Expense Account Numbers

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Hector Pearson
5 years ago
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1 Expense Account Numbers The list below contains expense account numbers to be used in the College s operating budget. Expenses should always be charged to the most appropriate expense account. If your current budget does not contain the appropriate account, please submit a Budget Reallocation Form moving budget from an existing account to an account in this list to establish the account in your budget. If you are unsure of what account to use, please contact Finance & Business Services at x2495 or budfin@tcnj.edu. If you manage a budget with revenue (account numbers beginning with 4), expenses should not be charged to the revenue accounts. Please use the appropriate expense account number below for all expenses. Account Number Account Description Officers And Employees F/T Replace Agency F/T Repl Non Agency Prop P/T Repl Agency Prop P/T Repl Non Agency Proportion Part Time Part Time Special Needs Graduate Assistants Supp Part Time Overtime Clinicians Adjunct Payment Overload Payment Instruction Dir Paym Research Stipends Released Time Faculty Clothing Allowance Part Time Pension Student Aid Pool Student Aid Payroll Non Student PT Fringe Benefits Fringe Expense Release Time Speakers and Honorariums Consultants Professional Services Teachers Stipends Member Training Staff Training

2 52400 Tuition Reimb Exp Cable Television Graphics Design Graphics Printing Photocopies Stationery Express Shipping Duplicating Departmental Postage Labels Telephone Line Charges Telephone Toll Charges Telephone Other Charges Telephone Mobile Charges Media Center Charges General Supplies Procurement Card Charges Office Supplies Housekeeping Supplies Vaccine Purchases Concessions Merchandise EOF Educational Supplies Instructional Supplies General Academic Lab Supplies Outside Printing Outside Graph Design Contributions Info Proc Maint/Leas Advertising Expense Dept Subscriptions/Memberships Conferences/Professional Educ Other Services Publication Costs Library Del Expense Rental Bldg & Grounds Equipment Rental 1 The Procurement Card Charges account is automatically used for all purchases made on the department s p card. No other expenses (purchase orders, check requests, travel, etc) should be charged to the Procurement Card Charges account. Expenses in the Procurement Card Charges account should be moved to the appropriate expense account periodically using the Journal Entry Request form. Failure to do so may result in the expense pool being over budget. The journal entry to the appropriate expense account is also necessary for the College s financial reporting.

3 53705 Maintenance Supplies & Parts Lamp & Ballast Supplies Equipment Repairs Diesel Fuel Tires Misc. Repairs/Maint Expense Reimbursements Program Support Conference Ctr Charges Housing Room Charges Athl Rec Ctr Charges Aquatic Ctr Charges Music Bldg Charges Wellness Center Rental Kendall Hall Rental Student Center Rental Travel Faculty & Staff Recruiting Study Abroad Tuition Fees Faculty Recruitment Moving Expense Reimb Identification Cards Academic Student Travel Gold Cl Id Cards Gold Cl Park Decals Gold Cl Park Tickets Gold Cl Health Cntr Gold Cl Tel Line Chr Gold Cl Tel Toll Chr Gold Cl Off Camp Mer GetIt Card Varsity Club Gold Club Food Service Gold Cl Barnes & Nob Gold Cl Hous Adv Dep Gold Club Resnet Gold Club Library GetIt Card Gameroom 2 The Expense Reimbursements account should be used to record funds received by the department/program that directly offset an expense of the department/program. It should not be used for expense reimbursements to employees which should be recorded in the account that best represents the expense paid by the employee (supplies, travel, subscriptions, etc).

4 54139 Gold Club MTSS Gold Club Concession Stand GetIt SFB GetIt PrintSense Get It Fit Center Membership Official Reception Admissions Open House Guidance Counselors Distinguished Scholars Recruit Minority Students Reception Minority Overnight Alumni Receptions Mentoring Reception Recruitment Reception EOF Evening Reception Student Testing Group Visits Yield Events Telephone Exp Verizon Main/Local Verizon Long Distance AT&T Ld/Int Telephone Credit Card Conf Cntr Tele Chrgs Internet Teledial Bad Debt Exp Info Proc Maint/Lease Postage Exp PO Only Mailhouse Service Express Mail Contract Food Service Summer Board I Library Acquisitions Library Binding Library Del Expenses Office Furniture & Equip Resd Hall Furniture Academic Lab Equipment Computer Equipment Computer Software Get It Card Charges

5 55430 Athletics Allocation Contributions Game Management Bus Rental Team Travel Sports Equipment Sports Team Subscriptions Miscellaneous Sports Expenses Uniforms Vehicles Maintenance Equip Other Equipment Restricted Financial Aid Stipends Expense Scholarships Prizes & Awards Subcontract (Gr) Budget Carry forward Institutional Overhead 4 3 The Budget Carry forward account is used for funds 15 and 26 to carry the budget from one fiscal year to the next. It is a budget only account. Expenses should not be charged to the Budget Carry forward account, rather the expenses should be charged to the appropriate expense account above based on the nature of the expense. Contact the Office of the Treasurer at x2186 or budfin@tcnj.edu if you need to add expense account lines to your fund 15 or fund 26 budget to process expenses (purchase orders, check requests, travel requests, etc). 4 The Institutional Overhead account is used to charge overhead on revenue generated by programs in funds 13, 14, 15, 23, and 27. It is automatically charged each month and should not be used for other expense transactions.

Reporting Institution: Kenyon College Reporting Year (FY): 2015

School Info Reporting Institution: Kenyon College Reporting Year (FY): 2015 PLEASE NOTE: Some of the data collected on this page will require input from the Financial Aid Office and/or the University Business