TENDER DOCUMENT FOR PURCHASE OF: APPOINTMENT OF CA FIRM Tender Number: /ACCOUNTS, Dated:

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1 CURRENCY NOTE PRESS (A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road # (Maharashtra) (ISO : 9001 & ISO Certified Unit) Tel.No : , Fax No: CIN: U22213DL2006GOI Web: gm.cnp@rediffmail.com PR Number PR Date Indenter Department ACCOUNTS ACCOUNTS Not Transferable Security Classification: TENDER DOCUMENT FOR PURCHASE OF: APPOINTMENT OF CA FIRM Tender Number: /ACCOUNTS, Dated: This Tender Document Contains Pages. Details of Contact person in SPMCIL regarding this tender: Name: SHEKHAR S KORANNE Designation: Deputy Chief Engineer Address: CNPN (Currency Note Press, Nashik) India T01.1

2 Section1: Notice Inviting Tender (NIT) /ACCOUNTS (SPMCIL's Tender SI No.) (Date) 1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services: Sch d. No. 1 Brief Description of Goods/services Quantity (with unit) Earnest Money (In Rs.) Appointment of CA Firm AU INR RUPEES FORTY FOUR THOUSAND ONLY 0.00 Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ Indigenization/ Disposal of Scrap/ Security Item etc.) TWO-BID National Competetive Bid Remarks Dates of sale of tender documents: From to during office hours. Place of sale of tender documents Closing date and time for receipt of tenders Place of receipt of tenders Time and date of opening of tenders Place of opening of tenders Nominated Person/ Designation to Receive Bulky Tenders (Clause of GIT) :00:00 CISF GATE, NEW ADMN. BDLG. CNP, NASHIK ROAD :55:00 PURCHASE SECTION, NEW ADMN.,BDLG, CNP, SHEKHAR S KORANNE Deputy Chief Engineer 1. Interested tenderers may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned above for further details. 2. Tender documents may be purchased on payment of non-refundable fee of Rs 500/-per set in the form of account payee demand draft/ cashier#s cheque/ certified cheque, drawn on a scheduled commercial bank in India, in favour of SPMCIL, Unit CNP, payable at Nashik. 3. If requested, the tender documents will be mailed by registered post/ speed post to the domestic tenderers and by international air-mail to the foreign tenderers, for which extra expenditure per set will be Rs.100 for domestic post and Rs. 200 for international air-mail. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above. 4. Tenderer may also download the tender documents from the web site and submit its tender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in Para 3 above. 5. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 6. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time. 7. The tender documents are not transferable. Sec01.1

3 8. If any queries regarding this tender may contact at / or at (Name Designation, Adress telephone number etc of the officer signing the document) For and on behalf of... Sec01.2

4 Section II: General Instructions to Tenderers (GIT) Part 1: General Instructions Applicable to all type of Tenderers Please CLICK the link for further details Sec02.1

5 Section III: Specific Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. (Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other clauses in SIT as deemed fit.) Sr No GIT Clause No. Topic SIT Provision Tender Currency INR Number of copies of Tender to be submitted SINGLE E-Procurement NOT PERMITTED Sec03.1

6 Section IV: General Conditions of Contract (GCC) Please CLICK the link for further details Sec04.1

7 Section V: Special Conditions of Contract (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. (Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other clauses in SCC as deemed fit) Sl.No. GCC Clause No. Topic SCC Provision Option Clause THE PURCHASER RESERVE THE RIGHT TO INCREASE THE ORDERED QUANTIY BY 25% AT ANY TIME, TIL FINAL DELIVERY Price Adjustment Clause NOT APPLICABLE Taxes and Duties IF THE TENDERER FAILS TO INCLUDE TAXES AND DUTIES IN TENDER, NO CLAIM THEREOF WILL BE CONSIDERED BY PURCHASER AFTERWARDS 10 22,22.1,22.2,22Terms and Mode of Payments.4,22.3,22.6 PAYMENT WILL BE DONE ON MONTLY BASIS AFTER SATISFACTORY COMPLETION OF WORK. Sec05.1

8 Schedule No. Section VI: List of Requirements Breif Description of goods and services (Related Specifications etc.are in Section-VII) Accounting Unit Quantity Amount of Earnest Money Appointment of CA Firm AU INR RUPEES FORTY FOUR THOUSAND ONLY Price Validity: 120 days from bid due date. 2. EMD Validity: 45 days more than bid validity i.e. 165 days from bid due date. 3. Bidders to open the link provided in section II & IV take print out of all the documents available and then sign & stamp each and every paper and submit along with the technical tenders. 4. Bidders who empanelled with CNP should submit a self-declaration containing Empanelment no. and acceptance towards all terms & conditions of GIT,GCC. These bidders need not submit the said (sections) and financial document as per section IX. 5. Required terms of Delivery/work: 6. All the copies of tenders shall be complete in all respects with all their attachments/enclosures duly numbered. Incomplete documents may be ignored. 7. The total cost inclusive of all elements as cited above on FOR Currency Note Press, Nashik Road (Maharashtra), India, basis should be indicated clearly both in words and figures in the price bid. Sec06.1

9 Section VII: Technical Specifications Scope of work is as under :- 1) The C.A firm shall deploy Six numbers of Account Assistants to cope up with the work. One qualified and experience C.A will be required to present as and when required. 2) Deployed C.A and Accounts Assistant resume must be evaluated to get satisfied about credentials of the same. Chartered Account and the Assistant deployed must be familiar with SAP software. 3) Account Assistants must be available for full time as per Office hours. The payment to firm shall be regulated as per regular attendance system. 4) They shall work under the overall supervision of the Officers in Finance and Accounts Department. 5) Deployed Chartered Accountant shall be responsible for following activites, in conformity with the Accounting standards, during the period of contract. i) To check the accounting entries related to receipt and payment expenses, revenue sales on daily basis. ii) Monitoring and reconciliation of debtors and creditors on daily basis. iii) To check and verify the correct classification of the transaction as per COA(Charter of Accounts) provided by Corporate Office. iv) To check the Bank Reconciliation statement periodically but not later than weekly. v) Legal compliance for the deductions of taxes and preparation of related statements for filling periodic returns will be the responsibility of the firm. vi) Monitor Accounts Receivable (AR) and Accounts Payable (SAP). vii) Prepare Budget and actual variance reports. viii) To attend costing work in CNP of all denomination printed in CNP and also costing of any other product as & when required by the CNP management. ix) Report on discrepancies noticed in the Accounting entry, should be submitted to Officer (F &A ) on daily basis for passing necessary rectification entries wherever necessary. x) Finalization of Account at the end of financial year and entering accounting Data, required for finalization of Accounts, in consultation with Officer ( F& A).

10 6) Unit may include any works as per requirements. 7) The above arrangements may be initially for 18 months, which may be extended if required. 8) To provide consultancy and compliance of all statutory requirements under the companies Act, 2013 and Accounting standards. 9) To provide consultancy and compliance of all statutory tax, and file all the return under the various Tax Laws, i.e Income Tax/VAT/Works Contract Tax/Act etc. 10) Attend Internal Audit, Annual statutory Audit, Tax Audit, Supplementary and transaction Audit. 11) To provide consultancy on monthly basis for preparation of Management System (MIS) to ascertain effective utilization of funds. 12) Representative from the firm will have to attend meetings called by Corporate Office if necessary. Travelling expenses for such official tours will be reimbursed separately on submission of claim with required documents and bills. 13) CA firm should comply with all the Statutory requirements under state/central Government Acts in respect of their employees in Currency Note Press. Certificate/undertaking to that effect should be submitted to the Contractee. 14) Management can assign any additional work as per guidelines from SPMCIL Corporate Office. 15) TDS as applicable will be deducted from the firms bill. 16) Firm should collect the data required for the issue of C-Forms and F-Forms prompltly within 15 days after end of each quarter from the SAP System and after certification of same by CNP officials firm should also arrange to upload the data on Sales tax department website and submit the C-Forms and F- forms to CNP on time. 17) Two Accounts Assistants will be deployed in CNP Accounts Section where there is requirement from time to time, which is inclusive in 6 Nos. Note: Tenderer s attention is drawn to GIT clause 17 and GIT sub-clause The tenderer is to provide the required details, information, confirmations etc accordingly, failing which it s tender is liable to be ignored.

11 Section VIII : Quality Control Requirements

12 Section IX: Qualification / Eligibility Criteria MINIMUM ELIGIBILITY CRITERIA 1. The following will be the minimum eligibility criteria for selection of bidders technically. 1) The bidders shall enclose attested copy of Sales Tax Registration / VAT registration, Service Tax Registration &attested copy of PAN. 2) The bidder shall enclose CA certified copies of Audited Balance Sheet, Profit &Loss Account / Trading account for financial years i.e. for , & ) The partners of CA firm should be FCA. 4) The CA, Firm should be on panel of C& AG for Statutory Audits. 5) At least one partner should be DISA/CISA certified. 6) Firm should have experience of working for a Government / PSU manufacturing company having turnover of Rs. 200 crores and above in the last 3 years. 7) Experience must be necessarily related to scope of work mentioned in the tender. 8) The firm should have Head office / branch offices in Nasik, Maharashtra. 9)The average annual turnover of the firm during last three years ( , , ) should not be less than Rs Lakhs. 10) Bidder firm should not have suffered any financial loss for more than one year during the last three years. Bidder to furnish stipulated documents in support of fulfilment of qualifying criteria. Non submission or incomplete submission of documents may lead to rejection of offer.

13 Section X: Tender Form Date: To, Currency Note Press,Nasik A Unit of Security Printing & Minting Corporation of India Limited Wholly Owned by Govt. of India Nasik Ref: Your Tender document No /ACCOUNTS dated We, the undersigned have examined the above mentioned tender enquiry document, including amendment No..., dated... (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver... (Description of goods and services) in conformity with your above referred document for the sum of (total tender amount in figures and words), as shown in the price schedule(s), attached herewith and made part of this tender. If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in accordance with the delivery schedule specified in the List of Requirements. We further confirm that, if our tender is accepted, we shall provide you with a performance security of required amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V - 'Special Conditions of Contract', for due performance of the contract. We agree to keep our tender valid for acceptance for a period up to..., as required in the GIT clause 19, read with modification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period, if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formal contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute a binding contract between us. We further understand that you are not bound to accept the lowest or any tender you may receive against your above-referred tender enquiry.... (Signature with date)... (Name and designation) Duly authorized to sign tender for and on behalf of Sec10.1

14 Sr No Description SECTION XI: Price Schedule TABLE No. 1(b) SUMMARY OF PRICE SCHEDULE (FOR INDIAN BIDDERS) :PRICES SHOULD BE ON FOR, CNP, NASHIK ROAD BASIS. SUMMARY OF PRICE SCHEDULE (FOR INDIAN BIDDERS ONLY) UOM (Unit of measurement) Qty Unit Rate (Rs.) Service Tax ----% (Rs.) Unit Amount (Rs.) Total Amount (Rs.) A B C D E F G=(E+F) H= GXD 1 Appointment Month 18 of CA firm FOR CNP Nashik price in words 1. We confirm that there would not be any price escalation during the supply period. 2. We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions. 3. Bidders have to submit their offer strictly as per above price schedule which should be submitted as sealed commercial bid. Price bids with conditions/ counter conditions are liable to be rejected. (Name and Signature with date) Office Seal/Stamp

15 SECTION XII: QUESTIONNAIRE SECTION XIII: BANK GUARANTEE FORM OF EMD SECTION XIV: MANUFACTURER S AUTHORIZATION FORM SECTION XV: BANK GUARANTEE FORM FOR PERFORMANCE SECURITY SECTION XVI: CONTRACT FORM SECTION XVII: LETTER OF AUTHORITY FOR ATTENDING A BID OPENING SECTION XVIII: SHIPPING ARRANGEMENT FOR LINER CARGOES SECTION XIX: PROFORMA OF BILLS FOR PAYMENTS Please CLICK the link for further details PLEASE ENSURE THAT 1 Proforma for Techno-commercial bid is to be kept in FIRST SEALED COVER super scribing TECHNO BID on the cover after confirming: a) Proforma of (Section X: TENDER FORM) completely filled and signed.(except tender amount in figure) b) D.D. of Rs.500/- towards cost of tenderform to be downloaded from website is kept in cover. c) D.D. towards Earnest Money is kept in cover d) Bank details is kept in cover e) Other documents required in tenders like VAT Certificate, L.B.T. Registration No., PAN Card/Sales Tax Regn No. Photostat Copy, Financial documents for last three years duly attested by C.A., Authorization letters etc. are kept in cover. 2 Proforma of price bid(price break-up)(section XI:Price Schedule) is filled, with detailed price breakup / tax applicable, signed and is kept in SECOND SEALED COVER super scribing PRICE BID on the cover. 3 All the above mentioned two sealed covers are put in a Separate sealed cover Super scribing as Tender for supply of against C.N.P.Tender No. due on Bidders Address( at left side bottom corner) with contact No./ address 4 All correspondences should be addressed with ref. of related subject to The General Manager, Currency Note Press,Jail Road, NASHIK ROAD(MAHARASHTRA STATE) PIN