PR Number PR Date Indenter Department ARS ELE Not Transferable. Security Classification:

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1 CURRENCY NOTE PRESS (A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road # (Maharashtra) (ISO : 9001 & ISO Certified Unit) Tel.No : , Fax No: CIN: U22213DL2006GOI Web: gmcnp@spmcil.com PR Number PR Date Indenter Department ARS ELE Not Transferable Security Classification: TENDER DOCUMENT FOR PURCHASE OF: PROCUREMENT OF 'SPEED CONTROLLER DRIVE FOR CUT PACK MACHINE NO.1 Tender Number: /ELECTRICSHOP, Dated: This Tender Document Contains Pages. Details of Contact person in SPMCIL regarding this tender: Name: Designation: Address: V KIRAN KUMAR DM Material CNPN (Currency Note Press, Nashik) India T01.1

2 Section1: Notice Inviting Tender (NIT) /ELECTRICSHOP (SPMCIL's Tender SI No.) (Date) 1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services: Sch d. No. 1 2 Brief Description of Goods/services Axis Control Motor, CUTPAK-I SPEL Axis Control Drive, CUTPAK-I SPEL Quantity (with unit) Earnest Money (In Rupee) EA INR EA Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ Indigenization/ Disposal of Scrap/ Security Item etc.) Dates of sale of tender documents: Place of sale of tender documents Remarks TWO-BID National Competetive Bid From to during office hours. CNP, PASS SECTION, JAIL ROAD, NASHIK ROAD , MAHARASHTRA Closing date and time for receipt of tenders :55:00 Place of receipt of tenders CISF GATE, ADMN.BLDG.,CURRENCY NOTE PRESS, NASHIK ROAD Time and date of opening of tenders :00:00 Place of opening of tenders PURCHASE SECTION, OLD ADMN BUILDING, CNP, JAIL ROAD, NASHIK ROAD Nominated Person/ Designation to Receive Bulky V KIRAN KUMAR Tenders (Clause of GIT) DM Material 2. Interested tenderers may obtain further information about this requirement from the above office. They may also visit our website mentioned above for further details. 3.Tenderer has to download the tender documents from the website and submit its tender by utilizing the downloaded document, along with the required non-refundable fee of Rs.500/- per set in the form of account payee demand draft/ cashier#s cheque/certified cheque,drawn on a scheduled commer-cial bank in India,in favour of SPMCIL,Unit CNP,payable at Nashik. 4. If requested, the tender documents will be mailed by registered post/ speed post to the domestic tenderers and by International air-mail to the foreign tenderers, for which extra expenditure per set will be Rs 100/- for domestic post and Rs. 200/- for international air-mail. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above. 5. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 6.In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organization, the tenders will be received/ opened on the next working day at the appointed time. 7. SUBMISSION OF TENDER: The bid is to be submitted in two parts:- (i) The bid is to be submitted in two parts i.e. Part A: TECHNO-COMMERCIAL BID and Part-B: PRICE BID separately in 02 sealed envelopes duly super scribed as Techno-commercial and Price Bid with our NIT reference No. and date. The aforesaid two envelopes should be put inside an Outer big size envelope duly sealed and this outer envelope again should be super scribed with words Techno-Commercial Bid & Price Bid against our Tender Document / NIT No., NIT Date & Due date and be addressed to the General Manager, Currency Note Press, Nashik road (maharashtra) Sec01.1

3 (ii)quotation will be accepted by INDIA POST/COURIER SERVICE/DROP BOX only. Quotation sent by FAX/ will not be considered. (iii) EARNEST MONEY DEPOSIT (EMD) shall be submitted in the form as given below: (a) Account Payee Demand Draft (b) Fixed Deposit Receipt (c) Banker#s cheque. The demand draft, fixed deposit receipt or banker#s cheque shall be drawn on any scheduled commercial bank in India, in favour of SPMCIL, Unit CNP, payable at Nashik. The earnest money shall be valid for a period of forty five days beyond the validity period of the tender i.e. 165 days from bid due date. EMD should be sent along with your quotation. Quotation without EMD will summarily be rejected. The Earnest Money Deposit of un-successful bidders will be returned. Only one D.D./F.D.R./ Banker's Cheque should be given of adding all the item wise EMD amount as per tender quoted by you. 8. In case of order material in your favour for Rs. 1,50,000/- or above, the supplier shall furnish the performance security amount/ Security Deposit(S.D) (10% of the ordered value) after issue of Purchase order by CNP, Nashik Road in favour of SPMCIL, Unit CNP, payable at Nashik. The performance security will be return back without any interest to successful tenderer after the completion of all contractual obligations. 9. EXEMPTION WILL BE GIVEN DEPOSITING OF ONLY TENDER FEE & EMD TO DIC/SSI/MSME/NSIC REGISTERED FIRM FOR TENDERED STORE ON SUBMISSION OF VALID CERTIFICATE VALID FOR THE PERIOD AS MENTIONED AS 7(II) ABOVE. 10. NO EXEMPTION WILL BE GIVEN FOR DEPOSITING OF SECURITY DEPOSIT (S.D.) TO ANY DIC/SSI/MSME/NSIC REGISTERED FIRM. 11. EMD of a bidder will be forfeited, if the bidder withdraws or amends its tender or impairs or derogates from the tender in any respect with in the period of validity of its tender. Future, if the successful bidder fails to furnish the required performance security within the specified period, its EMD will be forfeited. 12. If the bidder or any representative of the bidder wants to attend the Bid opening then that person should carry with him /her letter of Authority (Section XVII of SBD) in the same format to be produced at the time of Bid opening and before the bids are opened. 13. Any dispute in the matter will be under Nashik (Maharashtra) Jurisdiction only. 14. Right of acceptance: - The General Manager, Currency Note Press reserves the right to reject any or all tenders without assigning any reason thereof. 15. Clarification of Tender Documents: A Tenderer requiring any clarification or elucidation on any issue of the tender documents may take up the same with SPMCIL in writing or by fax / / telex not later than twenty one days (unless otherwise specified in the SIT) prior to the prescribed date of submission of tender. 16. For any queries regarding the tender, you may please contact at and purchase.cnpnashik@spmcil.com SPECIAL INSTRUCTIONS: - Micro and Small Enterprises firm are exempted from submitting Tender fees and Earnest Money deposit. Please send the copy of valid registration certificate valid for the period mentioned of 7(ii)above of Micro and Small Enterprises along with your bid / quotation otherwise your offer will not be considered for above exemption. Price quotation in tenders: (a)in tender, participating Micro and Small Enterprises quoting price within price band of L per cent shall also be allowed to supply a portion of requirement by bringing down their price to L1 price in a situation where L1 price is from someone other than a Micro and Small Enterprise and such Micro and Small Enterprise shall be allowed to supply up to 20 per cent of total tendered value. Sec01.2

4 (b) Special provisions for micro and small enterprises owned by SC or ST: Out of 20 percent allowed for procurement from Micro and Small Enterprises, a sub-target of 20 percent (i.e.4 percent out of 20 percent) shall be allowed for procurement from Micro and Small Enterprises owned by the Scheduled Caste or the Scheduled Tribe entrepreneurs. Provided that,in event of failure of such Micro and Small Enterprises to participate in tender process or meet tender requirements and L1 price, 4 percent sub-target for procurement earmarked for Micro and Small Enterprises owned by Scheduled Caste or Scheduled Tribe entrepreneurs shall be met from other Micro and Small Enterprises (Name Designation, Adress telephone number etc of the officer signing the document) For and on behalf of... Sec01.3

5 Section II: General Instructions to Tenderers (GIT) Part 1: General Instructions Applicable to all type of Tenderers Please CLICK the link for further details BIDDERS ARE REQUESTED TO DOWNLOAD 32 PAGES BY CLICKING THE ABOVE SAID LINK AND SUBMIT THE SAME DULY STAMPED AND SIGNED ALONG WITH TENDER DOCUMENT. PRINTOUT OF THIS PAGE IS NOT ACCEPTABLE. Sec02.1

6 Section III: Specific Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. (Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other clauses in SIT as deemed fit.) Sr No GIT Clause No. Topic SIT Provision Tender Currency INR Tender Validity 120 DAYS FROM THE DATE OF TENDER OPENING Number of Copies of Tenders to be SIGNLE submitted E-Procurement NOT APPLICABLE Sec03.1

7 Section IV: General Conditions of Contract (GCC) Please CLICK the link for further details BIDDERS ARE REQUESTED TO DOWNLOAD 28 PAGES BY CLICKING THE ABOVE SAID LINK AND SUBMIT THE SAME DULY STAMPED AND SIGNED ALONG WITH TENDER DCOUMENT. PRINTOUT OF THIS PAGE IS NOT ACCEPTABLE. Sec04.1

8 Section V: Special Conditions of Contract (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. (Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other clauses in SCC as deemed fit) Sl.No. GCC Clause No. Topic SCC Provision , 16.4 Warrantee Clause 6 MONTHS FROM THE DATE OF FINAL ACCEPTANCE Option Clause NA Price Adjustment Clause NOT APPLICABLE Taxes and Duties IF THE TENDERER FAILS TO INCLUDE TAXES & DUTIES IN THE TENDER,NO CLAIM THEREOF WILL BE CONSIDERED AFTERWARDS , 22.1, 22.2, 22.4, 22.3, 22.6 Terms and Mode of payments Payment shall be made through NEFT/RTGSas follows : A) 80% payment of cost of material shall be made after receipt of material at CNP within 30 days B) 20% Payment of Cost of Material and the Installation & Commissioning of Charges within 30 days of issue Final Acceptance Certificate by CNP Quantum of LD 0.5% PER WEEK OF PART THEREOF Sec05.1

9 Schedule No. Section VI: List of Requirements Breif Description of goods and services (Related Specifications etc.are in Section-VII) Accounting Unit Quantity Amount of Earnest Money 1 SPEL Axis Control Motor, CUTPAK-I EA INR SPEL Axis Control Drive, CUTPAK-I EA Bidders to open the link provided in section II & IV take print out of all the documents available and then sign & stamp each & every paper and submit along with the technical tenders. 2. The firm shall supply the material within 05 months from the date of issue of Purchase Order. 3. Time required for installation: The firm shall carryout the installation & work within one month after confirmation of availability of the machinery from CNP in writing. 4. Required Terms of Delivery: - FOR CNP, NASHIK ROAD. The material is to be supplied at Currency Note Press, Nashik Road. Destination: - CURRENCY NOTE PRESS, JAIL ROAD, NASHIK ROAD # Preferred Mode of Transportation: - BY ROAD. 5. All the copies of tenders shall be complete in all respects with all their attachments/ enclosures duly numbered. 6. The total cost inclusive of all elements as cited above on FOR Currency Note Press, Nashik Road (Maharashtra),India,basis should be indicated clearly both in words and figures in the price bid. 7. RISK PURCHASE: a)if the supplier after submission of tender & due acceptance of the same, i.e. after placement of contract fails to abide by the terms & conditions of these tender documents, or fails to supply the deliverables as per delivery schedule given or at any time repudiates the contract, the purchaser shall have the right to: (i) Forfeiture of the EMD and (ii)invoke the Security-cum-Performance Guarantee if deposited by the supplier & procure stores from other agencies at the risk & consequence of the supplier. The cost difference between the alternative arrangement and supplier tendered value will be recovered from the supplier along with other incidental charges, including custom duty, excise duty, taxes, Insurance, freight etc., b) For all the purpose the award of contract will be considered acceptance of tender and formal contract pending signing of agreement. Supplier has to abide by all the terms and conditions of tender. c) In case of procurement through alternative sources and if procurement price is lower, no benefit on this account will be passed on to the supplier. 8. Bidders have to submit Bank details i.e. a] Account Number : b] Bank Name: c] Branch: d] IFSC Code: 9. The bidders are requested to duly verify the checklist and submit the documents as per the tender requirements. Sec06.1

10 SECTION VII: TECHNICAL SPECIFICATIONS. Annexure Supply, installation, commissioning & testing of speed controller drive & DC servo motor Supply of DC Servo motor, Servo Drive & its accessories & to carry out the complete installation work. A. Details of the existing Servo Motor assembly: ( SPEL ) Printed armature DC servo motor complete with Techo Type of the existing Servo Motor: F9M4R57346 Operating Voltage: 22 Volt DC Operating Current: 6.4 Amp. Power: 70 Watts Speed: 4800 Tr./Min Type of the tacho : F9T57270 I max. : 100 ma. Output: 3 mv / tr. / min Mounting: Flange mounting type Feed Back Encoder/incremental sensor Type of the existing encoder : 702-SS of Disc Instrument Voltage: + 5 Volt DC for TTL unit / +12 0r +15 Volt DC for HTL unit. Connections: Motor : Through 2.5 Sq. mm x 2 core flexible copper cable length 2 meter. Tacho : Provision for Two numbers of blade type male connector on the tacho shaft end for connections. Encoder: 6 pin connector Make: GEC / Parvex / BBC / CEM / Disc Instruments or equivalent B. Axis Control Drive: (SPEL020319) Type of the existing drive: 05 LV 02 Input Voltage: 1 x 220 Volt AC 50/60 Hz. of BBC make.

11 Output Voltage: 24 Volt DC / 6.0 Amp. Make: ABB / BBC / Baumuller / Kollmorgen / Dynaffux etc. The scope of work: 1. The firm shall supply all the material including required accessories for installation work. 2. All the above items i.e. Servo motor, tacho & incremental sensor shall be assembled on suitable adopter block & shaft of Motor & Incremental sensor shall be coupled with flexible couplings. 3. The firm shall install the assembly of above items on the exciting linear booster. 4. The supplied servo drive shall be installed in the control panel of the machine. 5. The firm shall supply necessary control & power cable for connection to the drive, motor & incremental sensor. 6. The supplied drive shall be interface with existing axis controller system of the machine. 7. The minimum displacement of the increment shall be mm C. Terms & Conditions: a. The firm may visit CNP for assessing the requirement b. The firm shall quote all the technical details & scope of work in their quotation. c. The shall attach product leaflets along with the quotation. d. The authorization dealership certificate is not required /essential. e. The firm shall carryout the installation & commissioning work of the supplied drive & motor on our processing machine. f. This Motor & Drive are required for linear displacement of hydraulic operated booster assembly of our processing machine; hence existing parameter & operation of the machine shall not be changed after installation of supplied new drive & motor. g. As the item No. 2 ( i.e Servo Drive ) is the part of item no. 1 ( i.e Servo Motor assembly ) & therefore the firm shall quote both the item for its matching purpose, offer of the single item will not be considered. h. The firm shall supply two sets of maintenance / operation manual, complete circuit drawing, fault list & spare part list with complete technical specification of the Axis drive. i. The firm shall supply the two set of programming data in hard copy & soft copy of the Axis drive. j. The firm shall supply the PC application software with

12 suitable interface cable for loading / uploading the program with instruction list or required instrument / tool. k. The firm shall mention the time required for the installation work. l. The suitability/ acceptance report shall only be given after extensive trial of the Axis drive assembly.. m. The firm has to supply the other electrical accessories if required while installation / commissioning work of the control panel. n. The supplied material shall be guaranteed for minimum Six Months. o. The connector used for control wiring connection should be of reputed brand like Wago / Phoenix / Lapp only. p. The firm has to supply & lay the PVC insulated multi core shielded copper flexible cable with suitable connectors from Encoder/incremental sensor installed at different location of the machine to Axis control drive at Switching cabinet. q. The control cable used for control wiring shall be of reputed brand like Lapp / Polycab only.

13 Section VIII : Quality Control Requirements The material will be accepted on manufacturer s guarantee certificate to be sent to purchaser. If any defects observed or the material found unsuitable, then the same will be returned to the supplier for free replacement upto Currency Note Press, Nashik Road

14 Section IX: Qualification / Eligibility Criteria MINIMUM ELIGIBILITY CRITERIA The following shall be the minimum eligibility criteria for selection of bidders technically. 1. The bidders firm should have supplied, installed & commissioned atleast one Speed Controller drive with motor of any standard make. 2. The bidders shall enclose attested copy of PAN & Sales Tax registration/ VAT registration/service Tax Registration. 3. The bidder shall enclose the certified copies of balance sheet, Profit & loss account/ trading account certified by Chartered Accountant for Completed three financial years i.e , & (a) Average Annual turnover of the Bidder firm during last three years i.e , , and should be more than Rs.6,00,000/- (b) Bidder Firm should not have suffered any financial loss for more than one year during the last three financial years i.e , and (c) The net worth of the firm should not have eroded by more than 30% in the last three financial years i.e , , The bidder should give a declaration that they have not been black listed/debarred by Government of India in the past. 5. The bidder should give unconditional acceptance to all terms & conditions of tender. Bidder to furnish stipulated documents in support of fulfilment of qualifying criteria. Non-Submission or incomplete submission of documents may lead to rejection of offer.

15 To, Currency Note Press,Nasik A Unit of Security Printing & Minting Corporation of India Limited Wholly Owned by Govt. of India Nasik Section X: Tender Form Date: Ref: Your Tender document No /ELECTRICSHOP dated We, the undersigned have examined the above mentioned tender enquiry document, including amendment No..., dated... (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver... (Description of goods and services) in conformity with your above referred document for the sum of (total tender amount in figures and words), as shown in the price schedule(s), attached herewith and made part of this tender. If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in accordance with the delivery schedule specified in the List of Requirements. We further confirm that, if our tender is accepted, we shall provide you with a performance security of required amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V - 'Special Conditions of Contract', for due performance of the contract. We agree to keep our tender valid for acceptance for a period up to..., as required in the GIT clause 19, read with modification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period, if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formal contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute a binding contract between us. We further understand that you are not bound to accept the lowest or any tender you may receive against your above-referred tender enquiry.... (Signature with date)... (Name and designation) Duly authorized to sign tender for and on behalf of Sec10.1

16 Sr. No. TABLE No. 1(b) SUMMARY OF PRICE SCHEDULE (FOR INDIAN BIDDERS) : PRICES SHOULD BE ON FOR, CNP, NASHIK ROAD BASIS. Tender No: DATED SUMMARY OF PRICE SCHEDULE (FOR INDIAN BIDDERS ONLY) Item description UOM (Unit of measu remen t) Basic price/ unit (Rs) Packing and forward ing charges (Rs), if any Excise duty % (Rs) CSTagainst Form-C (applicable for out of Maharashtra State)/ Service % as applicable please specify (Rs) Freight, (Rs) Insur ance % (Rs) Other charges, if any including delivery at works (Rs) Total rate per unit (Rs) (FOR CNP, Nashik) inclusive of all taxes, duties, freight and insurance charges Offered Quantity Total Price for required quantity of equipment (Rs) (FOR CNP, Nashik) inclusive of all taxes, duties, freight and insurance charges Supply of Axis Control Motor EA 3 2 Installation & Commissioning of EA NA NA NA NA NA 3 Axis Control Drive GRAND TOTAL (Rs.) CNP Nashik price in words 1. We confirm that there would not be any price escalation during the supply period. 2. We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions. 3. Bidders have to submit their offer strictly as per the above price schedule in their sealed Commercial Bid separately. 4. Price bids with conditions/ counter conditions are liable to be rejected. 5. Price bid should be in the prescribed form. Plain paper/letter head will not be considered. 6. If the tenderer desires to ask for excise duty, sales tax, custom duty, etc.. to paid extra, the same must be specified and should be shown Separately. In the absence of any such stipulation the price will be taken inclusive of such duties and taxes and no claim for the same will be entertained later. 7. Taxes and duties as applicable on the date of opening of price bid shall be taken into consideration for evaluation of Offer. (Name and Signature with date) Office Seal/Stamp

17 Sr. No. SECTION XII: QUESTIONNAIRE SECTION XIII: BANK GUARANTEE FORM OF EMD SECTION XIV: MANUFACTURER S AUTHORIZATION FORM SECTION XV: BANK GUARANTEE FORM FOR PERFORMANCE SECURITY SECTION XVI: CONTRACT FORM SECTION XVII: LETTER OF AUTHORITY FOR ATTENDING A BID OPENING SECTION XVIII: SHIPPING ARRANGEMENT FOR LINER CARGOES SECTION XIX: PROFORMA OF BILLS FOR PAYMENTS Please CLICK the link for further details TWO BID, SINGLE STAGE (TWO PACKETS) TENDER BIDDER S CHECK LIST BEFORE TENDER SUBMISSION Part I: - TECHNO-COMMERCIAL BID Tender Submission Check Points Check before submission Tick ( ) 1 Tender Form Fee 2 Earnest Money Deposit 3 All pages of the tender documents (including GIT, GCC, SIT, SCC, List of requirements, etc.) duly sign and stamp by the Authorized signatory of the bidder. 4 Power of Attorney of the Authorized Signatory duly Authorized by a person not below the Director level of the bidder firm for signing this Tender document. 5 Adherence to the Technical Specification as per Section VII on Bidder s Letter Head. 6 Adherence to the Quality Control Requirements as per Section VIII on Bidder s Letter Head. 7 Adherence to the Delivery Schedule as per Section VI on Bidder s Letter Head. 8 Documentary evidence towards Experience as per Clause 1 of Section IX 9 Documentary evidence towards Financial data as per Clause 3 of Section IX 10 Documentary evidence as per Clause 2 of Section IX 11 Documentary evidence towards Black Listing Declaration as per Clause 4 of Section IX 12 Bidder firm has to submit the undertaking as per clause 5 of section IX 13 Bidder firm has to submit blank Price Bid indicating XXXX. Part II: - PRICE BID Sr. No. Tender Submission Check Points 1 Price Bid as per Section XI (Price including all taxes & other charges ) Check before submission Tick ( ). (Bidder s Seal & Sign)