Town of Swansboro Board of Commissioners May 9, 2017 Meeting Minutes

Transcription

1 Town of Swansboro Board of Commissioners May 9, 2017 Meeting Minutes In attendance: Mayor Scott Chadwick, Mayor Pro Tem Phil Keagy, Commissioner John Lister, Commissioner Pat Turner, Commissioner Frank Tursi, and Commissioner Roy Herrick. Call to Order and Opening Prayer The meeting was called to order at 6:06 pm. Mayor Chadwick led the pledge of allegiance and gave the invocation. Public Comment Tim Turner from the County Line Reporter introduced himself and shared that the company would be covering Swansboro, Cape Carteret, Cedar Point, and Emerald Isle. Adoption of Agenda On a motion by Commissioner Herrick, seconded by Commissioner Tursi, the agenda was approved by unanimous vote. Recognitions/Proclamations Special Recognition/Alexandria Chadwick Mayor Pro Tem Keagy recognized and gave a bio for Alexandria Chadwick, Senior Class President for the upcoming 2017 graduating class at Swansboro High School. Alexandria led efforts that raised thousands of dollars for local schools, animal shelters, and parks. Alexandria also served as president of the Swansboro Area Youth Development Foundation (SADYF), Vice-president of the National Technical Honor Society, Secretary of the Student to Student organization and as Captain of the Lady s Varsity Golf team. She was a member of National Honor Society, Model UN, Project Unify, Battle of the Books, Odyssey of the Mind, and on the swim team. Alexandria was instrumental in hosting the first ever Student 2 Student Summit, where students from other schools in Onslow County and beyond met to discuss ways to make new students, especially those from military families, feel welcomed at our schools. She also helped Swansboro High School in being selected as the Military Friendly School of the Year in Onslow County. Alexandria was the fundraising co-chair of the Health Occupations Students of America (HOSA). The HOSA Parliamentary Procedure team won first place at the state competition and would represent Onslow County Schools at the International competition in Orlando, Fl. in June She attended the Frances Hesselbein Leadership Institute at West Point her sophomore year, served as a North Carolina Senator s page, attended the Summer Ventures Science and Mathematics program at East Carolina University as a sophomore, and the Governor s School at Meredith this past summer in Mathematics. Alexandria was named the North Carolina Daughters of American Revolution (DAR) Good Citizen for District 7, which covered eleven counties. She was ranked #1 in her graduating class with a grade point average of Alexandria was accepted into the Honors Program at UNC-Chapel Hill and was awarded early assurance into the UNC Eshelman School of Pharmacy. Among the many

2 scholarships Alexandria received was the prestigious merit Morehead Cain Scholarship, which provides a full four-year scholarship to UNC-Chapel Hill and includes global travel, real-world work experiences, and a four year customized summer enrichment program. The Morehead-Cain was valued over $100,000. Over the summer months, Alexandria would begin her Outdoor Leadership Backpacking Tour in the Yukon Territory of Canada. Board members expressed enthustiasm and gratitude with Alexandria s committement and dedication to her family, school, and the Town of Swansbor and wished her success as she continued her educational journey as a scholar at UNC-Chapel Hill. Motorcycle Safety Awareness Month May Mayor Chadwick read and presented a proclamantion to the Leather & Lace Motorcycle Club recognizing the month of May as Motorcycle Safety Awareness Month. National Police Week May 14 th -20 th Employees of the Police Department were recognized for their daily dedication to the Town by proclamation read by Mayor Chadwick. Public Hearing Special Use - Cottages of Swansboro/phase 2-45 Senior Apartments PAEJ Properties, LLC, sought a Special-Use Permit pursuant to Article 12 of the UDO to allow Phase 2 of the Cottages of Swansboro - An Assisted Living and Retirement Community on the 7.06-acre tract of land fronting (SR 1512) Old Hammocks Road. Phase 2 would consist of a three story forty-five (45) unit apartment building which would be age restricted. The project would feature amenities such as 24/7 concierge service, exercise room and activity room. The exterior would be landscaped similar to phase 1 with flower beds, shade trees, and benches/swings. All required permits would be acquired including but not limited to: storm water, erosion control, sanitary sewer, water distribution and NCDOT entrance way. Inner connectivity to adjacent properties would be provided through the proposed 24 easement along the northwestern side of the property. The public hearing was opened at 6:37 pm. All who wished to enter evidence were sworn in. Planner, Andrea Correll reviewed the Exhibits (1-13) provided within the agenda packet which included the Town Zoning and excerpts from the Land Use Plan, aerial views of the site, site plan, architectural details, and the Planning Board s recommended findings based on Section 12-1 of the UDO. Keith Fountain, Attorney for the applicant, shared that phase 2 would promote advanced care for the elderly and that all requirements were met. Mr. Fountain informed that the appraiser, Suzanne Nelson found that the property would be in harmony with the neighborhood, would not endanger the pulic health and safety, and would not substantilly injure or alter the value of adjoinging properties. In response to inquiries from the Board, applicant - Andrew Wilson of 127 Dolphin Bay Estates confirmed that he had agreed to comply with all recommendations made by the Planning Board and gave clarification on the building entrances/exits, elevator locations and the age restrictions of 55 and over. The building would accommodate approximately 90 residents.

3 David Newsom, of Crystal Coast Engineering, stated that he had designed the stormwater controls to a high degree; there were two ways in which stormwater would be controled a first stage basin for most of the water runoff and the second stage would be constructed wetlands; a connecting swell between the the two stages. The discharge location would be to the NCDOT ditch which went to US Highway 24/Corbett Avenue. Projected stormwater treatment had been provided by the Mr. Newsome in Exhibit 12/Table 1 below. In response to more inquires from the Board, Mr. Newsom shared that the area would be too wet to be maintained with equipment and would be maintained by hand. The public hearing was closed at 6:59 pm. Based on information presented by the applicant and others, the Board made the following findings of fact: A) The special use was allowed pursuant to Section 12-1 and met all the required conditions and specifications, including without limitation, those set out in Section The special use was allowed per Article 10, Section 10-10, Table of Permitted/Special Uses and the requirements of Section 12-2 were met. B) There was no evidence presented that the special use would materially endanger the public health or safety if located where proposed if developed per the plan submitted. There was no evidence that the special use would endanger the public health or safety if located where proposed. There was no evidence that the special use would substantially injure the value of adjoining or abutting property. C) The location and character of the special use, if developed per the plan, would be in harmony with the area in which it was to be located. D) The special use would demonstrate conformance to the Land Use Plan. The property was located within the B-1 zoning district. The CAMA Land Use Plan depicted the parcel as commercial, therefore, the use was found to be in harmony with area in which it was to be located. E) The Board provided the following conditions: 1. As allowed under the flexible development option, the multi-family building may be built up to 40,127 square feet if the following items were provided in the approved site plan utilizing the environmentally sensitive development principles: A) Install stormwater treatment options exceeding the minimum state Stormwater requirements with additional or oversized Best Management Practices (BMP) designed to detain stormwater runoff from larger storm events than were required by the State as noted by Dave Newsome, Crystal Coast Engineer (Table 1 Summary of State Requirements vs. Project Provided Stormwater).

4 B) Utilization of treatments that promoted infiltration rather than detention such as pervious pavers. C) Utilization of Low Impact Design (LID) principles to promote infiltration with dis-connectivity and decrease runoff volumes from the proposed site. On a motion by Commissioner Turner, seconded by Mayor Pro Tem Keagy, the Special Use Permit was granted by unanimous vote based on the evidence provided and conditions imposed. The Special Use was found to be consistent with the Comprehensive Plan, Land Use Plan and Classification and other applicable plans and policies including the Gateway Vision Plan. Business Non-Consent Review of Draft Budget Message/FY Budget/Capital Improvement Plan (CIP) Manager Chase informed that on April 25, 2017, the Board had engaged in a preliminary review of the proposed FY Budget (Budget Workshop #3). As a result of public input and Board comments, a draft Budget Message/FY Budget/Capital Improvement Plan had been prepared. Highlights from the draft Budget Message were: Development of the Capital Improvement Plan (Assistance from Strategic Operating Committee) Budget focus areas: Legal, IT, Employee Benefits Fund Balance Status Growth in Ad Valorem (2%); one penny generates $43,057 No increases in fees or the tax rate (as proposed), however noting that (as proposed) funds would have to be transferred from the General Fund for full cost recovery in Enterprise Funds Sales Tax Revenue Forecast Existing Debt Service (5.9% of 8% limit) 5-Year Capital Improvement Plan (Year one: $134,547 funded) Personnel additions/changes The Final Budget Message and proposed FY 17/18 Budget would be available for review by the public in the office of the Town Clerk and available online. An additional Budget Workshop had been scheduled for May 16th at 6 p.m. During discussion the Board agreed collectively that they were not in favor of moving funds from the General Fund to cover Solid Waste costs within Enterprise Fund rather the fee charged should be what the cost of the service was to the Town. In addition, Board members requested a more detailed list of future project needs specific to Stormwater before they could determine if the Stormwater Fee/Rate should increased. On a motion by Mayor Pro Tem Keagy, seconded by Commissioner Herrick, the Board unanimously voted to increase the Solid Waste Collection Fee to what the actual cost was to the Town. The fee would increase by $.45/month for residential ($15.45) and by $.75/month for commercial ($25.75). In response to inquires from the Board on personnel, Manager Chase shared that the impact to the Police Department when Walmart opened would be unknown until the store actually opened. Any future need for additional personnel would be better known for FY 18/19. Regarding the increase for

5 longevity within each department, Finance Director, Sonia Johnson shared that longevity was a bonus given once a year to full-time and part-time personel and the amount was based on their date of hire. Commissioner Turner suggested decreasing the amount and utilizing the funds elsewhere. Public Comment Suzanne Tesh was concerned about the impact Walmart would have on the police personnel and inquired if additional officers would be hired. Mayor Chadwick shared that the Police Department was fully staffed. Manager Chase had expressed the impact to the department was an unknown at this time. Additional personnel may be considered in FY 18/19 based on factual information once the store was opened. Kathy Fulcher was apologetic for comments made by another citizen during the last meeting in response to the Board s priority list made during the Annual Budget Retreat. In her opinion, sidewalks should be priority and reiterated the need for additional sidewalks in the gaps along NC24. Safety and Community Watch programs were also priorities for Ms. Fulcher. Manager s Report/Comments Manager Chase gave highlights from his report dated March 22- May 5. PEV Electric Charging Stations (Town Hall) Location of the charging station TBD at Town Hall (waiting to address possible parking lot reconfiguration). Sleeping Quarters Most recent - metal roof installed. Projected completion June Breakfast and Evening Chats commenced (Next Morning Chat with Commissioners Keagy and Lister, TBA) Performance Evaluations (implementation in early FY 17-18); Merit increases will be tied to evaluations based on scale. 106 Church Street property (Cigar Shop) strategic planning/charrette venue April 11 meeting conducted. BOC unanimously decided to hold on to property. Directed staff to do charrette for future use of property. Wayfinding Signs Planning is underway for wayfinding signs. A few members from the SOP Committee/Parks and Recreation Advisory Board have agreed to serve to assist in wayfinding development. The goal is to have the signs erected and ready for this year s peak tourist season. EPA 319 Grant (new!!!) Grant application submitted by NC Coastal Federation on April 28, Grant funds requested $167,397, match funds required $116,773 (combination of in-kind, cash) = total project cost $284,170. Onslow County has assist with the match The project includes agreed to requirement. permeable pavement parking (40 spaces) at 607 W. Corbett Avenue, bio-retention area new

6 treating roof runoff piped from existing Public Safety Building (PSB) additions and a new maintenance building, two cisterns to capture water from the PSB rooftop for cleaning fire trucks and other town vehicles, bio-retention area adjacent to Town Hall and Church Street to capture portion of roof runoff, smaller rain gardens around entrances to Town Hall to capture remaining roof runoff and speed bumps installed at entrance drive aisles to force water from existing parking lots onto permeable pavement. Award notification tentative early winter Upcoming Events May 9 FY Budget Ready for Public Inspection Board Comments May FY Budget Workshops (tentative for entire 2 days, meetings begin at 6 p.m.) June 6 FY Budget Public Hearing June 13 FY Budget (Final Workshop) (if necessary) June 27 FY Budget (Budget Adoption) Events in conjunction with the upcoming Pirate Fest were: - Thursday May 11 th Pancake Dinner & Mermaid Paint Along - Friday May 12 th Buccaneer Ball in Town Hall Community Room - Saturday May 13 th Pirate Fest Invasion, Downtown Waterfront Commissioner Lister shared that he had heard reports about the government relaxing on the Offshore Drilling issue. Commissioner Turner agreed with the importance of the Community Watch programs the Police Department was working on. Commissioner Herrick thanked the citizens for attending and the Town Staff for all their hard work. Mayor Pro Tem Keagy appreciated the work put into the budget and felt that the process improved each year. Mayor Chadwick thanked the Board and Town staff for recognition of his daughter and her achievements. He reported that funds raised during the recent Swansboro Are Development Foundation - Derby Day would go towards the future Dog Park at Municipal Park. Lastly, he was interested in a policy that would require a police officer to attend all large events held downtown. Adjournment On a motion by Mayor Pro Tem Keagy, seconded by Commissioner Herrick the meeting adjourned at 8:07 pm. Attest: Approved by the Board of Commissioners: Paula W. Webb, Town Clerk Scott Chadwick, Mayor

7 1. Please turn cell phones to off or vibrate. 2. The Board offers the public three opportunities to speak during the meeting: A comment period is offered and the beginning and end of the meeting. Please note that a separate opportunity is provided for those items requiring a public hearing. Public Hearing(s) There is one (1) public hearing scheduled for this meeting. 3. Individuals making presentations or comments are asked to adjust the microphone as necessary and to speak directly into the microphone. Regular Meeting May 9,

8 1. Please turn cell phones to off or vibrate. 2. The Board offers the public three opportunities to speak during the meeting: A comment period is offered and the beginning and end of the meeting. Please note that a separate opportunity is provided for those items requiring a public hearing. Public Hearing(s) There is one (1) public hearing scheduled for this meeting. 3. Individuals making presentations or comments are asked to adjust the microphone as necessary and to speak directly into the microphone. PUBLIC COMMENT Citizen opportunity to address the Board for items listed on the agenda. 2

9 Adoption of Agenda Action Needed: Motion to Adopt the Agenda as prepared (or amended) Appointments/Recognitions/Presentations Recognition of Alexandria Chadwick 3

10 Appointments/Recognitions/Presentations National Police Week - May Motorcycle Safety Awareness Month - May Public Hearing Special Use - Cottages of Swansboro/phase 2-45 senior apartments PAEJ Properties, LLC, seeks a Special-Use Permit pursuant to Article 12 of the UDO to allow Phase 2 of the Cottages of Swansboro - An Assisted Living and Retirement Community on the 7.06-acre tract of land fronting (SR 1512) Old Hammocks Road. Phase 2 will consist of a three story forty-five (45) unit apartment building which will be age restricted. The project will feature amenities such as 24/7 concierge service, exercise room and activity room. The exterior will be landscaped similar to phase 1 with flower beds, shade trees, and benches/swings. All required permits will be acquired including but not limited to: storm water, erosion control, sanitary sewer, water distribution and NCDOT entrance way. Inner connectivity to adjacent properties will be provided through the proposed 24 easement along the northwestern side of the property. Action Needed: 1) Hold Public Hearing; and 2) Consider the evidence/sworn testimony and approve or deny the Special Use Permit based on the criteria provided in Article 12-1 and 12-2 to include a statement of consistency with the spirit of the ordinance and consider the applicant responses to Flexible Lot Development Standards to increase the total square footage of phase 2 to 40,127 sq ft. Presenter: Andrea Correll, AICP/Planner 4

11 Figure 1 - Town of Swansboro Zoning Map Figure 2 - Town of Swansboro Land Use Plan Future Land Use Map 5

12 Exhibit 4 6

13 Exhibit 6 Exhibit 6 7

14 Example Color Example Color 8

15 Exhibit 9 Exhibit 10 9

16 Exhibit 11 Exhibit 12 10

17 Exhibit 13- Section 12-1 Recommended by the Planning Board April 3, 2017 A)The special use is allowed pursuant to Section 12-1 and meets all the required conditions and specifications, including without limitation, those set out in Section The special use is allowed per Article 10, Section 10-10, Table of Permitted/Special Uses. The requirements of Section 12-2 have been met. B. The special use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved. There is no evidence that the special use will endanger the public health or safety if located where proposed. Exhibit 13- Section 12-1 Recommended by the Planning Board April 3, 2017 (continued) C. The special use will not substantially injure the value of adjoining or abutting property. Or the special use is a public necessity. A letter sealed appraiser s report was provided by the applicant to document there is no impact to adjoining or abutting property values. D. The location and character of the special use, if developed according to the plan, will be in harmony with the area in which it is located. The special use shall demonstrate conformance to the Land Use Plan or other plan in effect at the time and address impacts of the project as required on GS 160A-382 (b) the property is located in the B-1 zoning district. The CAMA Land Use Plan depicts these parcels as commercial. The use will be in harmony with area in which it is located. 11

18 Exhibit 13- Section 12-1 Recommended by the Planning Board April 3, 2017 (continued) E. Upon the issuance of any special use permit, the Board of Commissioners shall consider whether it is necessary or appropriate to affix conditions thereto for the purposes of protecting neighboring properties and/or the public interest assuring that the use is harmonious with the area, and ensuring that the use is consistent with the spirit of the ordinance, and shall affix to such permit such reasonable and appropriate conditions as it finds are necessary for any of those purposes. If any conditions affixed to any special use permit or any part thereof is held invalid by any competent authority, then said special use permit shall be void. Exhibit 13- Section 12-1 Recommended by the Planning Board April 3, 2017 (continued) E. 1. As allowed under the flexible development option the multi-family building may be 40,127 square feet if the following items are provided in the approved site plan utilizing the environmentally sensitive development principles. A)Install stormwater treatment options in excess of the minimum State Stormwater requirements with additional or oversized bmp(s) designed to detain stormwater runoff from larger storm events than required by the State. (See Exhibit 12 for documentation sealed by the engineer) 12

19 Exhibit 13- Section 12-1 Recommended by the Planning Board April 3, 2017 (continued) E. B. Utilization of treatments that promote infiltration rather than detention such as pervious pavers. C. Utilization of Low Impact Design principles to promote infiltration with dis-connectivity and decrease runoff volumes from the proposed site. The Planning Board requested the applicant provide a map and explanation to the Board of Commissioners. (The applicant has provided sealed engineering calculations which will be explained along with the site plan at the meeting. See Exhibit 5 and Exhibit 12.) TOWN OF SWANSBORO PLANNING AND ZONING BOARD STATEMENT OF CONSISTENCY On April 3, 2017, the Town of Swansboro Planning and Zoning Board reviewed the Special Use Permit. As a Special Use in the B-1 zoning district is generally consistent with the current Comprehensive Plan as well as its Future Land Use Classification (Commercial) and other applicable adopted plans and policies, including but not limited to the Gateway Vision Plan. 13

20 New Business/Non-Consent Review of Draft Budget Message/FY Budget/Capital Improvement Plan (CIP) On April 25, 2017, the Board engaged in a preliminary review of the proposed FY Budget (Budget Workshop #3). As a result of public input and Board comments, a draft Budget Message/FY Budget/Capital Improvement Plan has been prepared. Staff proposes after the May 9th review, that the Final Budget Message and proposed FY 17/18 Budget be available for review by the public in the office of the Town Clerk and available online. An additional a Budget Workshop has been scheduled for May 16th at 6 p.m. Action Needed: Upon receiving additional public input and Board recommendation, release FY Budget Message/Capital Improvement Plan for public review. Presenter: J. Scott Chase, AICP/Town Manager Highlights from the Budget Message include: Development of the Capital Improvement Plan (Assistance from Strategic Operating Committee) Budget focus areas: Legal, IT, Employee Benefits Fund Balance Status Growth in Ad Valorem (2%); Penny generates $43,057 No increases in fees or tax rate (as proposed), however noting funds transferred from General Fund for full cost recovery in Enterprise Funds. Sales Tax Revenue Forecast Existing Debt Service (5.9% of 8% limit) 5-Year Capital Improvement Plan (Year one: $134,547 funded) Personnel additions/changes 14

21 PUBLIC COMMENT Citizen opportunity to address the Board. MANAGER S COMMENTS J. Scott Chase, Town Manager 15

22 BOARD COMMENTS Mayor Scott Chadwick Mayor Pro Tem Phil Keagy Commissioner John Lister Commissioner Pat Turner Commissioner Frank Tursi Commissioner Roy Herrick ADJOURN 16