2. Receipt of Bids : Latest by 2.00 pm on Technical Bid Opening : at 2.30 pm on

Transcription

1 Ref. No. T.E No. CDACB/RD17/074ACTS17027 Date: NOTICE INVITING E-TENDER (NIT) C-DAC Bangalore, a Scientific Society under Ministry of Electronics and Information Technology, Govt. of India, invites electronic bids in two bid system from OEM or authorized dealers, for Supply & Installation of 03 Nos. of Printers. The requirement is listed in table below and the specifications are provided separately in Annexure I. S.No. Item Description Quantity Supply and Installation of the following items: 1. Laser Jet Printers 02 Nos. 2. Multi-function A4 color Laser Printer (Print, Copy, Scan & Fax) 01 No. (As per specifications given at Annexure I) The details of tender document are as follows: 1. Issue of Tender Document : Receipt of Bids : Latest by 2.00 pm on Technical Bid Opening : at 2.30 pm on The tender document may be downloaded from the website Manager - Purchase Phone Nos mmg-blrkp@cdac.in 1 P a g e

2 Section I: INVITATION FOR BIDS (IFB) Subject: Request for Proposal (RFP) for Supply & Installation of 03 Nos. of Printers. 1. SCOPE OF WORK: Supply & Installation of 03 Nos. of Printers at CDAC, Bangalore as per technical specifications / Compliance sheet given in Annexure I of the tender document. 2. Eligibility Criteria: The Pre-qualification of the bidders are as under: (i) The bidder should upload proof that they are authorized dealer for supply and installation of the items tendered under this tender document. (ii) The bidders should upload copies of all necessary registrations like PAN, GST, etc. as supporting documents. In the absence of these documents, the bid will be rejected. (iii) General Particulars of bidders as per enclosed format in Annexure II Before submission of the bid, the bidders may please verify the eligibility criteria and ensure fulfillment of all the terms and conditions. In the absence of scanned copies of documents / certificates under eligibility criteria above, the bid is liable to be rejected. 3. Bid Submission: Bids must be uploaded on e-tender NIC site along with the scanned copies of other related documents. Bidders are advised to go through the instructions provided at Instructions for online Bid Submission in the tender document and submit duly filled bids online on the website as per schedule given in the Tender document. The bid must be uploaded in two parts as Part-I (Technical Bid): Supply & Installation of 03 Nos. of Printers and Part-II (Price Bid) for Supply & Installation of 03 Nos. of Printers. 4. Part I (Technical Bid) shall Contain: (i) Duly signed tender document with all the particulars, copies of all necessary registrations certificates like PAN, GST etc. as supporting documents, brochures / leaflets, MAF etc., Important Note: (a) If the bid is incomplete and / or non-responsive it will be rejected during technical evaluations. The bidder may not be approached for clarification during the technical evaluation. So bidders are requested to ensure that they provide all necessary details in the submitted bids. (b) If any price details are found in the Technical Bid, the offer will be summarily rejected. 2 P a g e

3 5. Part - II (Price Bid) (i) The price bid (BoQ) in Portable Document File (.pdf) format, as per Annexure A shall be uploaded online only. PRICE BID SHOULD NOT BE SUBMITTED IN A SEALED ENVELOPE. (ii) The PRICE PART shall contain only schedule of rates duly filled in. NO stipulation, deviation, terms & conditions, presumptions etc. is permissible in price part of the bid. CDAC shall not take any cognizance of any such conditions and may at its discretion reject such price bid. (iii) Prices should be given in INR in figures only. (iv) Bidders are advised to fill the BOQ file as per following instructions: (a) The bidder has to download the BOQ file along with the tender document and subsequent corrigendum, if any. (b) Bidder to note that there are GREY cells in the BOQ file, which should not be modified by the bidder. Bidders are advised to fill the WHITE cells meant for the rates which are to be entered by the bidders. (c) Bidders are advised strictly not to alter or change the BOQ format/contents. Bidders are also advised not to paste any image file with BOQ. (d) The bidder shall submit the tender online on e-tendering site on or before the due date & time of bid submission. Tender submitted by any other form (fax/ /courier/post/hard copy) will not be accepted. (e) Price offered by the bidders shall not appear anywhere in any manner in the Technical bid. 6. Opening of Technical & Price Bid: Only the technical bids will be opened on at 2.30 pm. Price bids of short-listed / technically qualified bids would be opened on a later date & time under intimation to all successful bidders. No bidder is required to be present in CDAC office for any E-tender opening process. Bidders can view the status & tender opening statement by logging on to e-procure site of NIC. 7. The bids complete in all respects should be uploaded at the given site above by the due date and time. 3 P a g e

4 Checklist for Submission of Documents A (i) (ii) Particulars Page No. Reference Scanned copy of the Pre-qualification Documents (to be uploaded with e-tender) All documents sought under Eligibility Criteria Duly filled in and signed & Tender Acceptance Letter (Annexure III on bidder s letter head) (iii) Technical Bid with full details including description of Make & Model of items / components for technical assessment of the proposal. The bidder must quote only for branded parts. (iv) (v) If you are a distributor / dealer, authorization letter from OEM shall be enclosed indicating that you are one of their authorized distributor/dealer, failing which your offer will not be considered. The Compliance Statement by the bidder to the technical specification (As per Annexure I) along with relevant product brochure, technical documents etc., Bids without proper Compliance Statement will be rejected. END OF SECTION I 4 P a g e

5 SECTION II: INSTRUCTION TO BIDDERS (ITB) (A) (B) (C) (D) Offer Validity: Offers should be valid for minimum Sixty (60) days from the date of opening of the Price/Financial Bid. A bid, valid for a shorter period, is liable to be rejected. C-DAC Bangalore may ask the bidders to extend the period of validity, if required. Delivery: The delivery of all the items to be done at CDAC, Bangalore and should be completed within (04) four weeks from the date of Purchase Order. Product Specifications & Compliance Statement: The bidder should quote the products strictly as per the tender specifications. Complete technical details along with brand, specification, technical literature etc. highlighting the specifications must be supplied along with the technical bid. A Statement of Compliance shall be given against each item in the prescribed format given in Annexure I. The compliance statements should be supported by authentic documents. Each page of the bid and cuttings / corrections shall be duly signed and stamped by the authorized signatory and is to be uploaded with the bid. Failure to comply with this requirement may result in the bid being rejected. The prices should be quoted in figures only. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total Price shall be corrected. (E) Materials must be properly packed against any damage and insured up to the destination. C- DAC will have the right to reject the component / equipment's supplied, if it does not comply with the specifications at any point of installation / inspection. (F) (G) (H) (I) (J) If any equipment/component or part thereof is lost or rendered defective during transit, the supplier shall immediately arrange for the supply of the equipment/components or part thereof, as the case may be, at no extra cost. The rates should be quoted in F.O.R Indian Rupees, at site, IN FIGURES AND WORDS only. All the quoted prices shall be fixed and shall not be subject to escalation of any description during the bid validity period. Govt. Levies like GST etc. shall be paid at actual rates applicable on the date of submission of Bid. Rates should be quoted accordingly giving the basic price, GST etc. C-DAC, Bangalore reserves the right to accept / reject / split the offers or cancel the whole tender proceedings without assigning any reason whatsoever. Offers through / Fax, etc and open offers shall not be accepted. Late / Delayed offers shall not be accepted under any circumstances. Incomplete offers will be rejected. In case the specified date for the submission of offers being a holiday or declared holiday for CDAC, the bid-closing deadline shall stand extended to the next working day up to the same time. CDAC shall not be responsible for delayed submission or non- submission of bid due to any reasons whatsoever. The bidders are requested to submit the bid online much before date & 5 P a g e

6 time of submission, failing which CDAC shall not be responsible for any such technical problem. (K) (L) (M) (N) (O) E-tender bidders are requested to note that all communication will be made through procurement portal only. CDAC reserve the right not to take cognizance of the communication made outside procurement portal. Any attempt of direct or indirect negotiations on the part of the bidder with the authority to whom he has submitted the tender or authority who is competent to finally accept / reject the same after he has submitted his tender or any endeavor to secure any interest for an actual or prospective bidder or to influence by any means the acceptance of a particular tender will render the tender liable to be rejected. Unsatisfactory Performance: The Parties herein agree that C-DAC, Bangalroe shall have the sole and discretionary right to assess the performance(s) of the Bidder components(s), either primary and or final, and C-DAC, Bangalore without any liability whatsoever, either direct or indirect, may reject the system(s) component(s) provided by the Bidder, in part or in its entirety, without any explanation to the Bidder, either during the pre and or post test period should the same be unsatisfactory and not to the acceptance of C-DAC, Bangalore. The Bidder covenants to be bound by the decision of C-DAC, Bangalore without any demur in such an eventuality. Disclaimer: This Tender / Request for Proposal (RFP) is not an offer by C-DAC, Bangalore, but an invitation for bidder s response. No contractual obligation whatsoever shall arise from the RFP process. Declaration: The bidder would be required to give a certificate as below in his commercial bid. I/WE UNDERSTAND THAT THE QUANTITY PROVIDED ABOVE IS SUBJECT TO CHANGE. I/WE AGREE THAT IN CASE OF ANY CHANGE IN THE QUANTITIES REQUIRED, I/ WE WOULD BE SUPPLYING THE SAME AT THE RATES AS SPECIFIED IN THIS PRICE BID. I/WE AGREE TO ADHERE TO THE PRICES GIVEN ABOVE EVEN IF THE QUANTITIES UNDERGO A CHANGE. END OF SECTION II 6 P a g e

7 SECTION III: SPECIAL CONDITIONS OF CONTRACT (SCC) (A) Price Basis: Price quoted should be F.O.R Bangalore in INR only. Price quoted should be in the prescribed format as per BOQ. The quoted price will be considered firm and no price escalation will be permitted during the bid validity period. (B) Billing is to be done in the name of Centre for Development of Advanced Computing No.1, Old Madras Road, Byyappanahalli, Bangalore The payment would be on the basis of the actual bill of material supplied, duly certified by the user department. The exact rate of GST with the HSN Code currently applicable must be mentioned in the `Price bid format. The GST at the time of supply of material shall be applicable. (C) Payment: 100% of invoice value shall be made within 30 days of delivery and acceptance at site. (D) Penalty for Delayed Services: Penalty will be 0.5% of the contract value per week subject to maximum of 10% of total order value, in case of delay / noncompletion of work/s within the stipulated time period. END OF SECTION III 7 P a g e

8 Annexure - I Srl Printer Specification Parameters 1) 2) Laser Jet Printers Qty. 02 Nos. Please specify Make / Model Printer Technology Laser PPM Min 50 Duty cycle upto pages Connectivity USB/Ethernet min 1Gbps Print Quality 600 x 600 dpi Processor spees Min 400Mhz Print language PCL 6/direct PDF or euivalent Auto-Duplex Yes Paper Size A4, Letter, A5, A6, B5 Input Paper Tray capacity min 500 sheets Printer Memory Min 128MB Power efficiency Energy star OS support All windows platforms Warranty 3 Years On-site Warranty Control panel LCD with keypad No., of input trays Min 2 Color MonoChrome Multi-function A4 color Laser Printer (Print, Please specify Make / Model Copy, Scan & Fax) Functionality Print (Duplex), Scan, Copy & Fax Printer Technology Laser Paper Size A4 (max) Print (color) /copy : A4 25ppm, Speed Scan 20 ppm (Min) CPU Min 500 Mhz Memory 512 MB min, 4 GB Storage Resolution Print : 1200 x 1200 DPI Scan / Copy : 600 x 600 DPI Touchscreen Color Display, Auto Features Duplex Interface Ethernet, USB Warranty & support 3 Years On-site Warranty Compliance Y / N Remarks 8 P a g e

9 ANNEXURE II General Particulars of Bidders S.No. List of documents (to be uploaded as scanned copies) 1. Name of the Bidding Agency Please Tick mark) Proof of document page No. 2. Date of establishment of the Agency (Attach a copy of the Registration Certificate) 3. Detailed Office address of the Agency with Office telephone number, ID, Mobile Number and the name of the contact person 4. PAN/TAN Number (Copy to be enclosed) 5. Details of GSTIN (Copy to be enclosed) 8. Copy of the bid document duly signed in token of acceptance of the same is uploaded 9 P a g e

10 Annexure III TENDER ACCEPTANCE LETTER (To be given in Company Letter Head) To: Centre for Development of Advanced Computing No.1, Old Madras Road, Byyapanahalli, Bangalore Subject: Acceptance of Terms & Conditions Tender ref No: CDACB/RD17/074ACTS17027 Name of the Tender - Supply and Installation of Printers 03 Nos. Dear Sir, 1. I / We have downloaded / obtained the tender document(s) for the above mentioned Tender/Work from the web site namely etc; as per your NIT / advertisement, given in the above-mentioned website(s). 2. I / We hereby certify that I / We have read the entire terms and conditions of the tender documents from Page No.1 to 14 (including all documents like annexure(s), schedules (s), etc.), which form part of the contract agreement and I / We shall abide hereby by the terms / conditions/ clauses contained therein. 3. The corrigendum(s) issued from time to time by your department / organization too has also been taken into consideration, while submitting this acceptance letter. 4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) / corrigendum(s) in its totality / entirety. 5. I /We do hereby declare that our firm has not been blacklisted / debarred by any Govt. Department / Public sector undertaking I /We certify that all information furnished by the our firm is true & correct and in the event that the information is found to be incorrect / untrue or found violated, then your department/ organization shall without giving any notice or reason thereof or summarily reject the bid or terminate the contract, without prejudice to any other rights or remedy including the forfeiture of the fully said earnest money deposit absolutely. Yours faithfully, Authorized Signatory. (Signature of the Bidder, with official Seal) Id for correspondence. 10 P a g e

11 ANNEXURE A - PRICE BID (To be submitted in applicant s Letter Head) Sl.No. Description Quantity Unit Rate Rs. 1. Laser Jet Printers 02 Nos. HSN Code GST Total Amount Rs. 2. Multi-function A4 color Laser Printer (Print, Copy, Scan & Fax) 01 No. Total FOR C-DAC, Bangalore (Rupees. Amount in words) Authorized Signatory (Signature of the Bidder, with official Seal) Id for correspondence. 11 P a g e

12 Instruction for Online Bid Submission: INSTRUCTIONS FOR ONLINE BID SUBMISSION The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using valid Digital Signature Certificates. The instructions given below are meant to assist the bidders in registering on the CPP Portal, prepare their bids in accordance with the requirements and submitting their bids online on the CPP Portal. More information useful for submitting online bids on the CPP Portal may be obtained at: REGISTRATION: Bidders are required to enrol on the e-procurement module of the Central Public Procurement Portal (url: ) by clicking on the link `Click here to Enrol. Enrolment on the CPP Portal is free of charge. As part of the enrolment process, the bidders will be required to choose a unique username and assign a password for their accounts. Bidders are advised to register their valid address and mobile numbers as part of the registration process. These would be used for any communication from the CPP Portal. Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate (Class II or Class III Certificates with signing key usage) issued by any Certifying Authority recognized by CCA India with their profile. Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure that they do not lend their DSCs to others, which may lead to misuse. Bidder then logs into the site through the secured login by entering their userid / password and the password of the DSC / etoken. SEARCHING FOR TENDER DOCUMENTS: There are various search options built in the CPP Portal, to facilitate bidders to search active tenders by several parameters. These parameters could include Tender ID, organization name, location, date, value, etc. There is also an option of advanced search for tenders, wherein the bidders may combine a number of search parameters such as organization name, form of contract, location, date, other keywords etc. to search for a tender published on the CPP Portal. Once the bidders have selected the tenders they are interested in, they may download the required documents / tender schedules. These tenders can be moved to the respective `My Tenders folder. This would enable the CPP Portal to intimate the bidders through SMS / in case there is any corrigendum issued to the tender document. The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any clarification / help from the Helpdesk. 12 P a g e

13 PREPARATION OF BIDS: Bidder should take into account any corrigendum published on the tender document before submitting their bids. Please go through the tender advertisement and the tender document carefully to understand the documents required to be submitted as part of the bid. Please note the number of covers in which the bid documents have to be submitted, the number of documents including the names and content of each of the document that need to be submitted. Any deviations from these may lead to rejection of the bid. Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender document / schedule and generally, they can be in PDF / XLS / RAR / DWF formats. Bid documents may be scanned with 100dpi with black and white option. To avoid the time and effort required in uploading the same set of standard documents which are required to be submitted as a part of every bid, a provision of uploading such standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided to the bidders. Bidders can use `My Space area available to them to upload such documents. These documents may be directly submitted from the `My Space area while submitting a bid, and need not be uploaded repeatedly. This will lead to a reduction in the time required for bid submission process. SUBMISSION OF BIDS: Bidder should log into the site well in advance for bid submission so that he/she upload the bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay due to other issues. The bidder has to digitally sign and upload the required bid documents one by one as indicated in the tender document. Bidder has to select the payment option as `offline to pay the EMD as applicable and enter details of the instrument(s). Financial bids to be submitted in PDF format. The server time (which is displayed on the bidders dashboard) will be considered as the standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders should follow this time during bid submission, All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of bid opening. The confidentiality of the bids is maintained using the secured Socket Layer 128 bid encryption technology. Data storage encryption of sensitive fields is done. The uploaded tender documents become readable only after the tender opening by the authorized bid openers. Upon the successful and timely submission of bids, the portal will give a successful bid submission message and a bid summary will be displayed with the bid no. and the date & time of submission of the bid with all other relevant details. 13 P a g e

14 ASSISTANCE TO BIDDERS: Any queries relating to the tender document and the terms and conditions contained therein should be addressed to the Tender Inviting Authority for a tender or the relevant contact person indicated in the Tender. Any queries relating to the process of online bid submission or queries relating to CPP Portal in general may be directed to the 24*7 CPP Portal Helpdesk. The contact number for the helpdesk is GENERAL INSTRUCTIONS TO THE BIDDERS: The tenders will be received online through portal In the Technical Bids, the bidders are required to upload all the documents in.pdf format. Possession of Valid Class II/III Digital Signature Certificate (DSC) in the form of smart card/ e-token in the company s name is a prerequisite for registration and participating in the bid submission activities through Digital Signature Certificates can be obtained from the authorized certifying agencies, details of which are available in the web site under the link `Information about DSC. Tenderers are advised to follow the instructions provided in the `Instructions to the Tenderers for the e-submission of the bids online through the Central Public Procurement Portal for e-procurement at 14 P a g e