CENTRALELECTRONICSLIMITED (APublicSectorEnterprise) TENDER DOCUMENT. for

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1 Tender Document: C-2(b)/RC/0700/4507/2018 CENTRALELECTRONICSLIMITED (APublicSectorEnterprise) FORMAT NO. : CEL/FR/MMD/03(01) TENDER DOCUMENT for Supply of Balance of Systems for Solar Powered 12V, 14W LED Street Lighting Systems Tender notice no.c-2(b)/rc/0700/4507/2018 dated 2 nd July,2018 Assistant General Manager (Materials) Materials Management Division Central Electronics Limited, 4, IndustrialArea, Saur Urja Marg, Sahibabad (UP)INDIA Tel.No FaxNo mmd@celindia.co.in Website: Page 1 of 35

2 Tender Document: C-2(b)/RC/0700/4507/2018 FORMAT NO. : CEL/FR/MMD/03(01) CENTRALELECTRONICSLIMITED (APublicSectorEnterprise) 4, IndustrialArea, Saur Urja Marg, Sahibabad (UP)INDIA Tel.No FaxNo mmd@celindia.co.in Website: TENDER NOTICE Tender notice no.c-2(b)/rc/0700/4507/ nd July, 2018 Central Electronics Limited invites Online bids (Technical & Financial) from eligible bidders which are valid for a minimum period of 365 days from the date of opening for Supply of Balance of Systems for Solar Powered 12V, 14W LED Street Lighting Systems Scope of Work Earnest Money Deposit Supply of Balance of Systems for Solar Powered 12V, 14W LED Street Lighting Systems Rs. 52,000/- (RupeesFifty TwoThousand Only) Interested parties may view and download the tender document containing the detailed terms & conditions, free of cost from the website and Please see document control Sheet at Annexure-1 ForCENTRAL ELECTRONICS LIMITED Sd- General Manager (Materials) Materials Management Division Page 2 of 35

3 Tender Document: C-2(b)/RC/0700/4507/2018 Annexure-1 Document Control Sheet &Important dates Tender Reference No. Name of Organization Tender Type (Open/Limited/EOI/Auction/Single) Tender Category (Services/Goods/works) Type/Form of Contract (Work/Supply/ Auction/Service/Buy/Empanelment/Sell) AnnualRegistrationFee ( Non- Refundable) Payable to ITI Limited through E- Payment Gateway Only Tender Processing Fee(Non- Refundable)Payable to ITI Limited through E- Payment Gateway Only Payment Mode (Online/Offline) C-2(b)/RC/0700/4507/2018 Central Electronics Limited Limited Goods Buy Rs Rs 4130 Online Date of Issue/Publishing Document Download/Sale Start Date Document Download/Sale End Date Bid submission Start Date Last Date and Time for Submission of Bids Date and Time of Opening of Bids 02/07/2018(16:30 Hrs) 02/07/2018(16:32 Hrs) 13/07/2018(15:00 Hrs) 02/07/2018(16:32 Hrs) 13/07/2018(15:00 Hrs) 13/07/2018(15:30 Hrs) 1. ELIGIBILITY CRITERIA FOR BIDDER: The prospective bidder must qualify the eligibility criteria given in Annexure-A. Please Note: a) Firms who are debarred/ blacklisted in India will not be considered. b) Company reserves the right to carry out technical capability/ infrastructure assessment of the Bidders by factory/office inspection or by any other means and company s decision shall be final in this regard. c) Deviations or exceptions if any must be clarified mentioned and submitted. d) The bidder shall submit all necessary documentary evidence to establish that the Bidder meets the above qualifying requirements. Note: The bidder must submit the following documents along with the technical Bid, Non-compliance of the same may lead to out rightly rejection from this bid: 1. PO & Completion Copy from customers 2. Other documents as per tender Page 3 of 35

4 Tender Document: C-2(b)/RC/0700/4507/2018 This is the limited tender. Only EPC approved contractors & OEMs of Street Lighting Systems are allowed in this tender. Important Instructions: - 1. The following documents/annexures are part of tender document: a. Tender notice b. Document Control Sheet - Annexure -1 c. Detailed Specifications & Drawing &Special Conditions Annexure A d. Price bid format given in Annexure A e. Commercial terms & conditions Annexure B f. Format for submission of Vendor Data Annexure C g. Tender acceptance letter Annexure D 2. Quotations shall be liable to be rejected if there is/are any deviation(s) from the specifications. 3. Escalation in price (except where price variation clause is applicable), deviation from delivery schedule, terms and conditions will not be permitted in your quotation. Statutory Taxes & Duties should be shown separately from the price. 4. Bidder who is Micro & Small Enterprise should enclose copy of valid Certificate of Registration with DIC or KVIC or KVIB or Coir Board or NSIC or DHH or any other body specified by Ministry of Micro, Small and Medium Enterprises, Govt. of India to avail benefits under the Public Procurement Policy for Micro& Small Enterprises (MSEs) Order Catalogue, literature, specification details should accompany the quotation. Incomplete quotations are liable to be rejected. 6. Any deviations whether technical or commercial stated anywhere in the bid shall not be taken into account and may render the bid non-responsible and liable to be rejected. 7. Vendor Data should be submitted in the Format for submission of Vendor Data as per annexure C. 8. Quotation should be submitted intwo bid system. 9. Bulk quantity of material shall be procured from approved vendor as per list available with CEL. In case of quotation of un-approved vendor being lowest, an educational order for the sample quantity may be placed for vendor development purpose. 10. Quotation should be submitted in OnlineCover. There will be TWOOnlinecovers in the quotation and following are to be submitted in your quotation: a) Cover 1: i. Earnest Money Deposit demand draft /RTGS/NEFT acknowledgement or the documents for exemption from submission of EMD. ii. Technical catalogue, literature and approval/registration certificate, if any, required as per eligibility criteria given in the tender. iii. Filled up Format for Submission of Vendor Data as per format at Annexure C. iv. Tender acceptance letter as per format at Annexure D b) Cover 2, Finance: This must contain only the Price Bid on company s letter head as per Price Bid format given in Annexure A. Page 4 of 35

5 Tender Document: C-2(b)/RC/0700/4507/2018 SPECIAL INSTRUCTIONS TO THE CONTRACTORS/BIDDERS FOR THE E-SUBMISSION OF THE BIDS ONLINE THROUGH TENDER SITE This tender document has been published on the E-wizard portal The bidders are required to submit soft copies of their bids electronically on the E-wizard Portal, using valid Digital Signature Certificates. The instructions given below are meant to assist the bidders in registering on the E- wizard Portal, prepare their bids in accordance with the requirements and submitting their bids online on the E-wizard Portal. More information useful for submitting online bids on the E-wizard Portal may be downloading from Download section available on home page on REGISTRATION 1) Bidders are required to enroll on the e-tendering portal (URL: by clicking on the link Register on the e-tendering portal. 2) As part of the enrolment process, the bidders will be required to choose a unique username and password for their accounts. 3) Bidders are advised to register their valid address and mobile numbers as part of the registration process. These would be used for any communication from the CEL e-tendering portal (URL: & 4) Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate (Class III Certificates with Signing+Encryption key usage) issued by any Certifying Authority recognized by CCA India (e.g. Sify / TCS / ncode / emudhra etc.), with their profile. 5) Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure that they do not lend their DSC s to others which may lead to misuse. 6) Bidder then logs in to the site through the secured log-in by entering their user ID / password and the password of the DSC / e-token. SEARCHING FOR TENDER DOCUMENTS 1) Bidder can search any tender by clicking on Live Tender under search option on Home Page. Once the bidders have selected the tenders they are interested in, they may download the required documents after clicking on Tender Document. 2) The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any clarification / help from the Helpdesk. Page 5 of 35

6 Tender Document: C-2(b)/RC/0700/4507/2018 PREPARATION OF BIDS 1) Bidder should take into account any corrigendum published on the tender document before submitting their bids. Please go through the tender advertisement and the tender document carefully to understand the documents required to be submitted as part of the bid. Please note the number of covers in which the bid documents have to be submitted, the number of documents - including the names and content of each of the document that need to be submitted. 2) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender document / schedule and generally, they can be in PDF / XLS /JPEG formats. 3) To avoid the time and effort required in uploading the same set of standard documents which are required to be submitted as a part of every bid, a provision of uploading such documents (e.g. GST registration copy, annual reports, auditor certificates etc.) has been provided to the bidders. Bidders can use My Document available to them to upload such documents. These documents may be directly attached from the My Document library while submitting a bid, and need not be uploaded again and again. This will lead to a reduction in the time required for bid submission process. SUBMISSION OF BIDS 1) Bidder should log into the site well in advance for bid submission so that he/she upload the bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay due to other issues. 2) The bidder has to digitally sign and upload the required bid documents one by one as indicated in the tender document. 3) Bidder has to select the payment option as required from the drop down to pay the Processing Fee & EMD and enter details of DD/any other accepted instrument. 4) Bidder should prepare the EMD as per the instructions specified in the tender document. The original should be posted/couriered/given in person to the Tender Processing Section, latest by the last date of bid submission or as specified in the tender documents. The details of the DD/any other accepted instrument, physically sent, should tally with the details available in the scanned copy and the data entered during bid submission time otherwise the Tender will be summarily rejected. 5) The Tender Inviting Authority (TIA) will not be held responsible for any sort of delay or the difficulties faced during the submission of bids online by the bidders. The bidder should see that the bid documents submitted should be free from virus and if the documents could not be opened, due to virus, during tender opening, the bid is liable to be rejected. Page 6 of 35

7 Tender Document: C-2(b)/RC/0700/4507/2018 6) Bidders are requested to note that they should necessarily submit their financial bids in the format provided and no other format is acceptable. The price bid has been given as a standard.xlsx format with the tender document, and then the same is to be downloaded and to be filled by all the bidders. Bidders are required to download the.xlsx file, open it and complete the unprotected cells with their respective financial quotes and other details (such as name of the bidder). No other cells should be changed. Once the details have been completed, the bidder should save it and submit it online, without changing the filename. If the.xlsx file is found to be modified by the bidder, the bid will be rejected. 7) The server time (which is displayed on the bidders dashboard) will be considered as the standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders should follow this time during bid submission. The bidders are requested to submit the bids through online e- tendering system to the TIA well before the bid submission end date & time (as per Server System Clock). 8) All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of bid opening. 9) The uploaded tender documents become readable only after the tender opening by the authorized bid openers. 10) Upon the successful and timely submission of bids, the portal will give a successful bid submission acknowledgement copy will be displayed with the bid no. and the date & time of submission of the bid with all other relevant details. 11) The acknowledgement copy has to be printed and kept as an acknowledgement of the submission of the bid. ASSISTANCE TO BIDDERS 1) Any queries relating to the tender document and the terms and conditions contained therein should be addressed to inviting authority of the tender. 2) Any queries relating to the process of online bid submission or queries relating to e-tendering Portal in general may be directed to the e-wizard Helpdesk. The contact number for the helpdesk is Mr. Saurabh kumar Rai ( ), Mr. Satyam kumar Rai ( ) and Mr. Abhinav Bharat ( ). Page 7 of 35

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30 Tender Document: C-2(b)/RC/0700/4507/2018 Commercial Terms and Conditions: Annexure B 1. Only EPC approved contractors & OEMs of Street Lighting Systems are eligible to quote in this tender as described in the Eligibility Criteria. No Deviation from Specifications, Terms & Conditions of the Tender are allowed. Quotations having deviation from our specifications, terms & conditions would be rejected. 2. Basis of price: The offer should clearly indicate units and rates. Prices should be submitted on FOR CEL Sahibabad basis and the scope of work described in Annexure A. The quotations submitted with basis of price other than the above will be rejected. 3. Taxes and duties: GST Extra at actual as applicable 4. Delivery schedule. 143 Sets by or as and when required by CEL up to Payment terms: As given in Price Bid Format 6. Warrantee period: As given in Annexure A. 7. Performance bank guarantee (PBG): PBG of 10% of total P.O. value valid for 33 months from the date of supply to be submitted at the time of delivery of material. In case, PBG is not submitted by the bidder, 10% of total PO value shall be retained by CEL for 33 months. In case the bidder opts for payment through LC, PBG must be submitted with the LC documents. 8. Price reduction for delayed delivery: In the event of delay in affecting the delivery within agreed period, a reduction in the price shall be 0.5% of the total order value per week or part thereof subject to maximum of 5% of the total order value. 9. Inspection: As given in Annexure A. 10. Price variation Clause: Price variation would not be permitted and quotations having Price variation clause would be rejected. 11. Validity of offer: The quotation/tender/bid submitted by the bidder/supplier shall be valid for a minimum period of 365 days from date of opening. 12. Any corrections/alterations in the tender/quotation/bid are to be duly signed by the bidder. CEL does not take any responsibility for delay in receipt or non-receipt or loss of tender(s) in transit. 13. Earnest money: An amount of 52,000/- in the form of demand draft favoring M/s. Central Electronics Limited payable at Delhi to be submitted along with the technical bid. No interest shall be payable on the earnest money deposit. The earnest money may be deposited through RTGS/NEFT into CEL s account with Syndicate Bank. The details of account are as below: Beneficiary Name: Central Electronics Limited Beneficiary Account Number/IBAN: Beneficiary Bank SWIFT Address/BIC: SYNBINBB161 Beneficiary Bank Name: Syndicate Bank (IFSC: SYNB ) Beneficiary Bank Address: Sahibabad Branch, CEL Complex, Plot No. 1, Site 4, Sahibabad INDIA The earnest money (after deduction of bank charges, if any) of unsuccessful bidders/ tenderers will be refunded within one month of finalization of tender. The earnest money of successful bidder would be converted into security deposit and would be returned (after deduction of bank charges, if any) to the bidder after two months of successful completion of work. In case the successful bidder is exempted for submitting the EMD as described below, 2% of total order value (including taxes & duties) will be deposited by the successful bidder within seven days of receipt of purchase order through , failing which, CEL reserves the right to cancel the purchase order and blacklist the bidder at their risks and costs with wide publicity including uploading on CEL s website. No justification for delay in submission of security deposit will be entertained. Exemption from submission of EMD: Micro & Small Enterprise registered with DIC or KVIC or KVIB or Coir Board or NSIC or DHH or any other body specified by Ministry of Micro, Small and Medium Page 30 of 35

31 Tender Document: C-2(b)/RC/0700/4507/2018 Enterprises, Govt. of India are exempted from submission of EMD subject to submission of valid registration certificate with technical bid. 14. CEL reserves the right to reject any or all tenders/quotations/bids received or accept any or all tenders/quotation/bids wholly or in part. Further, CEL reserves the right to order a lesser quantity without assigning any reason(s) thereof. CEL also reserves the right to cancel any order placed on the basis of this tender in case of strike, accident or any other unforeseen contingencies causing stoppage of production at CEL or to modify the order without liability for any compensation and or claim of any description. 15. Submission of Tender: Tender/Quotation/Bid in sealed cover super-scribing the tender notice no., name of the item and due date should be delivered at the Office of the General Manager, Materials Management Division, Central Electronics Limited, 4, Industrial Area, Saur Urja Marg, Sahibabad (U.P), INDIA. Last date of receiving of tenders/quotations is 13/07/2018 up to 15:00 hrs IST. The offer shall be submitted in TWO sealed envelopes as detailed below: a) Cover 1: i. Earnest Money Deposit demand draft /RTGS/NEFT acknowledgement or the documents for exemption from submission of EMD. i. Technical catalogue, literature and approval/registration certificate, if any, required as per eligibility criteria given in the tender. ii. Filled up Format for Submission of Vendor Data as per format at Annexure C. iii. Tender acceptance letter as per format at Annexure D b) Cover 2, Finance: This must contain only the Price Bid on company s letter head as per Price Bid format given in Annexure A. 16. Opening of Tenders: Technical Bids/Quotations/tenders will be opened on 13/07/2018 at 1530 hrs (IST). The date for opening of price bids would be fixed after evaluation of the technical bids, usually within a week of opening of technical bids. Price bid of only those bidders would be opened who qualify the technical bid. The date of price bid opening would be intimated to the eligible bidders (qualified in the technical evaluation) at least 1 day in advance. 17. Technical Clarifications: Bidders desiring any technical clarification may contact General Manager, MMD, Central Electronics Limited, 4, Industrial Area, Sahibabad Fax: hemant@celindia.co.in between 1000 hrs to 1600 hrs on any working day. However, the tender submission and opening dates would remain unchanged. 18. In case an order placed by the CEL based on the quotation/bid/tender submitted by the bidder/supplier is not executed by the supplier/bidder, CEL may buy the ordered goods from elsewhere and recover the additional amount that CEL may have to spend in procuring the stores plus 10% to cover the overhead & incidental expenses. 19. Replacement of Rejected Material: Any material supplied against order placed on the basis of this tender and found to be defective on inspection or differing from approved samples or make or specifications will be replaced by the supplier free of cost or full refund made for the amount paid by Central Electronics Limited including freight and insurance and other incidental charges at CEL s discretion. 20. Arbitration: All the disputes, difference controversies/ difference of opinions, breach and violation arising from or related to this agreement between the parties, then the same shall be resolved by mutual discussion /reconciliations in good faith. If disputes, difference controversies /difference of opinions, breach and violation arising from or related to this agreement cannot be resolved within 30 days of commencement of reconciliations / discussions then the matter shall be referred to the sole arbitrator, nominated by CMD CEL, for this purpose and his/her decision shall be final binding on both the parties. The cost of arbitration, if any shall be shared equally between the parties. The arbitration proceedings shall be conducted by the Arbitral Tribunal in accordance with the provisions Page 31 of 35

32 Tender Document: C-2(b)/RC/0700/4507/2018 of the Arbitration & Conciliation Act, 1996 as amended from time to time. The place of arbitration shall be Delhi and language of such arbitration proceedings shall be in English. All disputes relating to this agreement shall be subject to jurisdiction of the courts at Delhi only. 21. In case of any ambiguity in the terms & conditions mentioned here-above and Annexure A of the tender, clause defined in Annexure-A shall supersede. Page 32 of 35

33 Tender Document: C-2(b)/RC/0700/4507/2018 ANNEXURE C Format for submission of Vendor Data 1. Name of vendor 2. Registered Address Postal Code Company s nature of business Registration No. Fax No. Name of Proprietor/ CEO/Chairman Phone/Mobile No. id 3. Factory Address Company s Year of Establishment Company s Legal Status Phone: Website: Phone No. Fax No. id 4. Delhi/NCR Address (if any) Phone No. Fax No. id 5. Correspondence Address 6. Name of Contact Person for this tender Designation Date of Birth Phone/Mobile no. Fax No. id 7.0 GST related information 7.1 GST No. Page 33 of 35

34 Tender Document: C-2(b)/RC/0700/4507/ Income Tax related information 8.1 PAN No. 8.2 PAN reference no. (in case PAN applied for) 8.3 PAN Status (in case PAN applied for) 10. Registration No. with Directorate of Industries 11. SSI/MSE Reg. No. (if Small Scale Industrial Unit) (Please enclose certificate from DIC/NSIC along with Certificate from registered CA with value of plant and machinery) 12. Is MSE/SSI is ST/SC? Yes / No ( If Yes please enclose relevant certificate as proof) 13.0 Bank related information 13.1 Bank name 13.2 Branch name 13.3 Bank address 13.4 Bank phone no Bank fax no Bank MICR Code (9 digit) 13.7 RTGS-IFSC Code 13.8 Account type 13.9 Account no Swift Code Correspondence with respect to this tender may be addressed to Mr/Ms at id and mobile no I/We accept that CEL may send SMS and/or regarding this tender/any other tender, award of contract, purchase order(s) and/or any other information on any/all mobile nos. mentioned in this vendor data sheet. I/We certify that the information given herein is correct to the best of my knowledge and belief. Signature of Proprietor/CEO/Chairman Seal of the company/concern Page 34 of 35

35 Tender Document: C-2(b)/RC/0700/4507/2018 TENDER ACCEPTANCE LETTER (To be given on Company s Original Letter Head) Annexure D To, Date: Sub: Acceptance of Terms & Conditions of Tender. Tender Reference No: C-2(b)/RC/0700/4506/2018 Name of Tender / Work: - Dear Sir, 1. I/ We have downloaded / obtained the tender document(s) for the above mentioned Tender/Work from the web site(s) namely: as per your advertisement, given in the above mentioned website(s). 2. I / We hereby certify that I / we have read the entire t e n d e r d o c u m e n t a l o n g w i t h t e c h n i c a l s p e c i f i c a t i o n s a n d terms & conditions of the tender documents from Page No. to (including all documents like annexure(s), schedule(s), etc.,), which form part of the contract agreement and I / we shall abide hereby by all the terms / conditions / clauses contained therein. 3. The corrigendum(s) issued from time to time by your department/ organization too have also been taken into consideration, while submitting this acceptance letter. 4. I / We hereby unconditionally accept a l l the technical specifications and terms and conditions of t h e above mentioned tender document(s) /corrigendum(s) in its totality / entirety. 5. In case any provisions of this tender are found violated, then your department/ organization shall without prejudice to any other right or remedy be at liberty to reject this tender/bid including the forfeiture of the full said earnest money deposit absolutely. Yours Faithfully, (Signature of the Bidder, with Official Seal) Page 35 of 35