CENTRAL ELECTRONICS LIMITED (A Public Sector Enterprise) TENDER DOCUMENT. For the

Transcription

1 FORMAT NO. : CEL/FR/MMD/03(01) CENTRAL ELECTRONICS LIMITED (A Public Sector Enterprise) TENDER DOCUMENT For the Tender for Rate Contract for the supply of AC submersible pump, VFD Drive for AC submersible pump & DC brushless pump Tender notice no. C-2(b)/WC/704/52/2015 dated February 24, 2015 Assistant General Manager (Materials) Materials Management Division Central Electronics Limited, 4, Industrial Area, Saur Urja Marg, Sahibabad (UP) INDIA Tel. No Fax No mmd@celsolar.com Website: Page 1 of 23

2 FORMAT NO. : CEL/FR/MMD/03(01) CENTRAL ELECTRONICS LIMITED (A Public Sector Enterprise) 4, Industrial Area, Saur Urja Marg, Sahibabad (UP) INDIA Tel. No Fax No mmd@celsolar.com Website: TENDER NOTICE Tender notice no. C-2(b)/WC/704/52/2015 February 24, 2015 Central Electronics Limited invites sealed bids (Technical & Financial) from eligible bidders which are valid for a minimum period of 180 days from the date of opening (i.e.,17/03/2015) for Tender for Rate Contract for the supply of AC submersible pump, VFD Drive for AC submersible pump & DC brushless pump Scope of Work Earnest Money Deposit Rate Contract for the supply of AC submersible pump, VFD Drive for AC submersible pump & DC brushless pump Rs. 1,00,000/- (Rupees One Lac Only) Interested parties may view and download the tender document containing the detailed terms & conditions, free of cost from the website or Please see document control Sheet at Annexure-1 For CENTRAL ELECTRONICS LIMITED Sd- Assistant General Manager (Materials) Materials Management Division Page 2 of 23

3 Document Control Sheet & Important dates Annexure-1 Tender Reference No. C-2(b)/WC/704/52/2015 Name of Organization Central Electronics Limited Tender Type OPEN (Open/Limited/EOI/Auction/Single) Tender Category (Services/Goods/works) Works Type/Form of Contract (Work/Supply/ Buy Auction/Service/Buy/Empanelment/Sell) Payment Mode (Online/Offline) Offline Date of Issue/Publishing 24/02/2015(11:00 Hrs) Document Download/Sale Start Date 24/02/2015(11:00 Hrs) Document Download/Sale End Date 17/03/2015(15:00 Hrs) Bid submission Start Date 24/02/2015(11:00 Hrs) Last Date and Time for Submission of Bids 17/03/2015(15:00 Hrs) Date and Time of Opening of Bids 17/03/2015(15:30 Hrs) Page 3 of 23

4 TENDER DOCUMENT for Tender notice no. C-2(b)/WC/704/52/2015 Important Instructions: - 1. The following documents/annexure are part of tender document: a. Tender notice b. Document Control Sheet - Annexure -1 c. Price bid format Annexure- 2 d. General condition & Specifications Annexure A e. Commercial terms & conditions: - Annexure B f. Tender acceptance letter: Annexure C g. Format for submission of Vendor Data: Annexure D 2. Quotations would rejected if there is/are any deviation(s) from the specifications, terms & conditions. 3. Escalation in price deviation from delivery schedule, terms and conditions will not be permitted in your quotation. Statutory Taxes & Duties should be shown separately from the price. 4. Bidder who is Micro & Small Enterprise should enclose copy of valid Certificate of Registration with DIC or KVIC or KVIB or Coir Board or NSIC or DHH or any other body specified by Ministry of Micro, Small and Medium Enterprises, Govt. of India to avail benefits under the Public Procurement Policy for Micro & Small Enterprises (MSEs) Order Catalogue, literature, specification details should accompany the quotation. Incomplete quotations are liable to be rejected. 6. Vendor Data should be submitted in the Format for submission of Vendor Data as per annexure E. 7. Quotation should be submitted in Two bid system. 8. Quotation should be submitted in sealed envelope (refer Clause no. 16 of Annexure B). There will be 2 sealed covers/envelops in the quotation and following are to be submitted in your quotation: a) Cover 1: i. Earnest Money Deposit demand draft or TT acknowledgement or document(s) for exemption from submission of EMD (see Clause 14 of Annexure B). ii. Filled up Format for Submission of Vendor Data as per format at Annexure D. iii. Technical catalogue, literature and approval/registration certificate, if any, required as per details in the tender. iv. Balance Sheets with profit and loss account details for last 3 financial years ( for new vendors) v. Copy of Sales tax registration, Excise Registration, PAN Card, Income Tax Return of last 3 financial years, customer list in India & Abroad, etc. (for new vendors) vi. Tender acceptance letter as per format at Annexure C. b) Cover 2, Finance: This must contain only the Price Bid on company s letter head as per Price Bid format (Annexure-2). Page 4 of 23

5 Sl. NO. Price Bid Format for Indian Bidders Tender no.: C-2(b)/WC/704/52/ /2015 Bidder Name: Quantity (approx) Item Description A B C 1 A/C Submersible Pump: 2 HP 2 A/C Submersible Pump: 3HP 3 A/C Submersible Pump: 5 HP 4 VFD Drive for A/C Submersible Pump : 2 HP 5 VFD Drive for A/C Submersible Pump : 3 HP 6 VFD Drive for A/C Submersible Pump : 5 HP 7 DC Brushless Submersible Pump: 2 HP 8 DC Brushless Submersible Pump: 3 HP 9 DC Brushless Submersible Pump: 5 HP 500 Nos. 400 Nos. 100 Nos. 500 Nos. 400 Nos. 100 Nos. 400 Nos. 100 Nos. 100 Nos. Units Basic Price (in. Rs.) Excise % (in Rs.) VAT/ Sales (in Rs.) Packing, Forwarding, Insurance & Freight Charges (in Rs.) D E F G H Amount per each unit (in Rs.) FOR CEL, Sahibabad I=E+F+G+H Annexure- 2 Total Amount (in Rs.) FOR CEL, Sahibabad J = I X C J Total amount in Words VAT/Sales Tax % taken in column G = %. Form C required/not required (Please the relevant). *Please mention percentage of excise duty and sales tax whichever is applicable Delivery Lead Time =. Days No Deviation from Specification, cation, Terms & Condition of Tender allowed. Quotations having deviation from our specification, terms & condition are liable to be rejected Detailed Specifications at Annexure A (containing INFORMATION AND INSTRUCTIONS FOR APPLICANTS, Annexure I, II & III) Page 5 of 23

6 Annexure A Tender for Rate Contract Central Electronics Limited, Sahibabad is interested to empanel competent vendors and award rate contracts for supply of various items as per annexure I. Interested bidders manufacturing or dealing in Pumps and VFD drives for Solar PV applications are requested to submit their bids at the office of Asst. General Manager, MMD on or before 17, March, 2015 (15:00 Hrs). All parties who are interested may submit their offer in line with the requirement but not limited to mentioning their profile, credentials details of PV products experience, installed capacity within the country and time taken/required for supply of their products. SCOPE OF WORK The consolidated requirement at Annexure -1 is for the next 6 months. Interested parties should offer their best prices along with delivery period. Vendors have to offer prices with two years and five years warranty. The quantity may vary as per the CEL s requirement. Empanelment and agreement for rate contract does not guarantee procurement from the bidder/ vendor. For each requirement CEL will issue communication to the successful bidders of quoting their best delivery schedule and PO would be awarded to the bidder quoting the earliest delivery schedule. CEL however reserves the right to split required quantity in 2 or more successful bidders. In such case the quantity awarded would be in proportion of L1>L2>L3>L4. The rate contract would initially be valid for 1 years and may be extended further at discretion of CEL. PRE-QUALIFICATION CRITERIA 1.0 The party must have manufacturing facility for the product specified in Annexure I. Authorized distributors/country offices of foreign manufacturer are also eligible to participate with original authorization from manufacturer. (Attach Documentary Proof). Authorized distributors must produce the proof that their principal s plant is in commercial production for more than 2 years. 2.0 The party must have a cumulative annual turnover of Rs. 10 Cr. in any of the last three financial years. (Attach Documentary Proof) 3.0 The product must be tested by any of the authorized laboratory approved by Govt. of India and must conforms to IEC/IS. (Attach Documentary Proof) Page 6 of 23

7 4.0 The party s/bidder s manufacturing plant must be in commercial production for more than two years. (Attach Documentary Proof) 5.0 The party/bidder must submit documentary proof (copy of purchase orders & letter from the customer regarding satisfactory supply/ installation) of supply to any Indian government institution or PSU. 6.0 The bidders must provide list of service centers in India. Complete details must be provided with name of service center, address, phone no. & contact person. Note : The party must submit the required documents in lieu of pre-qualification criteria. Page 7 of 23

8 1.0 General: INFORMATION AND INSTRUCTIONS FOR APPLICANTS 1.1 All information should include a covering letter listing the various enclosures. 1.2 Each page of the document must be signed by the authorized signatory of the firm. 1.3 All information required as mentioned in annexure-iii should be furnished by the applicant. If for any reason, any information is provided in a separate sheet, this fact should be mentioned against the relevant point. If no information is to be provided, a nil or no such case entry should be made. If any particular/query is not applicable in case of the applicant it should be stated as Not Applicable. 1.4 The applicant may furnish other information which if he thinks is necessary to establish his capability and helpful in completing envisaged work. 1.5 If any information furnished by the applicant is found to be incorrect either immediately or at a later date it would render him liable to the termination of the contract. 1.6 The document duly completed and signed should be submitted in a sealed cover super scribing Quotation for rate Contract- supply of Luminaries CFL, LED s and Charge Controller. 2.0 Definitions: In this document the following abbreviations and expressions have the meaning hereby assigned to them as follows. 2.1 CEL: means CENTRAL ELECTRONICS LIMITED, 4 INDUSTRIAL AREA SAHIBABAD. 2.2 APPLICANT: means the individual, proprietary firm, firm in partnership, limited company private or public or corporation or consortium. 2.3 BIDDER or Party: also means the individual, bidder, vendor, proprietary firm, firm in partnership, limited company private or public or corporation or consortium. 3.0 Final Decision Making Authority CEL reserves the right to accept or reject any application and to finalise the pre-qualification process and reject all applications at any time, without assigning any reason or incurring any liability to the applicants. Page 8 of 23

9 4.0 Others 4.1 CEL reserves the right to restrict the list of pre-qualified parties/applicants to any number deemed suitable by it. 4.2 Even though an applicant may satisfy the above requirement, he would be liable to disqualification if he/she has: 5.0 Agreement (a) Made misleading or false representation or deliberately suppressed the information in the forms, statements and enclosures required in the EOI-pre-qualification document. (b) Record of poor performance such as abandoning work, not properly completing the contract, or financial weakness etc. 5.1 All shortlisted / vendors haves to enter into a rate contract with CEL 6.0 Award Criteria 6.1 CEL reserves the right, without being liable for any damages or obligations to inform the applicants, to (a) Amend the scope, requirement of the rate contract and agreement. (b) Reject any or all the application without assigning any reasons. 7.0 Other Information: 7.1 CEL has the sole discretion to accept/reject one/all rate contract quotations without assigning any reason whatsoever. 7.2 CEL reserves the right to further shortlist for final selection from the empanelled parties for various assignments. 7.3 This advertisement does not constitute and will not be deemed to constitute any commitment on part of CEL for any purchase / work-order. 7.4 Furthermore, this advertisement neither confirms the right nor provides any expectation on any party to participate in the future proposed tenders. 7.5 CEL also reserves the rights to accept/reject any offer at any stage of the process and/or modify the process or any part thereof or to vary terms at any time without giving any reason. Page 9 of 23

10 7.6 Though adequate care has been taken for preparation of this document, the supplier/bidder shall satisfy himself that the document is complete in all respects. Intimation of any discrepancy shall be given to this office immediately. If no intimation is received from any bidder within ten days from the date of issue of the document, it shall be considered that bid document is complete in all respects. 7.7 The Central Electronics Limited (CEL) reserves the right to modify, amend or supplement this document. 7.8 While the bid has been prepared in good faith, neither CEL nor their employees or advisors make any representation, warranty, express or implied or accept any responsibility or liability, whatsoever, in respect of any statements or omissions herein, or the accuracy, completeness or reliability of information, and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability and completeness of this bid document, even if any loss or damage is caused by any act or omission on their part. Page 10 of 23

11 Annexure - I REQUIREMENT OF PUMPS S. No. ITEM DESCRIPTION QTY. 1. A/C Submersible Pump: 2 HP 3 HP 5 HP 2. VFD Drive for A/C: 2 HP 500 Nos. 400 Nos. 100 Nos. 500 Nos. Submersible Pump 3 HP 5 HP 400 Nos. 100 Nos. 3. DC Brushless Submersible Pump: 2 HP 3 HP 5 HP 400 Nos. 100 Nos. 100 Nos. Page 11 of 23

12 Annexure II Sl. No TECHNICAL SPECIFICATONS OF THE ITEMS AT ANNEXURE -1 This is an indicative specification, bidders must submit their technical specifications conforming to the requirement as mentioned at sr. no. 3 of pre-qualification criteria. I. Multistage A/C submersible pump set Description 4800 Wp/5 HP 3000Wp/3 HP 1800Wp/ 2 HP a Input power 5 KWp (Maximum) 3 KWp( Maximum) 2 KWp (Maximum) b Phase 380 V AC/ 440 V AC/ V AC / 3 Phase 230 V AC (Single phase) phase c Head 30 to 70 Mtr 20 to 70 Mtr 20 to 45 Mtr d Water Output As per MNRE specifications Ltr / 50 Mtr/day Ltr / 50 Mtr/day Ltr / 30/ Mtr/day e Delivery Size 2.5 inch / BSP Thread 2 inch / BSP Thread 1.5 inch / BSP Thread f Motor Pump set material (Steel) AISI AISI AISI G Starter Soft Start/Direct on line Soft Start/Direct on line Soft Start/Direct on line H Dia of Pump Set 4 / I Non return Valve & Strainer required required required J Efficiency of Motor > 65% > 65% > 65% Actual efficiency achieved to be mentioned Protections Over / under voltage Over Heat Dry run / Short Circuit Indications Pump ON Reverse Polarity etc. Page 12 of 23

13 Multistage Brush Less DC (BLDC) submersible pump set Sl. No Description 4800 Wp/5 HP 3000Wp/3 HP 1800Wp/ 2 HP a Input power 5 KWp (Maximum) 3 KWp (Maximum) 2 KWp (Maximum) b Motor Pump Set with Electronic controller, Jointing Kit & Dry run protection alongwith complete accessories Lorentz Make PS 4000 Rotomag RS 5000 Grundfos or equivalent Lorentz Make PS 4000 Rotomag RS 3000 Grundfos or equivalent Lorentz Make PS 1800 Rotomag RS 1800 Grundfos or equivalent c Head 30 to 100 Mtr 20 to 70 Mtr 20 to 45 Mtr d Water Output Ltr / 50 Mtr/day Ltr / 50 Mtr/day Ltr / 30Mtr/day As per MNRE specifications e Delivery Size 2.5 inch / BSP Thread 2 inch / BSP Thread 1.5 inch / BSP Thread f Motor Pump set AISI AISI 304 AISI 304 material (Steel) G Starter Soft Start/Direct on line Soft Start/Direct on line Soft Start/Direct on line H Dia of Pump Set 4 / I Non return Valve & Strainer required Required Required J Efficiency of Motor > 90% > 90% > 90% Actual efficiency achieved to be mentioned Protections Over / under voltage Over Heat Dry run / Short Circuit Indications Pump ON Reverse Polarity Page 13 of 23

14 III. Variable Frequency Drive (VFD) A Variable Frequency Drive (VFD) is a type of motor controller that drives an electric motor by varying the frequency and voltage supplied to the electric motor. Frequency (or hertz) is directly related to the motor s speed (RPMs). In other words, the faster the frequency, the faster the RPMs go. If an application does not require an electric motor to run at full speed, the VFD can be used to ramp down the frequency and voltage to meet the requirements of the electric motor s load. As the application s motor speed requirements change, the VFD can simply turn up or down the motor speed to meet the speed requirement. The direct current generated by solar modules is input to the inverter and then converted into the alternating current to drive pumps directly. Additionally the output frequency is adjustable in real time according to sunlight intensity change. Product features: Maximizing power generation efficiency of solar modules with the use of advanced MPPT control technology. Adjusting water outflow of pumps quickly on basis of sunlight intensity change Automatic hibernation and wakeup Under load protection and fault protection of water level sensor avoiding pumping off after water supply dries up TI DSP technology and Infineon PIM design, with functions of over current, overvoltage and over temperature protection, built-in C3 filter, achieving reliable, automatic and unattended running. SPECIFICATIONS: Max input voltage Recommended MPPT voltage range Recommended input voltage 800 VDC 350~750 VDC 513 VDC MPPT efficiency 99.9% Input channel 1 Rated output voltage Output frequency range 3-phase 380 VAC 0~60 Hz Page 14 of 23

15 Max. efficiency of the machine 97% Ambient temperature range C~50 0 C, derate if the temperature is above 40 0 C Cooling method Protection degree Air cooling Protection degree IP 20 Altitude Below 1000m; above 1000m, derate 1% for every additional 100 m. Standard CE Max DC input current (A) Rated output current Applicable water pump (Hp) Page 15 of 23

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17 Annexure-III 1. Name and Address of the applicant : 2. Telephone No./FAX No./ STRUCTURE & ORGANISATION 3. Legal status if the applicant (attach copies of original documents) (a) An Individual (b) A proprietary firm (c) A firm in partnership/consortium (d) A limited company or Corporation 4. Particulars of registrations with various government bodies (attach self attested copies) 5. PAN, TIN and TAN Nos. 6. Designation of the individual authorized to act for the organization 7. Was the applicant ever required to suspend the works/supply for a period of more than six months continuously after award of work? If so, give the name of the project and the reasons of suspension of work/supply. 8. Has the applicant or any constituent partner in case of partnership firm, ever abandoned the awarded work/supply before its completion? If so, give the name of the project and reasons for abandonment. 9. Has the applicant or any constituent partner in case of partnership firm, ever been debarred/black listed for tendering in other organization at any time? If so give details 10. Any other information considered necessary but not included above. 11. Turnover during the last three financial years. Attach copy of audited balance sheets (complete). 12. Test Certificates for the products. Attach copy. 13. ISO 9001:2008 Certificate (Attach Copy). Page 17 of 23

18 Commercial terms and conditions: Annexure B 1. Terms of price: The offer should clearly indicate units and rates. Prices should be submitted on FOR CEL Sahibabad basis. 2. All requirements of export licensing, Govt. permissions or any other statutory clearance from the country of export as per regulations existing in the supplier s country shall be the responsibility of supplier. 3. Taxes and duties: The taxes and duties are to be clearly mentioned, if any. 4. Delivery/completion schedule. The manufacturer should mention delivery schedule in their offer. 5. Payment terms: Payment shall be released through ILC for 90% of the order value with a usance period of 45 days. Balance 10% of the order value shall be released after submission of PBG of equivalent value valid for warranty period of 2/5 years, as required on case to case basis. Quotation would be rejected if payment term is different from given here. 6. Guarantee/Warrantee period: The guarantee/ warranty period should be 2/5 years as required by CEL. Bidders should quote for the period of 2/5 years in the price bid. 7. Performance bank guarantee (PBG): PBG for 10% order value to be submitted with the supply. The PBG would be valid for the period of 2/5 years, as required, to cover the warranty period of material on case to case basis. 8. Price reduction for delayed delivery: In the event of delay in affecting the delivery within agreed period, a reduction in the price shall be 0.5% of the total order value per week or part thereof subject to maximum of 5% of the total order value. The date of submission & inspection call letter will be considered as delivery date for the purpose of price reduction for late delivery clause. 9. Inspection: Inspection will be done by CEL. CEL s representative shall have free access to the supplier s works during testing and final inspection. Vendor shall inform the purchase not less than one week in advance. All testing arrangements shall be the responsibility of the vendor. CEL reserves the right to inspect the material during manufacturing and/or before dispatch as per specifications and test protocols. Internal inspection report and inspection certificate must accompany the supply. 10. Validity of offer: The quotation/tender/bid submitted by the bidder/supplier shall be valid for a minimum period of 365 days from date of opening. 11. CEL reserves the right to enter into rate contract with two or more bidders. In case of rate contract with two or more bidders, the same shall be done at the lowest quoting bidder s rate. The quantities will be awarded depending on CEL s requirement and Page 18 of 23

19 earliest delivery schedule available. Micro & Small Enterprises quoting price within price band of L1+15 per cent shall also be allowed to supply a portion up to 20% of requirement by bringing down their price to L1 price where L1 is non MSEs (as per Public Procurement Policy for Micro & Small Enterprises (MSEs) Order 2012 ). 12. Any corrections/alterations in the tender/quotation/bid are to be duly signed by the bidder. CEL does not take any responsibility for delay in receipt or non-receipt or loss of tender(s) in transit. 13. CEL reserves the right to reject any or all tenders/quotations/bids received or accept any or all tenders/quotation/bids wholly or in part. Further, CEL reserves the right to order a lesser quantity without assigning any reason(s) thereof. CEL also reserves the right to cancel any order placed on basis of this tender in case of strike, accident or any other unforeseen contingencies causing stoppage of production at CEL or to modify the order without liability for any compensation and or claim of any description. 14. Earnest money amount of 1,00,000 in the form of demand draft favoring Central Electronics Limited and payable at Delhi and valid for 3 month to be submitted along with tender documents. No interest shall be payable on the earnest money deposited by bidder/ tenderer. The earnest money may be deposited through TT/SWIFT into CEL s account with Syndicate Bank. The details of account are as below: Beneficiary Name: Central Electronics Limited Beneficiary Account Number/IBAN: Beneficiary Bank SWIFT Address/BIC: SYNBINBB161 Beneficiary Bank Name: Syndicate Bank Beneficiary Bank Address: Sahibabad Branch, CEL Complex, Plot No. 1, Site 4, Sahibabad INDIA The earnest money (after deduction of bank charges, if any) of unsuccessful bidder / tenderer will be refunded within one month of finalization of tender. The earnest money of successful bidder would be converted into security deposit and would be returned (after deduction of bank charges, if any) to the bidder after 2 months of successful completion of work. Exemption from submission of EMD: The following type of bidders are exempted from submission of EMD subject to submission of relevant documents mentioned herein: a) Micro & Small Enterprise registered with DIC or KVIC or KVIB or Coir Board or NSIC or DHH or any other body specified by Ministry of Micro, Small and Medium Enterprises, Govt. of India. A copy of valid registration certificate should be submitted with technical bid of quotation. 15. Submission of Tender: Submission of Tender: Tender/Quotation/Bid in sealed cover super-scribing the tender notice no., name of the item and due date should be delivered Page 19 of 23

20 at the Office of the Asstt. General Manager, Materials Management Division, Central Electronics Limited, 4, Industrial Area, Saur Urja Marg, Sahibabad (U.P), INDIA. Last date of receiving of tenders/quotations is 17/03/2015 up to 15:00 hrs IST. The offer shall be submitted in two separately sealed envelopes marked Part A (Techno-Commercial ) and Part B (price offer not to be opened ) along with tender number and due date written on each ) as detailed below: Part A: This should contain the following documents a. Earnest Money Deposit demand draft or TT acknowledgement or document(s) for exemption from submission of EMD (see Clause 14 of Annexure B). b. Filled up Format for Submission of Vendor Data as per format at Annexure D. c. Technical catalogue, literature and approval/registration certificate, if any, required as per details in the tender. d. Audited Balance Sheets with profit and loss account details for last 3 financial years e. Copy of Sales tax registration, Excise Registration, PAN Card, Income Tax Return of last 3 financial years, customer list in India & Abroad, etc. f. Any other document(s) required in tender but not listed herein. g. Tender acceptance letter as per format at Annexure C. Part-B: This should contain only Finance/Price Bid only as per format vide Annexure Opening of Tenders: Technical Bids/Quotations/tenders will be opened on 17/03/2015 at 1530 hrs (IST). The date for opening of price bids would be fixed after evaluation of the technical bids, usually within a week of opening of technical bids. Price bid of only those bidders would be opened who qualify the technical bid. The date of price bid opening would be intimated to the eligible bidders (qualified in the technical evaluation) at least 1 day in advance. 17. Technical Clarifications: Bidders desiring any technical clarification may contact Assistant General Manager, MMD, Central Electronics Limited, 4, Industrial Area, Sahibabad Phone no Fax: mmd@celsolar.com between 1000 hrs to 1600 hrs on any working day upto 10/03/2015. However, the tender submission and opening dates would remain firm as per above clause 18 & Arbitration: Any disputes, difference controversies/ difference of opinions, breach and violation arising from or related to this agreement/contract/work order etc. between the parties shall be resolved by mutual discussion/reconciliation in good faith. If disputes, difference controversies/difference of opinions, breach and violation arising from or related to this agreement/contract/work order etc. cannot be resolved within 30 days of commencement of reconciliations/ discussions then the matter shall be referred to the Sole arbitrator, nominated by CMD, CEL for this purpose and his decision shall be final and binding on both the parties. There will be no objection to any such appointment on the grounds that the Arbitrator is an employee of CEL and no appeal on any order passed by the Arbitrator for this purpose shall be filed in any Court of Law on such ground. Page 20 of 23

21 TENDER ACCEPTANCE LETTER (To be given on Company Letter Head) Annexure C To, Date: Sub: Acceptance of Terms & Conditions of Tender. Tender Reference No: Name of Tender / Work: - Dear Sir, 1. I/ We have downloaded / obtained the tender document(s) for the above mentioned Tender/Work from the web site(s) namely: as per your advertisement, given in the above mentioned website(s). 2. I / We hereby certify that I / we have read the entire terms and conditions of the tender documents from Page No. to (including all documents like annexure(s), schedule(s), etc.,), which form part of the contract agreement and I / we shall abide hereby by the terms / conditions / clauses contained therein. 3. The corrigendum(s) issued from time to time by your department/ organization too have also been taken into consideration, while submitting this acceptance letter. 4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) /corrigendum(s) in its totality / entirety. 5. In case any provisions of this tender are found violated, then your department/ organisation shall without prejudice to any other right or remedy be at liberty to reject this tender/bid including the forfeiture of the full said earnest money deposit absolutely. Yours Faithfully, (Signature of the Bidder, with Official Seal) Page 21 of 23

22 Annexure D Format for submission of Vendor Data 1. Name of vendor 2. Registered Address Phone No. Fax No. Name of Proprietor/ CEO/Chairman Phone/Mobile No. id 3. Factory Address Phone No. Fax No. id 4. Delhi/NCR Address (if any) Phone No. Fax No. id 5. Correspondence Address 6. Name of Contact Person Designation Phone/Mobile no. Fax No. id 7. Website Page 22 of 23

23 8. Sales Tax related information TIN No. L.S.T. No. C.S.T. No. Sales Tax Exemption No. (if any) 9. Income Tax related information PAN No. PAN reference no. (in case PAN applied for) PAN Status (in case PAN applied for) 10. Excise duty related information ECC No. Range Collectorate 11. Registration No. with Directorate of Industries 12. MSE registration no. (for Mirco & Small Enterprise) 13. Name & address of organization with whom MSE is registered 14. Whether MSE is owned by ST/SC? 15. Bank related information Bank name Branch name Bank address Bank phone no. Bank fax no. Bank MICR Code (9 digit) RTGS-IFC Code Account type Account no. Swift Code Yes / No (please strike-off non-relevant and attach supporting document) I certify that the information given herein is correct to the best of my knowledge and belief. Signature of Proprietor/CEO/Chairman Seal of the company/concern Page 23 of 23