SECRETARY GENERAL FUND - FUND 10 (including subfunds 16, 17 & 18) INTERIM STATEMENTS COMPARING BUDGET REVENUE WITH ACTUAL TO DATE AND APPROPRIATIONS WITH EXPENDITURES AND ENCUMBRANCES TO DATE For 1 Month Period Ending 07/31/2012 BUDGETED ACTUAL TO NOTE: OVER UNREALIZED ESTIMATED DATE OR (UNDER) BALANCE *** REVENUES/SOURCES OF FUNDS *** 1XXX From Local Sources $66,009, $65,809, $200, XXX From State Sources $13,025, $12,712, $313, TOTAL REVENUE/SOURCES OF FUNDS $79,035, $78,521, $513, ============== ============== ============== ============== AVAILABLE *** EXPENDITURES *** APPROPRIATIONS EXPENDITURES ENCUMBRANCES BALANCE --- CURRENT EXPENSE XX-100-XXX Regular Programs - Instruction $28,432, $514, $1,712, $26,205, XX-100-XXX Special Education - Instruction $5,363, $ $17, $5,344, XXX Basic Skills - Remedial Instruction $394, $ $ $393, XXX Bilingual Education - Instruction $257, $0.00 $0.00 $257, XXX School-Spon. Cocurr. Acti-Instr $445, $20, $326, $98, XXX School-Spons. Athletics - Instruction $1,015, $22, $97, $895, UNDISTRIBUTED EXPENDITURES XXX Instruction $3,365, $373, $2,373, $618, XXX Health Services $780, $8, $46, $725, XXX Speech, OT,PT & Related Svcs $1,397, $51, $295, $1,050, XXX Other Support Serv - Students Extra Srvc $596, $28, $62, $505, XXX Guidance $1,505, $23, $9, $1,472, XXX Child Study Teams $2,047, $61, $29, $1,955, XXX Improv of Inst. - Instruc Staff $1,110, $100, $103, $906, XXX Educational Media Serv/School Library $597, $2, $23, $571, XXX Instructional Staff Training Services $504, $21, $141, $341, XXX Supp. Serv.-General Administration $2,046, $165, $638, $1,242, XXX Supp. Serv.-School Administration $2,876, $217, $75, $2,584, X-XXX Central Serv & Admin. Inform. Tech. $1,391, $208, $275, $907, XXX Require Maint. for School Facilities $1,125, $126, $389, $609, XXX Custodial Services $4,407, $306, $1,428, $2,672, XXX Care and Upkeep of Grounds $679, $51, $169, $458, XXX Security $101, $ $1, $99, XXX Student Transportation Services $4,126, $77, $524, $3,524, XXX-XXX-2XX Allocated and Unallocated Benefits $14,473, $1,859, $12,239, $374, TOTAL GENERAL CURRENT EXPENSE EXPENDITURES/USES OF FUNDS $79,043, $4,245, $20,982, $53,815, ============== ============== ============== ==============
5 Page 5 REPORT OF THE SECRETARY GENERAL FUND - FUND 10 (including subfunds 16, 17 and 18) INTERIM STATEMENTS COMPARING BUDGET REVENUE WITH ACTUAL TO DATE AND APPROPRIATIONS WITH EXPENDITURES AND ENCUMBRANCES TO DATE For 1 Month Period Ending 07/31/2012 AVAILABLE *** EXPENDITURES - cont'd *** APPROPRIATIONS EXPENDITURES ENCUMBRANCES BALANCE *** CAPITAL OUTLAY *** 12-XXX-XXX-73X Equipment $1,236, $6, $1,079, $149, XX-XXX Facilities acquisition & constr. serv. $1,129, $39, $759, $330, TOTAL CAP OUTLAY EXPEND./USES OF FUNDS $2,365, $45, $1,839, $480, ============== ============== ============== ============== X Transfer of Funds to Charter Schools $55, $12, $43, TOTAL GENERAL FUND EXPENDITURES $81,464, $4,303, $22,865, $54,295, ============== ============== ============== ==============
6 REPORT OF THE SECRETARY GENERAL FUND - FUND 10 (including subfunds 16, 17 & 18) SCHEDULE OF REVENUES ACTUAL COMPARED WITH ESTIMATED For 1 Month Period Ending 07/31/2012 ESTIMATED ACTUAL UNREALIZED Page LOCAL SOURCES Local Tax Levy $65,794, $65,794, Tuition- From Individuals $4, ($4,551.40) Transp Fees from Other LEAs $25, $25, XXX Miscellaneous $190, $10, $179, TOTAL $66,009, $65,809, $200, ============== ============== ============== --- STATE SOURCES Extraordinary Aid $350, $350, Categorical Special Education Aid $3,266, $3,266, Equalization $8,983, $8,983, Categorical Security $104, $104, Categorical Transportation Aid $322, $322, XXX Other State Aids $0.00 $36, ($36,986.00) TOTAL $13,025, $12,712, $313, ============== ============== ============== TOTAL REVENUES/SOURCES OF FUNDS $79,035, $78,521, $513, =============== =============== ===============
7 Page 7 REPORT OF THE SECRETARY GENERAL FUND - FUND 10 (including subfunds 16, 17 & 18) STATEMENT OF APPROPRIATIONS COMPARED WITH EXPENDITURES AND ENCUMBRANCES For 1 Month Period Ending 07/31/2012 Available Appropriations Expenditures Encumbrances Balance *** G E N E R A L C U R R E N T E X P E N S E *** --- Regular Programs - Instruction Kindergarten - Salaries of Teachers $639, $639, Grades Salaries of Teachers $8,611, $22, $71, $8,518, Grades Salaries of Teachers $6,752, $9, $22, $6,720, Grades Salaries of Teachers $8,929, $25, $49, $8,854, Regular Programs - Home Instruction Salaries of Teachers $83, $23, $25, $33, Purchased Prof.-Ed. Services $35, $35, Regular Programs - Undistr. Instruction Other Salaries for Instruction $252, $49, $200, $3, Purchased Prof.-Ed. Services $253, $ $42, $209, Purchased Technical Services $46, $8, $38, Other Purch. Serv. ( series) $320, ($984.00) $210, $110, General Supplies $2,038, $361, $948, $729, Textbooks $437, $23, $108, $305, Other Objects $32, $24, $7, TOTAL $28,432, $514, $1,712, $26,205, SPECIAL EDUCATION - INSTRUCTION --- Learning and/or Language Disabilities: Salaries of Teachers $1,302, $0.00 $0.00 $1,302, Other Salaries for Instruction $357, $357, General Supplies $11, $ $3, $7, TOTAL $1,670, $ $3, $1,666, General Supplies $2, $1, $1, TOTAL $2, $0.00 $1, $1, Multiple Disabilities: Salaries of Teachers $52, $0.00 $0.00 $52, Other Salaries for Instruction $69, $69, General supplies $3, $3, TOTAL $125, $0.00 $0.00 $125, Resource Room/Resource Center: Salaries of Teachers $2,674, $0.00 $0.00 $2,674, Other Salaries for Instruction $444, $444, General supplies $22, $ $10, $10, TOTAL $3,140, $ $10, $3,129, Preschool Disabilities - Full-Time: Salaries of Teachers $267, $0.00 $0.00 $267, Other Salaries for Instruction $150, $150, General Supplies $5, $2, $2, TOTAL $423, $0.00 $2, $420,899.13
8 Page 8 GENERAL FUND - FUND 10 (including subfunds 16, 17 & 18) STATEMENT OF APPROPRIATIONS COMPARED WITH EXPENDITURES AND ENCUMBRANCES For 1 Month Period Ending 07/31/2012 Available Appropriations Expenditures Encumbrances Balance TOTAL SPECIAL ED - INSTRUCTION $5,363, $ $17, $5,344, Basic Skills/Remedial-Instruction Salaries of Teachers $389, $0.00 $0.00 $389, General Supplies $3, $ $ $2, Textbooks $2, $2, TOTAL $394, $ $ $393, Bilingual Education-Instruction Salaries of Teachers $240, $0.00 $0.00 $240, Other Purch. Serv.( series) $1, $1, General Supplies $11, $11, Textbooks $4, $4, TOTAL $257, $0.00 $0.00 $257, School spons.cocurricular activities-instruction Salaries $380, $17, $293, $69, Supplies and Materials $34, $3, $5, $26, Other Objects $30, $ $27, $2, TOTAL $445, $20, $326, $98, School sponsored athletics-instruct Salaries $774, $15, $59, $699, Purchased Services ( series) $121, $7, $114, Supplies and Materials $65, $6, $30, $27, Other Objects $53, $53, TOTAL $1,015, $22, $97, $895, UNDISTRIBUTED EXPENDITURES Instruction Tuition to Other LEAs within State Special $415, $299, $115, Tuition to Co.Voc.School Dist.-reg. $8, $8, Tuition to Co.Voc. School Dist.-spec. $332, $332, Tuition to Co.Spec.Serv. & Reg. Day schls $134, $3, $130, Tuition to Priv Sch for Disbl w/i State $2,475, $370, $2,074, $30, TOTAL $3,365, $373, $2,373, $618, Health services Salaries $740, $7, $36, $696, Purchased Prof. & Tech. Svc. $2, $ $1, Other Purchd. Serv.( series) $2, $2, Supplies and Materials $30, $ $10, $19, Other Objects $4, $4, TOTAL $780, $8, $46, $725, Speech, OT,PT & Related Svcs Salaries $915, $6, $2, $906, Purchased Prof. Ed. Services $477, $45, $292, $139, Supplies and Materials $5, $ $4,027.12
9 Page 9 GENERAL FUND - FUND 10 (including subfunds 16, 17 & 18) STATEMENT OF APPROPRIATIONS COMPARED WITH EXPENDITURES AND ENCUMBRANCES For 1 Month Period Ending 07/31/2012 Available Appropriations Expenditures Encumbrances Balance TOTAL $1,397, $51, $295, $1,050, Other support services - Students - Extra Srvc Salaries $500, $ $ $499, Purchased Prof. Ed. Services $96, $28, $61, $6, TOTAL $596, $28, $62, $505, Guidance Salaries Other Prof. Staff $1,247, $4, $ $1,242, Sal Secr. & Clerical Asst. $215, $17, $2, $195, Other Purch. Prof. & Tech Svc. $16, $ $15, Other Purchased Services ( series) $ $ Supplies and Materials $24, $1, $6, $16, Other Objects $1, $1, TOTAL $1,505, $23, $9, $1,472, Child Study Teams Salaries Other Prof. Staff $1,798, $45, $8, $1,744, Sal Secr. & Clerical Asst. $160, $13, $6, $140, Purchased Prof. - Ed. Services $64, $2, $13, $48, Other Purch. Prof. & Tech Svc. $1, $ $1, Misc Purch Ser( O/than Resid costs) $7, $0.00 $0.00 $7, Supplies and Materials $15, $1, $13, TOTAL $2,047, $61, $29, $1,955, Improv. of instr. Serv Salaries Superv. of Instr. $895, $82, $17, $795, Salaries Other Prof. Staff $112, $11, $24, $76, Sal Secr. & Clerical Asst. $73, $6, $57, $9, Purchased Prof. - Ed. Services $11, $1, $10, Other Purchased Services ( series) $4, $4, Supplies and Materials $5, $2, $2, Other Objects $7, $7, TOTAL $1,110, $100, $103, $906, Educational media serv./sch.library Salaries $488, $488, Supplies and Materials $105, $2, $20, $81, Other Objects $3, $2, $ TOTAL $597, $2, $23, $571, Instructional Staff Training Services Salaries Superv. of Instruction $41, $4, $ $36, Purchased Prof. - Ed. Services $437, $17, $140, $279, Other Purchased Services ( series) $24, $ $24, TOTAL $504, $21, $141, $341, Support services-general administration Salaries $678, $58, $52, $567,298.20
10 Page 10 GENERAL FUND - FUND 10 (including subfunds 16, 17 & 18) STATEMENT OF APPROPRIATIONS COMPARED WITH EXPENDITURES AND ENCUMBRANCES For 1 Month Period Ending 07/31/2012 Available Appropriations Expenditures Encumbrances Balance Legal Services $254, $16, $110, $127, Audit Fees $117, $90, $26, Other Purchased Prof. Svc. $219, $25, $152, $40, Purchased Tech. Services $25, $3, $8, $13, Communications/Telephone $274, $27, $211, $35, Other Purchased Services $243, $0.00 $ $243, General Supplies $43, $3, $9, $30, Judgments Agst. School Dist. $125, $125, Misc. Expenditures $39, $4, $1, $33, BOE Membership Dues and Fees $26, $26, $37.30 TOTAL $2,046, $165, $638, $1,242, Support services-school administration Salaries Princ./Asst. Princ. $1,831, $139, $10, $1,681, Sal Secr. & Clerical Asst. $951, $74, $28, $848, Purchased Prof. & Tech. Svc. $20, $1, $18, Other Purchased Services $5, $ $5, Supplies and Materials $47, $2, $20, $24, Other Objects $20, $ $15, $5, TOTAL $2,876, $217, $75, $2,584, Central Services Salaries $612, $58, $142, $411, Purchased Technical Services $33, $13, $19, Misc Pur Serv ( seriess ) $35, $35, Supplies and Materials $11, $2, $9, Other Objects $10, $10, TOTAL $703, $58, $159, $485, Admin. Info. Technology Salaries $458, $38, $64, $355, Purchased Prof. Services $206, $109, $30, $66, Other Pur Serv. ( seriess ) $ $ Supplies and Materials $23, $2, $21, TOTAL $688, $150, $116, $421, TOTAL Cent. Svcs. & Admin IT $1,391, $208, $275, $907, Required Maint.for School Facilities Salaries $502, $43, $73, $385, Cleaning, Repair & Maint. Svc. $488, $63, $263, $161, General Supplies $135, $20, $52, $62, TOTAL $1,125, $126, $389, $609, Custodial Services XX Salaries $2,112, $176, $144, $1,790, Salaries of Non-Instructional Aids $159, $7, $21, $130, Purchased Prof. & Tech. Svc. $30, $3, $27,000.00
11 Page 11 GENERAL FUND - FUND 10 (including subfunds 16, 17 & 18) STATEMENT OF APPROPRIATIONS COMPARED WITH EXPENDITURES AND ENCUMBRANCES For 1 Month Period Ending 07/31/2012 Available Appropriations Expenditures Encumbrances Balance Cleaning, Repair & Maint. Svc. $118, $6, $84, $26, Rental of Land & Bldgs Other Than Lease $77, $77, Other Purchased Property Svc. $143, $1, $142, Insurance $64, $64, General Supplies $171, $65, $58, $47, Energy (Natural Gas) $519, $3, $42, $473, Energy (Electricity) $999, $43, $919, $35, Energy (Oil) $11, $11, TOTAL $4,407, $306, $1,428, $2,672, Care and Upkeep of Grounds Salaries $492, $49, $73, $369, Cleaning, Repair, & Maintenance Serv. $108, $ $48, $59, General Supplies $78, $ $48, $29, TOTAL $679, $51, $169, $458, Security Salaries $101, $ $1, $99, Cleaning, Repair, & Maintenance Serv. $ $2.00 TOTAL $101, $ $1, $99, TOTAL Oper & Maint of Plant Services $6,313, $485, $1,989, $3,839, Student transportation services al Pupil Trans(Bet Home & Sch)-reg $1,789, $34, $75, $1,679, Sal Pupil Trans.Other than Bet Home & Sch $345, $32, $169, $143, Other Purch. Prof. & Tech Svc. $52, $8, $33, $10, Cleaning, Repair & Maint. Svc. $6, ($11,841.94) $5, $13, Contract Svc (btw home & sch.)-joint agree $1,141, $1,141, Contract Svc (reg std) - ESCs $191, $2, $189, Travel $2, $ $1, Misc. Purchased Svc.- Transp. $60, $60, General Supplies $519, $11, $234, $273, Misc. Expenditures $17, $ $5, $11, TOTAL $4,126, $77, $524, $3,524, Personal Services-Employee Benefits XXX-XXX-220 Social Security Contributions $1,141, $65, $1,028, $47, XXX-XXX-241 Other Retirement Contrb. - PERS $1,226, $8, $1,217, XXX-XXX-250 Unemployment Compensation $169, $2, $167, XXX-XXX-260 Workman's Compensation $557, $539, $17, XXX-XXX-270 Health Benefits $11,034, $1,159, $9,812, $62, XXX-XXX-280 Tuition Reimbursement $195, $2, $192, XXX-XXX-290 Other Employee Benefits $148, $82, $10, $54, TOTAL $14,473, $1,859, $12,239, $374, Total Undistributed Expenditures $43,134, $3,686, $18,828, $20,619,730.59
12 Page 12 GENERAL FUND - FUND 10 (including subfunds 16, 17 & 18) STATEMENT OF APPROPRIATIONS COMPARED WITH EXPENDITURES AND ENCUMBRANCES For 1 Month Period Ending 07/31/2012 Available Appropriations Expenditures Encumbrances Balance *** TOTAL CURRENT EXPENSE EXPENDITURES *** $79,043, $4,245, $20,982, $53,815, *** TOTAL CURRENT EXPENSE EXPENDITURES & TRANSFERS *** $79,043, $4,245, $20,982, $53,815,255.42
13 *** C A P I T A L O U T L A Y *** --- E Q U I P M E N T --- Page 13 GENERAL FUND - FUND 10 (including subfunds 16, 17 & 18) STATEMENT OF APPROPRIATIONS COMPARED WITH EXPENDITURES AND ENCUMBRANCES For 1 Month Period Ending 07/31/2012 Available Appropriations Expenditures Encumbrances Balance Undistributed expenses Instruction $14, $6, $2, $6, General administration $303, $303, Undist. Exp.-Req. Maint. Schl Facilities $64, $6, $58, Undist. Exp. - Non-instructional Services School buses - regular $852, $767, $85, TOTAL $1,236, $6, $1,079, $149, Facilities acquisition and construction services Construction Services $1,065, $39, $759, $266, Assmt for Debt Service on SDA Funding $64, $64, Sub Total $1,129, $39, $759, $330, TOTAL $1,129, $39, $759, $330, TOTAL CAPITAL OUTLAY EXPENDITURES $2,365, $45, $1,839, $480,677.40
14 *** EDUCATION STABILIZATION FUND ** Page 14 GENERAL FUND - FUND 10 (including subfunds 16, 17 & 18) STATEMENT OF APPROPRIATIONS COMPARED WITH EXPENDITURES AND ENCUMBRANCES For 1 Month Period Ending 07/31/2012 Available Appropriations Expenditures Encumbrances Balance *** GOVERNMENT SERVICES FUND ** *** EDUCATION JOBS FUND ** X Transfer of Funds to Charter Schls. $55, $12, $43, TOTAL GENERAL FUND EXPENDITURES $81,464, $4,303, $22,865, $54,295,932.82
15 REPORT OF THE SECRETARY CERTIFICATION PAGE General Fund - Fund 10 (including subfunds 16, 17 & 18) For 1 Month Period Ending 07/31/2012 I,, Board Secretary/Business Administrator certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23A-16.10(c)3. Board Secretary/Business Administrator Date
16 All Accounts in the Expense Account File appear to be included in the details of THE REPORT OF THE SECRETARY
17 8/10 12:40pm REPORT OF THE SECRETARY Special Revenue Fund - Fund 20 Interim Balance Sheet For 1 Month Period Ending 07/31/12 ====================== ASSETS AND RESOURCES ====================== Page A S S E T S Cash in bank ($8,549.63) Accounts receivable: 141 Intergovernmental - State $ Intergovernmental - Federal $93, $93, R E S O U R C E S Estimated Revenues $1,249, Less Revenues ($16,410.00) $1,233, Total assets and resources $1,318, ================
18 REPORT OF THE SECRETARY Special Revenue Fund - Fund 20 Interim Balance Sheet For 1 Month Period Ending 07/31/12 ============================= LIABILITIES AND FUND EQUITY ============================= --- L I A B I L I T I E S Intergovernmental accounts payable - State $ Accounts Payable $20, Deferred revenues $27, TOTAL LIABILITIES $48, =============== Page 2 F U N D B A L A N C E --- A p p r o p r i a t e d Reserve for encumbrances - Current Year $13, Reserve for encumbrances - Prior Year $31, Appropriations $1,249, Less: Expenditures $11, Encumbrances $13, ($24,822.80) $1,224, TOTAL FUND BALANCE $1,270, TOTAL LIABILITIES AND FUND EQUITY $1,318, =================
19 *** REVENUES/SOURCES OF FUNDS *** Page 3 REPORT OF THE SECRETARY Special Revenue Fund - Fund 20 INTERIM STATEMENTS COMPARING BUDGET REVENUE WITH ACTUAL TO DATE AND APPROPRIATIONS WITH EXPENDITURES AND ENCUMBRANCES TO DATE For 1 Month Period Ending 07/31/12 BUDGETED ACTUAL TO NOTE: OVER UNREALIZED ESTIMATED DATE OR (UNDER) BALANCE 1XXX From Local Sources $203, $4, $199, XXX From State Sources $64, $12, $52, XXX From Federal Sources $981, $981, TOTAL REVENUE/SOURCES OF FUNDS $1,249, $16, $1,233, ============== ============== ============== ============== AVAILABLE *** EXPENDITURES *** APPROPRIATIONS EXPENDITURES ENCUMBRANCES BALANCE LOCAL PROJECTS: $16, $0.00 $7, $8, STATE PROJECTS: Nonpublic textbooks $5, $5, Nonpublic auxiliary services $15, $15, Nonpublic handicapped services $36, $36, Nonpublic nursing services $7, $7, TOTAL STATE PROJECTS $64, $0.00 $0.00 $64, FEDERAL PROJECTS: NCLB Title I - Part A/D $4, $ $3, I.D.E.A. Part B (Handicapped) $731, $10, $2, $718, NCLB Title II - Part A/D $82, $82, NCLB Title III - English Language Enhancement $47, $47, NCLB Title IV $5, $5, TOTAL FEDERAL PROJECTS $871, $11, $6, $854, *** TOTAL EXPENDITURES *** $951, $11, $13, $927, ============== ============== ============== ==============
20 REPORT OF THE SECRETARY Special Revenue Fund - Fund 20 STATEMENT OF APPROPRIATIONS - RESTRICTED STATE ENTITLEMENTS COMPARED WITH EXPENDITURES AND ENCUMBRANCES For 1 Month Period Ending 07/31/12 Page 4
21 REPORT OF THE SECRETARY CERTIFICATION PAGE Special Revenue Fund - Fund 20 For 1 Month Period Ending 07/31/12 I,, Board Secretary/Business Administrator certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23A-16.10(c)3. Board Secretary/Business Administrator Date
22 Accounts that are not included in Details of the REPORT OF THE SECRETARY ACCOUNT NUMBER DESCRIPTION APPROPRIATION EXPENDITURE ENCUMBERANCES AVAILABLE BALANCE MENTOR TRAINING $ 187, $ 0.00 $ 0.00 $ 187, TITLE 1A $ 109, $ 0.00 $ 0.00 $ 109,
23 8/10 12:41pm REPORT OF THE SECRETARY Capital Projects Fund - Fund 30 Interim Balance Sheet For 1 Month Period Ending 07/31/12 Page 1 ====================== ASSETS AND RESOURCES ====================== --- A S S E T S Cash in bank $11,051, Accounts receivable: 132 Interfund $128, Intergovernmental - State $9, $138, R E S O U R C E S --- Total assets and resources $11,190, ================
24 REPORT OF THE SECRETARY Page 2 Capital Projects Fund - Fund 30 Interim Balance Sheet For 1 Month Period Ending 07/31/12 ============================= LIABILITIES AND FUND EQUITY ============================= --- L I A B I L I T I E S Accounts Payable $33, TOTAL LIABILITIES $33, =============== F U N D B A L A N C E --- A p p r o p r i a t e d Reserve for encumbrances - Prior Year $5,143, Appropriations $5,205, Less : Expenditures $62, Encumbrances $5,143, ($5,205,857.32) Total Appropriated $5,143, U n a p p r o p r i a t e d Fund balance $6,012, TOTAL FUND BALANCE $11,156, TOTAL LIABILITIES AND FUND EQUITY $11,190, =================
25 REPORT OF THE SECRETARY Page 3 Capital Projects Fund - Fund 30 INTERIM STATEMENTS COMPARING BUDGET REVENUE WITH ACTUAL TO DATE AND APPROPRIATIONS WITH EXPENDITURES AND ENCUMBRANCES TO DATE For 1 Month Period Ending 07/31/12 *** REVENUES/SOURCES OF FUNDS *** BUDGETED ACTUAL TO NOTE: OVER UNREALIZED ESTIMATED DATE OR (UNDER) BALANCE ============== ============== ============== ============== AVAILABLE *** EXPENDITURES *** APPROPRIATIONS EXPENDITURES ENCUMBRANCES BALANCE --- Facilities acquisition and constr. serv XX-334 Architectural/Engineering Services $179, $33, $145, XX-390 Other purchased prof. & tech. serv. $ $ XX-450 Construction services $5,026, $28, $4,998, Total fac.acq.and constr. serv. $5,205, $62, $5,143, $0.00 ============== ============== ============== ============== TOTAL EXPENDITURES $5,205, $62, $5,143, $0.00 *** TOTAL EXPENDITURES AND TRANSFERS $5,205, $62, $5,143, $0.00 ============== ============== ============== ==============
26 REPORT OF THE SECRETARY CERTIFICATION PAGE Capital Projects Fund - Fund 30 For 1 Month Period Ending 07/31/12 I,, Board Secretary/Business Administrator certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23A-16.10(c)3. Board Secretary/Business Administrator Date
27 All Accounts in the Expense Account File appear to be included in the details of THE REPORT OF THE SECRETARY
28 8/10 12:41pm REPORT OF THE SECRETARY Debt Service Fund - Fund 40 Interim Balance Sheet For 1 Month Period Ending 07/31/12 Page 1 ====================== ASSETS AND RESOURCES ====================== --- A S S E T S Cash in bank $2,127, Tax levy receivable $1,673, Accounts receivable: 141 Intergovernmental - State $287, $287, R E S O U R C E S Estimated Revenues $4,087, Less Revenues ($4,087,929.00) Total assets and resources $4,087, ================
29 REPORT OF THE SECRETARY Page 2 Debt Service Fund - Fund 40 Interim Balance Sheet For 1 Month Period Ending 07/31/12 ============================= LIABILITIES AND FUND EQUITY ============================= F U N D B A L A N C E --- A p p r o p r i a t e d Reserve for encumbrances - Current Year $4,087, Reserved fund balance: 601 Appropriations $4,087, Encumbrances $4,087, ($4,087,929.18) Total Appropriated $4,087, U n a p p r o p r i a t e d Budgeted Fund Balance ($0.18) TOTAL FUND BALANCE $4,087, TOTAL LIABILITIES AND FUND EQUITY $4,087, ================= RECAPITULATION OF FUND BALANCE: Budgeted Actual Variance Appropriations $4,087, $4,087, $0.00 Revenues ($4,087,929.00) ($4,087,929.00) $0.00 $0.18 $0.18 $ Change in Maint. / Capital reserve account --- Subtotal $0.18 $0.18 $0.00 Less: Adjust for prior year encumb. $0.00 $0.00 Budgeted Fund Balance $0.18 $0.18 $0.00
30 REPORT OF THE SECRETARY Page 3 Debt Service Fund - Fund 40 INTERIM STATEMENTS COMPARING BUDGET REVENUE WITH ACTUAL TO DATE AND APPROPRIATIONS WITH EXPENDITURES AND ENCUMBRANCES TO DATE For 1 Month Period Ending 07/31/12 *** REVENUES/SOURCES OF FUNDS *** BUDGETED ACTUAL TO NOTE: OVER UNREALIZED ESTIMATED DATE OR (UNDER) BALANCE --- Local Sources Local tax levy $3,800, $3,800, Total Local Sources $3,800, $3,800, $0.00 ============== ============== ============== ============== --- State Sources Debt service aid Type II $287, $287, Total State Sources $287, $287, $0.00 ============== ============== ============== ============== TOTAL REVENUE/SOURCES OF FUNDS $4,087, $4,087, $0.00 ============== ============== ============== ==============
31 REPORT OF THE SECRETARY Page 4 Debt Service Fund - Fund 40 INTERIM STATEMENTS COMPARING BUDGET REVENUE WITH ACTUAL TO DATE AND APPROPRIATIONS WITH EXPENDITURES AND ENCUMBRANCES TO DATE For 1 Month Period Ending 07/31/12 AVAILABLE *** EXPENDITURES *** APPROPRIATIONS EXPENDITURES/Enc. BALANCE --- Debt Service - Regular Redemption of Principal $2,732, $2,732, TOTAL $2,732, $2,732, $0.00 ============== ============== ============== --- Additional State School Bldg. Aid - Ch TOTAL $1,355, $1,355, $0.00 ============== ============== ============== TOTAL USES OF FUNDS BEFORE TRANSFERS $4,087, $4,087, $0.00 ============== ============== ============== *** TOTAL USES OF FUNDS *** $4,087, $4,087, $0.00 ============== ============== ==============
32 REPORT OF THE SECRETARY CERTIFICATION PAGE Debt Service Fund - Fund 40 For 1 Month Period Ending 07/31/12 I,, Board Secretary/Business Administrator certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23A-16.10(c)3. Board Secretary/Administrator Date
33 All Accounts in the Expense Account File appear to be included in the details of THE REPORT OF THE SECRETARY
FFT Exh. 3.1, Page 1
12/8 4:02pm REPORT OF THE SECRETARY General Fund - Fund 10 Interim Balance Sheet For 5 Month Period Ending 11/30/2015 ====================== ASSETS AND RESOURCES ====================== Page 1 --- A S S
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