Understanding THE BUDGET. Greeley-Evans WELD COUNTY SCHOOL DISTRICT Adopted Budget

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1 Understanding THE BUDGET Adopted Budget Greeley-Evans

2 To our community: School finance and funding can be a complicated subject, filled with formulas and statutory requirements. That is why our finance department has developed this document, Understanding the Budget. It is an effort to break down the budget for Greeley- Evans School District 6 into a format that is understandable and easy to use for our community. In this document, you will find information about our revenues, expenditures and the accounting we are required to do as a public school district operating in Colorado. Being one of the lowest funded districts in the state does present us with financial challenges every year. With 20,000 students and 2,800 employees, managing our finances effectively and prudently is our goal. We have to use every dollar to ensure our students are getting the best education they possibly can. We are happy to share this useful information with our community. More detailed financial information is available on our website at Dr. Ranelle Lang Superintendent

3 Quick Facts Student Membership : 19,840* *Membership is the number of students actively enrolled and attending in grades preschool-12 during the October count window. Membership also includes charter school students. Number of Schools: Elementary Schools.16** Middle Schools.4 High Schools.3 Alternative High Schools.2 Online School.1 Charter Schools.5 **Includes 2 schools with grades K-8 and two schools with grades K-6 Ethnic Distribution:* Asian.2% Black 2% Hispanic.58% White.37% Multiple Races.1% *From School Year DID YOU KNOW? With over 2,100 employess, Greeley-Evans School District 6 is the 3rd largest employer in Weld County. Source: Northern Colorado Economic Development Group Membership in Instructional Programs:* Gifted and Talented.1,028 Special Education.1,871 English Language Learner.5,155 Homeless.170 Immigrant 309 Migrant.407 Title 1.4,756 *From School Year Staffing Overview: The District employs more than 2,800 full and part-time (substitute and temporary) employees. Of the 2,800 employees, 2,300 are regularly scheduled employees who are converted to approximately 1,900 full time equivalents (FTEs). Below is a breakout by employee type. 57% Certificated 39% Support 3% School Based Administration 1% Central Administration In addition, the District employs approximately 500 part-time and temporary employees who are not converted to FTEs because they hold positions such as substitutes, athletic coaches and athletic game worker, which have varying hours and no set schedules. 2

4 District Fund Summary Greeley-Evans Adopted Budget % of Total * General Fund $142,512, % Capital Projects Fund $2,500, % Bond Redemption Fund $9,430, % Special Revenue Funds $18,373, % Enterprise Funds $7,634, % Internal Service Funds $450, % Agency Funds $1,720, % Total Adopted Budget $182,621, % DID YOU KNOW? As a governmental entity, the District must utilize fund accounting to track revenues and expenditures. Basically, dollars are put in separate accounts, to ensure dollars are spent for their intended purpose. *General Fund includes the General Operating Fund, Poudre Learning Center Fund, Risk Management Fund and Colorado Preschool Program Fund General Fund This fund is used for the routine operations funded by property taxes and other general revenues. It is the most significant fund in relation to the district s overall operations. The General Fund is used to manage all resources that are not legally, or by sound financial management, required to be managed in another fund. Capital Project Fund This fund is used to pay for ongoing capital needs such as site acquisition, building construction, and renovation and equipment purchases. Bond Redemption Fund This fund manages the accumulation of resources for the payment of general long-term debt principal, interest and related costs. Special Revenue Funds Special Revenue Funds account for revenues that are legally and managerially restricted to expenditures for particular purposes. Grant dollars are accounted for here. Enterprise Fund The Enterprise Fund is used to manage operations financed in a manner similar to a private business, i.e., where the costs of providing goods or services on a continuing basis are recovered primarily by user charges and fees. The food service program is an Enterprise Fund. Internal Services Funds These funds are used to manage the cost of goods or services provided by the Internal Service Fund department to other departments and schools on a cost-reimbursement basis. Agency Funds Agency Funds are used to account for resources used to support each school s student and fund-raising activities. These funds are accounted for by the District and then passed on to individual schools. 3

5 General Fund Adopted Operating Budget Revenue Property Tax $26,166,382 State Revenue $98,125,842 Specific Ownership Tax $2,218,941 Investment Earnings $160,000 Other Revenue $5,426,540 Total Revenue $132,097,705 Expenditures General Administration $1,286,136 School Administration $8,587,269 General Instruction $57,902,900 Special Education Instruction $10,769,417 Instructional Support $11,947,792 Operations and Maintenance $17,586,139 Transportation $4,348,266 Transfers to Charters $21,854,579 Total General Fund Operating $134,282,498 Transfers to Other Funds* $3,815,207 *Includes transfers to Capital Projects, Preschool, Special Revenue Funds and Risk Management. Total Expenditures and Transfers $138,097,705 For Every Dollar Spent: Transfers to Charters: $.16 General Admin: $.01 Transportation: $.03 Instructional Support: $.09 Special Education Instruction: $.08 School Admin: $.07 Operations and Maintenance: $.13 General Instruction: $

6 Budget Highlights Greeley-Evans Since through the district has seen revenue reductions of $23.5 million. Expenditures have been reduced to offset this loss of revenue. District 6 is continuously seeking efficient and lean operations. Why the reductions? Per pupil state funding has declined by $610 since $6,923 per pupil $6,673 per pupil $6,317 per pupil DID YOU KNOW? Weld County School District 6 is the 13th largest school district in Colorado, but is in the bottom 10 for Per Pupil Funding (169 out of 178) $6,313 per pupil State economic impacts have resulted in reductions in revenue enue from the State. 5

7 Revenues and Expenditures Where The Money Comes From... Indirect & Other Earnings on $2,158,500 Investments 2% $160,000 0% Services to Charter Schools $3,268,040 2% Specific Ownership Property Tax Tax $26,166,382 $2,218,941 20% 2% State of Colorado $98,125,842 74% $6,923 per pupil $6,673 per pupil $6,317 per pupil $6,313 per pupil Where the Money Goes... Purchased Services $6,532,660 5% Supplies and Materials $9,863,657 7% Transfers to Charters $21,854,579 16% Transfers to Other Funds $3,815,207 3% Salaries and Benefits $96,031,610 69% 6

8 Enrollment Drives the Budget Greeley-Evans District 6 student enrollment has been slowly increasing for the past several years. The graph below illustrates the total student enrollment in preschool through 12th grade. The funded student count is the final number of students that District 6 receives funding for through the School Finance Act. 21,000 20,500 Enrollment 20,000 19,500 19,000 18,500 18,000 17,500 17,000 16,500 16,000 Enrollment FTE Count Funded Count 15, Enrollment-Total students receiving services. FTE Count- Adjusted enrollment factoring kindergartners and part-time students as one-half of a student. Beginning in out-of-district students are no longer included in the FTE count. Funded Count- The higher number between the current-year FTE count or the five year average of the FTE count. In the District relied on the averaged count due to declining enrollment. In there was an additional factor of.08 FTE added for full day kindergarten students, thus increasing the funded count. 7

9 Revenues, Expenditures and Reserves District 6 has intentionally built up its fund balance or rainy day fund. In the district had board authorization to spend $4 million of the rainy day fund and in the district has board authorization to spend $6 million of the rainy day fund. If these funds were not available, the district would have had to make additional budget reductions to balance the budget. Fund Balance by Classification 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000, * 2013* Available to Spend 3,749,863 8,190,341 5,713,908 12,417,29 11,165,93 5,784,406 Other Required Reserves 345, ,255 2,696,761 2,510,137 2,169,410 1,375,637 Board Reserve 3,808,697 3,287,933 5,122,292 5,186,751 3,987,015 4,074,666 TABOR 3,808,697 3,287,933 5,122,292 5,186,751 3,987,015 4,074,666 DID YOU KNOW? TABOR (Taxpayer Bill of Rights) Reserves are required by State law. Board reserves are mandated by Board of Education policy. 8

10 What Does the Budget Buy? Over the 174 day school year, it costs District 6 about $39 per day to educate each of the 19,840 students and operate the District with the $134.3 General Fund budget less than taking a family to the movies. For approximately $39 a day, Weld County School District 6 provides each student: Highly skilled and trained teachers who make a difference in students lives Specialized learning services for students with special needs Access to library and technology resources Guidance, counseling and other support services Materials such as textbooks and equipment Transportation to and from school Extracurricular activities (subsidized by fees) Choices for learning environments Clean and well-maintained facilities Greeley-Evans Operating Funds General Instruction $57,902,900 43% Special Education Instruction $10,769,417 8% Transfers to Charters $21,854,579 16% Transportation $4,348,266 3% School Administration $8,587,269 7% General Administration $1,286,136 1% Operations and Maintenance $17,586,139 13% Instructional Support $11,947,792 9% 9

11 What Does the Budget Buy? General Instruction Special Education Instruction Instructional Support Operations & Maintenance General Administration School Administration Kids, Schools & Classrooms Teachers Paraprofessionals Material & Supplies English Language Acquisition Gifted & Talented Programs Career & Technical Ed. Summer School Athletics & Activities Special Education Teachers Intervention Services Special Education Preschool Transition Services Psychologists, Speech Therapists, Occupational and Physical Therapists Guidance/Counseling Health Services Parent and Family Liaisons Custodial Services Utilities Repairs & Maintenance of Property Principals Assistant Principals Office Staff Central Support Division of Academic Achievement Learning Services Student Support Services Educational Technology Grant Management Division of Business Operations Business Services Human Resources Communications Board of Education Superintendent DID YOU KNOW? 99.5% of District 6 teachers are rated as highly qualified 10

12 Per Pupil Greeley-Evans Greeley-Evans School District 6 has experienced an actual reduction in state school finance funding of nearly $4 million over the past four years. If the comparison is made between current funding levels and what the fully funded amount should be without the negative factor, then the amount of potential funding that District 6 has lost is $23.5 million. The following chart illustrates the loss of funding on a per pupil basis. Greeley-Evans School District 6 Total Per Pupil Funding $7,000 $6,800 $6,600 $6,400 $6,200 $6,000 $5,800 $6,237 $6,485 $6,697 $6,923 $6,673 $6, Projected $6, State Per Pupil Funding by District Comparison Johnstown Greeley Windsor Douglas Keenesburg Eaton St. Vrain Thompson JeffCo Poudre Gilcrest Ft. Lupton Denver Ault Boulder Platte Valley $6,141 $6,313 $6,141 $6,219 $6,306 $6,270 $6,332 $6,141 $6,309 $6,134 $6,422 $6,622 $6,868 $6,872 $6,378 $6,527 $159 $- $583 $547 $537 $677 $617 $955 $920 $1,276 $1,153 $1,181 $1,005 $1,092 $1,937 $1,806 $- $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000 $9,000 State Funding Mill Levy Override A voter-approved Mill Levy Override adds mills to a property tax bill. Mills are the factor applied to assessed property value (not actual or market value), and together they determine total property tax cost. Depending on where you live, property tax collection may be allocated to your county, city/town, your water district and/or your school district, etc. A school district MLO provides additional operating funds exclusively for the school district. 11

13 More detailed budget information is available on the District 6 website Board of Education Doug Lidiak Dr. Julia Richard Linda Trimberger Judy Kron Dr. Paleri Mann Scott Rankin Logan Richardson Administration Dr. Ranelle Lang Wayne Eads Nancy Devine Meggan Sponsler Kevin Aten Dr. Stacie Datteri Kathi VanSoest Theresa Myers President Vice President Past President Director Director Director Director Greeley-Evans Superintendent Chief Operations Officer Chief Academic Officer Chief Financial Officer Chief Human Resources Officer Executive Director of Learning Services Executive Director of Student Support Services Director of Communications Contact Us Administration Building Ninth Avenue feedback@greeleyschools.org Greeley, Colorado

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