Order Forms - Exhibition. Global Approach to Renal Care Innovation Balancing Compassion and Health Technologies

Transcription

1 47th EDTNA/ERCA International Conference September 15th - 18th, 2018 Genoa, Italy Global Approach to Renal Care Innovation Balancing Compassion and Health Technologies Order Forms - Exhibition 1 P a g e

2 TABLE OF CONTENT ORDER OF SERVICES HOW TO ORDER SERVICES 3 DEADLINES 3 EXHIBITION SERVICES ORDER FORMS STAND MODEL 5 AUDIOVISUAL RENTAL ORDER FORM 6 COMPUTER RENTAL 7 ELECTRICAL EQUIPMENT ORDER FORM 8 PLANT & FLOWER RENTAL 10 INTERNET ORDER FORM 11 BOOTH CLEANING ORDER FORM 12 EQUIPMENT & FURNITURES FOR RENTAL 13 2 P age

3 ORDER OF SERVICES HOW TO ORDER SERVICES Fill out the enclosed Forms and take notes of deadlines for particular services and contact persons. If you have any questions or concerns, please contact our Exhibition Management; The deadline for submitting the orders is July 27, A 25 % SURCHARGE WILL BE APPLIED FOR ORDER FORMS RECEIVED AFTER THIS DATE. Orders made after the deadline cannot be guaranteed. These orders will be processed individually, according to the availability of the required services. ORDER OF BOOTH SURFACE AREA Order of surface area, cost of 390 / sqm at a minimum of 12 sqm. Please contact Exhibition Management; EDTNAERCA@presentation-branding.com ON-SITE ORDERS Services ordered during the set-up period, exhibition itself or when the event is over, will be provided only according to the availability of the respective work persons and/or materials. The exhibitor will be asked to make complete payment for required services in advance. Only then the service will be provided. No copies of payment confirmations or similar documents will be accepted. Actualization of requirements made after the deadline and on-site orders can take longer than normal orders. We therefore recommend placing all orders in time. TERMS OF PAYMENTS After receiving the Order Forms the Exhibition Management will send an invoice to the exhibitor and it must be paid in time. The deadline for the payment of all orders is AUGUST 17, CLAIMS Claims can be made only by the end of the event. Claims must be made in writing and will only be accepted at the Exhibition Management desk in Genoa. Claims submitted later will not be taken into consideration. DEADLINES Deadline for submission of final booth drawings for approval by the Exhibition Management is July 20. Please send it to EDTNAERCA@presentation-branding.com Please note deadlines indicated below. REQUIRED SERVICES DEADLINE SENT ON Final Booth Drawings July 20, 2018 Company profile July 27, 2018 Order Submission July 27, 2018 Stand Construction July 27, 2018 Stand Equipment July 27, 2018 Text and graphics July 27, 2018 Extra Power supply July 27, 2018 Water and drain July 27, 2018 Cleaning July 27, 2018 Audio/Video/ Internet July 27, 2018 Flower decoration July 27, 2018 Hostesses July 27, 2018 Catering July 27, 2018 Company profile July 27, P age

4 Order of Exhibitors Badge August 1, 2018 Payment August 17, 2018 ORDER FORMS Please note that all prices are excluding Italian VAT, payable as NET plus VAT SUBMITTING ORDER FORMS AND PAYING FOR SERVICES Once you have completed the order forms, please send them before July 27, 2018 to Exhibitor: Contact person: Invoice address: Telephone: Rates for services shall be paid on receipt of the corresponding invoice. Invoice information (obligatory): Please complete the following: Exhibitor: Contact person: Tel: Company: Address: Town: State / Province / Country: Postcode: VAT Number: Please, complete the following: 4 P age

5 COMPANY PROFILE Don t miss out the chance to inform about your company. As an Exhibitor you need to provide your Company Profile by latest July 20. Please submit the information through the following link: Submit your Company Profile BADGES Please order your Exhibitors badges by clicking below link. 2 Exhibitors badges are included / 12 sqm. BADGES THE EXHIBITION The Exhibition, Poster Session & Catering will take place on Level 2, Modulo 7-9 and the Registration will be located on the Ground Level / Entrance. Set-up: Thursday, September 13 th Friday, September 14 th Saturday, September 15 th Decoration only Dismantling: Monday, September 17 th EXHIBITORS SERVICE DESK Our Exhibitors Service desk will be available for you providing technical assistance, On-site orders and all other necessary support needed to fulfill your set up of your booth. This desk will be located on level 2 Opening hours are: Thursday, September 13 th Friday, September 14 th Saturday, September 15 th Monday, September 17 th LOGISTICS 5 P age

6 We recommend to send your goods to Genoa through our official and recommended Shipping Company DB Schenker. In case you will not use this forwarder, please be informed that all samples, exhibits, brochures, posters and stand equipment should be advised to DB Schenker in advance and should be delivered on: Thursday, September 13 th Friday, September 14 th You will find our Shipping Manual with all deadlines and addresses at: /conferences/exhibition-and-sponsorship-genova2018 ADVICE OF SHIPMENTS: All shipments should be advised by to Schenker not later than Friday, August 17, Truck size and Identification Driver Contact name and phone Expected time of arrival Number of pieces Weight in Kg Currier tracking No. Courier Shipments From European Union countries From all other countries 3 days before the build-up of the exhibition 5 days before the build-up of the exhibition PLEASE, MARK ALL SHIPMENTS TO THE CONFERENCE In case of sending a courier shipment, please be sure to advice with the full details of the shipment: EDTNA/ERCA 2018 Booth number Exhibitor s name Courier company Number of pieces Tracking number Before entering the unloading area on arrival date September 13 th contact Schenker to receive actual information. Schenker will provide assistance with the cargo lift to the conference center. In case the exhibitor will not use the official forwarder, it is the company responsibility to deliver cargo from the unloading area to the exhibition venue. 6 P age

7 STAND MODEL If you would like to order custom made booth, please contact the Exhibition Management to receive an offer SHELL SCHEME Option 1 - Price is 185/sqm excl. VAT. White wall panels Info desk (long x wide x high) 100 x 50cm, h=100cm 1pcs./booth Table 70cm x 70cm 1pce Chair 4 pcs Fascia panel with logo and name of the company 1pcs./booth Spot light 1pce Electricity connection & consumption (max. 1,5kW) 1pcs./booth Wall socket 1pcs./4sqm Waste basket 1pcs./booth Grey carpet Option 2 - Price is 165/sqm excl. VAT. White wall panels Fascia panel with logo and name of the company in color 1pcs./booth Spot light 1pcs./3sqm Electricity connection & consumption (max. 1,5kW) 1pcs./booth Wall socket 1pcs./4sqm Waste basket 1pcs./booth Grey carpet Important: If you stick any signage on the walls of stands, you must move it away at the end of the congress, if not, the cost of the cleaning will be charge to you. You will be excluded of this obligation if you have hired the signage directly by the Exhibition Management. Please Note This order form must be returned by latest July 27. The total amount must be paid before the start of the event upon receipt of invoice. Service will not be rendered in case of non-payment. Order cancellation within 3 days prior to the event will entail full payment. Option 1 Option 2 7 P age

8 AUDIOVISUAL RENTAL ORDER FORM Company name: Address: Postal code: Country: VAT number: Tel: Booth N.: Applicant City: Contact person: Fiscal code: Fax: Booth location: The undersigned company requests the following services and agrees to the terms and conditions herein specified. Description Quant Rate per item/day Days Total cost Laptop 150,00 x Monitor LCD 19" (PC) 90,00 x Monitor LCD 30" (Video/PC) 130,00 x Monitor plasma 42" 220,00 x Monitor plasma ,00 x Plasma stand with wheels 65,00 x Video projector LCD XGA 2500 ansi l. 400,00 x Self-standing screen 180x180 75,00 x Total cost VAT 22% TOTAL DUE Please Note This order form must be returned by latest July 27. The total amount must be paid before the start of the event upon receipt of invoice. Service will not be rendered in case of non-payment. Order cancellation within 3 days prior to the event will entail full payment. 8 P age

9 COMPUTER RENTAL Company name: Address: Postal Code: Country: VAT number: Tel: Booth N.: Applicant City: Contact person: Fiscal code: Fax: Booth location: The undersigned company requests the following services and agrees to the terms and conditions herein specified. Description Qnty Rate per item/day Total cost A4 B/W laser printer 260,00 A4 color laser printer 420,00 Total cost VAT 22% TOTAL DUE Please note This order form must be returned by latest July 27. The total amount must be paid before the start of the event upon receipt of invoice. Service will not be rendered in case of non-payment. Order cancellation within 3 days prior to the event will entail full payment. 9 P age

10 ELECTRICAL EQUIPMENT ORDER FORM 1/2 Company Name: Address: Postal Code: Country: VAT number: Tel: Booth N.: Applicant City: Contact person: Fiscal Code: Fax: Booth location: The undersigned company requests the following services and agrees to the terms and conditions herein specified. Description Qnty Rate per item Total ADDITONAL POWER SUPPLY (POWER BOX NOT INCLUDED) Exceeding 1,5kW already included in each exhibition space: Single-phase 220V up to 3 kw 70,00 Three-phase 380V 3P+N+T up to 10 kw 145,00 Three-phase 380V 3P+N+T up to 18 kw 245,00 POWER BOXES Electric power included Electric package up to 1,5 kw (Power box 220V up to 1,5 kw, 1 single phase outlet, 1 quad outlet, certification) 145,00 Electric package up to 3 kw (Power box 220V up to 3 kw, 1 single phase outlet, 1 quad outlet, certification) 195,00 Electric package up to 10 kw three-phase (Power box 380V up to kw 10, including CEE outlets, certification) 305,00 Electric package up to 18 kw three-phase (Power box 380V up to kw 18, including CEE outlets, certification) 445,00 ELECTRIC EQUIPMENT Only in addition to electrical packages: Single-phase outlet 30,00 Three-phase outlet 40,00 Quad outlet 25,00 Total VAT 22% TOTAL DUE 10 P age

11 ELECTRICAL EQUIPMENT ORDER FORM 2/2 Electric Power Supply Rules and Conditions Every 12 sq m of exhibition space includes a CEE 16A single phase outlet kw. The Conference Management is not responsible for voltage fluctuations or power failure to any service line. The supply of additional electrical power is subjected to the technical possibilities of the booth's location. Congress Center Management reserves the right to limit the amount of power granted on the basis of power availability. The Conference Management is not responsible for any equipment installed beyond the provided power supply position. This equipment must be installed in observance of the CEI laws 64-8 and the DPR 81/2008. I Cotone Congressi Genova reserves the right to authorise its electricians to disconnect, at any time, wiring or wired equipment constituting code violations. All electrical equipment including lighting must be grounded. Fee for installation and consumption of electric power not foreseen initially will be invoiced on a lump-sum basis directly to the exhibitor. This fee covers the duration of the exhibition opening time. The Conference Management reserves the right to adjust the above indicated rate following any possible increases issued by power supplying companies and occurring after the order form has been handed in. Please Note This order form must be returned by latest July 27. The total amount must be paid before the start of the event upon receipt of invoice. Service will not be rendered in case of non-payment. Order cancellation within 3 days prior to the event will entail full payment. 11 P age

12 PLANT & FLOWER RENTAL Company name: Address: Postal Code: Country: VAT number: Tel: Booth N.: Applicant City: Contact person: Fiscal Code: Fax: Booth location: The undersigned company requests the following services and agrees to the terms and conditions herein specified. Description Qnty Rate per item Total Fern, dieffenbachia, spathiphyllum 45,00 Bowl of flowered plants diameter cm ,00 Bowl of flowered plants diameter cm ,00 Tall green plant height 100 cm (kentia, ficus) 50,00 Tall green plant height 200 cm (kentia, ficus) 60,00 Total IVA 22% TOTALE Please note This order form must be returned by latest July 27. The total amount must be paid before the start of the event. Service will not be rendered in case of non-payment. Order cancellation within 3 days prior to the event will entail full payment. 12 P age

13 INTERNET ORDER FORM Company: Address: Postal Code: Country: VAT Number: Tel: Booth N.: Applicant City: Contact person: Fiscal Code: Fax: Booth location: The undersigned company requests the following services and agrees to the terms and conditions herein specified. Description Qnty Cost each Total cost Fibre optic internet access line (Fastweb): 10Mbp,configuration and cabling included (does not include PC, hub, switch, network card) Fibre optic access package for first 2 PCs 300,00 Access for every subsequent PC 80,00 Total Cost VAT 22% TOTAL DUE Please note This order form must be returned by latest July 27. The total amount must be paid before the start of the event upon receipt of invoice. Service will not be rendered in case of non-payment. Order cancellation within 3 days prior to the event will entail full payment. 13 P age

14 BOOTH CLEANING ORDER FORM Company name: Address: Postal Code: Country: VAT number: Tel: Booth N.: Applicant City: Contact person: Fiscal Code: Fax: Booth location: The undersigned company requests cleaning services conducted by the authorized Congress Center s cleaning company and agrees to the terms and conditions herein specified. Description Rate per day No. of days Total cost Fixed rate up to 16 sqm 40,00 x days Fixed rate up to 36 sqm 55,00 x days Fixed rate up to 60 sqm 65,00 x days Total cost VAT 22% TOTAL DUE Booth Cleaning Service Rules Booth cleaning is conducted when the exhibition is closed to the public. Service includes: Cleaning of floor and carpet Dusting furniture and furnishings Refuse collection and emptying waste paper Please note This order form must be returned by latest July 27. The total amount must be paid before the start of the event upon receipt of invoice. Service will not be rendered in case of non-payment. Order cancellation within 3 days prior to the event will entail full payment. 14 P age

15 EQUIPMENT & FURNITURES FOR RENTAL Model Description Price /pcs. 100 table, white, round, diameter = 100 cm steel rack, white 60,00 Orders / pcs 101 table, white, round, diameter = 70 cm, steel rack, chrome 58, table, rectangular, white, 140 x 70 cm, steel rack, white 75, bar table, black, round, diameter = 60 cm 80, upholstered chair, grey/chrome 40, club arm chair, leather, black 75,00 15 P age

16 EQUIPMENT & FURNITURES FOR RENTAL Model Description Price / pcs. Orders / pcs 200 upholstered chair Baba, black / silver 55,00 65, barstool, Baba, bolster, black / silver 65,00 75, barstool, black/chrome 35,00 45, barstool, black/chrome, straight rack 35,00 45, barstool, seat plastic, black shiny / chrome 55,00 65, Sideboard, Syma 100 x 50 x 100 cm with sliding doors 105,00 125, storage rack, wood with 4 shelfs 43,00 53, wardrobe hook 25,00 35,00 16 P age

17 EQUIPMENT & FURNITURES FOR RENTAL Model Description Price / pcs. Orders / pcs 403 Info counter Syma 500 x 800 mm 153,00 168, brochure rack, foldable, aluminium / plexiglas, 5x tray for A4 60,00 72, glass cabinet, aluminium, size: 100 x 50 x 100 cm (L x B x H) 154,00 170, glass cabinet, closed below, with sliding doors, white, size: 100 x 50 x 100 cm (L x B x H) 174,00 195, glass cabinet, lightgrey, with 2 glass floors and lighting, size: 50 x 50 x 220cm (L x B x H ) 205,00 225, waste bin, plastic 8,00 12, fridge 140 l 140,00 180, halogen spotlight with adapter for light track, white, 300W 40,00 50, halogen spotlight Skeletto with adapter for light track, silver, 150W 35,00 45,00 17 P age