STOCK HOLDING CORPORATION OF INDIA LIMITED

Transcription

1 RFP REFERENCE NUMBER: IT-06/ DATE: 24/06/2016 STOCK HOLDING CORPORATION OF INDIA LIMITED REQUEST FOR PROPOSAL (RFP) DOCUMENT FOR PROCUREMENT OF TABLETS Interest free Earnest Money Deposit (EMD): Indian Rupees Rs. 25,000/- (Indian Rupees Twenty Five Thousand Only) through RTGS/NEFT to Bank Account of Stock Holding Corporation of India Limited. The Earnest Money Deposit (EMD) will be forfeited in case the winning/successfully bidder fails to honor the requirements furnished in this RFP and/or fails to honor the commitment(s). Page 1 of 9

2 DISCLAIMER The information contained in this Request for Proposal (RFP) document or information provided subsequently to bidder(s) or applicants whether verbally or in documentary form by or on behalf of Stock Holding Corporation of India Limited (StockHolding), is provided to the bidder(s) on the terms and conditions set out in this RFP document and all other terms and conditions subject to which such information is provided. This RFP document is not an agreement and is not an offer or invitation by StockHolding to any parties other than the applicants who are qualified to submit the bids ( bidders ). The purpose of this RFP is to provide the bidder(s) within formation to assist the formulation of their proposals. This RFP does not claim to contain all the information each bidder may require. Each bidder should conduct its own investigations and analysis and should check the accuracy, reliability and completeness of the information in this RFP and where necessary obtain independent advice. StockHolding makes no representation or warranty and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability or completeness of this RFP. StockHolding may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information in this RFP. Page 2 of 9

3 (1) INVITATION FOR BIDS Bids are invited from OEM / authorised product partners / resellers for the Procurement of Tablets with resolution support during warranty period through e-bidding platform The bidding document or corrigendum s, amendments (addendums) can be downloaded at website: under Notices tag (link) RFP DOCUMENT DETAILS Name of Organization Stock Holding Corporation of India Limited RFP Reference No. IT-06/ Requirement Procurement of tablets with resolution support during warranty period Quantity 115 nos. Location Parel, Mumbai Office Date of issue of RFP document 24 th June 2016 Interest Free Earnest Money Deposit (EMD) Rs. 25,000/- (Indian Rupees Twenty Five Thousand only) to be paid to Stock Holding Corporation of India Limited s bank account through RTGS/NEFT on or before 12 th July 2016 Bank Account Details Bank Account No.: Bank: IDBI Bank (Nariman Point Branch) IFSC: IBKL Pre-bid Meeting 30 th June :00 hours to 12:00 hours Stock Holding Corporation of India Limited Plot No. P-51, T.T.C. Industrial Area, M.I.D.C., Mahape Navi Mumbai PIN Ph. +91 (022) Last date for submission of queries 30 th June 2016 on/or before 17:00 Hours (only through ) on address itpr@stockholding.com Submission of online Technical and Indicative Price bids On or before 12 th July 2016 between 10:00 Hours to 17:00 Hours Date for online Technical bid opening Date and time of online e-bidding with Reverse Auction for commercial finalization E-bidding to be facilitated by Address for online submission of bids Contact Details of M/s. e-procurement Technologies Ltd.(ETL), Ahmedabad This bid document is not transferable 13 th July :00 Hours onwards Will be intimated to only technically qualified bidders Stock Holding Corporation of India Limited will reserve rights for opting Reverse Auction for commercial finalization M/s. e-procurement Technologies Ltd.(ETL), Ahmedabad, on behalf of Stock Holding Corporation of India Limited Bid must be submitted online on Mr. Nimesh Waghela Mob nimesh@auctiontiger.net Ms. Manalee Madhu Phone: manalee@auctiontiger.net Note: StockHolding reserve the rights to amend / modify / pre-pone / postpone / cancel the RFP without assigning any reasons Page 3 of 9

4 (2) SUBMISSION OF PROPOSAL The response to this RFP will be submitted by way of two stage bidding process. The technical proposal with the relevant information/documents/acceptance of all terms and conditions as described in this RFP document will be submitted online through M/s. e-procurement Technologies Ltd.(ETL), Ahmedabad, the outsourcing agency approved by Stock Holding Corporation of India Limited (StockHolding or SHCIL) for e-bidding on the website ( If technically short-listed, the vendor will have to participate in the online reverse auction which will be conducted by M/s e-procurement Technologies Ltd. (the Company selected by the SHCIL for conducting e-procurement reverse auction process).short-listed vendors will be trained by e-procurement Technologies Ltd. for this purpose, and they will have to abide by the e-business rules in consultation with e-procurement Technologies Ltd. The vendors will have to upload the duly signed and scanned RFP submission relevant document(s) as part of technical bid. All Annexure Forms will have to be filled and submitted online. The Technical Bid with relative documents must be submitted online. The vendors are requested to note that they cannot make their online submission after the time stipulated above and no extension of time will normally be permitted for submission of bid. The bidders are requested to note that it is mandatory to have a valid digital certificate issued by any of the valid certifying authority approved by Govt. of India to participate in the online bidding. The bidders are requested to ensure that they have the same, well in advance or if any assistance is required for the purpose, bidders can contact service provider (M/s e-procurement Technologies Ltd.). Minimum requirement for e-bidding: 1. Computer/Laptop with internet connection 2. Operating system - Windows XP Service pack -3 / VISTA/ Windows 7 or above 3. Digital certificate -Class II or III, Signing + Encryption Page 4 of 9

5 (3) INVITATION FOR BIDS Bids are invited (online submission) from product Original Equipment Manufacturer / authorised product partners / authorised resellers for the Procurement of 115 nos. of Tablets with resolution support during warranty period. (4) REQUIREMENT Supply of 115 nos. of Tablets with resolution support during warranty period at site or through service centres having specification as follows: Android Lollypop OS or Higher Quad Core 1.2 GHz & above 7 Display (1026 x 768) & above Built in IRIS scanner (Bio Metric Device Certification for UID Application from STQC to OEM) 2/3G 1.5 GB RAM LPDDR3 8 GB ROM / upto 200 GB expandable microsd At least 5 Mega Pixel Rear Auto Focus Camera 3600 mah Battery or higher b/g/n, 2.4 GHz, BT 4.1, USB 2.0 Locking facility in case of theft or mis-place of device (5) SCOPE OF WORK (1) Bidder shall supply the required quantity of tablets (Original Box Pack) (2) Bidder will submit the invoice, delivery challan on completion of delivery of tablets (3) Bidder will verify successful functionality on completion of entire bill of quantity for the delivered tablets (4) Bidder will provide one-year comprehensive warranty confirmation plus one year extended warranty confirmation from product OEM (6) VALIDITY OF OFFER The offer should remain valid for a period of at least 60 days from the date of bid opening (7) TERMS & CONDITIONS (1) Delivery period: Maximum four weeks from the date of purchase order (2) Delivery Location: Stock Holding Corporation of India Limited, 301, 3 rd Floor, Centre Point, Dr. Babasaheb Ambedkar Road, Parel, Mumbai PIN or the address given in the purchase order for the winning bidder (3) Warranty: One year from the date of delivery plus one year extended warranty. This price need to be quoted in the commercial bid as mentioned.(refer commercial bid format) (4) Support: Resolution time within 7 days from the date of problem reported or submission of device in service centre(s) through authorised service centres in Mumbai and Navi Mumbai by the bidder during warranty period. (5) Payment: 90% on completion delivery of entire bill of quantity & submission of original copy of invoice duly signed and sealed along with delivery challan. Balance 10% on successful of verification of functionality of delivered entire bill of quantity and one-year comprehensive warranty confirmation from product OEM. The above-mentioned payment(s) will be made within 2 weeks from the date of submission of respective required documents duly signed (acknowledged) by SHCIL official. Page 5 of 9

6 (6) Taxes & levies: Applicable taxes & levies payable extra at actual. Octroi / Entry Tax is payable at actual on providing original Octroi / Entry Tax receipt in the name of Stock Holding Corporation of India Limited. (7) The Earnest Money Deposit (EMD) of the successful bidder shall be retained with StockHolding till bidder completes the delivery and produce warranty confirmation. The EMD of unsuccessful bidders shall be returned within one week of from the date of reverse auction, without any interest (8) Earnest Money Deposit (EMD) of Rs. 25,000/-(Rupees Twenty Five Thousand Only) must be paid as per above-mentioned table of RFP Document Details through RTGS/NEFT in favor of Stock Holding Corporation of India Limited payable at Mumbai without which the bidder will be not allowed to participate in the bid (9) If the successful bidder dishonors the fulfilment of requirement, the EMD shall be forfeited. (10) Penalty: Penalty of minimum 2% of total bid value for delay per week in delivery beyond delivery period subject to maximum of 6% may be levied (11) Force Majeure: The vendor (bidder) will not be held responsible for breach of executing any obligation or delay in executing any obligations during below given circumstances / conditions: - War, Riots, Strike, Fire, Flood, Earthquake, Storm, Epidemic breakout, Power failure, Theft etc. - Any Governmental priorities (Necessary proof for validation viz. Govt. Gazette notifications, Leading Newspaper reports, etc. should be made available) - Sabotage or omission of StockHolding (8) ELIGIBILITY CRITERIA SI. Criteria Documents to be submitted by bidder online 1 The bidder should have registered office in India Certificate of Registration / Certificate of incorporation Manufacturer Authorisation Certificate from product OEM 2 The bidder should be an OEM or an authorized product partner or authorised reseller for the quoted product(s) 3 The vendor (bidder) should be profitable in last two years of three years. 4 Bidder must have an annual turnover of Rs. 30 (Indian Rupees Thirty Lakhs) in each of the 3 financial years ending 31/03/2016, 31/03/2015 and 31/03/2014 in India 5 Bidder must have supplied at least 50 tablet in a single supply order in any of the last three (3) financial years Self-certified copy on the letter head with seal in case bidder is Original Equipment Manufacturer (OEM). Valid certificate with appropriate validity period for sales of the quoted products from OEM in case bidder is an authorized product partner or reseller Audited and certified copies of balance sheet for the last 3 years Letter mentioning Turnover and Profitability of last three years duly certified by Chartered Accountant Certificate from the statutory auditor / Chartered Accountant Relevant work order and Customer reference document stating successful delivery of tablets Page 6 of 9

7 (9) INDICATIVE PRICE (COMMERCIAL) BID FORMAT (To be submitted online) Make & Model Tablet Make: Model: 1 Year Extended Warranty on the above quoted Make and Model of Tablet Basic Unit Cost (Rs.) (A) Quantity (Nos.) (B) 115 Exclusive of all taxes & levies. Indicated Prices are in Indian Rupees 115 Total Cost (Rs.) (C)=(A) x (B). Page 7 of 9

8 (10) COMPLIANCE STATEMENT (To be submitted online along with technical bid) Subject: RFP for Procurement of 115 nos. of tablets with resolution support during warranty Ref: RFP IT-06/ Dated 24/06/2016 DECLARATION We understand that any deviations mentioned elsewhere in the bid will not be considered and evaluated by the Stock Holding Corporation of India Limited. We also agree that the Stock Holding Corporation of India Limited reserves its right to reject the bid, if the bid is not submitted in proper format as per subject RFP. We also understand that StockHolding reserve the rights to amend / modify / pre-pone / postpone / cancel the RFP without assigning any reasons Compliance Compliance (Yes / No) Remarks / Deviations Terms & Conditions Scope of Work (If left blank it will be construed that there is no deviation from the specifications given above) Date Signature with seal Name : Designation : Page 8 of 9

9 (11) DETAILS OF THE BIDDER Details filled in this form must be accompanied by sufficient documentary evidence, in order to facilitate StockHolding to verify the correctness of the information. 1) Name of Company: 2) Postal Address: 3) Telephone, Mobile and Fax Numbers: 4) Name and designation of the person authorized to make commitments to StockHolding 5) Address: 6) Website address of the Company: 7) Year of commencement of Business: 8) Sales Tax / VAT / CST Registration Number: 9) Service Tax Registration Number: 10) Authorized product partner / dealer: 11) Complete company name with address, contact person, Telephone No(s)., address on which the Purchase Order should be placed if contract is awarded Place: Date: Signature of authorized official, designation and stamp Page 9 of 9