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1 CA v ANAUGH & co. LLP Certified Public Accountants SARASOTA OFFICE 2381 FRUITVILLE ROAD SARASOTA, FLORIDA FAX VENICE OFFICE 333 WEST MIAMI A VENUE VENICE FLORIDA FAX INDEPENDENT ACCOUNTANTS' COMPILATION REPORT Sarasota School of Arts & Sciences, Inc. 645 Central Avenue Sarasota, Florida To the Board of Directors: We have compiled the accompanying statement of financial position of Sarasota School of Arts and Sciences, Inc. (a not for profit organization) as of December 31, 2017 and the related statements of activities for the month and year to date period then ended. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or provide any assurance about whether the financial statements are in accordance with accounting principles generally accepted in the United States of America. Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America and for designing, implementing, and maintaining internal control relevant to the preparation and fair presentation of the financial statements. Our responsibility is to conduct the compilation in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to assist management in presenting financial information in the form of financial statements without undertaking to obtain or provide any assurance that there are no material modifications that should be made to the financial statements. Management has elected to omit substantially all of the disclosures and the statement of cash flows required by generally accepted accounting principles in the United States of America. If the omitted disclosures and statement of cash flows were included in the financial statements, they might influence the user's conclusions about the Company's financial position, results of operations, and cash flows. Accordingly, these financial statements are not designed for those who are not informed about such matters. The supplementary information contained in Schedules 1 and 2 is presented for purposes of additional analysis and is not a required part of the basic financial statements. The supplementary information has been compiled from information that is the representation of management. We have not audited or reviewed the supplementary information and, accordingly, do not express an opinion or provide any assurance on such supplementary information. Sarasota, Florida January 24, 2018
2 Page: I Sarasota School of Arts & Sciences, Inc Statement of Financial Position December 31, 2017 ASSETS CURRENT ASSETS Operations -Bank of Am 8143 Debt Service Fund- WF Project Account - WF Debt Service Reserve - WF Revenue Bond Rplcmnt Fund WF BB&T Checking BB&T Reserve Bank of America Checking Fifth Third Bank Bank of America Reserve Petty Cash Prepaid Insurance $ 410, , , , , , , , , , TOTAL CURRENT ASSETS 2,966, PROPERTY AND EQUIPMENT Land Buildings and Fixed Equipment Accum Deprn - Bldgs and Equip Classroom Furn and Equip Accum Deprn - Cls Furn &Equip Furniture and Fixtures Accum Deprn - Furn and Fixture Computer Equipment Accum Deprn - Computer Equip Office Furniture and Equipment Accum Deprn - Ofc Furn & Equip Motor Vehicles Accum Deprn - Motor Vehicles Property under Capital Lease Accum Depr - Capital Lease Audio Visual Materials Accum Deprn - Audio Visual Computer Software Accum Amortz - Comp Software 652, ,702, (1,404,340.85) 307, (234,309.78) 370, (227 '781.98) 196, (126,904.83) 363, (312,408.02) 249, (194,830.39) 48,00 (13,60) 9, (7,432.69) 141, (136,703.93) TOTAL PROPERTY AND EQUIPMENT 8,384, OTHER ASSETS Deposits FPL 75 TOT AL OTHER ASSETS 75 TOT AL ASSETS $ 11,351,201.49
3 Page:2 Sarasota School of Arts & Sciences, Inc Statement of Financial Position December 31, 2017 LIABILITIES AND FUND BALANCES CURRENT LIABILITIES Current Portion of LT Debt Current Portion -Capital Lease Current Portion - Bond Salaries Payable Retirement Payable Accounts Payable Interest Payable $ 6, ,60 170,00 193, , , , TOTAL CURRENT LIABILITIES 728, LONG-TERM LIABILITIES Notes Payable - Insurance Prem Obligations - Capital Lease Educational Facility Bond Discount Ed Facility Bond 11, ,60 9,870,00 (23,518.00) TOT AL LONG-TERM LIABILITIES 9,887, TOT AL LIABILITIES 10,616, FUND BALANCES Restricted Debt Service Restricted Renewal-Replc Fund Fund Balance-Unrestricted Investment in Fixed Assets Excess Revenue <Expense> 1,363, , ,096, (1,643,948.00) (383,441.59) TOTAL FUND BALANCES 734, TOT AL LIABILITIES AND FUND BALANCE $ 11,351,201.49
4 Statements of Activities Page: 1 CURRENT MONTH CURRENT MONTH ACTUAL BUDGET ACTUAL BUDGET REVENUE IDEA Funds $ 2, , E-Rate Funds 26,01 1,99 50, ,94 Florida Finance Program (FTE) 318, , ,858, ,794, Instrnctional Materials 4, , , School Recognition Funds 6, , , Reading Instrnction 2, , , , Miscellaneous State Revenue 15, , , , Capital Outlay Funds 11, , , , Classroom for Kids , , , , District School Taxes 133, , , , District Local Capital Imp 31, , , Interest - Operating 11, , , Private Grants and Donations 4,50 Student Fees - Field Trips , ,04 43, Misc Local Fundraising 3, ,50 36, ,00 Total Revenues 581, , ,565, ,465, EXPENSES BASIC INSTRUCTION Salaries - Basic Teachers 175, , ,053, ,080, Merit Pay - Basic Teachers 19, , , , Retirement - Basic Teachers 11, , , , Social Security - Basic Teache 14, , , , Insurance - Basic Teachers 21, , , , Worker's Comp - Basic Teachers 1, , , Contract Svcs - Basic 6, , , , Travel - Basic Programs Materials and Supplies 5, , , , Textbooks , , , Periodicals , , A/V Materials , , Furn and Equip (Non-Cap) , , Computer Software (Non-Cap) , , Total Basic Instruction 257, , ,587, ,536, SPORTS/RECREATION Contract Svcs - Sports/Rec 1, , , Facility Rent - Sports/Rec , Other Mat/Supp Sports/Rec , , Total Sports/Recreation 2, , , ,749.98
5 Statements of Activities Page:2 CURRENT MONTH CURRENT MONTH ACTUAL BUDGET ACTUAL BUDGET HEALTH SERVICES Salaries - Health Services 2, , , , Merit Pay - Health Services , Retirement - Health Services Social Security - Health Svcs , , Insurance - Health Services , , Worker's Comp - Health Svcs Materials/Supplies - Health Sv , Total Health Services 3, , , , ESE INSTRUCTION Salaries - ESE Teachers 19, , , , Merit Pay - ESE Teachers 2, , , , Retirement - ESE Teachers 1, , , , Social Security - ESE Teachers 1, , , , Insurance - ESE Teachers 2, , , , Worker's Comp - ESE Teachers Professional Services - ESE 4, , ,17 19, Materials/Supplies - ESE , ,75 Total ESE Expenses 32, , , , MEDIA SERVICES Salaries - Media Services 5, , , , Merit Pay - Media Services , , Retirement - Media Services , , Social Security - Media Svcs , , Insurance - Media Svcs , , Worker's Comp - Media Svcs Repairs and Maint - Media Svcs , , Materials/Supplies - Media Svc ,25 5, ,50 Computer Equip (Non-Cap) -Medi , ,75 Computer Software - Media Svcs , , Total Media Services 8, , , , DEVELOPMENT/TRAINING Development Svc - Marketing 1, ,47 4, Training - Professional Fees 3, , , , Training - Travel Costs 3, , , Total Development/Training 8, , , , BOARD/SPONSOR EXPENSE Professional Services - Board 3, , , Insurance and Bond - Board , Dues and Fees - Board , Administration - Sponsor Cost 3, , , ,25 Total Board/Sponsor Expense 3, , , ,999.98
6 Statements of Activities Page:3 CURRENT MONTH CURRENT MONTH ACTUAL BUDGET ACTUAL BUDGET ADMINISTRATION EXPENSE Salaries - Administration 47, , , , Merit Pay - Administration 5, , , Contracted - Support Personnel ,25 4, ,50 Retirement - Administration 3, , , , Social Security - Admin 3, , , , Insurance - Administration 4, , , , Worker's Comp - Admin , ,595. l 0 Travel - Administration Communication/Postage - Admin , , Materials/Supplies - Admin 3, , , , Furn and Equip (Non Cap) , , Fiscal Services - Contracted 1,70 2,50 17, ,00 Total Administration Expense 70, , , , TRANSPORT A TI ON EXPENSE Salaries - Transportation ,50 Merit Pay - Transportation Social Security - Trans Worker's Comp - Transportation Contract Svcs - Transportation 1, , , , Repairs - Transportation , , District Transportation Chgs 6, , , , Fuel - Transportation 1, , , Oil and Grease-Transportation , Repair Parts - Transportation , Tires/Tubes - Transportation 25 1,50 Total Transportation Expense 9, , , , FACILITIES EXPENSE Salaries - Maintenance 14, , , , Merit Pay - Maintenance , Retirement - Maintenance , , Social Security - Maint 1, , , , Insurance - Maintenance 2, , , , Worker's Comp - Maintenance , , Insurance - Facilities 7, , , , Maintenance - Facilities 8, ,00 58, ,00 Rental - Facilities 1,23 1,25 7,45 7,50 Telephone , ,50 Utilities 5, , , , Electric 8,75 59, ,50 Custodial Supplies 2, , , , Improvements - Grounds (57.96) 25 2, ,50 Plant Maintenance - Contract 3, ,00 33, ,00 Total Facilities Expense 50, , , ,693.10
7 Statements of Activities Page:4 CURRENT MONTH CURRENT MONTH ACTUAL BUDGET ACTUAL BUDGET CAPITAL EXPENDITURES Equipment Lease - Admin 1, , , , Furn and Equip/Basic-Capital 8, , , , Computer Hardware - Capital 9, , , Computer Software - Capital 2, , , Cost of Bldg Project 4,75 Automobiles , , Remodeling and Renovation 15,75 175, ,50 Interest on Debt Service 55, , , , Total Capital Expenditures 64, , , , MISC EXPENSES Field Trip 6, , , , Fund Raising 5, , , , Total Misc Expenses 12, , , , Total Expenses 523, , ,736, ,465, Excess Revenue (Expense) before Depreciation 58, (170,544.01) 0.48 DEPRECIATION EXPENSE Depreciation Expense 35, , Total Depreciation Expense 35, , Excess Revenue (Expense) after Depreciation $ 22, (383,441.59) 0.48
8 Schedule of Actual vs Budget - Year to Date For the Six Months Ended December 31, 2017 Page: 1 Schedule 1 ACTUAL BUDGET REVENUE IDEA Funds E-Rate Funds Florida Finance Program (FTE) Instmctional Materials School Recognition Funds Reading Instmction Miscellaneous State Revenue Capital Outlay Funds Classroom for Kids 4-8 District School Taxes District Local Capital Imp Interest - Operating Private Grants and Donations Student Fees - Field Trips Misc Local Fundraising $ 50, ,858, , , , , , , , , , ,50 43,04 36, , ,94 1,794, , , , , , , , , , , ,00 Total Revenues 3,565, ,465, EXPENSES BASIC INSTRUCTION Salaries - Basic Teachers Merit Pay- Basic Teachers Retirement - Basic Teachers Social Security - Basic Teache Insurance - Basic Teachers Worker's Comp - Basic Teachers Contract Svcs - Basic Travel - Basic Programs Materials and Supplies Textbooks Periodicals A/V Materials Furn and Equip (Non-Cap) Computer Software (Non-Cap) 1,053, , , , , , , , , , , , , ,080, , , , , , , , , , , , , Total Basic Instruction 1,587, ,536, SPORTS/RECREATION Contract Svcs - Sports/Rec Facility Rent - Sports/Rec Other Mat/Supp Sports/Rec 2, , , , , Total Sports/Recreation 12, ,749.98
9 Schedule of Actual vs Budget - Year to Date For the Six Months Ended December 31, 2017 Page:2 Schedule I HEALTH SERVICES Salaries - Health Services Merit Pay - Health Services Retirement - Health Services Social Security - Health Svcs Insurance - Health Services Worker's Comp - Health Svcs Materials/Supplies - Health Sv Total Health Services ACTUAL 12, , , , , BUDGET 14, , , , , ESE INSTRUCTION Salaries - ESE Teachers Merit Pay - ESE Teachers Retirement - ESE Teachers Social Security - ESE Teachers Insurance - ESE Teachers Worker's Comp - ESE Teachers Professional Services - ESE Materials/Supplies - ESE Total ESE Expenses 111, , , , , ,17 7, , , , , , , , ,75 173, MEDIA SERVICES Salaries - Media Services Merit Pay - Media Services Retirement - Media Services Social Security - Media Svcs Insurance - Media Svcs Worker's Comp - Media Svcs Repairs and Maint - Media Svcs Materials/Supplies - Media Svc Computer Equip (Non-Cap) -Medi Computer Software - Media Svcs Total Media Services 35, , , , , , , , , , , , , , , , ,50 3,75 2, , DEVELOPMENT/TRAINING Development Svc - Marketing Training - Professional Fees Training - Travel Costs Total Development/Training 2,47 15, , , , , , ,249.94
10 Schedule of Actual vs Budget - Year to Date For the Six Months Ended December 31, 2017 Page:3 Schedule I BOARD/SPONSOR EXPENSE Professional Services - Board Insurance and Bond - Board Dues and Fees - Board Administration - Sponsor Cost Total Board/Sponsor Expense ACTUAL 21, , , BUDGET 19, , , ,25 43, ADMINISTRATION EXPENSE Salaries - Administration Merit Pay - Administration Contracted - Support Personnel Retirement - Administration Social Security - Admin Insurance - Administration Worker's Comp - Admin Travel - Administration Communication/Postage - Admin Materials/Supplies - Admin Furn and Equip (Non Cap) Fiscal Services - Contracted Total Administration Expense 294, , , , , , , , , , , , , , ,50 19, , , , , , , ,00 436, TRANSPORTATION EXPENSE Salaries - Transportation Merit Pay - Transportation Social Security - Trans Worker's Comp - Transportation Contract Svcs - Transportation Repairs - Transportation District Transportation Chgs Fuel - Transportation Oil and Grease-Transportation Repair Parts - Transportation Tires/Tubes - Transportation Total Transportation Expense , , , , , , , , , , , , ,50 61,346.46
11 Schedule of Actual vs Budget - Year to Date For the Six Months Ended December 31, 2017 Page:4 Schedule 1 FACILITIES EXPENSE Salaries - Maintenance Merit Pay - Maintenance Retirement - Maintenance Social Security - Maint Insurance - Maintenance Worker's Comp - Maintenance Insurance - Facilities Maintenance - Facilities Rental - Facilities Telephone Utilities Electric Custodial Supplies Improvements - Grounds Plant Maintenance - Contract Total Facilities Expense ACTUAL 85, , , , , , , ,45 4, , , , , , , BUDGET 83, , , , , , , ,00 7,50 4,50 32, ,50 12, ,50 30,00 341, CAPITAL EXPENDITURES Equipment Lease - Admin Furn and Equip/Basic-Capital Computer Hardware - Capital Computer Software - Capital Cost of Bldg Project Automobiles Remodeling and Renovation Interest on Debt Service Total Capital Expenditures 11, , , , ,75 6,41 l , , , , , , , , ,50 417, , MISC EXPENSES Field Trip Fund Raising Total Misc Expenses 54, , , , , , Total Expenses 3,736, ,465, EXCESS REVENUE (EXPENSE) before DEPRECIATION (170,544.01) 0.48 DEPRECIATION EXPENSE Depreciation Expense Total Depreciation Expenses 212, , EXCESS REVENUE (EXPENSE) after DEPRECIATION $ (383,441.59) 0.48
12 Schedule of Actual vs Budget - Current Month & Year to Date Page: l Schedule 2 CURRENT MONTH ACTUAL ACTUAL BUDGET VARIANCE REVENUE IDEA Funds $ 13, , E-Rate Funds 26,01 50, ,94 (38,815.92) Florida Finance Program (FTE) 318, ,858, ,794, (64,255.86) Instrnctional Materials 28, , (382.10) School Recognition Funds 74, , (3 7,238.48) Reading Instrnction 2, , , Miscellaneous State Revenue 15, , , (4,025.45) Capital Outlay Funds 11, , , , Classroom for Kids , , , (4,142.22) District School Taxes 133, , , (14,848.18) District Local Capital Imp 151, , , Interest - Operating 11, , , (8,230.39) Private Grants and Donations 4,50 (4,50) Student Fees - Field Trips ,04 43, Misc Local Fundraising 3, , ,00 (21,602.19) Total Revenues 581, ,565, ,465, (100,283.57) EXPENSES BASIC INSTRUCTION Salaries - Basic Teachers 175, ,053, ,080, , Merit Pay - Basic Teachers 19, , , (21,786.81) Retirement - Basic Teachers 11, , , , Social Security - Basic Teache 14, , , , Insurance - Basic Teachers 21, , , (299.09) Worker's Comp - Basic Teachers 1, , , (330.56) Contract Svcs - Basic 6, , , , Travel - Basic Programs Materials and Supplies 5, , , (24,613.50) Textbooks , , (44,036.05) Periodicals 5, , (2,521.52) A/V Materials , , (2,085.57) Furn and Equip (Non-Cap) , , (2,294.24) Computer Software (Non-Cap) 2, , (195.02) Total Basic Instruction 257, ,587, ,536, (50,814.99) SPORTS/RECREATION Contract Svcs - Sports/Rec 1, , , (613.02) Facility Rent - Sports/Rec , Other Mat/Supp Sports/Rec , , (3,362.40) Total Sports/Recreation 2, , , (3,337.74)
13 Schedule of Actual vs Budget - Current Month & Year to Date Page:2 Schedule 2 CURRENT MONTH ACTUAL ACTUAL BUDGET VARIANCE HEALTH SERVICES Salaries - Health Services 2, , , , Merit Pay - Health Services , (902.77) Retirement - Health Services (10.44) Social Security - Health Svcs 16 l.99 l, , Insurance - Health Services , , (0.60) Worker's Comp - Health Svcs (2.89) Materials/Supplies - Health Sv l, Total Health Services 3, , , ESE INSTRUCTION Salaries - ESE Teachers 19, , , , Merit Pay - ESE Teachers 2, , , (1,379.31) Retirement - ESE Teachers 1, , , Social Security - ESE Teachers 1, , , Insurance - ESE Teachers 2, , , (88.50) Worker's Comp - ESE Teachers (47.88) Professional Services - ESE 4, ,17 19, (4,170.02) Materials/Supplies - ESE , ,75 (3,624.59) Total ESE Expenses 32, , , (7,369.69) MEDIA SERVICES Salaries - Media Services 5, , , (1,357.20) Merit Pay - Media Services , , (1,266.59) Retirement - Media Services , , (44.53) Social Security - Media Svcs , , (285.71) Insurance - Media Svcs , , (15.12) Worker's Comp - Media Svcs (32.96) Repairs and Maint - Media Svcs 3 2, , , Materials/Supplies - Media Svc , ,50 1, Computer Equip (Non-Cap) -Medi , ,75 1, Computer Software - Media Svcs , , Total Media Services 8, , , , DEVELOPMENT/TRAINING Development Svc - Marketing 1,67 2,47 4, , Training - Professional Fees 3, , , (3,461.16) Training - Travel Costs 3, , , (3,874.40) Total Development/Training 8, , , (4,805.58)
14 Schedule of Actual vs Budget - Current Month & Year to Date Page:3 Schedule 2 CURRENT MONTH ACTUAL ACTUAL BUDGET VARIANCE BOARD/SPONSOR EXPENSE Professional Services - Board 21, , (1,852.62) Insurance and Bond - Board 2, , Dues and Fees - Board , , Administration - Sponsor Cost 3, , ,25 (419.11) Total Board/Sponsor Expense 3, , , , ADMINISTRATION EXPENSE Salaries - Administration 47, , , , Merit Pay - Administration 5, , , (11, ) Contracted - Suppmi Personnel , ,50 3, Retirement - Administration 3, , , Social Security - Admin 3, , , Insurance - Administration 4, , , (66.36) Worker's Comp - Adm in , , (158.75) Travel - Administration (167.70) Communication/Postage - Admin 2, , , Materials/Supplies - Admin 3, , , (16,069.94) Furn and Equip (Non Cap) 1, , Fiscal Services - Contracted 1,70 17, ,00 (2,264.00) Total Administration Expense 70, , , (20,616.81) TRANSPORT A TI ON EXPENSE Salaries - Transportation ,50 1, Merit Pay - Transportation Social Security - Trans Worker's Comp - Transportation Contract Svcs - Transportation 1, , , , Repairs - Transportation , , , District Transportation Chgs 6, , , (6,258.60) Fuel - Transportation 1, , , , Oil and Grease-Transportation , Repair Parts - Transportation , , Tires/Tubes - Transportation 1,50 1,50 Total Transportation Expense 9, , , ,919.21
15 Schedule of Actual vs Budget - Current Month & Year to Date Page:4 Schedule 2 CURRENT MONTH ACTUAL ACTUAL BUDGET VARIANCE FACILITIES EXPENSE Salaries - Maintenance 14, , , (1,906.41) Merit Pay - Maintenance 2, , Retirement - Maintenance , , (489.13) Social Security - Maint 1, , , (375.71) Insurance - Maintenance 2, , , (15.84) Worker's Comp - Maintenance , , Insurance - Facilities 7, , , (19,795.43) Maintenance - Facilities 8, , ,00 (28,651.90) Rental - Facilities 1,23 7,45 7,50 5 Telephone , , Utilities 5, , , , Electric 59, ,50 (6,873.31) Custodial Supplies 2, , , , Improvements - Grounds (57.96) 2, ,50 (731.18) Plant Maintenance - Contract 3, , ,00 (3,526.56) Total Facilities Expense 50, , , (49,281.64) CAPITAL EXPENDITURES Equipment Lease - Admin 1, , , (152.97) Furn and Equip/Basic-Capital 8, , , (63,536.71) Computer Hardware - Capital 129, , (74,824.98) Computer Software - Capital 20, , (8,339.27) Cost of Bldg Project 4,75 (4,75) Automobiles 6, , (3,151.26) Remodeling and Renovation 175, ,50 (81,435.88) Interest on Debt Service 55, , , , Total Capital Expenditures 64, , , (149,717.72) MISC EXPENSES Field Trip 6, , , (5,837.00) Fund Raising 5, , , , Total Misc Expenses 12, , , , Total Expenses 523, ,736, ,465, (270,828.06) EXCESSREVENUE<EXPENSE> before Depreciation 58, (170,544.01) , DEPRECIATION EXPENSES Depreciation Expense 35, , (212,897.58) Total Depreciation Expenses 35, , (212,897.58) EXCESS REVENUE <EXPENSE> after Depreciation $ 22, (383,441.59) ,442.07
CAvANAUGH & co. LLP Certified Public Accountants
CAvANAUGH & co. LLP Certified Public Accountants SARASOTA OFFICE 2381 FRUITVILLE ROAD SARASOTA, FLORIDA 34237 941 366-2983 FAX 941 366-2995 VENICE OFFICE 333 WEST MIAMI A VENUE VENICE FLORIDA 34285 941
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